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Home My WebLink AboutResolutions - 1997.06.12 - 25058MISCELLANEOUS RESOLUTION 497 1 °9 BY: FINANCE AND PERSONNEL COMMITTEE, SUE ANN DOUGLAS, CHAIRPERSON IN RE: COMMUNITY DEVELOPMENT DIVISION -1997-98 ANNUAL ACTION PLAN AND CONSOLIDATED GRANT ACCEPTANCE FOR CDBG, HOME AND ESG To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: WHEREAS, The Oakland County Board of Commissioners authorized submittal of the Oakland County 1995 - 2000 Consolidated Plan to the U.S. Department of Housing and Urban Development (HUD) by Miscellaneous Resolution #95054; and WHEREAS, the 1997-98 Annual Action Plan contains a consolidated federal grant application for activities designed to accomplish the goals and objectives of the Consolidated Plan for the Community Development Block Grant (CDBG) Program, HOME Investment Partnerships (HOME) Program and Emergency Shelter Grant (ESG) Program; and WHEREAS, HUD by letter dated April 23, 1997 transmitted to Oakland County a consolidated allocation of $6,154,000 including $4,870,000 for CDBG, $1,176,000 for HOME and $108,000 for ESG covering the program year beginning May 3, 1997 through May 2, 1998; and WHEREAS, the Oakland County Community Development Division in 1996 generated CDBG county program income of $998,204.66 and community program income of $9,830 for allocation in program year 1997-98; and WHEREAS, total program revenue for the 1997-98 CDBG Program will be $5,878,034.66; and WHEREAS, total program revenues for the 1997-98 HOME Program will be $1,441,500 including $1,176,000 grant allocation and $265,500 grant match that is included in the 1997 Oakland County Adopted Budget; and WHEREAS, total program revenues for the 1997-98 ESG Program will be $108,000; and WHEREAS, fund schedules and program descriptions for the 1997-98 CDBG, HOME and ESG programs appear in attachments A, B, C, D and E; and WHEREAS, the CDBG and ESG grants are 100 per cent federally funded and no County funds are required; and WHEREAS, the CDBG, HOME and ESG grant contracts have been reviewed and approved though the County Executive's Contract Review Process; and WHEREAS, 1997 budget amendments for the CDBG, HOME and ESG grants acceptance will be requested by resolution later in the year after compilation of further information and fiscal year closing. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners accepts the 1997-98 consolidated grant totaling $6,154,000, $998,204.66 in county program income, $9,830 in community program income and county match of $265,500 for a total of $7,427,534.66. BE IT FURTHER RESOLVED that the future level of service, including personnel, will be contingent upon the level of Federal funding available for these programs. BE IT FURTHER RESOLVED that acceptance of these grants does not obligate the County to any future commitment. BE IT FURTHER RESOLVED that the Oakland County Board of Commissioners authorize the Oakland County Executive to execute the grant agreements and to approve amendments and extensions up to fifteen (15) percent variance from the award, consistent with the agreement as originally approved. Chairperson, on behalf of the Finance and Personnel Committee, I move the adoption of the foregoing resolution. FINANCE AND PERSONNEL COMMITTEE Attachment A * OAKLAND COUNTY COMMUNITY DEVELOPMENT DIVISION 1997-98 CONSOLIDATED ANNUAL ACTION PLAN COMPARISON OF GRANT APPLICATIONS WITH GRANT AWARDS APPLICATION AWARD VARIANCE 1997-98 1997-98 INCREASE GRANT ALLOCATION ALLOCATION (DECREASE) CDBG $4,870,000 $4,870,000 0 (0.0 %) HOME $1,176,000 $1,176,000 0 (0.0 %) ESG $ 10&000 5 108.000 0 (0.0 %) TOTAL $6,154,000 $6,154,000 S 0 (0.0 %) Attachment A* OAKLAND COUNTY COMMUNITY DEVELOPMENT DIVISION 1997-98 CONSOLIDATED ANNUAL ACTION PLAN COMPARISON OF GRANT APPLICATIONS WITH GRANT AWARDS APPLICATION AWARD VARIANCE 1997-98 1997-98 INCREASE GRANT ALLOCATION ALLOCATION (DECREASE) CDBG $4,870,000 $4,870,000 0 (0.0 %) HOME $1,176,000 $1,176,000 0 (0.0 %) ESG $ 108.000 $ 108.000 0 (0.0 %) TOTAL $6,154,000 $6,154,000 0 (0.0 %) Attachment B COMPARISON OF COMMUNITY DEVELOPMENT GRANTS 1992 TO 1997 Federal County Appropriation Match Community Development Block Grant Program 1997 $4,870,000 $ 0 1996 4,940,000 0 1995 5,065,000 0 1994 5,210,000 0 1993 4,783,000 1992 4,175,000 0 HOME Investment Partnership Program 1997 $1,176,000 $265,000 1996 1,200,000 269,040 1995 1,216,000 269,040 1994 1,143,000 267,067 1993 934,000 206,648 1992 1,410,000 0 Emergency Shelter Grant Program 1997 $108,000 $ 0 1996 108,000 0 1995 160,000 0 1994 119,000 1993 52,000 0 1992 77,000 0 Comprehensive Housing Counseling Grant 1997 t available at this time. 1996 $75,122 $ 0 1995 37,000 0 1994 0 0 1993 0 0 1992 0 0 05/03/97 ele. Amount Approved 4,870,00( 8b. Amount Approved b, Project / Grant Number 2 80. Amount Approved Sc. Project I Grant Number 3 Grantee (signature, name, tills. date) X 9b. Date Grantee Notified: 9a. Date HUD Received Submission: 03/17/97 10. Check One: a. Orig.FundIng Approval None b. State-Administered, See 10641101 b. Amendment e. HUD-Administered SmaN Cities, Sec 10610(2)M 9c. Date of Start of Program Year 09/03/97 c. Amendment Number Attached d. Indian CDEIG Programs, See 106 ta1(1) a. Surplus Urban Renewal Funds. Sac 112(b) f. Special Purpose Grants. Sec 107 11. Amount of Community Development sock Grant a. Funds Reserved For This Grantee FY FY FY 97 12e. Signature of Authorized Official (name, title, date) for Designated Public Agency X II Date Entered PAS Transaction Code Date Entered LOCCS1 Batch Number Area Document No. Project Number Pro t 191101- Number_, prlsieet Number LWI O Funding Approval/Agreement Title I of the Housing and Community Development Act (Public Law 93-383) , HI-005155 of 206155 1. Name of Grantee (as shown in hem 5 of Standard Form-4241 COUNTY OF OAKLAND 2. Grantee's Complete Address lee shown in Item 5 of Standard Form-4241 U.S. Department of Housing and Urban Development Office of Community Planning and Development Community Development Block Grant Program 4. Date Use of Funds May 8egte 38-6004876 5a, Project / Grant Numb*, 1 B -97 -UC -26 -0002 3. Grantee'. 9-Digit Tax ID Number Executive Office Building 1200 North Telegraph Road Pontiac, MI 48341-0414 Grant Agreement This Grant Agreement between the Department of Housing and Urban Development (HUD) and the above named Grantee is made purSuant to the authority of Title I of the Housing and Community Development Act of 1974, as amended, (42 U.S.C. 5301 et seq). The Grantee's submissions for Title I assistance, the HUD regulations at 24 CFR Part 570 (as now in effect and as may be amended from time to time), and this Funding Approval, including any special conditions, constitute part of the Agreement. Subject to the provisions of this Grant Agreement, HUD will make the funding assistance specified here available to the Grantee upon execution of the Agreement by the parties. The funding assistance specified in the Funding Approval may be used to pay costs incurred on or after the date specified in 4 above provided the activities to which such costs are related are carried out in compliance with all applicable requirements. Pre-agreement costs may not be paid with funding assistance specified here unless they are authorized in HUD regulations or approved by waiver and listed in the special conditions to the Funding Approval. The Grantee agrees to assume all of the responsibilities for environmental review, decision making, and actions, as specified and required in regulations issued by the Secretary pursuant to Section 104(g) of Title I and published in 24 CFR Part 58. The Grantee further acknowledges its responsibility for adherence to the Agreement by subrecipient entities to which it makes funding assistance hereunder available. U.S.1).= eflieusingAi attirrittjav t (signature, name. title, date) k___..1 eZrimi4-1 , 3p --) )( Richard Paul, Director, Corrau ity Planning and De —41opment Division 7. Cheek Only One: Category c -.tie [Assistance for this 8. Special Funding Action Conditions a. Entitlement. Sec108(b) !X (Check one) g. Loan Guarantee, Sec 108 b. Funds Now Being Approved c. Reservation To Be Cancelled (11a minus 11W 4,870,000 12b. Name and Complete Address of Public Agency 12a. Amount of Loin Guarantee Commitment Nowl3eing Approved: Loan Guarantee Acceptance Provisions for Designated Agencies The public agency hereby accepts the Grant Agreement executed by the Department of Housing and Urban Development on the above date with respect to the above grant number(s) as Grantee designated to receive loan guarantee assistance, and agrees to comply with the terms and conditions of the Agreement, applicable regulations, end other requirements of HUD now or hereafter in effect, pertaining to the assistance provided it. HUD Accounting Use Only TAC Batch 13M111111 OffIll Program Y L Amount 4,870,000 Amount Amount Entered by: Effective Data 05/03/97 Verified by: ''tions are Obsolete form HUD-7082 ' $146.00 349.00 531.00 138.00 564.00 88.00 479.00 273.00 142.00 151.00 0.01 0.01 0.01 0.01 0.01 0.01 0.01 0.01 0.01 0.01 COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM COMPARISON OF 1996/1997 AWARD WITH 1997/1998 AWARD MAY 3, 1997 - MAY 2, 1998 COMMUNITIES DOLLAR PER CENT VARIANCE VARIANCE 1996/1997 1997/1998 INCREASE INCREASE AWARD AWARD (DECREASE) (DECREASE) CITIES Auburn Hills $84,104.00 $84,739.00 $635.00 0.01 Berkley 69,499.00 70,024.00 525.00 0.01 Birmingham 44,128.00 44,462.00 334.00 0.01 . Clarkston 8,000.00 8,000.00 0.00 0.00 Clawson 57,788.00 58,224.00 436.00 0.01 Farmington 32,570.00 32,816.00 246.00 0.01 Ferndale 154,672.00 155,840.00 1,168.00 0.01 Hazel Park 147,038.00 154,703.00 7,665.00 0.05 Huntington Woods 12,035.00 12,126.00 91.00 0.01 Keego Harbor 17,198.00 17,328.00 130.00 0.01 Lake Angelus 8,000.00 0.00 (8,000.00) -1.00 Lathrup Village 9,264.00 9,334.00 70.00 0.01 Madison Heights 187,367.00 188,777.00 1,410.00 0.01 Northville 8,000.00 8,000.00 0.00 0.00 Novi 106,609.00 107,413.00 804.00 0.01 Oak Park 200,649.00 202,163.00 1,514.00 0.01 Orchard Lake Village 8,000.00 8,000.00 0.00 0.00 Pleasant Ridge 8,000.00 8,000.00 0.00 0.00 Rochester 28,772.00 28,990.00 218.00 0.01 Rochester Hills 169,128.00 170,404.00 1,276.00 0.01 South Lyon 27,108.00 27,312.00 204.00 0.01 Sylvan Lake 8,000.00 8,000.00 0.00 0.00 Troy 207,186.00 208,750.00 1,564.00 0.01 Walled Lake 31,467.00 31,704.00 237.00 0.01 Wixom 41,860.00 42,176.00 316.00 0.01 Total Cities $1,676,442.00 $1,687,285.00 $10,843.00 0.01 TOWNSHIPS Addison $19,354.00 19,500.00 Brandon 46,215.00 46,564.00 Commerce 70,416.00 70,947.00 Groveland 18,301.00 18,439.00 Highland 74,712.00 75,276.00 Holly 11,741.00 11,829.00 Independence 63,468.00 63,947.00 Lyon 36,124.00 36,397.00 Milford 18,748.00 18,890.00 Oakland 20,102.00 20,253.00 0.01 0.01 0.01 0.01 0.01 0.01 0.01 0.01 0.01 0.00 0.01 0.01 0.00 0.01 0.00 0.01 0.01 0.01 TOTAL COMMUNITIES $2,633,677.00 $2,651,566.00 $17,889.00 0.01 Orion Oxford Rose Royal Oak Springfield West Bloomfield White Lake TOTAL TOWNSHIPS VILLAGES BeverIly Hills Franklin Holly Lake Orion Leonard Milford Ortonville Oxford Wolverine Lake TOTAL VILLAGES 74,904.00 34,088.00 21,343.00 51,355.00 37,805.00 127,940.00 90,481.00 $817,097.00 75,470.00 34,346.00 21,504.00 51,743.00 38,091.00 128,906.00 91,164.00 $823,266.00 566.00 258.00 161.00 388.00 286.00 966.00 683.00 $6,169.00 $18,986.00 $19,129.00 $143.00 8,000.00 8,000.00 0.00 32,952.00 33,201.00 249.00 13,543.00 13,645.00 102.00 8,000.00 8,000.00 0.00 20,965.00 21,124.00 159.00 8,000.00 8,000.00 0.00 13,407.00 13,508.00 101.00 16,285.00 16,408.00 123.00 0.00 $140,138.00 $141,015.00 $877.00 OAKLAND COUNTY Housing Rehabilitation Administration Fair Housing Activities Housing Counselor TOTAL COUNTY $2,170,080.84 886,543.00 16,000.00 91,813.00 $3,164,436.84 $2,319,073.66 $148,992.82 790,213.00 (96,330.00) 16,000.00 0.00 101,182.00 9,369.00 $3,226,468.66 $62,031.82 0.07 -0.11 0.00 0.10 0.02 TOTAL GRANT $5,798,113.84 $5,878,034.66 $79,920.82 0.01 COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM PROGRAM YEAR 1997 REVENUES AND ALLOCATIONS 1997 REVENVES Federal CDBG Allocation to Oakland County $4,870,000.00 County Program Income $998,204.66 Community Program Income (Hazel Park) $9,830.00 Total CDBG Funding $5.878.034.66 1997 ALLOCATIONS County Administration $790,213.00 Fair Housing Activities $16,000.00 County Housing Counselor $101,182.00 Home Improvement Program $2,269,073.66 Energy Efficiency Improvements (Project Warmth) $50,000.00 Community Allocation $2,641,736.00 Community Program Income (Hazel Park) $9,830.00 Total Allocations $5.878.034.66 Program Year 1997 CDBG Categorical Distribution Project Classification Community County Total Percent Public Facilities and improvements:. Drainage Improvements (7120) Fire Protection Facilities and Equipment (7165) Recreation Facilities and/or Equipment (7440) Senior Citizen Center (7520) Senior Citizen Vehicle (7530) Sewer System Improvements (7625) Sidewalk Improvements (7570) Special Assessment Fund (7582) Street Improvements (7595) Rehabilitation/Preservation: Beautification (7040) Code Enforcement (7075) Demolition (7104) Disposition (7108) Historic Preservation (7235) Housing Rehabilitation (7240) Minor Home Repair (7305) Barrier-Free improvements (7030): Public Service Activity (7420): Administration (7645): Planning and/or Management (7670): TOTALS: NOTE: "Percenr column does not equal 100 due to rounding. $158,073.00 $158,073.00 2.69 $13,714.00 $13,714.00 0.23 $100,523.00 $100,523.00 1.71 $219,773.00 $219,773.00 3.74 $12,152.00 $12,152.00 0.21 $39,932.00 $39,932.00 0.68 $121,171,00 $121,171.00 2.06 $172.680.00 $172,680.00 2.94 $139,943.00 $139,943.00 2.38 $3,856,00 $3,856.00 0.07 $171,081.80 $171,081.80 2.91 $49,077.00 $49,077.00 0.83 $7,004.00 $7,004.00 0.12 $31,125.00 $31,125.00 0.53 $69,195.00 $2,319,073.66 $2,388,268.66 40.63 $323,854.00 $323,854.00 5.51 $264,945.40 $264,945.40 4.51 $575,220.00 $101,182.00 $676,402.00 11.51 $100,807.80 $806,213.00 $907,020.80 15.43 $77,439.00 $77,439.00 1.32 S2,651,566.00 S3,226,468.66 $5,878,034.66 100,01 Program Year 1997 CDBG Benefit Distribution Category Benefit to Low- and Moderate-Income Persons Prevention/Elimination of Slums/Blight Meeting an Urgent Community Need Administration Planning and/or Management TOTALS: Iota' $4,813,372.86 $80,202.00 $0.00 $907,020.80 $77,439.00 $5,878,034.66 Percent 81.89 1.36 0 15.43 1.32 12(1 iv Funding Approval And HOME Investment Partnership Agreement Title II of the National Affordable Housing Act U.S. Deportment of Housing and Urban Development Office of Community Planning and Development 1. Participant Name and Address County of Oakland 1200 North Telegraph Road Pontiac, MI 48341-1043 2. Participant Number: M97-UC280210 . Tax Identification Number: 38-8004878 Date Signature For Perticipating Jurisdiction/Entity (Name and Tale of Authroized Official) Data Signature OMB Approval No. 2501-0013 (Exp. 8/301, Public reporting burden for this collection of information is estimated to average 1.0 hours per response, includi ng the foi reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. Send comments regarding this burden estimate or any other aspect of this collection of information, including suggestions for reducing this burden, to the Reports Management Officer, Office of Information Policies and Systems, U.S. Department of Housing and Urban Development, Washington, D.C. 20410-3600 and to the Office of management and Budget, Paperwork Production Project (2501-00131,Washington, D.C. 20503. Do not send this completed form to either of these addresses. 4. a. HUD Geographic Locator Code No: 289125 b. County Code: 125 . Appropriation Number: 88X0205 . Funding Approval Number: 03 7. FY: 1997 8. Previous Obligation a. Regular Funds b. Community Housing Development Organization Reallocation 9. Current Transaction a. Regular funds b. Community Housing Development Organization Reallocation 10. Revised Obligation a. Regular Funds b. Community Housing Development Organization Reallocation 11. Special Conditions (check applicable box) A. Not applicableXX B. Attached 1,178,000 1,178,000 12. Congressional Release Date: This agreement between the Department of Housing and Urban Development (HUD) and County of Oakland (the Participating Jurisdiction/Entity) is made pursuant to the authority of the Home Investment Partnerships Act (42 U.S.C. 12701 et seq.). The Participating Jurisdiction's/Entity's approved Program Description/Application and the HUD regulations at 24 CFR Part 92 (as now in effect and as may be amended from time to time) and this Home Investment Partnership Agreement, form HUD- 40093, including any special conditions, constitute part of this agreement. Subject to the provisions of this agreement, HUD will make the funds for the Fiscal Year specified, available to the Participating Jurisdiction/Entity upon execution of this agreement by the parties. All funds for the specified Fiscal Year provided by HUD by formula reallocation are covered by this agreement upon execution of an amendment by HUD, without the Participating Jurisdiction's execution of the amendment or other consent. HUD's payment of funds under this agreement is subject to the Participating Jurisdiction's/Entity's compliance with HUD's electronic funds transfer and information reporting procedures issued pursuant to 24 CFR 92.502. To the extent authorized by HUD regulations at 24 CFR Part 92, HUD may, by its execution of an amendment, deobligate funds previously awarded to the Participating Jurisdiction/Entity without the Participating Jurisdiction's/Entity's execution of the amendment or other consent. The Participating Jurisdiction/Entity agrees that funds invested in affordable housing under 24 CFR Part 92 are repayable when the housing no longer qualifies as affordable housing. Repayment shall be made as specified in 24 CFR part 92. The Participating Jurisdiction agrees to assume all of the responsibility for environmental review, decision making, and actions, as specified and required in regulation at 24 CFR 92.352 and 24 CFR Part 58. For the U.S. Department of Housing and Urban Develop-nem Menu and Titlel Richard Paul Community Planning end Development Division form HuD44093(4/93) HOME GRANT County Housing Rehabilitation Community Housing Development Organizations County Administration Corn. Hsg. Dev. Organ. Administration TOTAL HOME COUNTY MATCH (25%) Housing Activities HOME INVESTMENT PARTNERSHIP PROGRAM COMPARISON OF 1996-97 AWARD WITH 1997-98 AWARD PROGRAM YEAR MAY 3, 1997 - MAY 2, 1998 1996 AWARD 882,000 180,000 120,000 18,000 $1,200,000 1996 ADOPTED BUDGET ALLOCATION 269,040 1997 AWARD 855,540 176,400 117,600 26,460 $1,176,000 1997 ADOPTED BUDGET ALLOCATION 265,500 $ VARIANCE INCREASE (DECREASE) (26,460) (3,600) (2,400) 8,460 (24,000) VARIANCE INCREASE (DECREASE) (3,540) PER CENT VARIANCE INCREASE (DECREASE) (0.03) (0.02) (0.02) 0.47 (0.02) PER CENT VARIANCE INCREASE (DECREASE) (0.01) COUNTY OF OAKLAND, MICHIGAN 1997 PROGRAM DESCRIPTION HOME INVESTMENT PARTNERSHIPS PROGRAM INTRODUCTION In accordance with the federal HOME Investment Partnerships Act, Title II of the Cranston- Gonzalez National Affordable Housing Act of 1990 (Pl. 101-625), the County of Oakland will administer a HOME program designed to expand the supply of decent, safe, sanitary and affordable housing for low-income persons through strengthened public-private partnerships. ESTIMATED USE OF HOME FUNDS & MATCHING CONTRIBUTIONS The Consolidated Plan reflects that Oakland County's housing stock is overwhelmingly composed of single-family owner-occupied homes, and that the best way to meet the HOME Program's goal of "expanding the supply of decent, safe, sanitary, and affordable housing" for low-income persons (s.92.1) is through rehabilitation of single-family homes owned and occupied by low-income persons. The county's Consolidated Plan puts great emphasis on housing rehabilitation as a proven method for improving the quality of housing stock in which low-income persons reside. The following paragraphs detail the county's plan for the use of 1997 HOME funds. A. Reservation of HOME Funds for County Operated Programs Moderate Rehabilitation: Oakland County plans to undertake moderate rehabilitation of single-family owner-occupied housing for low-income families. Specifically, the program will rehabilitate the principal residence of an owner whose family qualifies as very low income (i.e. income not exceeding 50 percent of the area median income) at the time HOME funds are committed to the housing (s.92.254(b)). Participants will reside in one of the 50 communities participating in the Oakland County HOME Program. (See attached participating communities) The value of the property, after rehabilitation, will not exceed the area's mortgage limit for single-family housing under HUD's single-family insuring authority under the National Affordable Housing Act (s.92.254(b)). For Oakland County, the value of housing, after HOME-funded repairs, may not exceed $134,900 (56FR36985). These figures may vary as HUD publishes new limits in the Federal Register. Housing that is assisted with HOME funds will minimally meet HUD's Section 8 Housing Quality Standards (HQS). Examples of rehabilitation work that can be financed through this program may include, but are not limited to the following: plumbing, wells, septic systems, structural repairs, electrical work, heating, replacement of roofs, masonry work, energy items, and barrier-free access. 1 The total property-related indebtedness after improvement, shall not exceed a market value analysis or the state equalized value multiplied by a factor determined annually by the Oakland County Equalization Division. The factor is based on annual median sales and assessed values computed for each community. Total indebtedness is determined as a sum of the existing property debt and that which is incurred by the deferred home improvement loan. Income eligibility will be determined for each household based on gross household income and family size in accordance with HUD Section 8 Lower Income Limits. Eligible homeowners will receive a zero percent deferred loan. Loans will be limited to $12,000 plus a 10 percent contingency for a total possible loan amount of $13,200 (maximum loan amounts are subject to periodic updates.) As mandated by Congress, all housing rehabilitation projects funded with FY 1997 HOME funds will be subject to matching funds requirements. Oakland County will ensure that rehabilitation projects are funded at a ratio of one dollar matching funds per every four dollars of HOME monies expended, in accordance with federal guidelines (s.92.218). County Program Administration: Ten percent of the County's basic 1997 HOME allocation will be reserved for administrative and planning costs in accordance with s.92.207. B. Reservation of HOME Funds For Community Housing Development Organizations (CHD0s) As required by HOME program regulations at s92.300, 15 percent of HOME funds received will be distributed to CHDOs. Oakland County will make reasonable efforts to identify CHDOs that are capable, or can reasonably be expected to become capable, of carrying out elements of the county's Consolidated Plan (s92.300(b)). Outreach efforts will include advertising HOME funding availability in newspapers of general circulation, personal contacts and conducting a HOME workshorwith CHDOs interested in receiving funds. In keeping with the goals of the County's Consolidated Plan, CHDOs may be granted funds to implement two HOME assisted activities, Home Buyer Assistance and/or Down Payment Assistance through acquisition, substantial rehabilitation and /or new construction. Home Buyer Assistance: CHDOs may use HOME funds to acquire and/or rehabilitate existing single family homes for sale to qualified low income home buyers or acquire vacant property and emplace modular homes for sale to qualified low income homebuyers. The maximum amount of HOME funds a CHDO may invest in a home is established by HUD based on the number of bedrooms per unit. 2 HOME MAXIMUM PER-UNIT SUBSIDY FOR OAKLAND COUNTY 0-Bedroom 1-Bedroom 2-Bedroom 3-Bedroom 4-Bedroom $62,304 $71,419 $86,845 $112,347 $123,323 The appraised value of the property after rehabilitation may not exceed the single family mortgage limits established by HUD ($134,900 for a single family unit). The sale price of the home may not exceed the appraised value limit. Housing that is for purchase and qualifies as affordable housing is subject to resale recapture provisions for minimum periods of 5 years where the per unit amount of HOME funds provided is less than $15,000; 10 years where the per unit amount of HOME funds provided is $15,000 to $40,000; and 15 years where the per unit amount of HOME funds provided is greater than $40,000. Under the county's recapture provisions, the HOME investment that is subject to recapture is the HOME assistance that enables the homebuyer to buy the dwelling unit. This assistance will be a direct downpayment assistance subsidy of a $1000.00 loan issued by Oakland County that reduces the purchase price from fair market value to an affordable price and is secured by a lien. The recaptured funds must be used to carry out HOME-eligible activities. At the time of purchase, housing that is newly constructed or rehabilitated using HOME funds must meet certain property standards including Housing Quality Standards, local code standards, and rehabilitation standards. Home Buyers Down Payment Assistance: Eligible CHDOs , in compliance with all HOME regulations, may use HOME funds to provide qualified households (80 percent of area median, adjusted for family size) down payment assistance to purchase a home as their principal residence in any of the 50 communities participating in the Oakland County HOME Program. See attached listing of HOME communities. The appraised value of the property may not exceed the single family mortgage limits established by HUD ($134,900 for a single family unit). The purchase price of the home may not exceed the appraised value limit. The maximum down payment assistance subsidy shall be $10,000 or the amount of cash required to close, whichever is less. In addition, the home buyer must contribute a minimum of 1 percent of the sale price from their own funds toward the home purchase. In order to satisfy the County's resale/ recapture provisions, the loan will be secured by an Oakland County Community Development mortgage and note. The recaptured funds must be used to carry out HOME-eligible activities. 3 At the time of purchase, the CHDO must certify that the property meets certain property standards including Housing Quality Standards and local code standards. As mandated by Congress, all housing rehabilitation and/or new construction projects funded with FY 1997 HOME funds will be subject to matching funds requirements. Oakland County will ensure that rehabilitation projects are funded at a ratio of one dollar matching funds per every four dollars of HOME monies expended, in accordance with federal guidelines (s.92.218). A contract must be executed by a CHDO prior to disbursement of any funds under the HOME program. This grant agreement will identify the grant amount, grant terms and the programmatic responsibilities of the CHDO. A monitoring plan for the HOME program will be followed by the county and CHDO. The plan includes providing on-going technical assistance to CHDOs, conducting annual program audits and required single audits, monitoring audits for identified deficiencies, assessing spending performance through monthly reviews of financial documents, conducting on-site property inspections to authorize project progress payments and reviewing payment requests and project files for compliance with program requirements and necessary documentation. Letters of deficiencies will be provided to CHDOs and corrective actions taken. C. CHDO Operating and Expenses CHDOs may receive HOME funds to administer eligible CHDO activities. A minimum amount equal to fifteen percent of the CHDO's FY 1997 allocation is reserved for CHDO administration. This amount is to be determined by Oakland County. WOMEN AND MINORITY BUSINESS ENTERPRISE (W/MBE) OUTREACH Oakland County's strategy to achieve W/MBE participation in the HOME Program focuses on enhancing and overseeing the existing W/MBE outreach program designed for the single family owner-occupied housing rehabilitation program administered by Oakland County. The county will maintain a list of licensed and insured contractors/residential builders for both the CDBG and HOME financed home improvement programs. - Contractors on the contractors list are currently invited to bid on home improvement jobs on an alternating basis. The county will make every effort to ensure that at least one W/MBE will be invited to bid every home improvement job under the HOME and CDBG funded home improvement programs. To expand the program's W/MBE opportunities, the county will contact the Michigan 4 Department of Commerce and area contractor associations for updated W/MBE resource - directories. Letters of introduction and invitation to the contractor's list will be mailed to the women and minority businesses. Also, the county will track and attend W/MBE seminars throughout southeast Michigan in order to promote the Home Improvement Program to potential contractors. Oakland County will facilitate small W/MBE in securing bank loans for working capital through assignments of accounts receivable by issuing two-party checks. 5 . . . • . Funding Approval Under the u. s. Deplwtrnent of Housing Steward B. McKinney Homeless and Urban Development Assistance Act (Public Laws 100-77 and 100-68) Emergency Shelter Grants Program 1. NAME OF APPLICANT 2. GRANT NUMBER County of Oakland S-97-UC-26-0002 3. APPLICANT ADDRESS (Include Street, City, County, State, and Zip Cods) 4. DATE OF APPLICATION 1200 North Telegraph Road 05/03/97 Pontiac, MI 48341-1043 5. DATE APPLICATION RECEIVED BY HUD 03/19/97 8. FUNDING APPROVAL XX ORIGINAL AMENDMENT NO. 1 7. AMOUNT OF EMERGENCY SHELTER GRANTS PROGRAM FUNDS APPROVED a. Amount of ESGP Funds Currently Reserved for this Applicant $ 108,000 b. Amount of ESGP Funds Now Being Approved for this Applicant $ 108.000 c. Amount of Reservation to be Cancelled (Line 7.a minus 7.b -0- 8. SPECIAL CONDITIONS (Check applicable box) XX Not Applicable Attached I 9. DATE APPLICANT NOTIFIED FUNDING HAS BEEN AUTHORIZED: U. S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT BY Director. Community Plannino and Development Division TITLE 4-1 2.3197 DATE .. ..:::-::::::::::.V:i:ii:;::::::::4::::::::!::::::::Mo.,:::,:,:::::.:::::::::::::!::::::::::::::::::::::,.. . • teOUN'ON. - • . . ::::::,%::::::::„.::: Vg-t$. .. . , - -7,:::::::::::::::5A:::::::::::::::::&:::::::::::ii::,.::,::::--:,:::,:-,.%:::::::::::::::::::::::!::::::: I, BATCH TAG It A AREA COOMPST MI monad 1 li 1 " 4 - 1 - 14 1 - - r: MAUER - LS CAT EGORY AMOUNT I ITt 1,EPECTIVE DATE E : ,3. I )M4 11116 1111_ 1111 .11 ' _1 I I LI I GRANT AGREEMENT ' EMERGENCY SHELTER GRANTS PROGRAM This Grant Agreement is made by and between the United States Jepartment of Housing and Urban Development (HUD) and County of Oakland, the Grantee. The grant which is the subject of this Agreement is authorized by Subtitle B of Title IV of the Stewart B. McKinney Homeless Assistance Act, 42 U.S.C. 11301 (1988), as amended (the "Act"). The grant is further subject to the statutory program amendments made by Section 832(b), (c), (d), and (e)(1) and (2) of the Cranston-Gonzalez National Affordable Housing Act, Pub. L. 101-625, and to HUD's regulations at 24 CFR Part 576, as now in effect and as may be amended from time to time, which are incorporated as part of this Agreement. Also incorporated as part of this Agreement are the application, and the certifications submitted to the Secretary by the applicant. The grantee further certifies that it is following a current housing affordability strategy which was been approved by HUD. In reliance upon the application and certifications, the Secretary agrees, upon execution of the Grant Agreement, to provide the Grantee grant funds in the amount provided in the attached HUD Funding Approval form, which constitutes a part of this Agreement. The grant is made subject to any special conditions in the Funding Approval form. The Grantee agrees to comply with all applicable laws and regulations in distributing funds provided under this Grant Agreement and to accept lsponsibility for ensuring compliance by subrecipient entities to which it -akes funding assistance hereunder available. The Grantee further agrees to comply with the provisions of the environmental requirements of 24 CFR Part 58 as applicable under Section 104(g) of the Housing and Community Development Act of 1974 with respect to funds provided under this Grant Agreement. This Grant Agreement is hereby executed by the Parties on the dates set forth below their respective signatures, as follows: UNITED STATES OF AMERICA Secretary of Housing and Urban Development (t) By: Richard Paul Director, CPD Division (Grantee) (Signature) 4[1 3IC-n (Date) (Title) (Date) EMERGENCY SHELTER GRANT PROGRAM COMPARISON OF 1996-97 AWARD WITH 1997-98 AWARD MAY 3, 1997 - MAY 2, 1998 PER CENT $ VARIANCE VARIANCE 1996 1997 INCREASE INCREASE ACTIVITY AWARD AWARD (DECREASE) (DECREASE) Operations/Maintenance 64,800 64,800 0 0 Essential Services 32,400 32,400 0 0 Organization Support 10,800 10,800 0 0 Total $108,000 $108,000 0 0 NOTE: The Oakland County Community Development Division will not use any ESG Funds for administering the program. COUNTY OF OAKLAND EMERGENCY SHELTER GRANT PROGRAM PROGRAM DESCRIPTION A. Statement of Need Assessment of the five shelters who participated in the 1996 Oakland County Emergency Shelter Grant (ESG) program reveals that 2,000 men, women and children used these facilities in 1995. Of those, 1,071 men, women and children served were from Oakland County alone; 400 were from the 51 communities participating in the County's CDBG program; and the remaining 529 were out-county residents. This information indicates that homelessness continues to be a problem in Oakland County as it is in the rest of the nation. B. Inventory of Facilities and Assistance Serving the Homeless The five shelters that received 1996 ESG program funds to serve the general public in Oakland County are 1. South Oakland Shelter (SOS), 2. Help Against Violent Encounters Now (HAVEN), 3. New Bethel Outreach Ministry, 4. Pontiac Area Transitional Housing (PATH), and 5. the Sanctuary. Of these, only one organization, the South Oakland Shelter, is located in Oakland County's CDBG jurisdiction. Three shelters, (HAVEN, New Bethel Outreach Ministry, and PATH), are located within the City of Pontiac. The remaining shelter, the Sanctuary, is located in the city of Royal Oak. All of the shelters except one, (SOS), are permanently sited facilities. The South Oakland Shelter is a consortium of approximately 50 sites designed to provide a weekly "rotating" emergency shelter program. The sites of the SOS network primarily consist of churches and synagogues and they each have the capacity to house and provide services to about 30 homeless individuals at any one time. SOS provides a variety of services for the homeless including overnight lodging, morning and evening meals, box lunches for those seeking employment, professional counseling, personal care packages, laundry service and transportation as well as information on and referrals for clothing, housing, employment, social service and social security assistance, medical concerns, veteran matters and substance abuse issues. HAVEN is a private, non-profit agency that serves Oakland County residents as an emergency shelter for women and children left homeless due to physical, sexual and/or emotional abuse. HAVEN's shelter in Pontiac has a maximum of 15 bedrooms and attempts to house one family per bedroom. This facility provides food, shelter, clothing and supportive counseling services. HAVEN serves all of Oakland County. New Bethel Outreach Ministry, operated by the New Bethel Baptist Outreach Ministry, is a church sponsored organization located in Pontiac. It has 24 beds and accommodates primarily women with children. PATH, a subsidiary of Lighthouse of Oakland County (a Pontiac-based social service agency), is a transitional non-profit agency for homeless women and their young children. PATH operates 18 private apartments and 6 adjacent residential structures within a two- block radius. Among the support that this facility provides its clients are: shelter; counseling; training; mentoring; and day care. The Sanctuary's "A Step Forward" is a transitional living program for homeless or at-risk youth ages 16-21. The program promotes self-sufficiency through a variety of residential and non-residential services. They provide a 24-hour crisis line; information and referrals; training; meals; individual, family, group and aftercare counseling; peer counseling; mentoring; substance abuse education and assessments; family preservation; as well as several support groups for youth, parents, and families. These shelters are outstanding examples of a community responding to the immediate needs of homeless persons. Emergency Shelter Grant funds to shelters participating in Oakland County's ESG Program will enable them to devote more services to the homeless population which, in turn, will foster the development of economic autonomy, self- sufficiency, and functional family units within our communities. C. The Emergency Shelter Grant Program (ESG) The County considers the Emergency Shelter Grant Program to be an integral component of its plan to assist the homeless. The homeless in Oakland County do not fit into our traditional social service system. They have neither permanent addresses, jobs, nor any basic means to take care of themselves and they are often without family or friends. The homeless often have substance abuse problems, physical, emotional and/or mental health problems, and limited vocational skills. HAVEN, New Bethel Outreach Ministry, and SOS have taken the first step in attempting to address a very complex issue by simply offering a safe place to sleep, a warm meal and a listening ear to the homeless. PATH and the Sanctuary offer more intensive services to try to get clients housed, living independently and feeling better about themselves. Based on this need and the goal of the program which is to expand and improve the quality of existing emergency shelter services for the County's homeless, Oakland County intends to allocate ESG monies to local non-profit organizations to fund certain operating expenses such as maintenance, insurance, utilities and furnishings as well as essential social service expenses and administrative costs as provided by ESG regulations. Funds will be allocated based on the amount of other funding available to the shelters, each shelter's past use of funds and their current needs, and the number of persons whose last known address was one of the Oakland County CDBG participating communities with respect to the availability of federal ESG funding for the program. The County will take the appropriate measures to ensure that a reasonable division of the funds can be reached. TOTAL Operations and Maintenance Expenses Essential Services Expenses Organization Support $ 64,800.00 $ 32,400.00 $ 10.800.00 $ 108,000.00 • • OAKLAND COUNTY PROGRAM YEAR 1997 EMERGENCY SHELTER GRANT (ESG) PROGRAM ANTICIPATED BUDGET This budget is based on the premise, as of February 1, 1997, that Oakland County will not take its five percent allowance for administration, and that each of the participating shelters will take the maximum allowable for essential services (30 percent) and organization support (10 percent). Resolution #97109 May 22, 1997 Moved by Douglas supported by Coleman the resolution be adopted. Moved by Douglas supported by Garfield the resolution be amended in the last BE IT FURTHER RESOLVED paragragh by deleting "Oakland County Executive" and inserting "Board Chairperson", so the paragraph reads as follows: BE IT FURTHER RESOLVED that the Oakland County Board of Commissioners authorize the Board Chairperson to execute the grant agreements and to approve amendments and extensions up to fifteen (15) percent variance from the award, consistent with the agreement as originally approved. A sufficient majority having voted therefor, the amendment carried. Vote on resolution: AYES: Coleman, Devine, Dingeldey, Douglas, Garfield, Huntoon, Jacobs, Jensen, Johnson, Kaczmar, Kingzett, McCulloch, McPherson, Moffitt, Obrecht, Palmer, Pernick, Powers, Schmid, Taub, Wolf, Amos. (22) NAYS: None. (0) A sufficient majority having voted therefor, the resolution, as amended, was adopted. STATE OF MICHIGAN) COUNTY OF OAKLAND) I, Lynn D. Allen, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and accurate copy of a resolution adopted by the Oakland County Board of Commissioners on May 22, 1997 with the original record thereof now remaining in my office. In Testimony Whereof, I have hereunto set my hand and affixed the seal of the County of Oakland at Pontiac, Michigan this 22nd day of May 1997. Lvtin"D. Allen, County Clerk D. Allen, County Clerk Resolution #97109 June 12, 1997 Moved by Douglas supported by Dingeldey to amend Resolution #97109, COMMUNITY DEVELOPMENT DIVISION - 1997-1998 ANNUAL ACTION PLAN AND CONSOLIDATED GRANT ACCEPTANCE FOR CDBG, HOME AND ESG (which was previously adopted at the May 22, 1997 Board meeting). The amendment in the final BE IT FURTHER RESOLVED paragraph reads, as follows: BE IT FURTHER RESOLVED that the Oakland County Board of Commissioners authorizes both the Board of Commissioners Chairperson and the County Executive to execute the grant agreements per Miscellaneous Resolution #89105, as amended, and to approve amendments and extension up to fifteen (15) percent variance from the award, consistent with the agreement as originally approved. AYES: Devine, Dingeldey, Douglas, Garfield, Holbert, Huntoon, Jensen, Johnson, Kaczmar, Kingzett, Law, McCulloch, McPherson, Millard, Moffitt, Obrecht, Palmer, Pernick, Powers, Schmid, Taub, Amos, Coleman. (23) NAYS: None. (0) A sufficient majority having voted therefor, Resolution #97109 was adopted, as amended. STATE OF MICHIGAN) COUNTY OF OAKLAND) I, Lynn D. Allen, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and accurate copy of a resolution adopted by the Oakland County Board of Commissioners on June 12, 1997 with the original record thereof now remaining in my office. In Testimony Whereof, I have hereunto set my hand and affixed the seal of the County of Oakland at Pontiac, Michigan this 12th day of June 1997. PATH, a subsidiary of Lighthouse of Oakland County (a Pontiac-based social service agency), is a transitional non-profit agency for homeless women and their young children. PATH operates 18 private apartments and 6 adjacent residential structures within a two- block radius. Among the support that this facility provides its clients are: shelter; counseling; training: mentoring; and day care. The Sanctuary's "A Step Forward" is a transitional living program for homeless or at-risk youth ages 16-21. The program promotes self-sufficiency through a variety of residential and non-residential services. They provide a 24-hour crisis line; information and referrals; training; meals; individual, family, group and aftercare counseling; peer counseling; mentoring; substance abuse education and assessments; family preservation; as well as several support groups for youth, parents, and families. These shelters are outstanding examples of a community responding to the immediate needs of homeless persons. Emergency Shelter Grant funds to shelters participating in Oakland County's ESG Program will enable them to devote more services to the homeless population which, in turn, will foster the development of economic autonomy, self- sufficiency, and functional family units within our communities. C. The Emergency Shelter Grant Program (ESG1 The County considers the Emergency Shelter Grant Program to be an integral component of its plan to assist the homeless. The homeless in Oakland County do not fit into our traditional social service system. They have neither permanent addresses, jobs, nor any basic means to take care of themselves and they are often without family or friends. The homeless often have substance abuse problems, physical, emotional and/or mental health problems, and limited vocational skills. HAVEN, New Bethel Outreach Ministry, and SOS have taken the first step in attempting to address a very complex issue by simply offering a safe place to sleep, a warm meal and a listening ear to the homeless. PATH and the Sanctuary offer more intensive services to try to get clients housed, living independently and feeling better about themselves. Based on this need and the goal of the program which is to expand and improve the quality of existing emergency shelter services for the County's homeless, Oakland County intends to allocate ESG monies to local non-profit organizations to fund certain operating expenses such as maintenance, insurance, utilities and furnishings as well as essential social service expenses and administrative costs as provided by ESG regulations. Funds will be allocated based on the amount of other funding available to the shelters, each shelter's past use of funds and their current needs, and the number of persons whose last known address was one of the Oakland County CDBG participating communities with respect to the availability of federal ESG funding for the program. The County will take the appropriate measures to ensure that a reasonable division of the funds can be reached. TOTAL Operations and Maintenance Expenses Essential Services Expenses Organization Support $ 64,800.00 $ 32,400.00 $ 10.800.00 $ 108,000.00 OAKLAND COUNTY PROGRAM YEAR 1997 EMERGENCY SHELTER GRANT (ESG) PROGRAM ANTICIPATED BUDGET This budget is based on the premise, as of February 1, 1997, that Oakland County will not take its five percent allowance for administration, and that each of the participating shelters will take the maximum allowable for essential services (30 percent) and organization support (10 percent). Resolution #97109 May 22, 1997 Moved by Douglas supported by Coleman the resolution be adopted. Moved by Douglas supported by Garfield the resolution be amended in the last BE IT FURTHER RESOLVED paragragh by deleting "Oakland County Executive" and inserting "Board Chairperson", so the paragraph reads as follows: BE IT FURTHER RESOLVED that the Oakland County Board of Commissioners authorize the Board Chairperson to execute the grant agreements and to approve amendments and extensions up to fifteen (15) percent variance from the award, consistent with the agreement as originally approved. A sufficient majority having voted therefor, the amendment carried. Vote on resolution: AYES: Coleman, Devine, Dingeldey, .Douglas, Garfield, Huntoon, Jacobs, Jensen, Johnson, Kaczmar, Kingzett, McCulloch, McPherson, Moffitt, Obrecht, Palmer, Pernick, Powers, Schmid, Taub, Wolf, Amos. (22) NAYS: None. (0) A sufficient majority having voted therefor, the resolution, as amended, was adopted. STATE OF MICHIGAN) COUNTY OF OAKLAND) I, Lynn D. Allen, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and 'accurate copy of a resolution adopted by the Oakland County Board of Commissioners on May 22, 1997 with the original record thereof now remaining in my office. In Testimony Whereof, I have hereunto set my hand and affixed the seal of the County of Oakland at Pontiac, Michigan this 22nd day of May 1997. aalk -- Lvhn"D. Allen, County Clerk Resolution #97109 June 12, 1997 Moved by Douglas supported by Dingeldey to amend Resolution #97109, COMMUNITY DEVELOPMENT DIVISION - 1997-1998 ANNUAL ACTION PLAN AND CONSOLIDATED GRANT ACCEPTANCE FOR CDBG, HOME AND ESG (which was previously adopted at the May 22, 1997 Board meeting). The amendment in the final BE IT FURTHER RESOLVED paragraph reads, as follows: BE IT FURTHER RESOLVED that the Oakland County Board of Commissioners authorizes both the Board of Commissioners Chairperson and the County Executive to execute the grant agreements per Miscellaneous Resolution #89105, as amended, and to approve amendments and extension up to fifteen (15) percent variance from the award, consistent with the agreement as originally approved. AYES: Devine, Dingeldey, Douglas, Garfield, Holbert, Huntoon, Jensen, Johnson, Kaczmar, Kingzett, Law, McCulloch, _McPherson, Millard, Moffitt, Obrecht, Palmer, Pernick, Powers, Schmid, Taub, Amos, Coleman. (23) NAYS: None. (0) A sufficient majority having voted therefor, Resolution #97109 was adopted, as amended. r 2 ; 4 • • 4 $ n10.4 f LiaLt,o f ki4 STATE OF MICHIGAN) COUNTY OF OAKLAND) I, Lynn D. Allen, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and 'accurate copy of a resolution adopted by the Oakland County Board of Commissioners on June 12, 1997 with the original record thereof now remaining in my office. In Testimony Whereof, I have hereunto set my hand and affixed the seal of the County of Oakland at Pontiac, Michigan this 12th day of June 1997. <24W4w.ww. n-D. Allen, County Clerk