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MISCELLANBOUS RESOLUTION 197137 June 12, 1997
BY: Strategic Planning Committee, Dennis Powers, Chairperson
IN RE: DEPARTMENT OF MANAGEMENT AND BUDGET - PURCHASE OF HARDWARE, SOFTWARE, AND
SYSTEM SUPPORT FOR IMPLEMENTATION OF PRASE I OF THE COUNTY-WIDE GIS AND SYSTEM
SUPPORT FOR IMPLEMENTATION OF PHASE I OF THE COUNTY-WIDE GIS
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS by Miscellaneous Resolution #95131, the Board of Commissioners
authorized the Computerized Base Map Pilot Project; and
WHEREAS by Miscellaneous Resolution #96253, the Board of Commissioners
authorized funding for the analysis of County departmental and agency business
functions to identify the appropriate hardware, software, operating system, network
and infrastructure requirements for a county-wide GIS and the development of a
Request for Proposal for GIS software; and
WHEREAS the needs assessment has been completed and the GIS software vendor
has been unanimously chosen by the Selection Committee; and
WHEREAS implementation of Phase I of the county-wide GIS will require hardware
and software for the Equalization Division, Development and Planning Division,
Health Division, Information Technology, Register of Deeds and Drain Commissioner
as well as related infrastructure and training totaling $1,320,580; and
WHEREAS professional consulting services in the amount of $57,000 will be
required for system implementation and the development of programs to meet the
County's unique requirements; and
WHEREAS sufficient funding for implementation is available in the designated
fund balance for use in current GIS operations (1-10100-492-057).
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners
authorizes the implementation of Phase I of the county-wide GIS including the
purchase of hardware, software, infrastructure, training and professional services.
Chairperson, on behalf of the Strategic Planning Committee, I move the
adoption of the foregoing resolution.
STRATEGIC PLANNING COMMITTEE
Designated Fund Balance-GIS ($1,309,980) ($311,354)
Prior Year Balance $1.309.980 $311,354
Oper. Transfer Out-Info Tech
Health-I.T. Oper.
Dev & Planning-I.T. Oper.
Equalization-I.T. Oper.
Reg of Deeds-I.T. Oper.
$1,309,980
17,448
71,752
207,804
14.350
51.309.980 $311,354
528,701
$28.701
FISCAL NOTE (Misc. #97137) June 12, 1997
BY: FINANCE AND PERSONNEL COMMITTEE, SUE ANN DOUGLAS, CHAIRPERSON
IN RE: DEPARTMENT OF MANAGEMENT AND BUDGET- PURCHASE OF HARDWARE, SOFTWARE, AND SYSTEM
SUPPORT FOR IMPLEMENTATION OF PHASE I OF THE COUNTY-WIDE GIS
TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-F of this Board, the Finance and Personnel Committee has
reviewed the above referenced resolution and finds:
1. The resolution requests authorization for the implementation of Phase I
of a county-wide GIS.
2. The needs assessment authorized by Miscellaneous Resolution #96253 to
identify the appropriate hardware, software, operating system, network
and infrastructure requirements for a county-wide GIS has been completed.
3. ERISA products have been unanimously chosen as the standardized GIS
software by the Selection Committee; and
4. Phase I of the implementation will include hardware and software for the
Equalization Division, Development and Planning Division, Health
Division, Information Technology, Register of Deeds and Drain
Commissioner as well as infrastructure hardware and software, training
and maintenance for a total cost of $1,320,580.
5. An additional $57,000 is being requested for professional consulting
services associated with Phase I implementation and $311,354 for ongoing
equipment costs to the departments.
6. Funding in the amount of $1,621,334 is available in the designated fund
balance for GIS.
1. The FY1997 and FY1998 budgets are amended as outlined below:
FY1997 FY1998
General Fund:
General Ledger
1-10100-492-057
Revenue
3-10100-909-01-00-9901
Expenditure
4-10100-181-01-00-8615
4-10100-162-01-00-6360
4-10100-192-01-00-6360
4-10100-194-01-00-6360
4-10100-214-01-00-6360
grain Equipment Fund
3-63900-612-01-00-2459
4-63900-612-01-00-6360
Rebilled Charges
Drain Comm-I.T. Oper.
Operating Transfer In
Budgeted Departments
.."%
Information Technology Fund
Revenue
3-63600-182-01-00-8101
3-63600-182-01-00-2037
$1,309,980
8340.055
$1,309,980 8340.055
INRanal
4-63600-182-01-00-3129
4-63600-182-01-00-
4-63600-182-01-00-3342
1-63600-455-001
Professional Services-GIS
Depreciation
Equipment Repairs & Maintenance
Estimated Profit or Loss*
$57,000
100,368
1,152,612
S1,309,980
385,127
113,100
(158.172)
S340,055
*Equipment Acquisition
FINANCE AND PERSONNEL COMMITTEE
//Coz,ft
-r.)oks Patterso
Resolution #97137 June 12, 1997
Moved by Powers supported by Dingeldey the resolution be adopted.
AYES: Coleman, Devine, Dingeldey, Douglas, Garfield, Holbert, Huntoon,
Jensen, Johnson, Kaczmer, Kingzett, Law, McCulloch, McPherson, Millard, Moffitt,
Obrecht, Palmer, Pernick, Powers, Schmid, Taub, Amos. (23)
NAYS: None. (0)
A sufficient majority having voted therefor, the resolution was adopted.
0 / I HEREBY ,o0P:VE40140(REGOING RESOLli
!% 401iib ,dkah /fii‘77
ounty Executive Date I
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, Lynn D. Allen, Clerk of the County of Oakland, do hereby certify that the
foregoing resolution is a true and accurate copy of a resolution adopted by the
Oakland County Board of Commissioners on June 12, 1997 with the original record
thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my hand and affixed the seal of the
County of Oakland at Pontiac, Michigan this 12th da of June
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D. Allen, County Clerk