HomeMy WebLinkAboutResolutions - 1997.05.22 - 25111May 8, 1997
MISCELLANEOUS RESOLUTION #97097
BY: PLANNING AND BUILDING COMMITTEE - CHARLES E. PALMER, CHAIRPERSON
RE: CENTRAL SERVICES/SUPPORT SERVICES/RECORD RETENTION - CREATION OF
TWO (2) PTNE GENERAL HELPER POSITIONS THROUGH 6/1/2000
TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS
Chairperson, Ladies and Gentlemen:
WHEREAS Oakland County faces a growing problem with the amount of
space utilized for record storage; and
WHEREAS Record Retention does not have sufficient staff to pull
qualified records for microfilming; and
WHEREAS this results in the storage of hard copy documents past
their retention period; and
WHEREAS the Clerk's Office has agreed to transfer funds from the
Micrographics and Reproduction Unit fund balance to the Record
Retention budget to fund the positions for three years to prepare
files for microfilming; and
WHEREAS this will allow departments to once again use Record
Retention for document storage.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of
Commissioners authorizes the creation of two (2) GOV 1,000 hr/yr part-
time, non-eligible General Helper positions in the Central Services
Department, Support Services Division, Record Retention Unit through
6/1/2000.
Chairperson, on behalf of the Planning and Building Committee, I
move the adoption of the foregoing resolution.
Micrographics
Salaries
Fringe Benefits
FISCAL NOTE (M.R. #97097)
BY: FINANCE AND PERSONNEL COMMITTEE, SUE ANN DOUGLAS, CHAIRPERSON
IN RE: CENTRAL SERVICES/SUPPORT SERVICES/RECORD RETENTION - CREATION OF TWO
(2) PTNE GENERAL HELPER POSITIONS THROUGH 6/1/2000.
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-F of this Board, the Finance and Personnel
Committee has reviewed the above-referenced resolution and finds:
1. Oakland County faces a growing problem of the space needed for
record retention. Record Retention does not have the staff needed
to pull records and prepare them for microfilming. Central
Services Department, Support Division, Record Retention Unit
desires to create two (2) Gov. 1,000 hr/part-time non-eligible
General Helper positions for three years through 6/1/2000 to
prepare files for microfilming.
2. The costs for these two positions for the balance of FY 97 equals
$5,941, including $5,416 for salaries and $525 for fringe
benefits. The annual costs for each of the years 1998 and 1999 is
$17,165 of which $15,647 is salaries and $1,518 is fringe
benefits.
3. Funds are available in the Micrographics fund to cover the cost of
the two positions. The following budget amendments is needed: (FY
1999 is informational only):
Micrographics Fund (65400)
1-65400-455-001 Est. Profit/Loss
4-65400-216-01-00-8101 General Fund
General Fund (10100)
3-10100-138-03-00-8660
4-10100-138-03-00-1001
4-10100-138-03-00-2070
FY 97
$5,941
$5,941
$5,941
$5,416
525
$5,721
FY 98
$17.165
$17.165
$17,165
$15,647
1.518
$17,165
FY 99
$17,165
$17.165
$17.165
$17,647
1,518
$17.165
FINANCE AND PERSONNEL COMMITTEE
Resolution #97097 May 22, 1997
Moved by Palmer supported by Dingeldey the resolution be adopted.
AYES: Kaczmar, Kingzett, McCulloch, McPherson, Moffitt, Obrecht, Palmer,
Pernick, Powers, Schmid, Taub, Wolf, Amos, Coleman, Devine, Dingeldey, Douglas,
Garfield, Huntoon, Jacobs, Jensen, Johnson. (22)
NAYS: None. (0)
A sufficient majority having voted therefor, the resolution was adopted.
L. Brooks Patterson, County Executive
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, Lynn D. Allen, Clerk of the County of Oakland, do hereby certify that the
foregoing resolution is a true and accurate copy of a resolution adopted by the
Oakland County Board of Commissioners on May 22, 1997 with the original record
thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my hand and affixed the seal of the
County of Oakland at Pontiac, Michigan this 22nd day of May 1997.
Lyin D. Allen, County Clerk