HomeMy WebLinkAboutResolutions - 1997.05.22 - 25114G AND BUILDING COMMITTEE PL
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May 8, 1997
MISCELLANEOUS RESOLUTION #97100
BY: PLANNING AND BUILDING COMMITTEE, CHUCK PALMER, CHAIRPERSON
IN RE: FACILITIES MANAGEMENT - FACILITIES ENGINEERING DIVISION - AWARD OF
CONTRACT - CHILDREN'S VILLAGE ROAD IMPROVEMENT PROJECT
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS, on December 3, 1996, the Planning & Building Committee approved
the County Executive's Facilities Engineering Division to receive bids from the
Oakland County Road Commission for improving the Children's Village roads,
including additional parking spaces at Building "A", parking lot lighting, lawn
irrigation and landscaping; and
WHEREAS in accordance with bidding procedures, bids for this project were
received and opened by the Road Commission on April 15, 1997; and
WHEREAS the Oakland County Road Commission has reviewed all bids submitted
and has recommended to Oakland County's Department of Facilities Management that
the lowest responsible bidder, Oakland Excavating Company, Rochester Hills,
Michigan, be awarded a contract in the amount of $240,748 to complete all phases
of the project; and
WHEREAS the total project cost for the 1997 Children's Village Road
Improvements Project is estimated to be $349,000 which includes contingency
amounts; and
WHEREAS funding in the amount of $349,000 is available from the 1997
Capital Improvements Program Utility Section; and
WHEREAS the Department of Facilities Management recommends that the County
enter into a Cost Participation Agreement with the Road Commission of Oakland
County for $264,822, which includes contingency and that the total cost of
$349,000 be appropriated at this time.
NOW THEREFORE BE IT RESOLVED AS FOLLOWS:
1) The contract proposal of Oakland Excavating Company, of Rochester
Hills, Michigan, in the amount of $240,748 be accepted through the
Road Commission and the contract awarded in concurrence with
Planning and Building Committee recommendations.
2) Funds be provided in the amount of $108,252 to cover the remaining
project costs including contingency.
3) The Chairperson of the Board of Commissioners is hereby authorized
and directed to execute an interagency agreement with the Oakland
County Road Commission in accordance with the terms of the attached
Cost Participation Agreement.
Chairperson, on behalf of the Planning and Building Committee, I
move the adoption of the foregoing resolution.
fie COST PARTICIPATION AGREEMENT
Village Drive
RCOC.Project Number 44412
This agreement made and entered into this day of , by and
between the Board of Road Commissioners for the County of Oakland, Michigan, hereafter
referred to as the Board, and the Oakland County Board of Commissioners for the County
of Oakland, Michigan, hereafter referred to as the County, provides as follows:
WHEREAS, the Board and the County have programmed a project for the improvement
and resurfacing of Village Drive from the Children's Village Complex to County Center
Drive West, (See Exhibit "A"), hereafter referred to as the Project; and
WHEREAS, the Board has assumed responsibility for all engineering and traffic costs
of the Project; and
WHEREAS, the County has authorized receipt of bids for the Projects; and
WHEREAS, the County has requested individual review and approval of any cost
increases greater than 10% of the bid price prior to authorization; and
WHEREAS, the Board and the County have reached an understanding with each other
regarding the Project and desire to commit that understanding to writing in this
agreement; and
WHEREAS, in the opinion of the Board and the County, such agreement is in the best
interest of the public.
NOW, THEREFORE, in consideration of the mutual covenants set forth herein and in
conformity with applicable law, it is hereby agreed as follows:
1. The Board will undertake and complete Road Commission for Oakland County
Project Number 44412 in conformance with plans and specifications prepared by
the Board.
2. The County hereby approves the Project and the plans and specifications
therefor.
3. The Board will be responsible for all engineering costs.
6. The total Project cost estimate is $300,000.
240,747. SS)
4. The County will be responsible for all contractor payments and contingency
costs.
5. Cost increases greater than 10% of the bid price will be individually reviewed
and approved by the Board and the County before authorization to proceed.
7. Upon execution of this agreement, and acceptance of the low bid,' the Board will
invoice the County for 75% of their portion of the Project costs (estimated at
$1841:Eree).%
) SO, 51,0)
8. Upon completion of the Project, and final cost audits, the Board will invoice the
County for the remainder of its portion of Project costs.
9. Upon receipt of said invoices, the County will pay to the Board the full amount
thereof, within thirty (30) days of such receipt.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement the day and
date first written above.
BOARD OF ROAD COMMISSIONERS FOR THE
COUNTY OF OAKLAND
A Public Body Corporate
By
Its
OAKLAND COUNTY BOARD OF COMMISSIONERS
FOR THE COUNTY OF OAKLAND
By
Its
RCOC Project 44412
Estimated Project Cost
Estimated RCOC Cost
$300,000
— 50.000
COST PARTICIPATION
EXHIi3IT A
VILLAGE DRIVE
Project Location Type of Work
44412 Village Drive; Pulverize existing roads
Children's Village Complex to and resurface, and
County Center Drive West parking space addition
Oakland County Estimated Cost $250,000
FISCAL NOTE (M.R. #97100)
BY: FINANCE AND PERSONNEL COMMITTEE, SUE ANN DOUGLAS, CHAIRPERSON
IN RE: FACILITIES MANAGEMENT - FACILITIES ENGINEERING DIVISION - AWARD OF
CONTRACT - CHILDREN'S VILLAGE ROAD IMPROVEMENT PROJECT
TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-F of this Board, the Finance and Personnel
Committee has reviewed the above referenced resolution and finds:
1. Resolution authorizes acceptance of the contract proposal in the
amount of $240,748 from Oakland Excavating Company, through the
Oakland County Road Commission, for improving the Children's
Village roads.
2. Total cost of the project is estimated at $349,000. An amount of
$108,252 is included in this figure to cover the remaining project
costs including contingency.
3. Funds in the amount of $349,000 are available in the Capital
Improvements Program Utility Section and are to be transferred
from the Capital Improvement Fund (40100) to the Project Work
Order Fund (40400) to establish the Children's Village Road
Improvement Project.
FINANCE AND PERSONNEL COMMITTEE
• 4 •
Resolution #97100 May 22, 1997
Moved by Palmer supported by McPherson the resolution be adopted.
AYES: McCulloch, McPherson, Moffitt, Obrecht, Palmer, Pernick, Powers,
Schmid, Taub, Wolf, Amos, Coleman, Devine, Dingeldey, Douglas, Garfield, Huntoon,
Jacobs, Jensen, Johnson, Kaczmar, Kingzett. (22)
NAYS: None. (0)
A sufficient majority having voted therefor, the resolution was adopted.
L. Brooks Patterson. County Executive
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, Lynn D. Allen, Clerk of the County of Oakland, do hereby certify that the
foregoing resolution is a true and accurate copy of a resolution adopted by the
Oakland County Board of Commissioners on May 22, 1997 with the original record
thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my hand and affixed the seal of the
County of Oakland at Pontiac, Michigan this 22nd davt , May 1997.
Lfnn D. Allen, County Clerk