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MISCELLANEOUS RESOLUTION #97110
By: FINANCE AND PERSONNEL COMMITTEE, SUE ANN DOUGLAS, CHAIRPERSON
IN RE: DEPARTMENT OF MANAGEMENT & BUDGET - FISCAL YEAR 1997 FIRST QUARTER
FINANCIAL FORECAST AND BUDGET AMENDMENTS
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS Public Act 621 of 1978, the Uniform Budgeting and Accounting Act
for Local Units of Government provides for adjustments to the adopted budget;
and
WHEREAS in accordance with Oakland County General Appropriations Act
Section 22, which authorizes budget adjustments for variances between the
budgeted revenue and actual revenue, and Section 23, which authorizes budget
adjustments for variances between estimated revenue and projected
expenditures, adjustments are required; and
WHEREAS the Fiscal Year (FY) 1997 First Quarter Financial Forecast
Report has identified several variances and budget amendments are recommended;
and
WHEREAS cost associated with computer research legal services is
budgeted under the Law Library, an amendment is required to reflect the fact
that the Circuit and Probate Courts as well as Corporation Counsel use the
service; and
WHEREAS the Prosecuting Attorney has requested the Prosecuting
Attorneys' Association of Michigan provide a technical assistance study, funds
are available in the Prosecutor's budget to cover the study cost; and
WHEREAS the Sheriff's Department has a need for additional LIVESCAN
equipment to properly process female prisoners, as well as enhanced grant
match to support an additional amount of LIVESCAN grant funds, and a need for
additional mugshot equipment to enhance the use of older photographs and
police drawings, additional Deferred Offender revenue can be used to cover the
cost; and
WHEREAS revenue related to 52nd District Court 1996 activities was not
recognized until the first quarter of FY 1997, causing revenue estimates to
exceed the budget; and
WHEREAS the County has received the FY 1997 Convention Facility and
Liquor Tax payment from the State of Michigan in amount greater than budgeted,
one half of the payment, by law, must be allocated to the Health Division for
substance abuse prevention programs ; and
WHEREAS the Equalization Division has increased the postage needs due to
additional assessment contracts and beginning of the year mailings; and
WHEREAS due to increasing use of new technology in the County,
additional training funds are required; and
WHEREAS the Circuit Court has requested to produce a new instructional
video for prospective jurors, the last one was produced in 1970; and
WHEREAS due to high amount of unexpected expenses, the non-departmental
transfer accounts for Contingency and Emergency Salaries require additional
appropriation; and
WHEREAS a number of editing errors were discovered in the FY 1997 Budget
which require correction amendments including: the designation of Library
Fund transfers, correct amounts for Personnel Administration salary and fringe
benefits, appropriate allocations between the Project Work Order, Building and
Capital Utilities fund, and the realignment of funds between the Information
Technology and CLEMIS funds; and
WHEREAS in the 1996 year end closing process, the encumbrance for the
Plante and Moran MORC Study and Corporation Counsel training were
inadvertently omitted from the final schedule; and
WHEREAS M.R. #96167 transferred $67,300 from the Building Fund to the
Project Work Order Fund for the Medical Examiner's building, and M.R. #96274
transferred $558,370 from the Building Fund to the Major Projects Fund for the
same purpose, an amendment is requested to bring all the cost for this
proposed facility under the Major Projects Fund; and
WHEREAS Section 25 of the FY 1997 General Appropriations Act (M.R.
#96270) requires that the Board of Commissioners receive a quarterly report
regarding adjustments made to Inmate Accounts on transactions billed in excess
of ability to pay.
NOW THEREFORE BE IT RESOLVED that the Board of Commissioners accepts the
Fiscal Year 1997 First Quarter Financial Forecast.
BE IT FURTHER RESOLVED the Board authorizes amendments to the FY 1997
Budget as detailed on attached Schedule A.
BE IT FURTHER RESOLVED that $67,300, and all related expenses, be
transferred from the Building Fund (#40100) to the Major Project Fund (#40600)
to account for all the cost associated with the Medical Examiner's Building.
Chairperson, on behalf of the Finance and Personnel Committee, I move
the adoption of the foregoing resolution.
FINANCE AND PERSONNEL COMMITTEE
*
Oridinance Fines & Cost
Ordinance Fines & Costs
Probation Fees
State Law Cost
$25,000
$94,500
23,200
20,250
$137,950
Schedule A
OAKLAND COUNTY, MICHIGAN
FISCAL YEAR 1997 FINANCIAL FORECAST
AND BUDGET AMENDMENTS
ACCOUNT NUMBER ACCOUNT NAME
FY 1997
AMENDMENT
GOVERNMENTAL FUNDS - SELF BALANCING AMENDMENTS
Computer Research Services
4-10100-513-01-00-3279
4-10100-311-05-00-3279
4-10100-341-01-00-3279
4-10100-115-01-00-3279
Prosecuting Attorney
4-10100-411-01-00-3270
4-10100-411-01-00-3380
4-10100-411-01-00-3128
Library Fund Transfer
4-10100-513-03-00-8101
4-26800-513-03-00-8101
Livescan/Mugshot (Sheriff)
Revenue
3-10100-433-10-00-2101
Expenditures
4-10100-431-01-00-3380
4-10100-431-01-00-8615
4-10100-433-10-00-6360
Law Library
Circuit Court
Probate Court
Corporation Counsel
Clothing Allowance
Grant Match
Professional Services
General Fund
Library Fund
Deferred Offender
Grant Match
Operating Tran. - Info. Tech.
Detention Fac. - Info Tech. Op.
($20,400)
13,700
4,600
2,10.
$0
($1,250)
(1,250)
2,500
$0
($24,800)
24.800
$0
$85,500 *
$25,300 *
58,400 *
1,800
$85.500
$0
GOVERNMENTAL FUNDS - GENERAL AMENDMENTS
Revenue
52nd District Court - Division I
3-10100-322-01-00-2366
52nd District Court - Division III
3-10100-324-01-00-2366
3-10100-324-01-00-2413
3-10100-324-01-00-2588
a
TOTAL GOVERNMENTAL FUNDS
52nd District Court - Division IV
3-10100-325-01-00-2366
3-10100-325-01-00-2413
Total 52nd District Court
Non-Departmental Revenue
3-10100-903-01-00-9341
Total Revenue
Expenditures
Circuit Court
4-10100-311-01-00-3128
Prosecuting Attorney
4-10100-411-01-00-3128
County Executive
4-10100-115-01-00-3752
4-10100-151-01-00-1001
4-10100-151-01-00-2070
4-22100-162-01-00-3682
4-10100-194-01-00-4909
Non-Departmental
4-10100-901-01-00-8404
4-10100-901-01-00-8410
4-10100-901-01-00-8415
4-10100-901-01-00-9219
4-10100-909-01-00-9900
4-10100-909-01-00-9905
Total Expenditures
INTERNAL SERVICE FUNDS
Fringe Benefit Fund
4-73500-915-01-00-3334
1-73500-455-001
Ordinance Fines & Costs
Probation Fees
Convention Facility Liquor Tax
Professional Services
Professional Services
Corporation Counsel - Travel
Personnel Admin. - Salaries
Personnel Admin. - Fringes
Health - Satellite Centers
Equalization - Postage
Project Work Orders - Transfer
Building Fund - Transfer
Capital Utilities - Transfer
MORC Privatization
Contingency
Emergency Salaries
Employee In-Service Training
Estimated Profit or Loss
$54,900
25.600
$80.500
$243.450
$208.100
$451,550
$25,000
$25,000
$1,500
22,800
7,800
208,100
17,000
135,000
37,500
(150,000)
20,000
100,000
1,850
$451,550
sQ
$20,000
(20,000)
$0
Information Technology Fund
Revenue
3-63600-181-01-00-2037
3-63600-181-01-00-8101
Expenses
4-63600-181-01-00-3752
4-63600-182-01-00-1001
4-63600-182-01-00-2070
4-63600-182-01-00-3128
4-63600-182-01-00-3752
4-63600-184-01-00-1001
4-63600-184-01-00-2070
4-63600-184-01-00-3342
4-63600-184-01-00-3752
4-63600-186-01-00-3128
4-63600-186-01-00-3752
1-63600-455-001
Budgeted Departments
Operating Trans. - General Fund
Admin. - Travel and Conference
Systems Support - Salaries
Systems Support - Fringes
Systems Support - Prof. Svs.
Systems Support - Travel & Conf
Data Center - Salaries
Data Center - Fringes
Data Center - Equip. Repair
Data Center - Travel & Conf.
Networking - Professional Svs.
Networking - Travel & Conf.
Estimated Profit or Loss
$1,800 *
58,400
$60.200
($2,073)
61,547
25,051
(22,153)
1,926
(3,189)
(1,656)
364,563
499
299,310
3,500
(667.125) *
$60,200
CLEMIS Fund
Revenue
3-63500-182-01-00-2062
3-63500-182-01-00-2226
3-63500-182-01-00-2584
Expense
4-63500-182-01-00-1001
4-63500-182-01-00-2070
1-63500-455-001
CLEMIS Appropriation
Investment Income
Service Fees
Salaries
Fringe Benefits
Estimated Profit or Loss
$32,000
(35,000)
3.004
($58,358)
(23,395)
81,753
$0
* New Amendment
Prepared by: Fiscal Services 05/12/97
Lyrin 6. Allen, County Clerk
Resolution #97110 May 22, 1997
Moved by Douglas supported by Powers the resolution be adopted.
AYES: Devine, Dingeldey, Douglas, Garfield, Huntoon, Jacobs, Jensen,
Johnson, Kaczmar, Kingzett, McCulloch, McPherson, Moffitt, Obrecht, Palmer,
Powers, Schmid, Taub, Wolf, Amos, Coleman. (21)
NAYS: None. (0)
A sufficient majority having voted therefor, the resolution was adopted.
THE FOREGOrIP, P7,e_'.
f-_____------ _ __ s'7,44/7
L. Brooks Patterson. County Executive Date
Onaminim
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, Lynn D. Allen, Clerk of the County of Oakland, do hereby certify that the
foregoing resolution is a true and accurate copy of a resolution adopted by the
Oakland County Board of Commissioners on May 22, 1997 with the original record
thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my hand and affixed the seal of the
County of Oakland at Pontiac, Michigan this 22nd day of May 1997.