HomeMy WebLinkAboutResolutions - 1997.05.08 - 25127APRIL 24, 1997
MISCELLANEOUS RESOLUTION #97082
BY: PLANNING AND BUILDING, CHUCK PALMER, CHAIRPERSON
IN RE: FACILITIES MANAGEMENT - FACILITIES ENGINEERING - AWARD OF CONTRACT -
SOUTH OAKLAND HEALTH CENTER ROOF REPLACEMENT
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS, on December 3, 1996, the Planning & Building Committee approved
the County Executive's Facilities Engineering to advertise and receive bids to
replace the roof on the South Oakland Health Center; and
WHEREAS, in accordance with bidding procedures, bids for this project were
received and opened on Thursday, March 13, 1997; and
WHEREAS, the County Executive's Department of Facilities Management has
reviewed all bids submitted and recommends that the lowest responsible bidder,
CEI Roofing, Howell, Michigan be awarded a contract in the amount of $96,747; and
WHEREAS, funding in the amount of $107,000 for the project was included in
the 1997 Capital Improvement Program
NOW THEREFORE BE IT RESOLVED AS FOLLOWS:
1) The contract proposal of CEI Roofing of Howell, Michigan, in the
amount of $96,747 be accepted and the contract awarded.
2) Funds be provided in the amount of $10,254 to cover the remaining
project costs including Contingency.
3) The Chairperson of the Board of Commissioners is hereby authorized
and directed to execute a contract with CEI Roofing, of Howell,
Michigan, on behalf of the County of Oakland.
4) The County Executive's Department of Facilities Management,
Facilities Engineering Division, shall notify the selected vendor of
this award, in writing, no later than 10 days after adoption of this
resolution. The award will not be effective until the selected
vendor has been notified.
Chairperson, on behalf of the Planning and Building Committee, I move the
adoption of the foregoing resolution.
PLANNING AND BUILDING COMMITTEE
OAKLAND COUNTY EXECUTIVE
DEPARTMENT OF FACILITIES MANAGEMENT
FACILITIES ENGINEERING DIVISION
Recommendation to Award Contract
For
1997 Roof Replacement Program at South Oakland Health Bldg.
Project 97-2 April 8, 1997
Background
In accordance with authorization from the Planning & Building Committee on December
3, 1996, drawings and specifications for the roof replacement program were prepared. The
1997 Capital Improvement Program Building Section, listed as priority 8, identified the
Public Works Building and South Oakland Health Center for roof replacement. The Public
Works Building roof is 27 years old and was partially reroofed in the eighties. The South
Oakland Health Center roof is 32 years old which is well beyond its life expectancy. The
project was bid by the Purchasing Division who received bids on March 13, 1997, at 3:00
p.m. The five bids are summarized on the attached bid tabulation sheet.
Bidding
The low responsible bidder is CEI Roofing of Howell, Michigan, with a bid of $155,615
which is 45 percent higher than the project budget of $107,000. Facilities Engineering
discussed the bid with CEI examining the reasons for the high bid numbers and various
options and methods to achieve a revised contract amount that is within the budget. The
principle reason for the high bid is that heavy construction industry work loads are causing
reduced bidding competition. Many roofing contractors have filled their crews schedules
for the construction season. For example, two who were expected to bid said they could
not fit this project into their plans for that reason.
Our conclusion and recommendation is to reroof only the South Oakland Health Building
under this project. The Public Works Building roof can be patched and will be scheduled
for reroofing in the future.
The project will provide a 20-year warranted roof through the manufacturer. This
contractor is pre-qualified as a master contractor for Firestone roofs (only master
contractors may apply and get the 20-year warranty). The roof is in poor condition and
requires replacement. In addition, excessive heating and cooling costs result from wet roof
insulation and wet decks. This project will remove the existing built up tar and gravel
roofing system and replace it with new insulation and a single-ply membrane roofing
system.
• Page 2
Project Budget
South Oakland Health Roof
CEI Bid
Delete Lightning Protection Bid
$105,495.00
-13,035.00
CEI Base Bid $ 92,460.00
Add Lightning Protection (Orion Services)
Add Alternate #1 (additional tapered insulation)
Total CEI Contract
Contingency (10.2%)
3,086.95
1,200.00
$ 96,746.95
10,253.05
Total Project $107,000.00
Facilities Engineering proposes to utilize Orion Services, a lightning protection
subcontractor who submitted a bid on this project through another contractor. This
proposal, acceptable to both CEI and Orion, will save the County $9,948.05 ($13,035 -
3,086.95). The project will also include Alternate #1 which will add additional tapered
insulation to improve the slope of the roof drainage to the roof sumps.
Recommendation
Facilities Management recommends a contract in the amount of $96,746.95 be awarded
to CEI Roofing and that total project funding including contingencies in the amount of
$107,000 be appropriated which is available through the Capital Improvement Program
Building Section, Priority 8, Roof Replacement Program.
Attached is a proposed miscellaneous resolution recommending approval of the project for
the Committee's consideration.
FISCAL NOTE (M.R. #97082)
BY: FINANCE AND PERSONNEL COMMITTEE, SUE ANN DOUGLAS, CHAIRPERSON
IN RE: FACILITIES MANAGEMENT - FACILITIES ENGINEERING - AWARD OF CONTRACT -
SOUTH OAKLAND HEALTH CENTER ROOF REPLACEMENT
TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-F of this Board, the Finance and Personnel
Committee has reviewed the above referenced resolution and finds:
1. The resolution authorizes the Department of Facilities Management
to proceed with the roof replacement for the South Oakland Health
Center and to award the contract to the lowest responsible bidder,
CEI Roofing of Howell, Michigan.
2. Estimated cost of the project is $107,000 and has been designated
in the Capital Improvement Program.
3. Approves the transfer of $107,000 from the Capital Improvement
Program Fund #40100 to the Project Work Order Fund #40400 to
establish the South Oakland Health Center Roof Replacement
Project.
FINANCE AND PERSONNEL COMMITTEE
pa,„
Resolution #97082 May 8, 1997
Moved by Palmer supported by Moffitt the resolution be adopted.
AYES: Law, McCulloch, McPherson, Millard, Moffitt, Obrecht, Palmer,
Powers, Schmid, Taub, Wolf, Amos, Coleman, Devine, Dingeldey, Douglas, Garfield,
Holbert, Huntoon, Jacobs, Jensen, Johnson, Kaczmar, Kingzett. (24)
NAYS: None. (0)
A sufficient majority having voted therefor, the resolution was adopted.
I-I HEREB
/
L Brooks L Brooke Paterson, County Executive Dat
HE FORFnnitnr, R
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, Lynn D. Allen, Clerk of the County of Oakland, do hereby certify that the
foregoing resolution is a true and accurate copy of a resolution adopted by the
Oakland County Board of Commissioners on May 8, 1997 with the original record
thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my hand and affixed the seal of the
County of Oakland at Pontiac, Michigan this 8th day oefp 199 .
Lynn D. Allen, County Clerk