HomeMy WebLinkAboutResolutions - 1997.11.20 - 25143November 6, 1997
MISCELLANEOUS RESOLUTION #97234
BY: PLANNING AND BUILDING COMMITTEE, CHARLES E. PALMER, CHAIRPERSON
IN RE: COMMUNITY DEVELOPMENT DIVISION - 1997 COMPREHENSIVE
HOUSING COUNSELING GRANT ACCEPTANCE
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS, the U.S. Department of Housing and Urban Development (HUD) has
designated the Oakland County Community Development Division's Housing Counseling unit to
be a HUD approved housing counseling agency eligible to apply for and receive FY 1997
Comprehensive Housing Counseling Grant funding; and
WHEREAS. the Oakland County Community Development Division competed
nationally for funding under this federal program and has been awarded a FY 1997 Housing
Counseling Grant totaling S40.000, a variance of fifty-live percent from the initial application
amount of $88,333, and
WHEREAS, the purpose of the grant is to provide a full range of housing counseling
services, information, and assistance to housing consumers to assist them in improving their
housing conditions and meeting the responsibilities of home ownership and tenancy including
information for first time home buyers; pre-occupancy, rental delinquency and mortgage default
assistance; Home Equity Conversion Mortgage Program: home improvement and rehabilitation
resources; displacement and relocation resources; and pre-foreclosure assistance; and
WHEREAS, the County intends to use the grant to supplement Community Development
Block Grant funds allocated to deliver housing counseling services county-wide in accordance
with federal Comprehensive Housing Counseling program guidelines; and
WHEREAS, no county funds are required for the fiscal year 1997 grant; and
WHEREAS, this grant agreement has been reviewed and approved through the County
Executive's Contract Review Process.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of
Commissioners accepts the 1997 Fiscal Year Comprehensive Housing Counseling Grant in the
amount of $40,000.
BE IT FURTHER RESOLVED that the future level of service, including personnel, will
be contingent upon the level of Federal funding available for this program.
BE IT FURTHER RESOLVED that acceptance of this grant does not obligate the County
to any future commitment.
BE IT FURTHER RESOLVED that the Oakland County Board of Commissioners
authorize the Chairperson of the Oakland County Board of Commissioners and the Oakland
County Executive to execute the grant agreement and to approve amendments and extensions up
to fifteen (15) percent variance from the award, consistent with the agreement as originally -
approved.
Chairperson, on behalf of the Planning and Building Committee. I move the adoption of
the foregoing resolution.
PLANNING ANI1134ILDING COMMITTEE
1,07470,4, • . . U.S. Department of Housing and Urban Development
0 . . %
* lui * Michigan State Office ; i Patrick V. McNamara Federal Building
477 Michigan Avenue
.4*, ogves'e Detroit, MI 48226-2592
SEP 9 1997
Mr. Ronald E. Milligan
Director
Oakland County Housing Counseling
Community Development Division
1200 N. Telegraph Road
Pontiac, MI 48341
Dear Mr. Milligan:
It is my pleasure to inform you that Oakland County Housing Counseling
has been awarded $ 40,000.00 to conduct a housing counseling program on behalf
of this Department. The competition for this grant was rigorous, and you are
to be commended for submitting one of the better applications.
Enclosed you will find three copies of the Grant Agreement for HUD's
Fiscal Year 1997 Housing Counseling Program. Please sign all copies, retain
one for your records, and return two copies to the person listed below:
Maxine M. Adams, GTR
Michigan State Office
477 Michigan Avenue, Room 1635
Detroit, MI 48226
Once these documents have been received by my staff, they will be
submitted to the HUD Field Accounting Division for final processing and the
establishment of your account. Information about procedures for submitting
your initial voucher can be found in Handbook 7610.1 Rev-4, Appendix 14-D.
Please provide Mrs. Adams with the name and telephone number of the individual
in your organization who will be the daily contact person for HUD and/or the
public regarding your housing counseling program. In the interim, if you have
any questions or concerns about launching your program, please contact
Mrs. Maxine Adams at (313) 226-4817.
Congratulations on your award! I look forward to a productive
partnership with your organization, and working together to help expand
homeownership opportunities nationwide.
Sincerely,
JohnFrelich, Director
SinglVFamily Housing Division
Enclosures
Assistance Award/
Amendment
U.S. Department of Housing
and Urban Development
Office of Administration
17.
Signature & Title:
L. BROOKS PATTERSON, COUNTY EXECUTIVE '
Signature & Title:
D I RE CTORS INGLE FAMILY HOUSING 1
:Date: Daiate.
y 9/0/07
1. Assistance Instrument 2.1p. of Action
Cooperative Agreement X Grant ___ Award X Amendment
3. Instrument Number 4. Amendment Number 6. Effective Date of this Action 6. Control Number S E P 91997 HC-97 -0528 -004
7. Name and Address of Recipient 8. HUD Administering Office OAKLAND COUNTRY HOUSING COUNSELING COMMUNITY MICHIGAN STATE OFFICE DEVELOPMENT DIVISION 477 MICHIGAN AVENUE 1200 N. TELEGRAPH ROAD DETROIT, MI 48226 PONTIAC , MI 48341
(248) 858-5402
8a. Name of Administrator 8b. Telephone Number JOHN A. FRELICH (313)226 -4899
10. Recipient Project Manager 9. HUD Government Technical Representative RONALD E. MILLIGAN, HOUSING COUNSELOR MAXINE M. ADAMS, (313) 226 -4817
11. Assistance Arrangement 12. Payment Method 13. HUD Payment Office — ILLINOIS STATE OFFICE Cost Reimbursement Treasury Check Reimbursement 77 W . JACKSON BOULEVARD pi Cost Sharing Advance Check CHICAGO, IL 60604-3607
IX I Fixed Price X Automated Clearinghouse
14. Assistance Amount 15. HUD Accounting and Appropriation Data
Previous HUD Amount $ 15a. Appropriation Number 115b. Reservation Number
HUD Amount this action $ 40 000.00 86 X 0205
- HC-97-0528-004
Total HUD Amount $ 40,000.00 Amount Previously Obligated $
Recipient Amount $ Obligation by this action $ 40,000.00
Total Instrument Amount $ 40,000.00 Total Obligation $ 40;000.00
16. Description
HOUSING COUNSELING GRANT FY 1997
GRANTEE WILL PROVIDE COMPREHENSIVE COUNSELING SERVICES
LOCCS BUDGET LINE ITEM 9515 (CAPACITY) -0- LOCCS BUDGET LINE ITEM 9500 (COUNSELING) $ 40,000.00
TOTAL (AWARD AMOUNT) $ 40,000.00
Recipient is required to sign and return three (3) copies
of this document to the HUD Administering Office.
19. Recipient (By Name):
OAKLAND COUNTRY HOUSING COUNSELING C.D.D.
18. Recipient is not required to sign this document.
20. HUD (By Name):
JOHN A. FRELICH
Previous editions are obsolete form HUD-1044 (8/90)
ref. Handbook 2210.17
INDEX
ARTICLES DESCRIPTION PAGE NO.
ARTICLE I GENERAL, SCOPE OF WORK 2
ARTICLE II PERIOD OF PERFORMANCE 2
ARTICLE III DEFINITIONS 2
ARTICLE IV STATEMENT OF WORK 4
ARTICLE V PRICE AND PERFORMANCE 5
ARTICLE VI INSPECTION AND ACCEPTANCE 6
,
ARTICLE VII CONDUCT OF WORK 6
ARTICLE VIII PAYMENT _ 6
ARTICLE IX SECURITY OF CONFIDENTIAL INFORMATION 7
ARTICLE X SUSPENSION AND TERMINATION PROCEDURES 7 '
ARTICLE XI AMENDMENTS 8
ARTICLE XII RECORDKEEPING AND REPORTING 8
ARTICLE XIII DISPUTES 10 ,
ARTICLE XIV OTHER ADMINISTRATIVE PROVISIONS 10
ARTICLE XV DRUG-FREE WORK PLACE REQUIREMENTS 10
ARTICLE XVI PROHIBITION ON USE OF APPROPRIATED FUNDS TO LOBBY
FEDERAL GOVERNMENT 10
1 of 10 Grant Agreement 1997 HC Grants
ARTICLE I -- GENERAL, SCOPE OF WORK
This Agreement is authorized by Section 106 of the Housing and Urban
Development Act of 1968 (12 U.S.C. 1701x) ("the Act") and the Departments of
Veterans Affairs, Housing and Urban Development, and Independent Agencies
Appropriation Act of 1997. The purpose of this agreement is to set forth the
terms and conditions under which HUD will provide federal financial assistance
to the Grantee to carry out a HUD-approved housing counseling program under
the Act. As used herein, the terms "grant" or "grant funds" refer to the
federal funds provided by HUD under this agreement. This Agreement will be
governed and controlled by the following, as they may amended from time to
time:
Section 106 of the Housing and Urban Development Act of 1968;
HUD Handbook 7610.1, Housing Counseling Program;
24 CFR Part 24, Subpart F, Drug-Free Workplace Requirements;
24 CFR Part 84, Uniform Administrative Requirements for Grants and
Agreements With Institutions of Higher Education, Hospitals
and Other Non-Profit Organizations;
24 CFR Part 87, New Restrictions on Lobbying;
24 CFR Part 45, Non-Federal Audit Requirements for Institutions of
Higher Education and Other Nonprofit Institutions;
The Notice of Funding Availability published in the Federal
Register on May 1, 1997 (FR-4172-H-01) (The NOFA);
The Grantee's application submission, including the
certifications, assurances, and documentation; and
The Grantee's current HUD-approved Housing Counseling Plan.
The Grantee shall furnish the necessary personnel, materials, services,
facilities, (except as otherwise specified herein) and otherwise do all things
necessary for or incidental to the performance of the work set forth in
Article IV, Statement of Work.
ARTICLE II -- PERIOD OF PERFORMANCE
A. Term of the Grant. The Grantee shall provide all services hereunder
from the effective date of the grant for a period not to exceed
September 30, 1997.
B. Extensions. The Grantee shall advise the GTR in writing as early as
possible but in no event later than 30 days prior to the scheduled
expiration of the grant term if an extension of the period of
performance is required. Extensions may be approved by HUD for good
cause on a case by case basis, but are not routinely granted.
ARTICLE III --- DEFINITIONS
A. Client: A person who falls within the definition in either subparagraph
1. or 2. below AND enters the agency's housing counseling workload by
means of a screening interview.
1. A person, family, or group of persons with the same DOCUMENTED
housing need or problem potentially resolvable under a HUD
program, a conventional home mortgage program, or under a federal,
state, county, or city program.
(A) A housing need exists when a client lacks affordable
"decent, safe and sanitary" housing.
2 of 10 Grant Agreement 1997 HC Grants
(B) A housing problem exists when a client occupies HUD-related
housing, a conventionally-financed home, or a home financed
under a federal, state, county, or city program and faces
the possibility of foreclosure as a homeowner, eviction as a
renter, or other circumstances that impair occupancy in
affordable decent, safe and sanitary housing.
2. A potential or present homebuver, homeowner, or renter of a
property that is or will be HUD-assisted or financed by a HUD-
insured or conventional mortgage or by a federal, state, county,
or city program.
B. Counseling. Counseling is a counselor-to-client or counselor-to-group
activity during which the counselor completes any or all of the
following types of actions.
1. Interviews the client in a private space and a confidential manner
to obtain basic information about the client and the client's
housing need or problem. Special accomodations are provided to
meet the needs of physically disabled clients.
2. Identifies resources within the counseling agency, the client's
community, and HUD that might assist in meeting the client's
housing need or resolving the client's housing problem.
3. Designs a counseling plan on behalf of the client.
4. Explains the counseling plan to the client and obtains the
client's consent for the counselor to carry out the plan,
including the actions the client must take.
5. Refers the client to other resources within the community and
assists the client in arranging appointments with those resources.
6. Recommends additional private or group counseling sessions
conducted by the agency or other community resources.
7. Monitors the client's progress toward meeting the need or
resolving the problem.
C. Housing Counseling provided under this grant may be limited in scope or
may include the full range of services, advice, and assistance to
housing consumers to assist them in improving their housing conditions
and meeting the responsibilities of homeownership and tenancy. At a
minimum, the services specified in the application for this grant must
be made available. Housing counseling services covered under this grant
include providing information, advice and assistance to address housing
needs of clients on a wide range of issues and programs including:
information for first time homebuyers; pre-occupancy, rental delinquency
and mortgage default assistance (including the HUD Mortgage Assignment
Program); the Home Equity Conversion Mortgage Program; home improvement
and rehabilitation resources; displacement and relocation resources; and
pre-foreclosure sales.
D. National, Regional, and Multi-State Intermediaries. A national
organization is one that provides housing counseling services through
its branches or affiliates in at least 26 States. A regional
organization is one that provides housing counseling services through
its branches or affiliates in a generally recognized region or group of
3 of 10 Grant Agreement 1997 HC Grants
regions such as the Southwest, Mid-Atlantic, or New England. A multi-
State Organization is one that provides housing counseling services
through its branches or affiliates in three or more States but not more
than 25 States, nor for an entire region or group of regions.
E. Government Technical Representative (GTR) for Housing Counseling. The
GTR reviews and monitors the grantee's work performance, vouchers and
reports and may be assisted by a Government Technical Monitor (GTM).
For local counseling agencies, the GTR is on the staff of the HUD Field
Office. For national, regional, and multi-State intermediaries, the GTR
is on the staff at HUD headquarters.
F. Government Technical Monitor (GTM) for Housing Counseling. A GTM may be
appointed to assist the GTR. If appointed, the GTM will be the direct
day-to-day contact for the grantee. In addition to reviewing and
monitoring the grantee's work performance, invoices and reports, the GTM
will provide program information, advice, and training to the grantee in
carrying out the housing counseling program under the grant agreement.
G. Other pertinent definitions as found in Handbook 7610.1 as revised are
applicable to this Agreement.
ARTICLE IV -- STATEMENT OF WORK
A. Capacity Building - Budget Line Item 9515
If Grantee is a local counseling agency and did not receive capacity
building funds in FY 1995 or FY 1996, then up to $4,000 of the FY 1997
grant amount is allocated for "capacity building." If Grantee does not
already have computer equipment that meets HUD standards as specified in
the 1997 Grant Application Kit, Grantee must purchase such equipment,
using up to the $4,000. With any remaining portion of the $4,000,
Grantee may enhance existing telephone service, such as purchasing a
Telecommunications Device for the Deaf (TDD) to serve persons with
hearing impairments (as an alternative to using TDD relay service);
install FAX machines; and provide computer training for one staff person
and TDD training for one staff person. If there remains a balance of
unused capacity building funds, then the balance can be transferred to
budget line item 9500 and used for counseling services.
If Grantee is a National, Regional, or Multi-State intermediary, the
above provision shall apply except that the amount for capacity building
shall be up to $5,000. In addition, intermediaries may use these
capacity building funds for the preparation or publishing of counseling
materials.
B. Housing Counseling - Budget Line Item 9500
The Grantee shall use the grant funds not allocated to capacity building
to provide housing counseling services to eligible clients. Grantee
shall provide the housing counseling services specified on Form '
HUD-1044, Assistance Award/Amendment, the cover sheet of this grant
document. In providing the housing counseling program services
described above, the Grantee shall:
1. Furnish housing counseling services provided under this grant at
no charge to clients.
2. Furnish housing counseling services above and beyond identical
services provided by means of funds in addition to this grant.
4 of 10 Grant Agreement 1997 HC Grants
(See paragraph B of ARTICLE V -- PRICE AND PERFORMANCE.)
3. Coordinate with HUD, mortgagees and public and private community
organizations who are also working with the client in order to
provide maximum service to the client.
4. Refer clients, as appropriate, to other community services
organizations.
5. Provide housing counseling services on a priority basis to low and
moderate income clients.
6. Contact and work with HUD Field Office and lender to assist
clients who are:
a. In default on their monthly mortgage payments.
b. Being considered under the Loss Mitigation Program.
c. In financial difficulty or in default under a forbearance
agreement or the HUD Assignment Program.
7. Provide specialized counseling on shared housing or referrals to
organizations providing such counseling and information on
available housing for sharing.
8. Provide information, advice and assistance on reverse equity
mortgages for senior citizens (also known as home equity
conversion mortgages or "HECMS" for elderly homeowners).
ARTICLE V -- PRICE AND PERFORMANCE
A. The grantee shall be paid as compensation for all work required,
performed, and accepted under this grant, inclusive of all costs and
expenses, in an amount not to exceed the total award amount shown on
Form HUD-1044, Assistance Award/Amendment, the cover sheet of this grant
document.
B. The grantee may not be reimbursed by HUD under this grant for services
that are directly or indirectly reimbursed from any other source. The
grantee may include in its vouchers under this grant only those
counseling services for which the grantee does not receive reimbursement
from any other funding sources. Where multiple sources are funding the
housing counseling program, the grantee must separate its program and
designate the activities to be funded by each funding source. For
example, a grantee that receives CDBG and housing counseling grant funds
could use the funds to serve clients in completely different
neighborhoods. Another alternative might be to designate the use of
housing counseling funds for one type of clients and not for another
type.
C. All records of counseling activity are subject to inspection and audit
by HUD at any time during and after the grant period. The burden of
proof for services rendered rests with the grantee. (Also refer to
Article XII for requirements concerning retention, custody, and
inspection of records.)
D. The grantee's client files and all other records maintained by the
Grantee under this grant shall be made available for monitoring and
audit by the Government Technical Representative (GTR), Government
Technical Monitor (GTM), and staff of HUD's Office of the Inspector
General, or their duly authorized representatives.
5 of 10 Grant Agreement 1997 HC Grants
E. Local counseling agency grantees may not subcontract for the performance
of any part of this grant. National, regional, and multi-State
intermediaries may enter into subagreements with their affiliates as
listed in the intermediary's application for funding.
F. Restrictions on Use of the Grant Amount. The cover sheet of this grant
document specifies the amount of the grant (see Form HUD-1044, Block 14,
Assistance Amount). The grant award must be used in accordance with the
grant application, or as may be further restricted in Block 16 of the
HUD-1044.
ARTICLE VI -- INSPECTION AND ACCEPTANCE
Inspection and acceptance of the services to be provided hereunder shall be
made by the GTR or the GTM.
ARTICLE VII -- CONDUCT OF WORK
The GTR, identified in Block 9 of the cover sheet (Form HUD-1044) of this
grant, shall be the Grantee's first and primary point of contact with HUD on
all matters of a technical nature. The Grantee shall submit all reports or
other materials to the GTR. The GTR may issue written or oral instructions to
the grantee to fill in details in the Statement of Work described in this
grant. Such instructions must be within the scope of the work set forth in
this grant, and may not be of such a nature as to affect price, period of
performance, or any other provisions of this grant. The GTR may designate a
GTM to assist with Grant management. If a GTM is appointed, the grantee will
be notified in writing by the GTR.
ARTICLE VIII -- PAYMENT
A. Immediately after award, grantees which are not already receiving
payments via direct deposit from HUD must submit a completed SF-1199A
(Direct Deposit Sign-Up Form) to the Field Office GTR. These forms are
available at local banking institutions and from HUD, on request. The
GTR will forward SF-1199A by Federal Express to Cash Management
Reporting Division at Headquarters, room 3118.
B. All vouchers for grant payments must be submitted to HUD utilizing the
Voice Response System/Line of Credit Control System (VRS/LOCCS). A
record of each payment request must be maintained in the grantee files
on form HUD-27054 (LOCCS/VRS Request Voucher for Grant Payment) and must
be available for review by HUD on request.
C. Each individual in the grantee organization who will be authorized to
access the VRS/LOCCS system to request funds under the 1997 Housing
Counseling Grant must request access authorization from HUD by
submitting a form HUD-27054 (LOCCS Voice Response Access Authorization).
If any individual currently has access to VRS/LOCCS for prior year grant
funds for the same grantee, no new HUD-27054 will be required to access
funds under a FY 1997 award to that grantee.
D. If any individual who has access to VRS/LOCCS is no longer employed by
the grantee organization and/or should be denied access to grant funds
for any reason, the grantee must notify the LOCCS Security Office at HUD
immediately at (202) 708-0764.
6 of 10 Grant Agreement 1997 HC Grants
E. A maximum of five (5) payment requests under FY 1997 grants will be
allowed, as follows:
1. All capacity building funds should be vouchered immediately upon
establishing access to VRS/LOCCS (Budget Line Item 9515). No
supporting documentation is required for this request at time of
vouchering (see item E-2 below).
2. The second voucher should be submitted when 25% of the housing
counseling services which are connected to the grant have been
delivered (Budget Line Item 9500). Documentation that must be
submitted to the HUD field office in support of this request is
the proof of purchase of the computer equipment listed in the
application. No supporting documentation on services provided is
required at this time.
3. The third voucher should be submitted when 50% of the housing
counseling services which are connected to the grant have been
delivered. A mid-term report must be submitted to the Field
Office in support of this request (see Article XII, H. for a
description of the mid-term report).
4. The fourth voucher should be submitted when 75% of the housing
counseling services which are connected to the grant have been
delivered. No supporting documentation is required for approval
of this request.
5. The fifth voucher should be submitted when all services connected
to this grant have been completed. The final report must be
submitted and approved by the HUD Field Office for this final
request to be approved (see Article XII, I. for a description of
the final report). The final voucher and final report must be
submitted to HUD within 45 days of the expiration of the grant.
ARTICLE IX -- SECURITY OF CONFIDENTIAL INFORMATION
The Grantee shall keep under lock and key all information regarding counseling
of clients, whether such information is generated by the agency itself or
received from outside sources. This includes credit reports, information on
current financial status, notes on counseling sessions, and any other
information regarding individual clients. The Grantee shall not disclose such
information to anyone other than the HUD or HUD-approved mortgagees.
ARTICLE X -- SUSPENSION AND TERMINATION PROCEDURES
A. The following definitions apply:
Termination - Cancellation of federal assistance, in whole or in part,
under the grant at any time prior to the date of completion.
-
Suspension - An action by the GTR that temporarily suspends federal
assistance under the grant pending corrective action by the grantee or
pending a decision to terminate the grant by HUD.
B. When the grantee has failed to comply with the terms, conditions, or
standards of the grant, the GTR may, upon reasonable notice to the
grantee, suspend the grant and withhold further payments, or prohibit
7 of 10 Grant Agreement 1997 HC Grants
the grantee from incurring additional obligations of funds, pending
corrective action by the grantee or a decision to terminate in
accordance with paragraph C.
C. This grant may be terminated for cause or convenience.
1. Termination for cause - The GTR may terminate this grant in whole
or in part at any time before the date of completion, whenever it
is determined that the grantee has failed to comply with the
conditions of the grant. The GTR shall promptly notify the
grantee in writing of the termination and the reasons for the
termination, together with the effective date. Payments made to
the grantee or recoveries by HUD in the event this grant is
terminated for cause shall be in accordance with the legal rights
and liabilities of the parties.
2. Termination for convenience - This grant may be terminated in
whole or in part when both parties agree that the continuation of
the project would not produce beneficial results commensurate with
the further expenditures of funds. The two parties shall agree
upon the effective date and in the case of partial terminations,
the portion to be terminated. The grantee shall notincur new
obligations for the terminated portion after the effective date,
and shall cancel as many outstanding obligations as possible. The
GTR shall allow full credit to the grantee for any noncancelable
obligations properly incurred by the grantee prior to termination.
3. The parties shall promptly settle the terminated grant and execute
a written amendment upon settlement, which sets forth the terms
and conditions of the settlement agreement.
ARTICLE XI -- AMENDMENTS
This grant may be amended at any time by a written modification. Amendments
which reflect the rights and obligations of either party shall be executed by
both the Government and the grantee. Administrative amendments such as
changes in appropriation data may be issued unilaterally by the GTR.
ARTICLE XII -- RECORDKEEPING AND REPORTING
A. Any recordkeeping system may be used. However, the system must lend
itself to easy monitoring by HUD when it conducts a performance review
of the agency's housing counseling activities.
B. If HUD provides the agency with a recordkeeping software program, this
program must be implemented by the agency
C. Client files (including files on group clients) must be maintained in
accordance with Handbook 7610.1. Each client must be assigned a six-
digit identification number to be used for reporting on counseling -
activities to HUD.
D. Financial records, supporting documents, statistical records and all
other records pertinent to this grant shall be retained for a period of
three years from the date of the submission of the final invoice and
Final Report, except as provided in 24 CFR part 84:
1. If any litigation, claim or audit is started before the expiration
of the 3-year period, the records shall be retained until all
8 of 10 Grant Agreement 1997 HC Grants
litigations, claims, or audit findings involving the records have
been resolved.
2. Records for nonexpendable property, if any, acquired with federal
funds shall be retained for three years after its final
disposition.
3. When records are transferred
retention requirement is not
to or maintained by HUD, the 3-year
applicable to the grantee.
E. The grantee must be authorized by the GTR if the grantee desires
substitute microfilm copies in lieu of original records.
to
F. The grantee shall transfer certain
that the records possess long-term
to avoid duplicate record-keeping,
grantee to retain any records that
use.
records to HUD when HUD determines
retention value. However, in order
HUD may make arrangements with the
are continuously needed for joint
G. The Secretary of HUD and the Comptroller General of the United States,
or any of their duly authorized representatives, shall have access to
any pertinent books, documents, papers, and records of'the grantee, and
its subcontractors, to make audits, examinations, excerpts and
transcripts.
H. Mid-Term Performance Report - Local Grantees. A grant mid-term report
is due when the grantee has completed 50 percent of the counseling
services to be covered under the grant. The grantee must send this
report to the GTR or GTM no later than the date on which the grantee
enters the related voucher into LOCCS. The GTR/GTM will process that
voucher only upon receipt of an acceptable report. The report must
contain, as a minimum, the following information:
1. Grantee's name, address, and grant number as they appear on the
grant document.
2. An identification number, determined by the grantee, for each
client counseled during the report period.
3. Type of counseling performed for each client.
4. Start and end dates of the report period.
5. Signature and title of person authorized to sign the report.
6. Form HUD-9902 for the mid-term report period.
7. In addition to the above information, a narrative report of NOT
MORE THAN two single-spaced letter-sized typewritten pages.
Include such items as problems encountered by the grantee, items
for which the grantee needs additional guidance, unusual client
needs or problems for which the grantee provided counseling, and
recommendations to HUD.
I. Final Report - Local Grantees. A final report in the same format as the
mid-term report is due when the grantee has completed all grant-
activities that will be funded under the grant. The narrative report
must cover the entire period of the grant and may not exceed five (5)
typewritten single-spaced letter-sized pages. The grantee must send
this report to the GTR or GTM no later than 45 days after the expiration
of the grant. The GTR/GTM will process the final voucher only upon
9 of 10 Grant Agreement 1997 HC Grants
receipt of an acceptable report. Part of the final report is Form
HUD-9902 which covers the entire grant period.
J. Mid-Term and Final Report-Intermediary Organizations
The intermediary organizations shall receive a mid-term and final report
from each affiliate as described under Article XII H and I. However,
the intermediary organizations shall submit the following reports to the
GTR at Headquarters:
1. The mid-term performance report shall consist of a narrative
report of not more than two (2) single-spaced letter sized
typewritten pages accompanied by Form HUD-9902 for clients served
during this period covering all the affiliates. The grantee shall
collect items under H.1 through H.6 from each affiliate and retain
the information for audit.
2. The final report must not exceed five (5) single spaced letter
sized typewritten pages for the narrative accompanied by a summary
Form HUD-9902 covering all affiliates for clients served during
the entire grant period. The grantee shall collect and retain all
items under H.1 through H.6 from each affiliate.-
ARTICLE XIII -- DISPUTES
During performance of the grant, disagreements may arise between the grantee
and the GTR on various issues. If a dispute concerning a question of fact
arises, the GTR shall prepare a final decision, taking into account all facts
and documentation presented. The decision shall be mailed to the grantee.
The grantee may appeal the decision within thirty (30) days to the Director of
the Single Family Division, or his or her designee.
ARTICLE XIV -- OTHER ADMINISTRATIVE PROVISIONS
The grantee shall comply with all standard Assurances--Non-Construction
Programs as listed on Form SF-424B which is contained in the Application.
ARTICLE XV -- DRUG-FREE WORK PLACE REQUIREMENTS
Grantee shall comply with the Certification Regarding Drug-Free Workplace
Requirements which is contained in the Application and which is also found in
24 CFR Part 24, Appendix C. This Agreement will be governed and controlled by
24 CFR Part 24, Subpart F, Drug-Free Workplace Requirements (Grants).
ARTICLE XVI -- PROHIBITION ON USE OF APPROPRIATED FUNDS TO LOBBY FEDERAL
GOVERNMENT
Consistent with the Byrd Amendment (31 U.S.C. § 1352), all grantees receiving
grants in excess of $100,000 shall certify that they have not used, and will
not use, appropriated funds to lobby the Federal Government. Grantees who
have engaged in lobbying activities, or who plan to engage in lobbying
activities, with other than appropriated funds must also disclose these
activities on form SF-LLL, Disclosure of Lobbying Activities. (24 CFR, Part
87) Grantees may also be subject to § 112 of the HUD Reform Act.
10 of 10 Grant Agreement 1997 HC Grants
Resolution #97234 November 6, 1997
The Chairperson referred the resolution to the Finance and Personnel
Committee. There were no objections.
At..11 .41 4
FISCAL NOTE (M.R. 497234) November 20, 1997
BY: Finance and Personnel Committee, Sue Ann Douglas, Chairperson
IN RE: COMMUNITY DEVELOPMENT DIVISION - 1997 COMPREHENSIVE HOUSING COUNSELING
GRANT ACCEPTANCE
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-F of this Board, the Finance and Personnel Committee
has reviewed the above referenced resolution and finds:
1. The resolution requests that the Board of Commissioners accept the
1997 Comprehensive Housing Counseling grant in the amount of
$40,000.
2. Community Development competed for funding from the U. S. Department
of Housing and Urban Development and has been awarded a FY 1997
Comprehensive Housing Counseling Grant totaling $40,000, a variance
of 54.7% from the initial application amount of $88,333.
3. The grant will supplement Community Development Block Grant funds
allocated to deliver housing counseling services in accordance with
federal housing counseling program guidelines.
4. No County funds are required for this grant.
5. The resolution does not oblige the County to any future commitment
and the level of service, including personnel, is contingent upon
continued funding.
6. The FY 1998 budget is amended to reflect the grant proceeds as
detailed below:
Special Revenue Fund Community and Economic Development - Community
Development Division
Dept./OCA/PCA/Object Description FY 1998 FY 1998
Revenue: 19-797400-60006-0113 Grants Federal $40,000 $40,000
Expense: 19-797401-60006-2001 Salaries 40,000 40,000
Total $ 0 $ 0
FINANCE AND PERSONNEL COMMITTEE
Resolution #97234 November 20, 1997
Moved by Palmer supported by Millard the resolution be adopted.
AYES: Johnson, Kingzett, Law, McCulloch, McPherson, Millard, Moffitt,
Obrecht, Palmer, Powers, Schmid, Taub, Wolf, Amos, Coleman, Dingeldey, Douglas,
Garfield, Holbert, Huntoon, Jacobs, Jensen. (22)
NAYS: None. (0)
A sufficient majority having voted therefor, the resolution was adopted.
I HEREE9,13TrHE FOREGnIm n OLUTION
ii/ ,1c7
L Brooks PAtterson. County Executive Date
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, Lynn D. Allen, Clerk of the County of Oakland, do hereby certify that the
foregoing resolution is a true and accurate copy of a resolution adopted by the
Oakland County Board of Commissioners on November 20, 1997 with the original
record thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my hand and affixed the seal of the
County of Oakland at Pontiac, Michigan this 20th day of November 1997.
Lyn, D: Allen, County Clerk