HomeMy WebLinkAboutResolutions - 1997.11.06 - 25168November 6, 1997
Miscellaneous Resolution #97243
BY: Strategic Planning Committee, Dennis Powers, Chairperson
IN RE: DEPARTMENT OF INFORMATION TECHNOLOGY - ACQUISITION OF CONSULTANT SERVICES TO
DEVELOP STRATEGIC PLAN FOR MODERNIZING THE COUNTY'S ASSESSING, EQUALIZATION, AND TAX BILLING
AND COLLECTION SYSTEMS
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the County's assessing, equalization, and tax billing and collection systems
have been developed over the past twenty years, generally using mainframe technology and
COBOL programming language; and
WHEREAS, out of 51 local governmental assessing units, these systems and the related
land file database, presently, support 22 cities and townships directly in the assessing
function (as the County is the assessor for these cities and townships under contract), and
18 other governmental assessing units use the County's appraisal, land file and related
records for their independent assessing needs and, indirectly for most of the remaining
cities and townships in the County via access to the County's land files; and
WHEREAS the County is expending substantial costs in the enhancement and maintenance
of the existing system in order to comply with legislative and regulatory requirements; and
WHEREAS, while certain components of the County's system are year 2000 compliant,
upgrades for this purpose will be required; and
WHEREAS the County has initiated a geographic information system (GIS) project to link
land records to spatial references. Key to the success of this project is the accuracy and
completeness of the land file data. If the County's CVTs should abandon the use of the
County's land file because the County's system is inadequate for their purposes, the utility
of the data in the land files will decline significantly, reducing the effectiveness of the
GIS; and
WHEREAS, after examining several alternatives, including simply maintaining the
existing system, upgrading, integrating and modernizing the existing system, and
Public/Private Partnership, the County has determined that the best solution is to upgrade,
integrate and modernize the existing system and, accordingly, issued a Request for Proposal
(RFP) for consulting services to implement Phase I of the aforementioned project with the
following specifications for scope of work:
1) Evaluation of the County's assessing, equalization, and tax billing and
collection systems, including land files, to ensure that 'best business
practices' are being performed.
2) Formulation of recommendations to upgrade, integrate and modernize the existing
system in the form of a strategic plan, including recommended projects and
related cost estimates to complete those projects.
3) Implementation of a working pilot project (e.g., multi-year special assessment
functions) should be completed as part of the deliverable products; and
WHEREAS the two vendors which currently dominate the Michigan marketplace have
responded to the RFP, Bellefeuil, Szur & Associates (BS&A Software) and Compuware Corporation
(with Manatron, Inc. as a subcontractor); and
WHEREAS upon review and evaluation of the two proposals, the County Administration
recommends selection of Compuware Corporation as the prime contractor for Phase I of the
subject project, at a cost not to exceed $375,000.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners authorizes
the selection of Compuware Corporation as the prime contractor to implement a Pilot Project
and develop a strategic plan (Phase I) for modernizing the county's assessing, equalization,
and tax billing and collection systems, at a cost not to exceed $375,000.
Chairperson, on behalf of the Strategic Planning Committee, I move approval of the
foregoing resolution.
STRATEGIC PLANNING COMMITTEE
FISCAL NOTE (Misc. #97243) November 6, 1997
BY: Finance and Personnel Committee, Sue Ann Douglas, Chairperson
IN RE: DEPARTMENT OF INFORMATION TECHNOLOGY - ACQUISITION OF CONSULTANT
SERVICES TO DEVELOP STRATEGIC PLAN FOR MODERNIZING THE COUNTY'S ASSESSING,
EQUALIZATION, AND TAX BILLING AND COLLECTION SYSTEMS
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-G of this Board, the Finance and Personnel Committee
has reviewed the above referenced resolution and finds:
1. The County is desirous of modernizing its assessing, equalization,
and tax billing and collection systems.
2. A Request for Proposal (RFP) was issued for consulting services with
two vendor responses, Bellefeuil, Szur & Associates (BS&A Software)
and Compuware Corporation (with Manatron, Inc. as a subcontractor).
3. Upon review and evaluation of the two proposals, the County
Administration recommends and the Board of Commissioners authorizes,
selection of Compuware Corporation as the prime contractor for Phase
I of the subject project, at a cost not to exceed $375,000.
4. Funding is being reserved in the General Fund Designated Reserve for
Phase I of the Equalization System Replacement Project; a budget
amendment will be recommended with the Year End Report.
FINANCE AND PERSONNEL COMMITTEE
Resolution #97243 November 6, 1997
Moved by Powers supported by Law the resolution be adopted.
AYES: Jensen, Johnson, Kingzett, Law, McCulloch, McPherson, Millard,
Obrecht, Palmer, Pernick, Powers, Schmid, Taub, Wolf, Amos, Coleman, Devine,
Dingeldey, Douglas, Garfield, Holbert, Huntoon, Jacobs. (23)
NAYS: None. (0)
A sufficient majority having voted therefor, the resolution was adopted.
I HEREIEWMPPMVE THE FOREGOING RFsr"
J 1. Brooks Patterson, County Executive Date
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, Lynn D. Allen, Clerk of the County of Oakland, do hereby certify that the
foregoing resolution is a true and accurate copy of a resolution adopted by the
Oakland County Board of Commissioners on November 6, 1997 with the original
record thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my hand and affixed the seal of the
County of Oakland at Pontiac, Michigan this 6th day of November 1997.
Lynn D. Allen, County Clerk