HomeMy WebLinkAboutResolutions - 1997.10.23 - 251724
September 25, 1997
MISCELLANEOUS RESOLUTION 197203
BY: STRATEGIC PLANNING COMMITTEE, DENNIS POWERS, CHAIRPERSON
IN RE: DEPARTMENT OF INFORMATION TECHNOLOGY - PURCHASE OF HARDWARE, SOFTWARE
AND SYSTEM SUPPORT FOR IMPLEMENTATION OF PHASE I OF THE ENTERPRISE WIDE LAN-
BASED IMAGING SYSTEM
TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS
Chairperson, Ladies and Gentlemen:
WHEREAS the county has identified the potential need for document
imaging throughout the county as an alternative to manage the storage of paper
documents; and
WHEREAS the current imaging system has a number of problems including:
1. It is aging, unreliable, out-of-date, and requires significant
investment to continue vendor support,
2. Not meeting the technological and operational requirements of the
Oakland County Friend of the Court and the County Clerk's office
including not allowing those offices access to the county's
standard network,
3. Not being expandable to allow imaging at additional county
departments; and
WHEREAS Proposals were submitted in response to a Request for Proposal
(RFP) that recommend replacement of the existing AS/400-based imaging system
with a LAN-based imaging system; and
WHEREAS the Department of Information Technology, upon the
recommendation of a cross-departmental bid evaluation team, has identified
Pyramid Solutions of Troy, Michigan, as a result of the issuance of a request
for proposal and evaluation of submitted proposals; and
WHEREAS the estimated cost to replace the current imaging system with a
LAN-based imaging system is approximately $3,341,347.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of
Commissioners approves the acquisition of a LAN-Based Imaging System.
Chairperson, on behalf of the Strategic Planning Committee, I move the
adoption of the foregoing resolution.
STRATEGIC PLANNING COMMITTEE
6-3.44
Resolution #97203 September 25, 1997
The Chairperson referred the resolution to the Finance and Personnel
Committee. There were no objections.
a
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FISCAL NOTE (M.R. #97203) October 23, 1997
BY: FINANCE AND PERSONNEL COMMITTEE, SUE ANN DOUGLAS, CHAIRPERSON
IN RE: DEPARTMENT OF INFORMATION TECHNOLOGY - PURCHASE OF HARDWARE, SOFTWARE AND SYSTEM
SUPPORT FOR IMPLEMENTATION OF PHASE I OF THE ENTERPRISE WIDE LAN-BASED IMAGING SYSTEM
TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-F of this Board, the Finance and Personnel Committee has reviewed
the above referenced resolution and finds:
1. Information Technology proposes, and the Strategic Planning Committee recommends,
the purchase of hardware, software and system support required for a new LAN-
based Imaging System. This system will interface with the county's network and
enhance inter-departmental communications and provide improved office automation
applications for the County Clerk's Office and Friend of the Court. The new
imaging system will allow for future expansion to other county departments,
including providing any authorized image system user access to imaged documents
on the County network or through the Intranet.
2. Total Capital cost for the upgrade equals $3,341,347, of which $2,671,095 is for
Friend of the Court, $633,064 is for Clerk's Office and $37,188 is for Probate
Court. Total Annual Operating equals $293,419 which will be carried through
standard quarterly billings by the affected departments.
3. Funds are available in the Office Equipment Fund to cover the cost of the Clerk's
Office and Probate Court equipment.
4. The loan is requested from the Delinquent Tax Revolving Fund (DTRF) to cover the
F.O.C. portion to be repaid over a five-year period with interest expense
estimated to be $89,036 for FY1998 and $106,844 for FY1999.
5. The principal and interest payments made to the DTRF in repayment of this
agreement will be accounted for in the Information Technology Operations Fund,
Fund #636. The FY1998 and FY1999 Budget is amended as follows to appropriate the
interest expense:
Office Equipment Fund
Expenditures
DEPT/OCA/PCA/OBJECT
12-623003-10001-8001 O.T. Out-Info Tech. $ 670,252
Estimated Profit or Loss (670,252)
$ -0-
Information Technology Fund
Revenue
18-636113-10000-1701 Operating Transfer In-Office
Equipment Fund S 670.252
Bxpense
18-636112-10000-3965 Interest Expense S 89.036
Estimated Profit or (Loss) $ 581.216
6. If additional Federal or State funding becomes available, it will be used to
reimburse the Delinquent Tax Revolving Fund (DTRF). However, due to the
possibility of the State losing Federal funds, because of non-compliance with
Child Support Enforcement System (CSES)requirements, the likelihood of additional
funding is small. In fact, the current level of reimbursement may be reduced.
FINANCE AND PERSONNEL COMMITTEE
p.
REVOLVING FUND BORROWING AGREEMENT
WHEREAS the County of Oakland is desirous of borrowing monies from the Oakland County
Delinquent Tax Revolving Fund, and
WHEREAS the Delinquent Tax Revolving Fund Agent has determined sufficient monies are
available to loan to the County,
THEREFORE, in consideration of agreements set forth below it is hereby agreed by and
between the parties as follows:
The County will borrow the principal sum of $2,671,095 from the Delinquent Tax
Fund to be paid back in annual principal and interest payments not to exceed five
(5) years. Said payments shall be deducted from the annual Revolving Fund
distribution made to the County on or about June 1st of each year. Interest on
each payment will be based on the average monthly rate paid during the term of
this agreement by the agent of the Delinquent Tax Revolving Fund for that year's
outstanding borrowing. The schedule of principal payments will be:
Year Principal
1 $ 534,219
2 534,219
3 534,219
4 534,219
5 534,219
Total $2,671,095
AGENT FOR REVOLVING FUND FINANCE AND PERSONNEL COMMITTEE
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Resolution #97203 October 23, 1997
Moved by Powers supported by Jacobs the resolution be adopted.
AYES: Law, McCulloch, McPherson, Millard, Obrecht, Palmer, Pernick,
Powers, Schmid, Taub, Wolf, Amos, Coleman, Dingeldey, Douglas, Garfield, Holbert,
Huntoon, Jacobs, Jensen, Johnson, Kaczmar, Kingzett. (23)
NAYS: None. (0)
A sufficient majority having voted therefor, the resolution was adopted.
I HEREBY JAIROV5
L. Br-ooks Patters
REGOING RESOLUTION
. Date
4rS ounty Executive
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, Lynn D. Allen, Clerk of the County of Oakland, do hereby certify that the
foregoing resolution is a true and accurate copy of a resolution adopted by the
Oakland County Board of Commissioners on October 23, 1997 with the original
record thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my hand and affixed the seal of the
County of Oakland at Pontiac, Michigan this 23rd day of October 1997.
tprle-TX Allen, ounty C er