HomeMy WebLinkAboutResolutions - 1997.09.11 - 25196MISCELLANEOUS RESOLUTION #97179 September 11, 1997
BY: FINANCE AND PERSONNEL, SUE ANN DOUGLAS, CHAIRPERSON
IN RE: FACILITIES MANAGEMENT - ADDITIONAL RECORD STORAGE SPACE FOR
CLERK/REGISTER OF DEEDS
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS, the State of Michigan has mandated the establishment of the new
Family Court which will increase the amount of records requiring storage by the
Clerk/Register of Deeds beginning January 1, 1998; and
WHEREAS, the current storage vault is 90% full; and
WHEREAS, there are seven hundred square feet of area adjacent to the
existing vault which can be renovated to accommodate the anticipated increase of
records; and
WHEREAS, it is estimated the conversion of three hundred square feet to
storage with the remainder of the space housing three clerical staff will be
sufficient to meet anticipated requirements and will allow additional conversion
to storage at a later date when needed; and
WHEREAS, it is recommended the work be performed by in-house staff and
outside contractors obtained through the Purchasing Division; and
WHEREAS, the total project cost for the Clerk/Register of Deeds Record
Storage renovation is estimated to be $79,000 which includes contingency amounts;
and
WHEREAS, funding in the amount of $79,000 is available in the 1997 Capital
Improvement Program under Miscellaneous Remodeling.
NOW THEREFORE BE IT RESOLVED that the Board of Commissioners approves the
renovation of available space to allow additional record storage by the
Clerk/Register of Deeds for the State mandated Family Court.
BE IT FURTHER RESOLVED that funds in the amount of $79,000, available in
the Capital Improvement Fund (40100), be transferred to the Project Work Order
Fund (40400).
Chairperson, on behalf of the Finance and Personnel Committee, I move the
adoption of the foregoing resolution.
FINANCE AND PERSONNEL COMMITTEE
September 11, 1997
REPORT (Misc. #97179)
BY: Planning and Building Committee, Charles Palmer, Chairperson
RE: Additional Record Storage Space for the Oakland County Clerk - Register of Deeds
TO: THE OAKLAND COUNTY FINANCE/PERSONNEL COMMITTEE
Chairperson, Ladies and Gentlemen:
The Planning and Building Committee, having reviewed the need for additional high-
density vault storage space for the Oakland County Clerk - Register of Deeds and the
Facilities Management Report dated August 26, 1997, recommends approval of the
project.
The Committee further recommends funding the total project cost of $79,000, including
contingency, be approved.
Additionally, the Planning and Building Committee supports the attached
Finance/Personnel Committee Resolution.
Chairperson, on behalf of the Planning and Buildin• ommittee, I submit the foregoing
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report. report.
Plannirig an uilding Committee
1 HEREBY
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YI7 FOREGOING RESOLUTION
L. Brooke4Qter8on, County Executive Date
Resolution #97179 September 11, 1997
Moved by Douglas supported by Moffitt the Planning and Building Committee
Report be accepted.
A sufficient majority having voted therefor, the report was accepted.
Moved by Douglas supported by Moffitt the resolution be adopted.
AYES: Devine, Dingeldey, Douglas, Garfield, Holbert, Huntoon, Jacobs,
Jensen, Kaczmar, Kingzett, Law, McCulloch, McPherson, Millard, Moffitt, Obrecht,
Palmer, Pernick, Powers, Schmid, Taub, Wolf, Amos, Coleman. (24)
NAYS: None. (0)
A sufficient majority having voted therefor, the resolution was adopted.
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, Lynn D. Allen, Clerk of the County of Oakland, do hereby certify that the
foregoing resolution is a true and accurate copy of a resolution adopted by the
Oakland County Board of Commissioners on September 11, 1997 with the original
record thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my hand and affixed the seal of the
County of Oakland at Pontiac, Michigan this 11th day of September 1997.
Lyn4D7 Allen, County Clerk