HomeMy WebLinkAboutResolutions - 1998.04.01 - 25224April 2, 1998
REPORT (Misc. #98036)
BY: PUBLIC SERVICES COMMITTEE, DAVID L. MOFFITT, CHAIRPERSON
RE: MR #98036 HEALTH DIVISION--DOWNSPOUT ASSESSMENT PROGRAM
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
The Public Services Committee, having reviewed the above
referenced resolution on March 10, 1998, reports with the
recommendation that the resolution be adopted with the following
amendment:
Add: "Ruel E. McPherson, District #25" after Donald W. Jensen,
District #15 in the third line of the resolution.
Chairperson, on behalf of the Public Services Committee, I move
the acceptance of the foregoing report.
PUBLIC SERVICES COMMITTEE
April 2, 1998
REPORT (Misc. #98036)
BY: PERSONNEL COMMITTEE, THOMAS A. LAW, CHAIRPERSON
RE: HEALTH DIVISION--DOWNSPOUT ASSESSMENT PROGRAM
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
The Personnel Committee, having reviewed the above referenced
resolution on March 25, 1998, reports with the recommendation that the
resolution be adopted.
Chairperson, on behalf of the Personnel Committee, I move the
acceptance of the foregoing report.
PERSONNEL COMMITTEE
March 5, 1998
MISCELLANEOUS RESOLUTION # 98036
BY: COMMISSIONERS JOHN P. McCULLOCH, DISTRICT #22, GILDA Z. JACOBS,
DISTRICT #23, EUGENE KACZMAR #24, DONALD W. JENSEN, DISTRICT #15
RE: HEALTH DIVISION--DOWNSPOUT ASSESSMENT PROGRAM
TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS
CHAIRPERSON, LADIES AND GENTLEMEN:
WHEREAS, the 12 -Town Drain Retention Facility, located in the most urbanized
portion of Oakland County, includes the municipalities of Berkley, Beverly Hills, Birmingham,
Clawson, Ferndale, Hazel Park, Huntington Woods, Madison Heights, Oak Park, Pleasant Ridge,
Royal Oak, Royal Oak Township, Southfield, and Troy, and
WHEREAS, heavy rainstorms cause the Facility to overflow, spilling sewage and storm
water, which end up in Lake St. Clair, contributing to the contamination of the lake and beaches,
and in order to reduce the negative environmental impact from this facility, a multi-faceted
approach is necessary, and
WHEREAS, one such approach is to physically inspect all businesses and residences in
the 14 communities to ascertain compliance with local rainwater runoff ordinances through a
Downspout Assessment Programs, and
WHEREAS, the Oakland County Health Division, with the addition of six (6) non-
eligible positions in the student summer program, would be able to identify downspout violations
which discharge rainwater directly to the sewer system as well as identify the need for sewer
restricter replacements.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of
Commissioners does hereby establish the attached Downspout Assessment program in the Health
Division to provide assistance to the 14 12-Town communities in identifying for the local
Building Officials those businesses and residences which are not in compliance with downspout
regulations; and
BE IT FURTHER RESOLVED that the cost of the five temporary FTNE student
sanitarian positions, and the one temporary PTNE Coordinator, and the educational material for
the Downspout Assessment Program shall not exceed $160,000.
Chairperson, we move the adoption of the foregoing resolution.
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• ,
PHASE I - DOWNSPOUT ASSESSMENT PROGRAM
PHASE I
A survey of residential and business districts is proposed to determine what impact the connection
of downspouts on homes and businesses may have on sewer capacity. Phase I of the survey consists
of a visual assessment of which homes and/or businesses have downspouts and where the
downspouts terminate.
Phase I will survey a portion of the residential homes in the Twelve Towns Drain area. It is
anticipated that teams of two students will survey on opposite sides of the street to determine if a
house has a downspout system and, if so, where the system terminates. Those residences which
have downspouts that terminate above ground or those that have no downspouts will be eliminated
as potential sources for storm water loading. Homes which are identified as having downspouts but
the termination is below ground will be placed on a suspect list for the local city, village, or township
to confirm if the connection is to the combined sewer.
At the present time, it is estimated that at least 60,000 residential sites exist in the Twelve Towns
Drain area. There are 14 communities in the service district. It is estimated that it will take about
8-10 minutes per site to conduct the survey and to explain the program to the residents of the home.
This amounts to 8,000-10,000 hours of survey work for the residential portion of the survey.
Because of the complexities involved in managing this number of hours, it is suggested that only a
portion of the area be surveyed in this phase of the project. If at least 50% is targeted, it should give
valid results to project what is to be expected in each community. If after a systematic survey of at
least 50% of the residential areas is completed and a significant number of homes has connections
to the combined sewer system, then the survey of the remaining homes could be completed in a
subsequent year. For the purposes of the remainder of this report, 30,000+ homes will be the
assumed target number for Phase I of the Downspout Assessment Program.
Survey Description
The first week of the program will be the training of the work force who will be doing the surveys.
This will include key elements to observe during the survey as well as "public relations" in terms
of approaching the residents to be surveyed.
It is anticipated that approximately one hour at the beginning of each day will be needed to receive
instructions and a map of the area to be surveyed for that day. In addition, there will need to be time
allowed for the work force to arrive at the survey area. Considering mandatory breaks, morning
assignments, and travel time, 6 'A hours of survey work per day per person can be anticipated.
Simple math would indicate that each person can survey about 40-50 homes per day with an average
of 45. Actual numbers will need to be adjusted depending upon the actual time that the survey takes.
- 1 -
Since approximately 30,000 homes are being targeted in this survey, it is estimated that 615-769
survey days will be required to complete Phase I of the project. This estimate was made under the
assumption that cooperation with the local unit of government would be forthcoming in terms of
advance notification of the purpose and timing of the survey. This could be done through water bill
mailings and an information campaign.
Commercial and retail districts typically have more complex drainage systems: flat roofs, roof
drains, and underground collection systems for parking lots. Assessments will take longer for these
facilities and will require an extensive record review. Assessment of these establishments would
require removing manhole covers, introducing dye, and observing flows. This is a more complex
assessment that would require close cooperation of the local CVT's DPW or the sewer authority in
the local community.
A second aspect would be related to removal of sewer restrictors. County staff could work in
tandem with CVT staff from local DPWs to identify missing restrictors if the local community felt
that this was a priority.
Proposed Budget
In order to maximize resources, 5 full-time equivalent (FTE) Student Sanitarian positions would be
established; however, these positions would be multi-filled utilizing 4 Student Sanitarians for each
FTE. Each of the Student Sanitarians within the FTE position would annually be limited to 520
hours of work. For each FTE position (4 Student Sanitarians multi-filling each position) the total
anticipated cost including salary, fringe benefits, personal mileage, and materials/supplies would be
$25,180.64. At the present time in order to complete the survey as proposed, it is anticipated that
we would need 5 full-time equivalent positions for a total cost of $125,903.20.
In addition, a part-time noneligible position for a Public Health Program Coordinator for a total of
1,000 hours would need to be established to oversee and prepare for this program. This person
would start a month before the anticipated date of the students' arrival to prepare the training
program and meet with city officials to determine the target areas to be surveyed. After the students'
arrival, the Program Coordinator would assign work loads and monitor student activities. The
Program Coordinator position would continue after the surveys are completed for the purpose of
preparing a final report to each city, village, or township reflecting what the results of the survey had
shown. The Program Coordinator would also be available for meetings with city officials to explain
the survey results. Total anticipated cost for the 1,000 hours including salary, fringe benefits,
personal mileage, and materials/supplies is anticipated to be $27,963.34.
The cost for 5 FTE positions (20 Student Sanitarians) and 1 half-time Program Coordinator (up to
1,000 hours) would cost $153,867. In addition, a printing allowance of $4,000 will be needed to
support this program. Therefore, it is requested that $157,867 be set aside to carry out this portion
of the project.
2
The cities, villages, and townships (CVTs) could take action with the suspect list provided by the
initial assessment (September - May). The CVTs could dye test the problematic downspouts and
follow through with appropriate interventions.
PHASE II
If needed, Phase II of the project could take place during the subsequent year and target the
remaining homes and businesses that were not assessed in Phase I.
OAKLAND COUNTY, MICHIGAN
DOWNSPOUT ASSESSMENT PROGRAM - PHASE I
FY 1998 COST ANALYSIS
OCA PCA OBJ LVL 13111E AMOUNT
Personnel
5 FTNE Student Sanitarians/1 PTNE PH Program Coordinator (1,000 hrs.)
220200 65000 2001 Salaries $134,378
220200 65000 2075 Fringe Benfits 13,539
Total Salaries and Fringe Benefits $147,917
Operating
220200 65000 3292 Personal Mileage $4,900
220200 65000 3324 Printing 4,000
220200 65000 4252 Office Supplies 1,050
Total Operating _ $9,950
Total Program Cost $157,867
Resolution #98036 March 5, 1998
The Chairperson referred the resolution to the Public Services Committee,
Personnel Committee and the Finance Committee. There were no objections.
FISCAL NOTE (Misc. #98036) April 2, 1998
BY: FINANCE COMMITTEE, SUE ANN DOUGLAS, CHAIRPERSON
IN RE: HEALTH DIVISION - DOWNSPOUT ASSESSMENT PROGRAM
TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS
Chairperson, Ladies and Gentleman:
Pursuant to Rule XII-F of this Board, the Finance Committee has reviewed the above referenced resolution and
fmds:
1) It is requested that a Downspout Assessment Program be established in the Health Division to provide
assistance to the 14 12-town communities in identifying for the local Building Officials, those
businesses and residences which are not in compliance with downspout regulations.
2) It is further requested that five (5) FINE Student Sanitarian positions and one (1) PINE PH Program
Coordinator position be temporarily created to assist in identifying downspout violations which
discharge rainwater directly to the sewer system as well as identify the need for sewer restricter
replacements.
3) The cost for implementing this program is estimated at $157,867 (salaries and fringe benefits -
$147,917; operating - $9,950), but shall not exceed $160,000 in total.
4) A budget amendment is recommended to cover the cost of the program as follows:
Dept. OCA PCA Object Description Amount
90 290000 25000 2564 Contingency ($157.867)
16 220200 65000 2001 Salaries 134,378
2075 Fringe Benefits 13.539
Total Salaries and Fringe Benefits $147,917
3292 Personal Mileage 4,900
3324 Printing 4,000
4252 Office Supplies 1.050
Total Operating $ 9,950
Total Program Cost $157.867
FINANCE COMMITTEE
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Resolution 498036 April 2, 1998
Moved by Moffitt supported by Jacobs the Public Services Committee and the
Personnel Committee Reports be accepted.
A sufficient majority having voted therefor, the reports were accepted.
Moved by Moffitt supported by Jacobs the resolution be adopted.
Moved by Palmer supported by Jensen to amend the resolution to add a BE IT
FURTHER RESOLVED clause immediately after the NOW THEREFORE BE IT RESOLVED
clause, to read as follows:
BE IT FURTHER RESOLVED that any of the 12-Town communities who
choose to conduct a downspout assessment survey or who have conducted a
downspout disconnect survey be allowed to certify to the Oakland County
Drain Commissioner the results of their own community's survey.
Discussion followed.
The Chairperson stated a "YES" vote supports the amendment and a "NO" vote
does not.
Moved by Moffitt supported by Garfield to amend the resolution to coincide
with the recommendation in the Public Services Committee Report.
Vote on Moffitt's amendment:
A sufficient majority having voted therefor, the amendment carried.
Vote on Palmer's amendment:
AYES: Palmer, Jensen, Johnson. (3)
NAYS: Millard, Moffitt, Obrecht, Powers, Schmid, Wolf, Amos, Coleman,
Devine, Dingeldey, Douglas, Garfield, Gregory, Holbert, Huntoon, Jacobs, Kaczmar,
Kingzett, Law, McCulloch, McPherson. (21)
A sufficient majority not having voted therefor, the amendment failed.
Vote on resolution, as amended:
AYES: Moffitt, Obrecht, Powers, Schmid, Wolf, Amos, Coleman, Devine,
Dingeldey, Douglas, Garfield, Gregory, Holbert, Huntoon, Jacobs, Jensen, Johnson,
Kaczmar, Kingzett, Law, McCulloch, McPherson, Millard. (23)
NAYS: Palmer. (1)
A sufficient majority having voted therefor, the resolution, as amended,
was adopted.
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, Lynn D. Allen, Clerk of the County of Oakland, do hereby certify that the
foregoing resolution is a true and accurate copy of a resolution adopted by the
Oakland County Board of Commissioners on April 2, 1998 with the original record
thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my hand and affixed the seal of the
County of Oakland at Pontiac, Michigan this 2nd day ig,5pril
Lynn D. Allen, County Clerk