HomeMy WebLinkAboutResolutions - 1998.04.23 - 25254MISCELLANEOUS RESOLUTION # 98075' April 2, 1998
BY: PUBLIC SERVICES COMMITTEE - DAVID MOFFITT, CHAIRPERSON
IN RE: PUBLIC SERVICES DEPARTMENT - THE EMPLOYMENT AND TRAINING
DIVISION'S BUDGET FOR PROGRAM YEAR 1997/98
TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS
Mr. Chairperson, Ladies and Gentlemen:
WHEREAS notice of allocation of Job Training Partnership Act (JTPA) and
other employment and training funds has been received from the Michigan Jobs
Commission and other entities, as outlined in Attachment A; and
WHEREAS the funding allocations as shown in Attachment A for the total
amount of $9,236,471 serve as an estimate of Program Year 1997/98 fund
availability, subject to'finalization of some allocations from the Michigan
Jobs Commission; and
WHEREAS the JTPA and other employment and training programs identified
in Attachment A are totally supported through federal and state funds and
require no financial match support from the Oakland County General Fund; and
WHEREAS Article II of the Balance of Oakland County Workforce
Development Board's By-Laws stipulates that the Board shall "provide policy
guidance for, and exercise oversight with respect to, the Balance of Oakland
County Service Delivery Area's activities under the JTPA" in partnership with
the Government of Oakland County; and
WHEREAS the Balance of Oakland County Workforce Development Board has
approved the Employment and Training Division's Administrative Budget for
Program Year 1997/98, as shown in Attachment B.
NOW THEREFORE BE IT RESOLVED that the Oakland County Employment and
Training Division's Budget for Program Year 1997/98 be adopted for the total
amount of $9,236,471, as follows:
1. to establish an Administrative Budget of $957,119 for staff
salaries, fringe benefits, and related operating costs;
2. to establish an Administrative Budget of $652,401 for the program
contractors' administrative operating costs; and
3. to provide for an appropriation of $7,626,951 for employment and
training program operations and activities.
BE IT FURTHER RESOLVED that the Employment and Training Division will
.prepare and present a written status report to the Public Services Committee
on a yearly basis.
Mr. Chairperson, on behalf of the Public Services Committee, I move the
adoption of the foregoing resolution.
03/02/98 Attachnient A •
OAKLAND COUNTY EMPLOYMENT AND TRAINING DIVI810N
ESTIMATE OF TOTAL JOB TRAINING PARTNERSHIP ACT
AND OTHER FUNDS FOR PROGRAM YEAR 1997/98
I. Administratixe/Comp.u_terizatiqn_f_unds
Ending Source Amount
JTPA Title II A Adult Program $ 160,776
JTPA Title IIB Summer Youth Program 159,727 *
JTPA Title IIC Youth Program 24,579
JTPA Title III Dislocated Worker Program 130,442
JTPA Incentive Award 51,768
JTPA 8 % Education Program 21,241
No Wrong Door Implementation Grant 479,848 *
Work First (Welfare to Work) Program 344,114 *
Community Corrections E & T Program 9,919
Targeted Assistance Program for Refugees 46,456
Displaced Homemaker Program 3,998
School-to-Work Activities 59,151
5 % Older Worker Program 8,483
Wagner Peyser Employment Services Program 101,159
Career Preparation Planning Activities 7,859
Total Administrative/Computerization Funds $ 1,609,520
II. Program Funds
Funding Source Amount
JTPA Title II A Adult Program $ 627,192
JTPA Title IIB Summer Youth Program 978,836 *
JTPA Title IIC Youth Program 169,938
JTPA Title III Dislocated Worker Program 844,932
JTPA 8 % Education Program 76,115
Work First (Welfare to Work) Program 2,984,795 *
Community Corrections E & T Program 95,481
Targeted Assistance Program for Refugees 280,921
Displaced Homemaker Program 28,220
School-to-Work Activities 966,698
5 % Older Worker Program 41,421
Wagner Peyser Employment Services Program 484,402
Career Preparation Planning Activities 48,000
Total Program Funds $ 7,626,951
III. Total Funds
Administrative/Computerization Funds
Employment and Training Division's Portion $ 957,119
Contractors' Portion 652,401
Total Administrative/Computerization Funds $ 1,609,520
Program Funds $ 7,626,951
GRAND TOTAL $ 9,236,471
* This is an estimated figure.
PY-96
ADMIN.
PY-97
ADMIN.
INCREASE
(DECREASE) EXPLANATION
N ACCOUNT
E NUMBER LINE ITEM
390,138.00
33,393.00
250.00
161,925.00
10,265.00
585,971.00
409,260.00 19,122.00
36,249.00 2,856.00
250.00 0.00
159,388.00 7,463.00
11,123.00 858.00
616,270.00 30,299.00
BASED ON SALARIES CHARGED
BASED ON SALARIES CHARGED
OVERTIME BUDGET
BASED ON FRINGE BENEFITS CHARGED
BASED ON FRINGE BENEFITS CHARGED
1,102.00
0.00
300.00
160.00
2,604.00
39,252.00
34,902.00
150.00
2,496.00
6,760.00
12,000.00
5,826.00
104,542.00
1,298,730.00 TOTAL ADMINISTRATION
CONTRACTUAL SERVICES
GRAND TOTAL FUNDING
03/02/98
OAKLAND COUNTY EMPLOYMENT & TRAINING DIVISION
PY97/98 ADMINISTRATIVE BUDGET ATTACHMENT B
1 2001 SALARIES - E & T
2 2001 SALARIES - ACCOUNTING
3 - 2002 OVERTIME
4 2077 FRINGE BENEFITS - E & T
5 2077 FRINGE BENEFITS - ACCOUNTING
6 SALAKILS/FKINUE litNt11 1 SUB-TUIAL
7
8 2304
9 2340
10 2540
11 2776
12 2960
13 3008
14 3060
15 3132
16 3172
17 3196
18 3292
19 3348
20 3380
21 3704
22 3756
23 GUN 114A6 !UAL btrIVA.t5 SUIS-1 U1 AL
24
25 4100 EXPENDABLE EQUIPMENT
26 4252 OFFICE SUPPLIES
27 4284 POSTAGE
28 coMMULli I IES SUB-1UTAL
7,500.00 (2,300.00) OAKLAND COUNTY ACCOUNTING DIVISION STAFF COSTS / O.C. AUDIT(6,500)
3,700.00 0.00 RFP/MEETING NOTICES (1,000), PLANS (2,700)
16,400.00 15,900.00 REMOTE DIAL-IN SYSTEM AMERITECH 1,200 MONTHLY +2,000 INSTALLATION
260.00 0.00 MAINTENANCE FOR TYPEWRITERS AND CALCULATORS (250)
39,040.00 5,158.00 STAFF SALARIES @ 8% (7/1 to 12/31) @ 9.5% (1/1 to 6/30)
652,401.00 217,876.00 CONTRACTOR ADMINISTRATIVE COSTS
0.00 HEARING OFFICER AND COURT REPORTING SERVICES (1,500)
16,400.00 ASYNC COMPUTER MAINTENANCE CONTRACT
0.00 COST OF NAB BUSINESS CURRENTS (160),MISC (140),MICHIGAN WORKS47,000)*
0.00 RECORD STORAGE (225 PER MO.), OTHER (500)
0.00 BASED ON ESTIMATE OF 350 PER MONTH
25,000.00 TECH. ASST.(40,000),CPA (42,000),GRIEV. OFF. (3,000) LABOR MKT. STUDY (25.000)
1,150.00 CEO STAFF CHARGES (11,302),BNA PUBLICATION (698)
0.00 MEETINGS (368),CONFERENCES (3,137),OTHER (450)
0.00 LOCAL, STATE AND NATIONAL CONFERENCES FOR STAFF
882,446.00 279,184.00
276.00 275.00 0.00 EQUIPMENT PURCHASES LESS THAN $500
800.00 800.00 0.00 SUPPLIES FROM PETTY CASH , BOTTLED WATER
3,880.00 3,880.00 0.00 STAMPS FOR DIRECT MAIL(500)EXPRESS MAIL(200)MAILROOM(265 PER MO)
4,955.00 4,955.00 0.00
ACCOUNTING SERVICES
ADVERTISING
COMMUNICATIONS
EQUIPMENT REPAIR
INDIRECT COST
SUBCONTRACTORS
LEGAL EXPENSES
MAINTENANCE CONTRACT
MEMBERSHIP, DUES, &PUB
MISCELLANEOUS
MILEAGE
PROFESSIONAL SERVICES
PUBLIC SERVICES
WORK FORCE DEV. BOARD
TRAVEL & CONE,
9,800.00
3,700.00
600.00
260.00
33,882.00
434,526.00
1,600.00 1,500.00
0.00 16,400.00
7,300.00 7,300.00
3,200.00 3,200.00
4,200.00 4,200.00
85,000.00 110,000.00
10,850.00 12,000.00
3,965.00 3,966.00
4,600.00 4,600.00_
603,262.00
29
30 6018
31 6030
32 6054
33 6063
34 6105
35 6631
36 6636
37 6661
38 6666
39 6667
40 6675
41 6677
42 1111EAFTAL
EQUIPMENT RENTAL
- INFO TECH - DEVELOPMENT
MAINTENANCE
MATERIALS MANAGEMENT - MISC
STATIONERY STOCK
BUILDING SPACE
INFO. TECH. - OPERATIONS
LEASED VEHICLES
PRINT SHOP
CONVENIENCE COPIER
COMMUNICATIONS
INSURANCE FUND
5ERVICESTIMMU1AT-
690.00 (412.00) BASED ON 3 MONTHS @ 92.00 AND 9 MONTHS @46 00
7,000.00 7,000.00 INFO. TECH SERVICES CONTRACTED
300.00 0.00 BASED ON ESTIMATE OF 25.00 PER MONTH
160.00 0.00 FOR COFFEE, CUPS, PAPER TOWELS ETC
2,604.00 0.00 BASED ON ESTIMATE OF 217.00 PER MONTH
35,691.00 (3,661.00) 3,203.00 PER MONTH 7/1 TO 9/30 AND 2,886.92 PER MO. 10/1 TO 6/30/98
34,902.00 0.00 BASED ON ESTIMATE OF 8,725.00 PER QUARTER
150.00 0.00 BASED ON ESTIMATE OF 12.50 PER MONTH
2,496.00 0.00 BASED ON ESTIMATE OF 208.00 PER MONTH
5,400.00 (360.00) BASED ON ESTIMATE OF 15.000 COPIES PER MO. @ .03 X 12 MO.
12,000.00 0.00 ESTIMATE 1,000 MONTHLY
4,666.00 (1,260.00) ACTUAL 1998 BILLING RECEIVED
105,849.00 1,307.00
• BUDGETED FOR FULL YEAR AT CURRENT RATE, PENDING
310,790.00 APPROVAL. SUBJECT TO ADJUSTMENT BASED ON 1998
INCENTIVE AWARD
43
44
45
46
47
48
49
50
51 CONTRACTOR PORTION
52 EMPLOYMENT 8 TRAINING PORTION
53 TOTAL
1,609,520.00
7,626,951.00
9,236,471.00
434,525.00 33% 652,401.00 41%
864,205.00 67% 957,119.00 59%
1,298,730.00- 100% 1,609,520.00 100%
• •
THE OAKLAND COUNTY EMPLOYMENT AND"TRAINING DIVISION'S PROPOSED BUDGET
FOR PROGRAM YEAR 1997/98
A narrative for the Oakland County Employment and Training Division's proposed Program Year 1997/98
budget follows:
Introduction - The Oakland County Employment and Training Division administers Job Training
Partnership Act (JTPA) and other workforce development programs for the Balance of Oakland
County Michigan Works! Agency (MWA) under the joint policy direction of the Workforce
Development Board (WDB) and the County Executive/Chief Elected Official (CEO). The JTPA
establishes programs to prepare youth and adults who face serious barriers to employment for
participation in the labor force. These programs provide job training and other services that will
result in increased employment and earnings, increased educational and occupational skills, and
decreased welfare dependency, thereby improving the quality of the workforce and enhancing the
productivity and competitiveness of the nation.
The Michigan Employment Security Agency's "Annual Planning Information Report for 1997"
states that 48,735 JTPA eligible individuals reside in the Balance of Oakland County MWA. The
MWA's 1997/98 JTPA funding level of nearly $3.3 million will serve approximately 3% (or 1,600)
of these eligible residents. The MWA's remaining funds will serve other populations (e.g., welfare
recipients).
During Program Year 1996/97, programs funded under JTPA Titles IIA and IIC, which serve
economically disadvantaged adults and youths, were evaluated according to nine performance
standards. These standards measured such outcomes as the adult long-term employment rate,
the youth entered employment rate, and the adult long-term weekly wage rate. The JTPA Title III
Program, which serves dislocated workers, was measured by the number of participants who
enter employment. In 1996/97, the MWA achieved and exceeded all ten Of these performance
standards. (A Fact Sheet that provides additional information on the JTPA and the Balance of
Oakland County MWA follows this narrative.)
Funding - Attachment A to the Resolution provides an estimate and breakdown of the Balance of
Oakland County MWA's total JTPA and other funding that is available for Program Year 1997/98.
Significant points about the Attachment follow:
a. Section I. of Attachment A identifies and delineates administrative and computerization
funds, which are appropriated from a number of sources, including the Work First (Welfare-
to-Work) Program and the following JTPA programs: the Title IIA Disadvantaged Adult
Program, the Title IIC Disadvantaged Youth Program, the Title III Dislocated Worker
Program, and the Title IIB Summer Youth Program.
b. Section II. of Attachment A identifies and delineates the program funds available for
Program Year 1997/98. These dollars will fund the various training programs (e.g., on-the-
job training, occupational classroom training, work experience, and job search assistance)
into which participants from the Balance of Oakland County MWA will be enrolled.
c. Section III. of Attachment A indicates that the MWA's total funding for Program Year
1997/98 is $9,236,471, which represents an increase of $2,250,021 (or 32%) from the
Program Year 1996/97 funding level of $6,986,450. The over-all funding increase --
despite reductions to the MWA's JTPA programs -- reflects increases in the Work First
(Welfare-to-Work) Program, the No Wrong Door ("One Stop Shop") Implementation Grant,
and School-to-Work activities. In addition, the MWA applied for and received three new
sources of funding, including the JTPA Title IIA Older Worker Program, which provides
workforce development services to individuals who are age 55 or older; the Employment
•
Services Program, which enables job seekers and employers to post (and match) their
resumes and job orders on the Internet; and a planning grant for the Career Preparation
System, which is a state initiative that applies academics to the work environment.
Budget - Attachment B to the Resolution delineates the Oakland County Employment and Training
Division's proposed Program Year 1997/98 administrative budget. Significant points about the
budget follow:
a. The Division's proposed budget is funded entirely with administrative and computerization
dollars; no program (or training) dollars, in other words, supplement the budget. This is in
marked contrast to the Division's budgets during the 1980s, when thousands of training
funds were allocated to support the Division's activities.
b. The Division's proposed Program Year 1997/98 budget is funded at $957,119. This
amount represents a $92,914 (or 10%) increase from the $864,205 level at which the
Division's 1996/97 budget was funded. Significantly, $39,300 (or 42%) of this increase
relates to computerization improvements the Michigan Jobs Commission imposed on the
Division.
c. The Division's proposed Program Year 1997/98 budget includes a separate $652,401
administrative/computerization allocation for the MWA's service provider contractors, who
require administrative funds to operate employment and training programs. Although it is
charged to the administrative budget, this allocation will not fund any Employment and
Training Division staff or operating expense.
d. Of the total Program Year 1997/98 dollars available for administrative staff and operations,
approximately $242,000 has been converted to fund service provider activities (e.g., on-
the-job training, work experience, No Wrong Door implementation, etc.). The Division's
proposed budget does not, in other words, utilize the entire amount of available
administrative dollars.
e. Attachment B divides the budget into four sections: "Salaries and Fringe Benefits" (Lines
1-6), "Contractual Services" (Lines 8-23), "Commodities" (Lines 25-28), and "Internal
Services" (Lines 30-42). The Attachment also provides an explanation for each of the line
items in each of these sections and indicates whether the Program Year 1997/98 amount
proposed for each line item represents an increase or decrease from the amount allocated
in Program Year 1996/97. A summary of the line items that have been increased or
decreased follows:
Line Items 1 and 2 (Salaries) - These line items have been increased by $21,978 to reflect
a 3.5% cost of living increase and a few merit and service increments.
Line Items 4 and 5 (Fringe Benefits) - These line items have been increased by $8,321 to
reflect an increase in the County's fringe benefit rates.
Line Item 8 (Accountina Services) - This line item has been decreased by $2,300, because
the Oakland County Fiscal Services Division has assigned the Employment and Training
Division one accountant who, besides her other duties, performs the functions a second
Fiscal Services staff member had previously completed.
Line Item 10 (Communications) - This line item has been increased by $15,900 to reflect
costs of the MWA's Remote Dial-In System, which the Michigan Jobs Commission imposed
for the Work First Program and the No Wrong Door System.
. .
Line Item 12*(Indirect Cost) - Indirect costs are associated with County Departments or
Divisions (e.g., Personnel, Purchasing, Fiscal Services, Corporation Counsel, and the
Treasurer) that provide the Employment and Training Division services whose costs cannot
be directly charged. Because indirect costs are determined by applying an indirect cost rate
percentage to the Division's salaries (and because the Division's salary total has increased),
the Indirect Cost line item has also been increased. In addition, the Oakland County Fiscal
Services Division recalculated the indirect cost rates of all County Divisions for 1998. The
new rates were based on a number of factors, including: the number of positions in a
given Division vs. the total number of County positions and 2.) the amount of a given
Division's federal or state grants vs. the total grant dollars the County receives. As a result
of these factors, the Employment and Training Division's indirect cost rate was increased
from 8% to 9.5%, effective January 1, 1998.
Line Item 13 (Subcontractors) - As noted above, most of the MWA's service provider
contractors require administrative and computerization funds to operate employment and
training programs. Accordingly, Line Item 13 has been increased by $217,876, which
reflects increases to the MWA's programs and the costs of changes the No Wrong Door
System and the Employment Services Program will require.
Line Item 15 (Maintenance Contract) - This new line item, which is funded at $16,400,
covers computer maintenance costs associated with the Remote Dial-In System.
Line Item 19 (Professional Services) - This line item, which includes the costs the MWA's
certified public accounting firm incurs as it monitors contractors for fiscal and
programmatic compliance, has been increased by $25,000 to fund a Labor Market Study
the MWA and the Oakland County Development and Planning Division are conducting.
Lineltem_IDAPublic—Services1 - This line item has been increased by $1,150 to reflect
additional technical assistance from the Oakland County Public Services Department.
Liaaiteem.m...LEcaL4mej - This line item has been decreased by $412, because
most of the Division's equipment has fully depreciated.
Line Item 31 (Information Technology Development) - This new line item, which is funded
at $7,000, covers the salaries and fringe benefits an employee from the Oakland County
Information Technology Department incurred as he developed and implemented the MWA's
Remote Dial-In System.
Line Item 35 (Building Space) - This line item has been reduced by $3,661 to reflect a
rental decrease that occurred in 1997.
Line Item 39 (Convenience Copier) - This line item has been decreased by $360 to reflect a
reduction in the number of copies the Employment and Training Division makes.
Line Item 41 (Insurance Fund) - The County has a Self-Insurance Fund that is maintained by
charging each operating Division a percentage rate, based on the risks associated with that
Division's functions. This line item has been decreased by $1,260 because the County has
reduced its fund balances for all internal service accounts. As a result, these accounts
have been charged less than their actual costs.
Resolution 4t98075 April 2, 1998
The Chairperson referred the resolution to the Finance Committee. There
were no objections.
FISCAL NOTE (M.R. #98075) April 23, 1998
BY: FINANCE COMMITTEE, SUE ANN DOUGLAS, CHAIRPERSON
IN RE: PUBLIC SERVICES DEPARTMENT - THE EMPLOYMENT AND TRAINING DIVISION'S
BUDGET FOR PROGRAM YEAR 1997/1998
TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-F of this Board, the Finance Committee Has reviewed
the above referenced resolution and finds:
1. The Michigan Jobs Commission has notified Oakland County of their
Program Year 1997/1998 allocation of Job Training Partnership Act
(JTPA) funds in the amount of $9,236,471.
2. Of the total, $1,609,520 is for administration. The administrative
dollars are further divided $652,401 (411) for contractor
administration and $957,119 (59%) for Employment and Training
Division administration.
3. The remaining $7,626,951 of the total allocation reflects contracted
programs.
4- Grant funds will cover 100% of program cost, no additional County
appropriation is required.
5. The FY 1998 Special Revenue budget should be amended as specified on
the attached schedule, to coincide with the latest administration
dollar award.
FINANCE COMMITTEE
FINANCE: Motion carried unanimously on a roll call vote with Palmer absent.
Resolution #98075 April 23, 1998
Moved by Moffitt supported by Holbert the resolution be adopted.
AYES: Obrecht, Palmer, Powers, Schmid, Taub, Wolf, Amos, Coleman, Devine,
Dingeldey, Douglas, Garfield, Gregory, Holbert, Huntoon, Jacobs, Jensen, Johnson,
Kaczmar, Kingzett, Law, McCulloch, McPherson, Millard, Moffitt. (25)
NAYS: None. (0)
A sufficient majority having voted therefor, the resolution was adopted.
PROV , FOREGOING
L. Brooks Patter- .n. County Executive Date
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, Lynn D. Allen, Clerk of the County of Oakland, do hereby certify that the
foregoing resolution is a true and accurate copy of a resolution adopted by the
Oakland County Board of Commissioners on April 23, 1998 with the original record
thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my hand and affixed the seal of the
County of Oakland at Pontiac, Michigan this 23rd day of April 1998.
CX.4.2
Allen, County Clerk