HomeMy WebLinkAboutResolutions - 1998.04.23 - 25256MISCELLANEOUS RESOLUTION #98081 April 23, 1998
BY: FINANCE COMMITTEE, SUE ANN DOUGLAS, CHAIRPERSON
IN RE: FACILITIES MANAGEMENT - FACILITIES ENGINEERING - AWARD OF CONTRACT -
CHILDREN'S VILLAGE "J" BUILDING ROOF REPLACEMENT
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS, on November 10, 1997, the Planning & Building Committee approved
the County Executive's Facilities Engineering to advertise and receive bids to
replace the roof on the Children's Village "J" Building; and
WHEREAS, in accordance with bidding procedures, bids for this project were
received and opened on Thursday, March 24, 1998; and
WHEREAS, the County Executive's Department of Facilities Management has
reviewed all bids submitted and recommends that the lowest responsible bidder,
Ann Arbor Roofing, Ann Arbor, Michigan be awarded a contract in the amount of
$117,365; and
WHEREAS, funding in the amount of $200,000 for the project was included in
the 1998 Capital Improvement Program.
NOW THEREFORE BE IT RESOLVED AS FOLLOWS:
1) The contract proposal of Ann Arbor Roofing of Ann Arbor, Michigan,
in the amount of $117,365 be accepted and the contract awarded in
concurrence with Planning and Building Committee recommendations.
2) Funds be provided in the amount of $30,635 to cover the remaining
project costs including Contingency.
3) The Chairperson of the Board of Commissioners is hereby authorized
and directed to execute a contract with Ann Arbor Roofing, of Ann
Arbor, Michigan, on behalf of the County of Oakland.
4) The County Executive's Department of Facilities Management,
Facilities Engineering, shall notify the selected vendor of this
award, in writing, no later than 10 days after adoption of this
resolution. The award will not be effective until the selected
vendor has been notified.
5) Funds in the amount of $148,000 are available in the Capital
Improvement Program Building Section and are to be transferred from
the Capital Improvement Fund (401) to the Project Work Order Fund
(404) to establish the Children's Village "J" Building Roof
Replacement Project.
Chairperson, on behalf of the Finance Committee, I move the adoption of the
foregoing resolution.
FINANCE COMMITTEE
FINANCE: Motion carried unanimously on a roll call vote.
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REPORT (Misc. #98081) April 23, 1998
BY: Planning and Building Committee, Charles Palmer, Chairperson
RE: Award of Contract for the 1998 Roof Replacement Program - Children's Village "J"
Building, Project 97-9
TO: THE OAKLAND COUNTY FINANCE COMMITTEE
Chairperson, Ladies and Gentlemen:
The Planning and Building Committee, having reviewed on April 7, 1998, the bids
received for the above referenced project, reports with the recommendation that the
County enter into a contract with Ann Arbor Roofing Co., Inc. in the amount of $117,365.
The Committee further recommends funding the total project cost of $148,000,
including contingency, be approved.
Additionally, the Planning and Building Committee supports the attached Finance
Committee Resolution.
Chairperson, on behalf of the Planning and Building Com
foregoing report.
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Planning and Building Committee
submit the
Committee Vote:
Motion carried unanimously on a roll call vote.
OAKLAND COUNTY EXECUTIVE
DEPARTMENT OF FACILITIES MANAGEMENT
FACILITIES ENGINEERING DIVISION
Recommendation to Award Contract
For
1998 Roof Replacement Program at Children's Viftage "J" Bldg.
Project 97-9 April 7, 1998
Background
In accordance with authorization from the Planning & Building Committee on November 10, 1997,
drawings and specifications for the roof replacement program were prepared. The 1998 Capital
Improvement Program Building Section, priority 9, identifies the detention area, Children's Village "J"
Bldg., 25 year old roof for replacement. The project was bid by the Purchasing Division who received
bids on March 24, 1998. The 10 bids are summarized on the attached bid tabulation sheet.
Project Scope
The low responsible bidder is Ann Arbor Roofing of Ann Arbor, Michigan, with a base bid of
$107,495. Alternate No. 2 which will provide additional tapered insulation is quoted at $9,870 and
recommended by Facilities Engineering. The total contract with Ann Arbor Roofing will amount to
$117,365.
The project will provide a 20-year warranted roof through the manufacturer. This contractor is pre-
qualified as a master contractor for Firestone roofs (only master contractors may apply and get the
20-year warranty). The roof is in poor condition and requires replacement. In addition, excessive
heating and cooling costs result from wet roof insulation and wet decks. This project will remove the
existing built up tar and gravel roofing system and replace it with new insulation and a single-ply
membrane roofing system.
Project Budget
Total funding available for this project under the Capital Improvement Program is $200,000.
However, the actual project budget is $148,000 as described below.
Construction (Ann Arbor Roofing) $117,365.00
Administrative Expenses 500.00
Testing 3,000.00
Landscaping Repair 2,500.00
Contingency (20%) 24,635.00
Total Project Budget: $148,000.00
Page 2
Recommendation
Facilities Management recommends a contract in the amount of $117,365 be awarded to Ann Arbor
Roofing. Further, we recommend that total project funding, including contingency, in the amount of
$148,000 be appropriated, which is available through the Capital Improvement Program, Building
Section, Priority 9, Roof Replacement Program.
Attached is a proposed report to Finance Committee and a Miscellaneous Resolution recommending
approval of the project for the Committee's consideration.
Oakland County Executive
Department of Facilities Management
Facilities Engineering Division
1998 Oakland County Reroofing Program
Children's Village J Building / Detention Area
Project 97-9
Bid Tabulation
Alternates
13 0 C c 0 co otal Base & Contractor co iz Base Bid A-1 A-2 T Comments -0 Alternate 2
:V;I; ,'Strr;-: . !!'`.":4-fi)r-,;:k! I 61:-, :role ijet ; . • ;--J. e ;:rif: •je
SUMMIT X X $118,500.00 ($4,000.00) $6,300.00 $124,800.00
ROYAL X X $119,300.00 ($6,800.00) $9,870.00 $129,170.00
SCHENA X X $129,900.00 ($1,200.00) $10,360.00 $140,260.00
LUTZ X X $138,856.00 N/A $10,295.00 $149,151.00
Disqualified for
WRIGHT / BROWN X $147,198.00 ($5,000.00) $10,213.00 $157,411.00 lack of bond
SLAVIK BUTCHER X X $164,875.00 ($2,200.00) $11,000.00 $175,875.00
CEI X X $178,300.00 ($7,000.00) $6,800.00 $185,100.00
C. DAVIS X X $165,750.00 ($800.00) $22,250.00 $188,000.00
Disqualified for
NEWTON CRANE X X $192,989.00 Not Included Not Included $192,989.00 lack of alternates
Bidtab.wk4
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Resolution #98081 April 23, 1998
Moved by Douglas supported by Johnson the Planning and Building Committee
Report be accepted.
A sufficient majority having voted therefor, the report was accepted.
Moved by Douglas supported by Johnson the resolution be adopted.
AYES: Coleman, Devine, Dingeldey, Douglas, Garfield, Gregory, Holbert,
Huntoon, Jacobs, Johnson, Kaczmar, Kingzett, Law, McCulloch, McPherson, Moffitt,
Obrecht, Palmer, Powers, Schmid, Taub, Wolf, Amos. (23)
NAYS: None. (0)
A sufficient majority having voted therefor, the resolution was adopted.
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, Lynn D. Allen, Clerk of the County of Oakland, do hereby certify that the
foregoing resolution is a true and accurate copy of a resolution adopted by the
Oakland County Board of Commissioners on April 23, 1998 with the original record
thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my hand and affixed the seal of the
County of Oakland at Pontiac, Michigan this 23rd day of April 1998.
S'*
7117AgAllen, County Clerk-