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MISCELLANEOUS RESOLUTION #98082 April 23, 1998
BY: FINANCE COMMITTEE, SUE ANN DOUGLAS, CHAIRPERSON
IN RE: FACILITIES MANAGEMENT - FACILITIES ENGINEERING - AWARD OF CONTRACT -
CHILDREN'S VILLAGE SCHOOL AND NORTH EXECUTIVE OFFICE BLDG. PARKING LOT REPAVING
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS, on October 28, 1997, the Planning & Building Committee approved
the County Executive's Facilities Engineering to advertise and receive bids to
repave the parking lot at the Children's Village School and North Executive
Office Building; and
WHEREAS, in accordance with bidding procedures, bids for this project were
received and opened on March 24, 1998; and
WHEREAS, the County Executive's Department of Facilities Management has
reviewed all bids submitted and recommends that the lowest responsible bidder,
T&M Asphalt Paving, Inc., Milford, Michigan be awarded a contract in the amount
of $155,765; and
WHEREAS, funding in the amount of $295,000 for the project was included in
the 1998 Capital Improvement Program.
NOW THEREFORE BE IT RESOLVED AS FOLLOWS:
1) The contract proposal of T&M Asphalt Paving, Inc. of Milford,
Michigan, in the amount of $155,765 be accepted and the contract
awarded in concurrence with Planning and Building Committee
recommendations.
2) Funds be provided in the amount of $74,235 to cover the remaining
project costs including Contingency.
3) The Chairperson of the Board of Commissioners is hereby authorized
and directed to execute a contract with T&M Asphalt Paving, of
Milford, Michigan, on behalf of the County of Oakland.
4) The County Executive's Department of Facilities Management,
Facilities Engineering Division, shall notify the selected vendor of
this award, in writing, no later than 10 days after adoption of this
resolution. The award will not be effective until the selected
vendor has been notified.
5) Funds in the amount of $230,000 are available in the Capital
Improvements Program Utility Section and are to be transferred from
the Capital Improvement Fund (401) to the Project Work Order Fund
(404) to establish the Children's Village Road and North Executive
Office Building Repaving Project.
Chairperson, on behalf of the Finance Committee, I move the adoption of the
foregoing resolution.
FINANCE COMMITTEE
FINANCE: Motion carried unanimously on a roll call vote.
Chairperson, on behalf of the Planning and Building Committee, I submit the
foregoing report.
Planning and 13tri1ding Committee
•Ith,
REPORT (Mi sc. #98082) April 23, 1998
BY: Planning and Building Committee, Charles Palmer, Chairperson
RE: Award of Contract for the 1998 Parking Lot Repaving Program - North Executive
Office Building and Children's Village School, Project 97-8
TO: THE OAKLAND COUNTY FINANCE COMMITTEE
Chairperson, Ladies and Gentlemen:
The Planning and Building Committee, having reviewed on April 7, 1998, the bids
received for the above referenced project, reports with the recommendation that the
County enter into a contract with The T&M Companies in the amount of $155,765.
The Committee further recommends funding the total project cost of $230,000,
including contingency, be approved.
Additionally, the Planning and Building Committee supports the attached Finance
Committee Resolution.
Committee Vote:
Motion carried unanimously on a roll call vote.
OAKLAND COUNTY EXECUTIVE
DEPARTMENT OF FACILITIES MANAGEMENT
FACILITIES ENGINEERING DIVISION
Recommendation to Award Contract
For
1998 Children's Village School and North Executive Office Bldg.
Parking Lot Repaving
Project 97-8 April 7, 1998
Background
In accordance with the 1998 Capital Improvement Program, Utilities Section, Priorities 5 and 6, and
the October 28, 1997, authorization from Planning & Building Committee, drawings and specifications
for the 1998 Parking Lot Repaving were prepared. The project was advertised and two (2) bids were
received by Purchasing Division on March 24, 1998. The low responsible bidder was The T&M
Companies of Milford, Michigan, with a total bid of $155,765. This contractor has performed
satisfactorily for us in the past at the Royal Oak Market, Oakland/Troy Airport, the 1995 Paving
Program, and the Central Garage. The bids are summarized on the attached Bid Summary Sheet.
Project Scope
The project consists of repaving two parking lots. The 28-year old North Executive Office Bldg.
parking lot and adjacent section of the service road to the Executive Office Bldg. is severely
deteriorated as is the 25-year old Children's Village School parking lot. In addition, improvements
will be made to the lighting of both lots for reasons of user safety. This work will be performed
separately from the paving work and bid through Purchasing procedures.
Project Budget
Total funding available for this project under the Capital Improvement Program is $295,000.
However, the actual project budget is $230,000 as described below.
Engineering Consultants $ 5,000.00
Construction Contract (The T&M Companies) 155,765.00
Administrative Expenses 500.00
Lighting 28,000.00
Landscaping Repair 3,000.00
Contingency (20%) 37,735.00
Total Project Budget: $230,000.00
St. • .4.
Page 2
Recommendation
Facilities Management recommends a contract in the amount of $155,765 be awarded to The T&M
Companies. Further, we recommend total project funding in the amount of $230,000, including
contingency, be appropriated, which is available through the Capital Improvement Program, Building
Utilities, Roads, and Parking Section, Priorities 5 and 6.
Attached is a proposed report to Finance Committee and a Miscellaneous Resolution recommending
approval of the project for the Committee's consideration.
Resolution #98082 April 23, 1998
Moved by Douglas supported by Gregory the Planning and Building Committee
Report be accepted.
A sufficient majority having voted therefor, the report was accepted.
Moved by Douglas supported by Gregory the resolution be adopted.
AYES: Devine, Dingeldey, Douglas, Garfield, Gregory, Holbert, Huntoon,
Jacobs, Johnson, Kaczmar, Kingzett, Law, McCulloch, McPherson, Millard, Moffitt,
Obrecht, Powers, Schmid, Taub, Wolf, Amos, Coleman. (23)
NAYS: None. (0)
A sufficient majority having voted therefor, the resolution was adopted.
—„............—.............-,Th.....—......-....,,----- HERES Y ..:- " PROV 1:1.1 FOREGOING RESOLUTION 0*
%d L. Brooks Patters., County Executive Date
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, Lynn D. Allen, Clerk of the County of Oakland, do hereby certify that the
foregoing resolution is a true and accurate copy of a resolution adopted by the
Oakland County Board of Commissioners on April 23, 1998 with the original record
thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my hand and affixed the seal of the
County of Oakland at Pontiac, Michigan this 23rd day of April 1998.
;•=4-'
LynliD. Allen, County Clerk
