HomeMy WebLinkAboutResolutions - 1998.12.10 - 25335December 10, 1998
MISCELLANEOUS RESOLUTION (Misc. 498327)
BY: STRATEGIC PLANNING COMMITTEE, RUTH JOHNSON, VICE-CHAIRPERSON
IN RE: DEPARTMENT OF INFORMATION TECHNOLOGY - ACCEPTANCE OF ROUGE PROGRAM OFFICE
(RPO) GRANT BETWEEN WAYNE COUNTY AND OAKLAND COUNTY/FARMINGTON HILLS
TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS
Chairperson, Ladies and Gentlemen:
WHEREAS the County of Oakland has joined with the City of Farmington Hills
in applying for a grant in the amount of $243,440 from the Rouge Program Office
(RPO) to develop citywide digital layers of the city's storm sewer and septic
system infrastructure for use in a parcel based GIS: and
WHEREAS on February 4, 1998 the Strategic Planning Committee approved the
attached report to the Chairperson; and
WHEREAS these layers will be crucial to the development of a storm water
management plan and the determination of the appropriate response to pollution
problems should they develop; and
WHEREAS the $243,440 grant application consisted of funding in the amount
of $125,000 from the RPO with an :1•1-kind match of $80,440 ($37,500 to be provided
by the County of Oakland and $42,940 to be provided by the City of Farmington
Hills); and an additional grant match of $38,000 to be paid by the City of
Farmington Hills; and
WHEREAS the project will be administered by Oakland County with the
assistance of the City of Farmington Hills and managed by the Oakland County
Digital Information Service Center of Information Technology and the Oakland
County Drain Commissioner; and
WHEREAS project deliverables include coordination of the development of
design standards with the City of Livonia to insure consistent automation
procedures and standards which will be vital to storm sewer infrastructure
mapping, watershed analysis, future data sharing and regional GIS development;
and
WHEREAS the final product will serve as a model for other Oakland County
communities; and
WHEREAS the County of Oakland has received notification of an award in the
amount of $200,000 consisting of $100,000 from the RPO; a grant match of $38,000
from the City of Farmington Hills; $28,500 in-kind match by the County of Oakland
and $33,500 in-kind match by the City of Farmington Hills.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners
accepts the Rouge Program Office grant in the amount of $200,000 for the period
of July 1, 1998 through June 30, 1999.
BE IT FURTHER RESOLVED that future level of service will be contingent upon
the level of funding available from the Rouge Program Office for this project.
BE IT FURTHER RESOLVED that the Chairperson of the Board of Commissioners
is authorized to execute an interagency agreement substantially in the form of
the attached agreement and to approve amendments and extensions up to fifteen
(15%) percent variance from the award, consistent with the agreement as
originally approved.
Chairperson, on behalf of the Strategic Planning Committee, I move the
adoption of the foregoing resolution.
STRATEGIC PLANNING COMMITTEE
Strategic Planning Committee Vote:
Motion carried unanimously on a roll call vote with Johnson and Jensen absent.
REPORT (Misc. #98327)
BY: Strategic Planning Committee, Dennis N. Powers, Chairperson
IN RE: GRANT APPLICATION BETWEEN WAYNE COUNTY AND OAKLAND
COUNTY/FARMINGTON HILLS FOR GIS SERVICES
TO: John P. McCulloch, Chairperson, Oakland County Board of Commissioners
Pursuant to Miscellaneous Resolution #89105, as modified by Miscellaneous Resolutions #93020
and #95098, the Strategic Planning Committee has reviewed the above referenced grant application and
reports as follows:
1. The Oakland County Departments' of Management and Budget and Information
Technology in cooperation with the Oakland County Drain Commissioner's Office is
requesting permission to submit a discretionary grant application under the Rouge
National Wet Weather Demonstration Project to support automation of County and City of
Farmington Hills records to a digitized format usable in a geographic information system
(GIS).
2. The demonstration project is in direct support of Oakland County's mission to produce
and capture appropriate GIS information for use with the currently developing GIS
county-wide data base.
3. The grant proposal will attempt to secure funding to support overlay digital data related to
County storm drain information and septic tank location useful to and in coordination with
the Oakland County Drain Commissioner's Office, The Oakland County Health Division,
the Oakland County Department of Information Technology, and the City of Farmington
Hills.
4. The grant funding will support the project with funds in the amount of $125,000 toward
the total project cost of $243,440 for the demonstration project. The Oakland County
Department of Information Technology will be the project lead agency for the duration of
the project.
5. The project includes primarily funding for data programing of storm infrastructure and
septic coverage in the City of Farmington Hills. No additional personnel will be hired
through this grant funding
6. The project will begin mid-February 1998 with all funds expended and the project
completed within 12 months of this date.
7. A request was made to abridge normal Board grant application procedures, in order to
meet the application deadline of January 15, 1998. It is understood the application has
been submitted contingent upon Committee approval. A preliminary analysis of the grant
applications submitted indicate that $1.3 million (federal portion only; total requests
were $2.6 million, including local match) in requests from various governmental units
were submitted to the Rouge Program Office with only $600,000 in federal grants being
made available. Reductions in the final amount awarded are probable.
8. Submittal of this application does not obligate Oakland County to grant acceptance nor
any future commitment.
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ROUGE RIVER STORM WATER MANAGEMENT PROJECTS
ROUGE RIVER GEOGRAPHIC INFORMATION SYSTEM PROJECTS
GRANT AGREEMENT
BETWEEN THE COUNTY OF WAYNE AND THE OAKLAND COUNTY GIS UTILITY
THIS AGREEMENT is entered into this day of , 1998, between the
County of Wayne, Michigan, a body corporate and Charter County ("County") and the Oakland
County GIS Utility ("Entity").
RECITALS
WHEREAS, the County is the recipient of, and is responsible for the administration of,
certain federal grant funds referred to as the Rouge River National Wet Weather Demonstration
Project Grant ("Grant").
WHEREAS, the United States Environmental Protection Agency ("USEPA") has
established Grant conditions and regulations that require the County to act as the responsible party
with respect to the Grant, including those provisions described within 40 C.F.R. Part 31.
WHEREAS, the USEPA will supervise the Grant and Grant conditions in order that the
Grant be used in accordance with the requirements of the law.
WHEREAS, the parties have agreed to follow certain administrative procedures and
cooperate on the various tasks to be undertaken in order for the County to comply with the Grant's
requirements and objectives.
WHEREAS, the Rouge River National Wet Weather Demonstration Project ("Rouge
Project") is a comprehensive watershed-wide program addressing wet weather pollution problems
ranging from controlling combined sewer overflows ("CSO") to storm water runoff in the Rouge
River.
WHEREAS, one of the purposes of the Grant funds is to enable the County and local units
of government within the Rouge River Watershed to evaluate alternative approaches for controlling
sources of water pollution.
WHEREAS, the development of a watershed-wide database is necessary to support
watershed management.
WHEREAS, the development of a watershed-wide database must include a collection of
databases involving communities and other organizations. The databases will be used to support
the assessment of water quality impacts and identification of effective pollution control strategies.
WHEREAS, databases which will comprise the watershed-wide database must be
developed under a common set of standards to ensure compatibility between databases and for use
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in a geographic information system ("GIS") to support watershed management.
WHEREAS, much of the data needed to develop a watershed database currently exists
within municipal records and files and much of the information is in paper form, which will need
to be converted to a compatible electronic format before it can be included in a watershed-wide
database.
WHEREAS, the Farmington Hills Storm Sewers & Septic Data Development comprised
of the activities set forth in this Agreement would further the goals of the Grant.
NOW, THEREFORE, IN CONSIDERATION OF THE MUTUAL COVENANTS
CONTAINED HEREIN, the parties hereby agree as follows:
ARTICLE I
SCOPE OF PROJECT
1.1 The County will provide a portion of the Grant to Entity to enable the Entity to do the
activities described in Attachment "A"
1.2 The budget presented in Attachment "A" along with the scope of work in Attachment "A"
specify the performance of the work as anticipated at the time the contract is signed.
1.3 The Entity agrees to submit a Final Project Summary Report at the project end to assist the
County in the grant close-out process. The Final Project Summary Report should generally be 4-10
pages in length and should include:
A. A summarized clear description of the project. In addition to the project
description, the report should include the following: project objectives; major
elements of the project; project highlights; study area size and characteristics;
duration (if applicable) for planning and design, and implementation; planning,
design and implementation considerations; and operation and maintenance
considerations.
B. Comments on how the completion of this project benefitted or is projected to
improve the Rouge River.
C. A written set of recommendations to other local governments and agencies that
evaluates the benefits and cost effectiveness of the project. The evaluation should
consider the total project cost. The recommendations should also summarize how
the project was evaluated and the evaluation results of the effectiveness of the
project.
D. Comments on how the results of this project are transferrable to other communities
or agencies.
E. List of all task products completed. The list should include the official name of the
products.
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ARTICLE H
SCHEDULE OF WORK
2.1 The Time Frame for the project milestones completion is contained in Attachment "A".
ARTICLE III
FINANCIAL PROVISIONS AND BUDGET
3.1 The detailed budget is contained in Attachment "A" and will be considered an
approximation based on the best information available at the time of this Agreement. The internal
distribution of the monies allocated among project elements may be modified by the Entity up to
a total cumulative transfer among direct cost categories not to exceed 10% of the total budget
without written approval by the County. Other modifications to the budget will be only upon
written Agreement between the County and the Entity.
3.2 The County will provide from the Grant, 50 percent of approved, allowed, and eligible cost
for activities outlined in Attachment "A". The total amount to be reimbursed to the Entity shall
not exceed$100,000. The Entity shall provide a minimum matching of costs of $100,000 or 50
percent of approved costs, which may be satisfied by demonstrating either cash or in-kind services
from non-federal sources.
3.3 The County will hold the final 20 percent of the total federal fund allowable to the Entity
until the completion of the project by the Entity as identified in Attachment "A". Upon completion
of all the tasks by the Entity, the approval of the Entity task products by the County, and the
approval of the Entity submittal of the documentation of the final project cost by the County, the
remaining 20 percent of the federal funds will be reimbursed to the Entity.
3.4 BUDGET
The budget for this project is listed in Attachment "A".
3.3.1 The total budget will be sub-categorized as follows:
A. Personnel expenses.
B. Fringe benefits.
C. Travel costs.
D. Equipment costs.
E. Supply costs.
F. Construction costs.
G. Other necessary costs (specifying nature of necessity and cost).
H. Direct charges from others (attach copy of invoice).
I. Indirect costs (specifying nature of necessity and cost).
J. Total amount requested.
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ARTICLE IV
CONTRACT ADMINISTRATION AND PAYMENT
4.1 This Agreement will be administered on a cost reimbursement basis. The Entity shall
submit to the County project status reports and invoices on standard forms provided by the County.
4.2 All reports and invoices shall be submitted at least quarterly, no more than forty (40) days
after each quarter end date. Reimbursements shall not be allowed without a status report
submission.
4.3 Invoices must clearly identify:
A. Total program outlays to the date of the invoice.
B. The non-federal share of amount expended.
C. The federal share of amount expended.
D. The federal payments previously received.
E. The reimbursements requested for the billing period.
F. Project work element detail.
G. Project direct costs and outside services.
H. Time sheets for hourly employees and labor distribution sheets for salaried
employees.
I. Documentation of all contractor costs.
4.5 The invoices must be certified for completeness and correctness by an appropriate
Entity official.
4.6 All invoices will be paid by the County within thirty (30) days of receipt of funds from the
USEPA.
4.7 All reports, invoices, and work products required under this contract will be transmitted to
the Director of Watershed Management Division, Department of Environment, Wayne County, 415
Clifford, Detroit, Michigan 48226.
ARTICLE V
AUDIT AND ACCESS TO RECORDS
5.1 The Entity will maintain and retain financial records and supporting documentation in
accordance with generally accepted accounting procedures and in accordance with the requirements
of federal and state regulations.
5.2 The Entity will cooperate with and assist the County with respect to federal or state audit
review related to the use of Grant funds. This cooperation shall include preservation of the
necessary documentation and access to the records until federal and/or state audit resolution
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processes have been completed and notification of records disposal has been received by the
County. The Entity will cooperate with the County with respect to evaluating audit findings of this
Agreement.
5.3 The Entity will be responsible for the reimbursement of any funds required to be returned
to the USEPA due to Entity actions or omissions, as determined by audit findings and hold the
County harmless from any repayment therefrom.
ARTICLE VI
GENERAL PROVISIONS
6.1 This Agreement is expected to be funded in part with funds from the USEPA. The Entity
will not enter into any agreements with either the United States or any of its departments, agencies,
or employees which are or will be a party to this Agreement or any lower tier subagreement for
monies related to this specific project. This Agreement is subject to regulations contained in 40
C.F.R. Part 31 in effect on the date of the assistance award for this project.
6.2 The Entity understands that the County has no funds other than the Grant funds to pay for
the project costs. All costs other than the Grant funds associated with the activities which are the
subject matter of this Agreement will be the responsibility of the Entity.
6.3 The Entity will cooperate with the County to ensure timely completion of the tasks
undertaken as part of the project. Cooperation includes, but is not limited to sharing information
and records, participation in applicable committees, and assisting in development and evaluation
of water quality improvement alternatives.
6.4 The Entity wan-ants that it will comply with the provisions of 40 C.F.R. Part 31 and, as
applicable, all provisions contained in the Grant. In the event there are any conflicts between the
provisions of this Agreement and the terms of the Grant, the Grant terms will prevail.
6.5 Any amendment to this agreement must be in writing, and signed and acknowledged by a
duly authorized representative of each party.
6.6 The Entity warrants that it will comply with the provisions of 40 C.F.R. Part 31.32 relating
to any equipment including computers and peripheral computer equipment purchased as part of this
grant assistance project.
ARTICLE VII
WAIVER OF BREACH
7.1 No failure by a party to insist upon the strict performance of any term of this Agreement
or to exercise any term after a breach, constitutes a waiver of any breach of the term. No waiver
of any breach affects or alters this Agreement, but every term of this Agreement remains effective
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with respect to any other existing or subsequent breach.
ARTICLE VIII
TERMINATION
8.1 This Agreement will terminate after the final audit and final resolution of any issues related
thereto as described within 40 C.F.R. Part 1, Subpart D.
8.2 This Agreement may be terminated in whole or in part in writing by the County for its
convenience. The Entity must be given: (1) not less than thirty (30) calendar days written notice
of intent to terminate; and (2) an opportunity for consultation with the County prior to termination.
This Agreement may be terminated in whole or in part in writing by the Entity for its convenience.
The County must be given: (1) not less than thirty (30) calendar days written notice of intent to
terminate; and (2) an opportunity for consultation with the Entity prior to termination.
8.3 If termination for convenience is effected by the County or the Entity, an equitable
adjustment in the Agreement price will be made. The equitable adjustment for any termination will
provide for payment to the Entity for services rendered and expenses incurred prior to termination.
Equitable adjustment also will include termination settlement costs reasonably incurred by the
Entity and approved by the County, relating to personnel hired specifically for activities related to
this Agreement, provided such costs are eligible and allowable under the terms of the Grant.
8.4 Upon receipt of a termination notice pursuant paragraphs 8.2 or 8.3, above, the Entity will:
(1) promptly discontinue all services affected (unless the notice directs otherwise), and (2) deliver
or otherwise make available to the County all data, drawings, specifications, reports, estimates,
summaries, and such other information and materials as may be accumulated by the Entity in
performing this Agreement, whether completed or in process.
8.5 Upon termination pursuant to paragraphs 8.2 or 8.3, above, the County may take over the
work and prosecute the same to completion by Agreement with another party or otherwise.
8.6 All notices of termination will be sent certified mail, postage prepaid and return receipt
requested.
ARTICLE IX
LIABILITY
9.1 All liability, loss, or damage as a result of claims, demands, costs, or judgments arising out
of activities of the Entity will be the sole responsibility of the Entity and not the responsibility of
the County. Nothing herein will be construed as a wavier of any governmental immunity by the
Entity, its agencies, or employees have as provided by statute or modified by court decisions.
9.2 All liability, loss, or damage as a result of claims, demands, costs, or judgments arising out
of activities of the County will be the sole responsibility of the County and not the responsibility
of the Entity. Nothing herein will be construed as a wavier of any governmental immunity by the
County, its agencies, or employees have as provided by statute or modified by court decisions.
ARTICLE X
INDEMNIFICATION
10.1 To the extent as permissible under Michigan law, the Entity will indemnify, defend, and
save harmless the County, its officers, boards, employees, and agents from and against any and all
liabilities, obligations, damages, penalties, claims, costs, charges, and expenses (including, but not
limited to fees and expenses of attorneys, expert witnesses, and other consultants) which may be
imposed upon, incurred by, or asserted against the County, its boards, officers, employees, and
agents, by reason of any act or omission of the Entity, its personnel, employees, agents, or
subcontractors, in the performance of this Agreement.
10.2 To the extent as permissible under Michigan law, the County will indemnify, defend, and
save harmless the Entity, its officers, boards, employees, and agents from and against any and all
liabilities, obligations, damages, penalties, claims, costs, charges, and expenses (including, but not
limited to fees and expenses of attorneys, expert witnesses, and other consultants) which may be
imposed upon, incurred by, or asserted against the Entity, its boards, officers, employees, and
agents, by reason of any act or omission of the County, its personnel, employees, agents, or
subcontractors, in the performance of this Agreement.
10.3 The provisions of Article X shall survive the expiration or any termination of this
Agreement for a period of three (3) years.
10.4 Notwithstanding any other provision in this Agreement, no provision in this Agreement is
intended, nor shall any such provision be construed, as either waiving or constituting a waiver of
any public or governmental immunity afforded to the County or Entity, and/or County's or Entity's
agents, employees, representatives as provided by applicable statutes and/or court decisions.
ARTICLE XI
INSURANCE
11.1 Unless the Enity is self-insured, the Entity shall purchase and, to the extent permissible by
law, have the County, its officers, commission, boards, and employees named as additional parties
insured under the policy or policies of insurance and maintain such insurance so as to protect the
County from claims set forth below which may arise out of or result from the project services,
whether such services be by the Entity, by any subcontractor, or by anyone directly or indirectly
employed by the Entity, or by anyone for whose acts any of them may be liable:
11.2 Throughout all phases of the project and for a period of three (3) years after final completion
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and acceptance by the County of the project services, the Entity shall keep in force, at its sole cost
and expense, a professional liability insurance policy for claims for damages arising out of an error,
omission, or negligent act in the performance of professional services, with limits of One Million
($1,000,000) dollars per claim and One Million ($1,000,000) dollars in the aggregate for each
twelve (12) month period. The Entity agrees that the policy may not be substantially modified or
canceled without thirty (30) days prior written notice to the County and shall promptly notify the
County of any failure to renew such policy as necessary prior to final completion of the Project.
11.3 Throughout all phases of the project and for a period of three (3) years after final completion
and acceptance by the County of the project services, the Entity shall keep in force, at its sole cost
and expense, with insurance companies authorized to do business in the State of Michigan, the
following insurance coverages:
11.3.1 Workers' Compensation which meets Michigan's statutory requirements, or other
similar employee benefit act of any other state applicable to an employee.
11.3.2 Employers' Liability Insurance, in conjunction with Workers'Compensation
Insurance for claims for damages because of bodily injury, occupational sickness or disease, or
death of an employee when Workers' Compensation may not be an exclusive remedy. Such
insurance shall be subject to limits of liability of not less than Five Hundred Thousand ($500,000)
dollars for each incident.
11.3.3 General Liability Insurance for claims for damages because of bodily injury or death
of any person, other than the Entity's employees, or damage to tangible property of others,
including loss of use resulting therefrom. Such insurance shall be subject to bodily injury limits
of not less than $500,000 per occurrence and $ 1,000,000 annual aggregate and property damage
limits of not less than $500,000 per occurrence or combined bodily injury/property damage limits
of not less than $750,000 per occurrence and $ 1,000,000 annual aggregate.
11.3.4 Contractual Liability Insurance for claims for damages that may arise from the Entity
contract under Article X concerning indemnification for errors, omissions, or negligent acts in the
course of the professional service or other provision within this Agreement, to the extent that such
kinds of contractual liability are insurable in connection with, and subject to, limits of liability not
less than for the professional liability insurance and general liability insurance set forth in
subparagaphs 11.2 and 11.3.3, above.
11.3.5 Comprehensive Automobile Liability coverage, including coverage for a owned, hired,
and non-owned vehicles with coverage of One Million ($1,000,000) dollars per occurrence for
bodily injury and property damage combined.
11.3.6 Comprehensive Automobile Insurance required by law for claims arising from
ownership, maintenance, or use of any motor vehicle owned or non-owned, County, or for-hire
vehicles, with $ 1,000,000 single limit of liability.
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11.4 Certificates of insurance or self-insurance shall be provided to the County prior to
commencing Project Services under this Agreement. Said certificates shall contain a provision that
coverage afforded shall not be canceled, materially modified, or allowed to expire unless the
insurance carrier has given at least thirty (30) days prior written notice to the County.
11.5 The County and the Entity waive all rights against each other and their consultants, agents,
and employees for damages covered by any property casualty insurance during the Project Services,
but only to the extent covered by such insurance.
11.6 Compliance by the Entity with the requirements of this Article as tocarrying insurance and
furnishing proof thereof to the County, shall not relieve the Entity of its liabilities and obligations
under this Agreement.
11.7 The provisions of this Article shall survive the expiration of any termination of this
Agreement for a period of three (3) years.
ARTICLE XII
NON-DISCRIMINATION
12.1 In accordance with the United States Constitution and all federal legislation and regulations
governing fair employment practices and equal employment opportunity, the Entity shall comply
with:
A. Titles VI and VII of the Civil Rights Act of 1964 (P.L. 88-352, 78 Stat. 252) and
the United States Department of Justice regulations (28 C.F.R. Part 52) issued
pursuant to Titles VI and VII;
B. Environmental Protection Agency regulations (40 C.F.R., Parts 7 and 12);
C. The Age Discrimination Act of 1985 (42 U.S.C. *6101-07);
D. Section 504 of the Rehabilitation Act of 1973 (29 U.S.C. °794);
E. The Americans with Disabilities Act of 1990 (42 U.S.C. '12101 et. seq.) and its
associated regulations; and
F. In accordance with the Michigan Constitution and all state laws and regulations
governing fair employment practices and equal employment opportunity, including
but not limited to the Michigan Civil Rights Act of 1976 (P.A. 453) and the
Michigan Handicappers Civil Rights Act (P.A. 220 of 1976), and the Wayne
County Fair Employment Practice Resolution of April 14, 1970.
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12.2 The Entity agrees that it will not discriminated against any person, employee, consultant
or applicant for employment with respect to his or her hire, tenure, terms, conditions or privileges
of employment because of his or her religion, race, color, national origin, age, sex, height, weight,
marital status, or a handicap that is unrelated to the individual's ability to perform tasks particular
to a job or position.
12.3 The Entity further agrees that it will require each contractor performing services under this
Agreement to agree to the provisions of this Article.
ARTICLE XIII
ASSIGNABILITY
13.1 This Agreement will be binding upon and enure to the benefit of the parties hereto and their
respective heirs and assigns.
13.2 Neither of the parties hereto may assign this Agreement without the prior written consent
of the other.
ARTICLE XIV
VALIDITY
14.1 If any provision of this Agreenient or the application to any person or circumstance is, to
any extent, judicially determined to be invalid or unenforceable, the remainder of the Agreement,
or the application of the provision to persons or circumstances other than those as to which it is
invalid or unenforceable, is not affected and is enforceable, provided the invalid provision does not
substantially alter the contract or make execution impractical.
ARTICLE XV
ENTIRE AGREEMENT
15.1 This document, including any attachments, contains the entire agreement between the
parties.
15.2 Neither party has made any representations except those expressly set forth herein.
15.3 No rights or remedies are or will be acquired, by either party by implication or otherwise
unless set forth herein.
ARTICLE XVI
PATENTS, COPYRIGHTS, AND RIGHTS IN DATA
16.1 If this Agreement involves research, developmental, experimental, or demonstration work
and any discovery or invention arises or is developed in the course of, or under this Agreement the
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Entity and the County shall retain joint authority to patent or license.
16.2 The parties agree that any plans, drawings, specifications, computer programs, technical
reports, operating manuals, and other work submitted, or which are specified to be delivered under
this Agreenment, or which are developed or produced and paid for under this Agreement are
subject to the rights of both parties and both parties shall retain an irrevocable license to reproduce,
publish and use in whole or in part and to authorize others to do so.
16.3 This Agreement is funded in part by the USEPA and is therefore subject to the reporting and
rights provisions of Subpart D, 40 C.F.R. Part 30 including Appendix B and Appendix C.
16.4 This clause shall be included in all subcontracts.
ARTICLE XVII
JURISDICTION AND GOVERNING LAW
17.1 This Agreement, and all actions arising from it, must be governed by, subject to, and
construed according to the law of the State of Michigan.
ARTICLE XVIII
EFFECTIVE DATES
18.1 This Agreement becomes effective immediately upon signing by both parties and shall
allow for billing all costs incurred from May 15, 1998. This Agreement, unless extended by mutual
written agreement, expires on July 31, 1999. Should the EPA require reimbursement by the County
of funds transferred to the Entity for costs incurred prior to this Agreement, the Entity shall be
responsible for any such reimbursement.
ARTICLE XIX
PARTY REPRESENTATIVES
19.1 The County's representative for this Agreement is the Director of Watershed Management
Division, Department of Environment, Wayne County. The Entity representative for this
Agreement is the Oakland County GIS Utility Supervisor. Either party may assign alternate
representatives upon written notification of the other party.
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IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed
as of the date and year first written above.
COUNTY OF WAYNE, MICHIGAN
By:
EDWARD H. McNAMARA
Its: Chief Executive Officer
OAKLAND COUNTY, MICHIGAN
By:
Its:
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' 'Attachment A"
OAKLAND COUNTY and the CITY OF FARMINGTON HILLS
SCOPE OF WORK
AUGUST 2S, 1998
1.0 PROJECT PURPOSE & OBJECTIVES
The purpose of this work effort is to develop citywide digital layers of the storm sewqr
and septic system infrastructure for use in a parcel based (ITS. The City intends to use
these layers to quantify and locate the existing storm sewer infrastructure and septic
systems within the community for use in the development of a storm water management
plan. As part of the general permit requirements, these layers will help the City in its
efforts to fintl, prioritize and eliminate illicit connections and discharges as well as
maintain historical records of inspection results for permit compliance reporting
purposes. Maps of these layers can also be used for numerous purposes such as the
development of educational materials, for presentations to the public, for general display,
for progress reports, or for field inspections to mention a few. Both of these layers will
also help the City to assess and determine the most appropriate best management practice
to implement when pollution problems arc identified.
The City also intends to use the septic system layer to assist in the development of a
sanitary sewer master plan and a program that prioritizes septic system areas for future
sanitary sewer service. This layer can also be used to conduct septic system inspections
as part of a maintenance program that will be developed in the future.
The storm sewer layer will enhance the ability of the City to schedule and monitor the
results of its maintenance programs and report on the efforts that are made by Farmington
Hills to reduce pollutant loading to the Rouge River Watershed. This layer will also be
helpful in defining drainage areas that contribute to outfalls for storm water quantity and
quality evaluations and modeling purposes.
Oakland County will administer this project with the assistance of the City of Farmington
Hills. The standards developed for these layers will be reviewed for compatibility and
integration with those already completed in Livonia and it is intended that the final
product will serve as a model for other Oakland County communities.
1.1 PROJECT MANAGEMENT
For the purposes of administering the completion of this grant proposal, the Oakland
County (ITS Utility will act as project managers. Specific project input will also be
provided by the City of Farmington Hills.
2.0 TASK DESCRIPTIONS
For the purposes of this work effort and to ease program management requirements,
specific project work has been separated into Phases and Tasks. Each of the following
tasks has an estimated duratiOn in man-hours and a total cost associated with it. Table I
provides an overview of the project work included in the grant proposal.
2.1 Phase I, Project Coordination: Two (2) tasks have been programmed in the
Project Coordination Phase to promote regional and local coordination and to
ensure timely completion of the requestecfproject.
Task 2.1.1: 125 man-hours have been programmed for five (5) members of the
project team to attend RPO GIS meetings. Representation will include
appropriate officials from the City of Farmington Hills and Oakland County.
Deliverable: None.
Task 1/.2: 125 man-hours have been programmed for project management
activities and project coordination meetings. Project participants will meet bi-
monthly to discuss project status, timelines and issue resolution.
Deliverable: None.
2.2 Phase 2, Data Design and Regional Coordination: Six (6) tasks have been
programmed to develop data design standards and to coordinate their development
with the City of Livonia.
Task 2.2.1: 15 man-hours have been programmed to evaluate the ground control
network developed and used by the City of Livonia. Evaluation and comparison
with those standards adopted by Oakland County will be considered. Furthermore,
a consistent ground control network will be vital to future data sharing
opportunities and regional GIS development.
Deliverable: Memo on the compatibility of the City of Livonia data with that of
Oakland County's and the City of Farmington Hilts.
Task 2.2.2: 15 man-hours have been programmed to evaluate the hydrography
coverage developed by the City of Livonia. Evaluation and comparison with
those standards adopted by Oakland County will be considered. A consistent
hydrography network will be vital when mapping storm sewer outfalls and
performing watershed analysis.
Deliverable: Memo on the compatibility or the City of Livonia data with that of
Oakland Cowny's and the City of Farmington Hills.
2
Task 2.2.3: 25 man-hours have been programmed to evaluate the parcel
automation procedures and standards developed by the City of Livonia.
Evaluation and comparison with those standards adopted by Oakland County will
be considered. A consistent parcel coverage and automation process will be vital
when mapping storm sewer infrastructure and performing watershed analysis.
Parcel mapping standards will also be an important piece of future data sharing
opportunities and regional GIS development.
Deliverable: Memo on the compatibility of the City of Livonia data with that of
Oakland County's and the City of Farmington Hills.
Task 2.2.4: 25 man-hours have been programmed to evaluate the storm and
sanitary infrastructure automation procedures and standards developed by the City
of Livonia. Evaluation and comparison with those standards adopted by Oakland
County will be considered. A consistent infrastructure coverage and automation
process will be vital when mapping storm sewer infrastructure and performing
watershed analysis.
Deliverable: Memo on the compatibility of the City of Livonia data with that of
Oakland County's and the City of Farmington Hills.
Task 2.2.5: Upon completion of tasks 3-6,25 man-hours have been programmed
to finalize Oakland County's storm and sanitary infrastructure automation
procedures and Arcinfo coverage standards. Existing infrastructure coverages
will be evaluated and the results of previous analysis steps will be incorporated
into the final coverage descriptions.
Deliverable: ArcInfo storm and sanitary sewer coverage description and data
automation procedures.
Task 2.2.6:25 man-hours have been programmed to finalize Oakland County's
septic automation procedures and Arcinfo coverage standards.
Deliverable: Arclnfo septic coverage description.
2.3 Phase 3, Data Automation: Six (6) tasks have been programmed to automate the
storm infrastructure and septic coverages in the City of Farmington Hills.
Task 2.3.1: 30 man-hours have been programmed to finalize and distribute a data
automation Request for Proposal (RFP).
Deliverable: Data automation RFP.
Task 2.3.2: 50 man-hours have been programmed to review the data automation
RFP's and select a vendor.
3
Deliverable: Data automation vendor.
Task 2.3.3: 50 man-hours have been programmed to finalize a contract with the
selected data automation vendor.
Deliverable: Data automation contract.
Task 2.3.4: 350 man-hours have been programmed to prepare source
documentation for the automation project.
Deliverable: Source documentation for the data automation.
Task 2.3.5: A total cost amount of $75.000.00 has been programmed for the
automation of storm infrastructure in the City of Farmington Hills.
Deliverable: ArcInfo storm infrastructure coverage.
• Task 2.3.6: A total cost amount of $50,000.00 has been programmed for the
automation of a septic coverage in the City of Farmington Hills.
Deliverable: ArcInfo septic coverage.
2.4 Phase 4, Quality Control & Review: Two (2) tasks have been programmed for
the appropriate quality control and review of the storm infrastructure and septic
coverages in the City of Farmington Hills.
Task 2.4.1: 800 man-hours have been programmed to perform quality control and
review on the incoming storm infrastructure coverages.
Deliverable: QA Documents and QC'd ArcInfo storm infrastructure coverage.
Task 2.4.2: 400 man-hours have been programmed to perform quality control and
review on the incoming septic coverages.
Deliverable: QA documents and QC'd ArcInfo septic coverage.
2.5 Phase 5, Infrastructure: Three (3) tasks have been programmed to establish the
necessary GIS hardware and software infrastructure in the City of Farmington
Hills. Specific hardware and software installed will be used to maintain local the
. storm infrastructure data sets.
Task 2.5.1: A ,total cost amount of $15,000.00 has been programmed for the
acquisition, installation and testing of an Intergraph NT workstation.
Deliverable: Two (2) Intergraph NT workstations.
4
Task 2.5.2: A total cost amount of $16,000.00 has been programmed for the
acquisition, installation and testing of the following ESRI software modules:
ArcInfo, ArcCogo. ArcNetwork, ArcTIN, ArcGRID. ArcView 3.0a and ArcView
Network Analyst.
Deliverable: ArcInfo, ArcView and other ESRI software.
Task 2.53: A total cost amount of $7,000.00 has been programmed for two (2)
representatives from the City of Farmington Hills to attend Introduction to
ArcInfo training and five (5) representatives from the City of Farmington Hills to
attend Introduction to ArcView.
Deliverable: ArcInfo and Arc View software training.
24 Phase 6, Data Distribution: Two (2) tasks have been programmed to distribute
the automated septic and infrastructure coverages.
Task 2.6.1: 10 man-hours have been programmed to distribute the infrastructure
and septic coverages to the City of Farmington Hills.
Task 2.6.2: 5 man-hours have been programmed to distribute a sample of the
infrastructure and septic coverages to the City of Livonia.
TABLE 1: RPO GRANT TASK LIST
• - PV, ,..' .6. 1 ',"'!"., ' ,.. .,. '-'-',:=7 • D • . .. ,... • ii.,..,:_..L..,-;, —,--,,
,
2.1.1
2.1.2
......, 2.2.1 J Data Compatibility Memo
2.2.2 Data Compatibility Memo
2.2.3 Data Compatibility Memo .
n . 2.2.4 Data Compatibility memo
, 2.2.5 Storm & Sanitary Infrastructure Coverage Description
2.2.6 Septic Coverage Description ' 3 2.3.1 Data Automation RFP
2.3.2
Data Automation Vendor -
2.33 Data Automation Contract
2.3.4 Source Documentation
2.3.5 Storm Infrastructure Data
2,3.6 Septic Data
4 2.4.1 QA does, Quality Controlled Storm Infrastructure Data .-_ , —
2.4.2 QA does, Quality Controlled Septic Data
— _ 5 2.5.1 Intergraph NT Workstations 1.„.....
5
08/28/98 14:0.5 Di :0f/08 NO:'
I 2.5.2 ESRI Software
2.5.3 ESRI Software Training ,
6 2.6.1 , I None
, 2.6.2 None
3.0 PROJECT SCHEDULE
Several major factors will affect the timely completion of a project of this size. Table 2 is
the project schedule. The project is scheduled to begin immediately upon receipt of the
Notice to Proceed and will conclude during the second quarter of 1999.
TABLE 2: RPO GRANT PROJECT TIMELINE
. 1 :' .CCIPPIPIPNP.:: i.-:;-.4":,..• "..1.' .. . . . ' " . • . '
Notice to Proceed IIIMI
111111111111111111 1 1 2.1.1 2.98 1 3Q99
2.1.2 2.8 1 3 ,99
2.2.1 3Q98 3Q98
2.2.2 3Q98 3Q98
2.2.3 3Q98 3Q98
2.2.4 3 98 3Q98
2.2.5 3Q98 3Q98
2.2.6 3.8 3.'8
3Q98 3Q98
• 2.3.2 4Q98 4Q98
2.3.3 4Q98 4Q98
2.3.4 19
-
4Q98 (0
111
2.3.1
2.3. 4Q98 2Q99
48
2.3.6 Q9 2Q99
2.4.1 4Q98 2Q99
2.4.2 4 98
2 )9
5 1 2.5.1 TBD I TI3D
1 2.5.2 I TBD I TBD
2.5.3 TBD TB
2.6.1 2.99
D
I 2IZ9
1 2.6.2 2.99 2.'9
6
4.0 PROJECT COST
Table 3 has been provided to quantify project costs.
TABLE 3: RP() GRANT PROJECT COST TABLE
......,..-n •
7.`,-,-,' '''r. '21: - •
QTAX, COS . ...METHOD W.... ..
MATCH . MAT, . - - LOCAL . .
---,K • ---,:-.: -; -- 3- : o ..._ _ :..._ ,. •._ .i ...._., ....: ,..1.,_,,i.
1 2.1.1 $5589.00 $5589.00 Force Acct. Labor
, 2.1.2 $5589.00 $5589.00 Force Acct. Labor
2 2.2.1 $569.00 $569.00 Force Acct. Labor
2.2.2 $569.00 $569.00 Force Acct. Labor
2.2.3 5946.00 $946.00 Force Acct. Labor
2.2.4 $946.00 $946.00 Force Acct. Labor
2.2.5 $946.00 $946.00 Force Acct. Labor
2.2.6 $946.00 $946.00 Force Acct. Labor
3 2.3.1 S1139.00 $1139.00 Force Acct. Labor
2.3.2 $1899.00 $1899.00 Force Acct. Labor
2.3.3 $1899.00 $1899.00 Force Acct. Labor
2.3.4 $13,298.00 $13,298.00 Force Acct. Labor
2.3.5 $75,000.00
2.3.6 $50,000.00
4 2.4.1 $30,384.00 $30,384.00 Force Acct. Labor
2.4.2 $15,150.00 $15,150.00 Force Acct. Labor
i ,
5 2.5.1 $15,000.00 $15,000.00 Local Budget
2.5.2 $16,000.00 $16,000.00 Local Ilud:et
2.5.3 $7000.00 $7000.00 Local Bud:et
2.6.1 $380.00 $380.00 Force Met. Labor t
2.6.2 $190.00 $190.00 Force Acct. Labor
TOTAL; U $243,440.00 $143,440.00
GRANT AMOUNT: $100,000.00
DASDatakworftvARKARpcipsuicv.3,Juc
7
ATTACHMENT "B"
r
Page 1 of 4
Acit Numb., ACH - 0512
10. RECIPIENT TYPE
COUNTY OR PARISH
12 CONSULTANT mew comeucos• ankfa...141
N/A
14. EPA PROJECT/STATE OFFICER AND TELEPHONE NO.
WOJCIK
WATER DIVISION
WS-15J, (3121 886-0174
County city; PLOP
MI
comr.......1 moon
•. MULTIPLE ROUGE RIVER WATERSHED WAYNE
$O
0
0
0
0
0
0
0
10. EPA Amount This Anden
31. EPA MAMA Arneent
3:11. Unexpended Prior Tear Batenoe
33. Other Fenerel Fantle
34.hesiteent Comributten
31 Stet. Coatrilmnen
NE Lean Cerenbutien
511,625.000
37. Other Contribution
0
0
0
0
0
6.:22,000
0
Site/Pr OKI 1°C:us 141.11
•
i
, Cost I Obligation
i-
. I
Organization' Deobilgatio
/11,625000
$O $18,117,000
U.S. ENVIRONMENTAL PROTECTION AGENCY
EPA ASSISTANCE AGREEMENT/AMENDMENT
PART I = ASSISTANCE NOTIFICATION INFORMATION
1. ASSISTANCE ID NO.
X 995743-03-0
3. p EDATEs F 28 OAWAR1997
2. LOG NUMBER
05-X -000
4. ?AAIUN° DATE
IAR_ 0 7 Icuri MAR
5. AGREEMENT TYPE
Comerniee Agreement
Groat ASysemm4
Aasistrao• Aneendmint
S. RECIPIENT
R WAYNE COUNTY. MICHIGAN
c 415 CLIFFORD
I DETROIT, MI 48226
6. PAYMENT METHOD 0 Alivaoc. 0 Remberrement
Sond P grown Shallen
COMPTROLLER BRANCH, MF-10J
7. TYPE OF ACTION
NEW PROJECT
9. PAYEE
WAYNE COUNTY • MICHIGAN
415 CUFFORD
DETROIT, MI 48226
P
G
A
EIN NO.
38-6004895
CONGRESSIONAL DISTRICT
13
11. PROJECT MANAGER AND TELEPHONE NO.
JAMES E MURRAY
(313) 224-3631
13. ISSUING OFFICE (CITY/ STATE)
US ENVIRONMENTAL PROTECTION AGENCY
ACQUISITION-ASSISTANCE BRANCH
US EPA, REGION 5, MC-10J
77 W JACKSON BLVD
CHICAGO. IL 60604-3590
16. STATE APPL ID (cu4ririgh.)
N/A
20. REGULATORY AUTHORITY
40 CFR PART 31
12 115. EPA CONGRESSIONAL LIAISON & PHONE
).7 BARBARABROOKS, (202) 260-5660
STATUTORY AUTHORITY
I APPROPRIATIONS ACT OF 1996 (PL
104-134)
18. PROJECT STEP
(WWT Cenetruatten Grants Only) N/A
21. STEP 2 + 3 & STEP 3 (WW1' ceeetructlen Orange Oat;
a. Treatment Levet
ryp• N/A
A Treatment Prepare
3lucter Design
17. SCIENCE FIELD
NA
is. Praiser
22. PROJECT TITLE AND DESCRIPTION ROUGE RIVER NATIONAL WET WEATHER DEMONSTRATION
23. PROJECT LOCATION (A/Vas Inneerl Proi.en
24. ASSISTANCE PROGRAM (CFOA Pregnant No. S.TRIM : 25. PROJECT PERIOD
02120/97 - 12131/00
26. BUDGET PERIOD
• 02/20/97 - 12/31/00
THIS ACTION
27. COMMUNITY POPULATION
(WW7 Cornmerden Gretna Onen
FUNDS
I 28. TOTAL BUDGET PERIOD COST
N/A S18,117,000
FORMES AWARD
29. TOTAL PROJECT PERIOD COST
S18,117.000
AMENDED TOTAL
.( (.• Alleaabie 'POMO Coot . .. m.......,„.._.....m
..e .. Site Name ' F
3 01)
I
;Documen
PWX003
t' Pt'
Number
Control
N3X c
A
L ......-...-...
Va F."' 314:46304k 4/1.4". 5.41.27. AtOrtesee "renew* leaden. and EPA Perna 1707.1A.3.C. and 0. ral et ...Men taw obao4w4s.
97 I E I 0530AK9 I
Approp. I Budget iarganizition
E I 0530AK9
Program
Element
PART II APPROVED BUDGET ASSISTANCE IDENTIFICATION: X 995743-03-0. Pegs 2 of 41
TOTAL APPROVED ALLOWAB pierpo LE
ovinsabon)
.
BUDGET PERIOD COST
..-4.. FRINGE BENEFITS
TABLE A- OBJECT CLASS CATEGORY Is ! , .
1. PERSONNEL $950,0007-
589,000 -
. 3. TRAVEL 22,000
4. EQUIPMENT 5001000 ,
' . S. SUPPLIES 50,000
6. CONTRACTUAL 3.785 000 _ . -
7. CONSTRUCTION ' 11 960 000
5. OTHER 0
S. TOTAL DIRECT CHARGES $17,856,000
10. INDIRECT COSTS: RATE 17.00 % BASE MTDC 261,000 _
11. TOTAL (Share: Recipient 35.83% Federal 64.17%4 $18,117,000
• ,
12. TOTAL APPROVED ASSISTANCE AMOUNT $11,625,000
TABLE B - PROGRAM ELEMENT CLASSIFICATION
(Plen-corsobroodoni
1. -.. . 2.
3.
4.
S.
6.
7. .
- a.
9.
•10.
•
2. TOTAL (Share: Recipient % Federal S.)
13. TOTAL APPROVED ASSISTANCE AMOUNT •
TABLE C. PROGRAM ELEMENT CLASSIFICATION
(colieirimeog)
1. ADMINISTRATION EXPENSE
2. PRELIMINARY EXPENSE
3. LAND STRUCTURES, RIGHT-OF.WAY
4. ARCHITECTURAL ENGINEERING BASIC FEES
5. OTHER ARCHITECTURAL ENGINEERING FEES
6. PROJECT INSPECTION FEES
7. LAND DEVELOPMENT
5. RELOCATION EXPENSE
9. RELOCATION PAYMENTS TO INDIVIDUALS AND BUSINESS
10. DEMOUTION AND REMOVAL
11. CONSTRUCTION AND PROJECT IMPROVEMENT
12. EQUIPMENT
13. MISCELLANEOUS
14, TOTAL (Lines 1 thru 13)
15. ESTIMATED INCOME Of analgaelo
16. NET PROJECT AMOUNT (1.14%.14 minuets)
17. LESS: INELIGIBLE EXCLUSIONS
, 16. ADD: CONTINGENCIES
. TOTAL (Share: Recipient % Federal 1'...)
20. TOTAL APPROVED ASSISTANCE AMOUNT
A hum%
e HI • AWARD CONDITIONS
TERMS AND CONDITIONS
ASSISTANCE IDENTIFICATION: X 9957434343 Pogo 3o 4
I I I W
..-•
1. RECYCLED PAPER
Pursuant to EPA Order 1000.25, dated January 24, 1990, the recipient agrees to use recycled
paper for all reports which are prepared as a part of this agreement and delivered to the
Agency. This requirement does not apply to reports which are prepared on forms supplied
by EPA. This requirement applies even when the cost of recycled paper is higher than that
of virgin paper.
2. FAIR SHARE
The recipient agrees to negotiate a "Fair Share" percentage of not less than 8% with EPA
before the recipient begins the process to award any contracts under this agreement.
The recipient agrees to ensure that at least the negotiated "Fair Share" percentage of Federal
funds for prime contracts or subcontracts for supplies, construction, equipment or services are
made available to organizations owned or controlled by socially and economically
disadvantaged individuals, women, and historically black colleges and universities.
The recipient agrees, in the event of any contracting, to include in its bid documents at least
the negotiated "Fair Share" percentage and to require all of its prime contractors to include in
their documents for subcontracts at least the negotiated "Fair Share".percentage.
1.1 The recipient also agrees to comply with the six affirmative steps of the "Fair Share" policy
stated in 40 CFR 31.36(e).
The State and/or recipient agrees to submit a SF-334 "MBEMBE Utilization Under Federal
Grants, Cooperative Agreements, and Other Federal Financial Assistance", to the EPA award
official beginning with the Federal fiscal year quarter the recipient awards its first contract and
continuing until all contracts and subcontracts have been reported. These reports must be
submitted to the award official within 30 days of the end of the Federal fiscal quarter (January
30, April 30, July 30 and October 30).
4. SMALL BUSINESS IN RURAL AREAS
By accepting this agreement, the recipient agrees to comply with Section 129 of Public Law
100-590, the Small Business Administration Reauthorization and Amendment Act of 1988.
Therefore, if the recipient awards a contract under this assistance agreement, it will utilize the
following affirmative steps relative to Small Business in Rural Areas (SBRAs):
a. Placing SBRAs on solicitation lists;
b. Ensuring that SBRAs are solicited whenever they are potential sources;
c. Dividing total requirements when economically feasible, into small tasks or
quantities to permit maximum participation by SBRAs;
d. Establishing delivery schedules, where the requirements of work will permit,
which would encourage participation by SBRAs;
e. Using the services of the Small Business Administration and the Minority
Business Development Agency of the U.S. Department of.Commerce, as
appropriate; and
' TYPED NAME AND TITLE SIGNATURE
EPA Reno 570620A 93,.. 5433 •
DATE
ASSISTANCE IDENTIFICATION:. X 295743434
SPECIAL CONDIT1Df•iS rceariltimme • ' 1
•
Page 4 of
f. Requiring the contractor, if it awards subcontracts, to take the affirmative steps
in subparagraphs a. through e. of this condition.
THIS ACTION IS IN RESPONSE TO THE RECIPIENTS OCTOBER 4, 1996 REQUEST.
PART IV
NOTE: The Agreement must be completed In duplicate and the Original returned to the Grants Administration Division for Headquarters
awards and to the appropriate Grants Administration Office for State and local awards within 3 calendar weeks after receipt or
within any extension of time as may be granted by EPA.
Receipt of a written refusal or failure to return the property executed document within the prescribed time, may result in the
withdrawal of the offer by the Agency. Any change to the Agreement by the recipient subsequent to the document being signed
by the EPA Award Official, which the Award Official determines to materially alter the Agreement, shall void the Agreement. •
OFFER AND ACCEPTANCE
The United States of America, acting by and through the U.S. Environmental Protection Agency (EPA), hereby offers
assistance/amendment to the WAYNE COUNTY - MICHIGAN for 64,17 lc of all approved
RECIPIEN [-ORGANIZATION
costs incurred up to and not exceeding S 11,625,000 for the support of approved budget period effort described
ASSISTANCE AMOUNT
in application (Including all application modifications) cited In Item 22 of this Agreement
ROUGE RIVER NATIONAL WET WEATHER DEMONSTRATION , included herein by reference.
DATE AND TITLE
ISSUING OFFICE (Wants Adminieradon omoo AWARD APPROVAL OFFICE
ORGANIZATION / ADDRESS ORGANIZATION / ADDRESS
ACQUISMON-ASSISTANCE BRANCH WATER DIVISION
US EPA, REGION 5, MC-10J US EPA, REGION 5, W-15J
77 W JACKSON BLVD 77 W JACKSON BLVD
CHICAGO, IL 60604-3590 CHICAGO, IL 60604-3590 4
THE UNITED STATES OF AMERICA BY THE U.S ENVIRONMENTAL PROTECTION AGENCY
SIGNAir - 41 • Amalid` 0 NAME AND TITLE JO LYNN TRAUB, DIRECTOR 1 DA
AILA.C.14 . .1_4 1 1 WATER DIVISION 1-0-01
•
This ag ement is ubject to applic • le U.S. En ,onmernal Protection Agency statutory provisions and assistance regulations. In
/ accepting this award or amendrue t and an • yments made pursuant thereto, (I) the undersigned represents that he Is duly
authorized to act on behalf of tie recipient organization, and (2) the recipient agrees (a) that the award is subject to the
_applicable provisions of 40 CFR Chapter!, Subchapter B and of the provisions of this agreement (Parts ithru IV), and (b) that
1".•n• •
.3 overpaid will be refunded or credited in full to EPA.
BY AND ON BEHALF OF THE DESIGNATED RECIPIENT ORGANIZATION
r• It.ser as ally payrilam.• 611 791171111
.=.4y sayisows.a vit8.1.1.11 ell Alp uy 4.1115f •••n•
IP ..11 • 1. a
FISCAL NOTE (Misc. #98327) December 10, 1998
BY: FINANCE COMMITTEE, SUE ANN DOUGLAS, CHAIRPERSON
IN RE: DEPARTMENT OF INFORMATION TECHNOLOGY - ACCEPTANCE OF ROUGE PROGRAM OFFICE
(RPO) GRANT BETWEEN WAYNE COUNTY AND OAKLAND COUNTY/FARMINGTON HILLS
TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-F of this Board, the Finance Committee has reviewed
the above referenced resolution and finds;
1) The County of Oakland joined with the City of Farmington Hills in
applying for a grant in the amount of $243,440 from the Rouge
Program Office (RPO) to develop citywide digital layers of the
city's storm sewer and septic system infrastructure for use in a
parcel based GIS.
2) The $243,440 grant application consisted of funding in the amount of
$125,000 from the RPO with an in-kind match of $80,440 ($37,500 to
be provided by the County of Oakland and $42,940 to be provided by
the City of Farmington Hills); and an additional grant match of
$38,000 to be paid by the City of Farmington Hills.
3) The project will be administered by Oakland County with the
assistance of the City of Farmington Hills and managed by the
Oakland County Digital Information Service Center of Information
Technology and the Oakland County Drain Commissioner.
4) The resolution authorizes the acceptance of the Rouge Program Office
grant in the amount of $200,000 for the period of July 1, 1998
through June 30, 1999.
5) The award consists of $100,000 from the RPO; a grant match of
$38,000 from the City of Farmington Hills; $28,500 in-kind match by
the County of Oakland and $33,500 in-kind match by the City of
Farmington Hills.
6) The FY 1999 budget be amended as outlined below:
Special Revenue Fund:
REVENUE:
18-XXXXXX-95000-0113 Grants-Federal $100.000
EXPENDITURE:
18-XXXXXX-95000-3348 Professional Services S100.000
FINANCE COMMITTEE
FINANCE COMMITTEE VOTE:
Motion carried unanimously on a roll call vote,
s I
0,4 1 '
Resolution #98327 December 10, 1998
Moved by Wolf supported by Taub the resolutions on the Consent Agenda be
adopted and the resolutions on the Consent Agenda being amended to conform with
their committee reports be adopted as amended.
AYES: Coleman, Dingeldey, Douglas, Garfield, Gregory, Hoffman, Holbert,
Euntoon, Jacobs, Jensen, Jonnson, Kaczmar, Kingzett, Law, McCulloch, McPherson,
Millard, Moffitt, Obrecht, Palmer, Taub, Wolf, Amos. (23)
NAYS: None. (0)
A sufficient majority having voted therefor, the resolutions on the Consent
Agenda were adopted and the resolutions on the Consent Agenda being amended to
conform with their committee reports were adopted as amended.
titx:REtv THE it001-..50tNiti RESOLUTION
/22(27
tato ,
•opn
L. Brooka Patterso(' County Execueve
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, G. William Caddell, Clerk of the County of Oakland, do hereby certify that the
foregoing resolution is a true and accurate copy of a resolution adopted by the
Oakland County Board of Commissioners on December 10, 1998 with the original
record thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my hand and affixed the seal of the
i hal,14/1.-
County of Oakland at Pontiac, Michigan till lls Oth day of.December, 1998.
G. William Caddell, County Clerk