HomeMy WebLinkAboutResolutions - 1998.02.12 - 25352MISCELLANEOUS RESOLUTION #98005 February 12, 1998
BY: FINANCE COMMITTEE, SUE ANN DOUGLAS, CHAIRPERSON
IN RE: FACILITIES MANAGEMENT - FACILITIES ENGINEERING - AWARD OF CONTRACT -
CONSTRUCTION OF 52-4 DISTRICT COURT - TROY
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS, Miscellaneous Resolution #96263 transferred funds in the amount
of $4,700,000 for the design services and renovation of the new 52-4 District
Court; and
WHEREAS, in accordance with City of Troy bidding procedures, bids for the
construction contract were received and opened by the City of Troy on November
6, 1997; and
WHEREAS, the Facilities Engineering Division and the City of Troy staffs
have reviewed all bids submitted and recommend that the lowest responsible
bidder, Bell Company of Fraser, Michigan be awarded the construction contract
in the amount of $4,125,000; and
WHEREAS, the total project cost for the 1998 52-4 Troy District Court is
estimated to be $5,500,000 which includes contingency amounts; and
WHEREAS, remaining project costs included in the total project cost of
$5,500,000, such as furniture, landscaping, and other miscellaneous costs will
be bid through approved Purchasing Division procedures; and
WHEREAS, funding in the amount of $4,200,000 for the project was included
in the 1998 Capital Improvement Program.
NOW THEREFORE BE IT RESOLVED AS FOLLOWS:
1) The construction contract proposal of Bell Company, in the amount of
$4,125,000 be accepted through the City of Troy and the contract
awarded in concurrence with Planning and Building Committee
recommendations.
2) Funds be provided in the amount of $1,375,000 to cover the remaining
project costs including Contingency.
3) Funds in the amount of $800,000 to supplement the $4,700,000
previously transferred per MR #96263 are available in the 1998
Capital Improvement Program to be transferred from the Building
Improvement Fund (401) to the Major Projects Fund (406) for the 52-4
Troy District Court Project.
Chairperson, on behalf of the Finance Committee, I move the adoption of the
foregoing resolution.
FINMNCE COMMITTEE
a
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February 12, 1998
REPORT (Misc. #98005)
BY: Planning and Building Committee, Charles Palmer, Chairperson
RE: Construction of 52-4 District Court - Troy
TO: THE OAKLAND COUNTY FINANCE COMMITTEE
Chairperson, Ladies and Gentlemen:
The Planning and Building Committee, having reviewed the need for new District
Court space in Troy, recommends approval of the project as outlined in the Facilities
Management Report dated January 27, 1998.
The Committee further recommends an additional $800,000 in funding be provided
to increase the project funding from $4,700,000 to $5,500,000.
Also, the Committee further supports the recommendation for the City of Troy to
award a construction contract in the amount of $4,125,000 to the Bell Company.
Additionally, the Planning and Building Committee supports the attached Finance
Committee Resolution.
Chairperson, on behalf of the Planning and Building Committee, I submit the
foregoing report.
PLANNING AND BUILDING COMMITTEE
7d, 77,
OAKLAND COUNTY EXECUTIVE
DEPARTMENT OF FACILITIES MANAGEMENT
FACILITIES ENGINEERING DIVISION
Recommendation to Approve Award of Contract
by City of Troy for
Construction of 52-4 District Court - Troy
Project 95-17 January 27, 1998
Background
The 1998 Capital Improvement Program identifies the 52-4 District Court, Troy, as
priority 2 of the Building Section. This project will provide a new facility for the Court
through adaptive reuse and expansion of an existing building on the Troy Civic
Center which formerly housed the Community Center. The court has outgrown the
10,089 square feet it occupies in City Hall, and 1,800 square feet leased for the
Probation Unit in a building located about one mile away. The new 33,500 square
foot facility will consolidate operations and provide the court with space sufficient to
conduct business for the next 15 - 20 years. Room for future expansion exists.
In March 1997, the Board of Commissioners passed Miscellaneous Resolution
#97049 which provided $4,700,000 advanced funding for the project. Design was
completed and the project let out for bids in October 1997.
Bidding
Construction bids were received by the City of Troy on November 6, 1997. Even
though the City had prequalified twelve (12) bidders that indicated they would be
bidding on the project, only four (4) bids were received. The low bid of $4,125,000
was received by the Bell Company. The bids are summarized in attachment "A."
The bids were reviewed by the City of Troy, Oakland County, and the Architect and
all parties are satisfied the Bell Company is the low responsible bidder.
The Bell Company is holding its bid until February 19, 1998.
Project Budget:
In anticipation of the project exceeding the $4,700,000 funding, additional funding
was requested and budgeted for in the 1998 Capital Improvement Program (C.I.P.).
The total project costs after receipt of bids is now $5,500,000 which is $800,000
(17%) over the original project budget.
CPASOATAFAC-PAGMTP&EMSOIP88624CONTAA0
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Page 2
The reasons for the project exceeding the original budget can be previously
attributed to the following considerati6ns:
1. The original preliminary $4,700,000 budget for the project was
established in the last quarter of 1996 and anticipated a 1997
construction schedule. The schedule is nearly a year behind and
inflation in the construction industry has since risen an estimated 8.0%.
2. During the project design phase, the programmed space needs
increased from 32,000 to 33,500 square feet which is a 4.7% increase.
The increases were necessary to accommodate the following unforseen
needs:
a. Sizing one courtroom to accommodate a fourteen-member jury
and a few additional spectator seats
b. Increasing the jury assembly room to accommodate a larger jury
call in order to seat the fourteen-member jury
c. Increasing the entrance lobby to provide for future security
screening equipment
d. Additional modifications to all toilet rooms as required by ADA
guidelines and Michigan Barrier Free requirements
3. Receipt of only four (4) bids clearly indicates construction activity
remains high, with numerous major projects currently underway or ready
for bidding in Southeast Michigan. This extraordinary level of
construction usually results in providing contractors with numerous
choices of projects to bid which results in reduced competition and
higher bids.
Recommendation
It is the Department of Facilities Management's recommendation the Committee
support our request to provide an additional $800,000 in funding for this project
and, additionally, to support the recommendation for the City of Troy to award a
construction contract in the amount of $4,125,000 to the Bell Company.
Attached, for your review, is a draft report to the Finance Committee and the
recommended Finance Committee resolution.
DiDATATAGAIGMTIP88119913P88524CCNTAND
•
9616-00
November 6, 1997
52-4 District Court, Troy Michigan
Bid Tabulation Form
Pegs 1
in
i;r%
Attended Certified
Finn Mandatory Base Bid Chia Addendum Addendum Addendum Alt No. 1 Alt No.2 AIL No. 3 Construction Substitution Sub sbtution SubsUtubon
Pre-Bid Bid No. 1 14o,2 No. 3 Period t 2 3
Conference Securtly _ (days)
Blocked No .
Construction. Inc.
Ellis-Don Yes
Construction
- -
Frank Rewold & Son. Yes , • Inc -
John M Olson Co Yes
— _
I. ass,* Group. Inc. Yes 1-I C17 09ee - s./ V t",500 . 1-1,104. +10500. -4
Prernacon. Inc. Yes •
. . . -... •
Seelbinder No '
Consbuction
Sits Development. Yes
Inc it i l)1 000. _ V N/ %1 . V 4- fft)4 9. +215oo. +7,22D. 1)416
' The Bel Company Yes
411.2510170, V V V ' V t 5,119o, {400. 14100o. Ito -
Melon Construction. Yes
Inc 4t%Ot POO . V ‘./ V -1-2;700, 4 4. la 00 . 44,4to, 3$6 I
' Walbridge 'Winger No -
. .
Wong Construction Yes
-... .
ATTACHMENT "B"
AY,
Oakland County
Department of Facilities Management
Facilities Engineering
52-4 Troy District Court
Project 95-17
Project Cost Estimate
Item Amount
City of Troy Costs to be Reimbursed by Oakland County
Construction - Low bid received from The Bell Company Nov. 6, 1997) $4,125,000
Architectural / Engineering Contract 356,875
Subtotal Costs for City of Troy: $4,481,875
Contingency 9.44% City of Troy Total: 423,125
Total Costs for City of Troy: $4,905,000
Oakland County Costs
Furniture, Communications/Data Services, Video Arraignment, etc. $545,000
Subtotal Costs for Oakland County: $545,000
Contingency 9.17% Oakland County Subtotal: $50,000
Total Costs for Oakland County: $595,000
Total Project Budget: $5,500,000
1998 CIP Project Budget: 4,700,000
Project Funding Shortfall: ($800,000)
I HEREBY •
t. Brooks jaKarson. County EXOCUtiVe
400111! • ° E FOREGOING RESOLUTION
F EXOCUtiVe Date Date
Resolution #98005 February 12, 1998
Moved by Douglas supported by Garfield the Planning and Building Committee
Report be accepted.
A sufficient majority having voted therefor, the report was accepted.
Moved by Douglas supported by Garfield the resolution be adopted.
AYES: Fracassi, Garfield, Holbert, Huntoon, Jacobs, Jensen, Johnson,
Kaczmar, Kingzett, Law, McCulloch, McPherson, Millard, Moffitt, Obrecht, Powers,
Schmid, Taub, Wolf, Amos, Coleman, Devine, Douglas. (23)
NAYS: None. (0)
A sufficient majority having voted therefor, the resolution was adopted.
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, Lynn D. Allen, Clerk of the County of Oakland, do hereby certify that the
foregoing resolution is a true and accurate copy of a resolution adopted by the
Oakland County Board of Commissioners on February 12, 1998 with the original
record thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my hand and affixed the seal of the
County of Oakland at Pontiac, Michigan this 12th day cif _Eebrua,rgir-1998.
a 4,,
Lynr(D. Allen, County Clerk