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Home My WebLink AboutResolutions - 1998.05.21 - 25436FINANCE COMMITTEE MISCELLANEOUS RESOLUTION #98125 BY: FINANCE COMMITTEE, SUE ANN DOUGLAS, CHAIRPERSON IN RE: COMMUNITY DEVELOPMENT DIVISION - 1998-99 ANNUAL ACTION PLAN AND CONSOLIDATED GRANT ACCEPTANCE FOR CMG, HOME AND ESG To the Oakland County Board of Commissioners . Chairperson, Ladies and Gentlemen: WHEREAS, The Oakland County Board of Commissioners authorized submittal of the Oakland County 1995 - 2000 Consolidated Plan to the U.S. Department of Housing and Urban Development (HUD) by Miscellaneous Resolution #95054; and WHEREAS, the 1998-99 Annual Action Plan contains a consolidated federal grant application for activities designed to accomplish the goals and objectives of the Consolidated Plan for the Community Development Block Grant (CDBG) Program, HOME Investment Partnerships (HOME) Program and Emergency Shelter Grant (ESG) Program; and WHEREAS, HUD by letter dated April 20, 1998 transmitted to Oakland County a consolidated allocation of $6,135,000 including $4,743,000 for CDBG, $1,235,000 for HOME and $157,000 for ESG covering the program year beginning May 3, 1998 through May 2, 1999; and WHEREAS, the Oakland County Community Development Division in 1997 generated CDBG county program income of $1,091,882.05 for allocation in program year 1998-99; and WHEREAS, total program revenue for the 1998-99 CDBG Program will be $5,834,882.05; and WHEREAS, total program revenues for the 1998-99 HOME Program will be $1,500,500 including $1,235,000 grant allocation and $270,928 grant match that is included in the 1998 Oakland County Adopted Budget; and WHEREAS, total program revenues for the 1998-99 ESG Program will be $157,000; and WHEREAS, fund schedules and program descriptions for the 1998-99 CDBG, HOME and ESG programs appear in attachments A, B, C, D and E; and WHEREAS, the CDBG and ESG grants are 100 per cent federally funded and no County funds are required; and WHEREAS, the CDBG, HOME and ESG grant contracts have been reviewed and approved though the County Executive's Contract Review Process; and WHEREAS, 1998 budget amendments for the CDBG, HOME and ESG grants acceptance will be requested by resolution later in the year after compilation of further information and fiscal year closing. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners accepts the 1998-99 consolidated grant totaling $6,135,000, $1,091,882.05 in county program income, and county match of $265,500 for a total of $7,492,382.05. BE IT FURTHER RESOLVED that the 1998 Budget be amended as follows: 90-290000-25000-2564 Contingency $(5,428) a872 Grant Match 5.428 0 that the future level of service, including personnel, will be Federal funding available for these programs. that acceptance of these grants does not obligate the County to that the Oakland County Board of Commissioners authorizes both Chairperson and the County Executive to execute the grant Resolution #89105, as amended, and to approve amendments and percent variance from the award, consistent with the agreement of the Finance Committee, I move the adoption of the foregoing May 21, 1998 BE IT FURTHER RESOLVED contingent upon the level of BE IT FURTHER RESOLVED any future commitment. BE IT FURTHER RESOLVED the Board of Commissioners agreements per Miscellaneous extensions up to fifteen (15) as originally approved. Chairperson, on behalf resolution. FINANCE COMMITTEE VOTE: Motion carried unanimously on a roll call vote. OAKLAND COUNTY COMMUNITY DEVELOPMENT DIVISION 1998-99 CONSOLIDATED ANNUAL ACTION PLAN COMPARISON OF GRANT APPLICATIONS WITH GRANT AWARDS APPLICATION AWARD VARIANCE 1998-99 1998-99 INCREASE GRANT ALLOCATION ALLOCATION (DECREASE) CDBG $4,743,000 $4,743,000 $ 0 (0.0 %) HOME $1,234,000 $1,235,000 $ 1,000.00 (0.0009 %) ESG $ 157.000 $ 157.000 $ 0 (0.0 %) TOTAL $6,134,000 $6,135,000 $ 1,000.00 (0.0009 %) U.S. Department of Housing and Urban Development Michigan State Office Patrick V. McNamara Federal Building 477 Michigan Avenue Detroit, Ml 48226-2592 COMMUNITY APR 2 3 1998 DEVELOPMENT April 20, 1998 Honorable L. Brooks Patterson County Executive County of Oakland 1200 North Telegraph Road Pontiac, MI 48341-1043 Dear Mr. Patterson: SUBJECT: Oakland County, Michigan 1998 Consolidated Plan Approval FY'98 Anal Action Plan Community Development Block Grant - B-98-UC-26-0002 Home Investment Partnership (HOME) - M98-UC260210 Emergency Shelter Grant (ESG) - S-98-UC-26-0002 We are pleased to approve your Fiscal Year 1998 Consolidated Plan. The grant assistance that is being approved with the Plan is as follows: Community Development Block Grant (CDBG) Program $4,743,000 HOME Investment Par:nerships (HOME) Program $1,235,000 Emergency Shelter Grants (ESG) Program $157,000 The total allocation for your community is $ 6,135,000. Your 1998 program year begins_on May 3, 1998. We would like to . take this opportunity to commend the County on its successful completion of this year's Consolidated Plan. We believe that the goals and objectives developed through this process provide the foundation for the formulation of new partnerships at all levels of government and with the private sector including for-profit and non-profit organizations. These partnerships are invaluable as the County and its partners address the problems of affordable housing, homelessness, and economic opportunities for all citizens, particularly for very low-income and low-income persons. Enclosed are Three copies of each of the required Grant Agreements and Funding Approvals. This constitutes the contract between c .,:r Department and the County. You should note any special conditions listed in the Funding Approvals. Please return two executed copies for each Grant, and retain the others for your records. In addition to the Grant Agreement, we have 2 also enclosed a copy of "CvA5o14ated Plan Advice'and Guidance" applicable to the various Programs. Again, we congratulate the County and its staff on the preparation of this year's Consolidated Plan. We look forward to working with you during the year to accomplish the goals the County has set forth and to further refine and improve the Consolidated Plan development process. In the meantime, if you have any questions or desire assistance concerning this letter or other items related to the community development programs, please contact Mr. Robert Lualdi, CPD Representative, at (313) 226-6884 ex. 8051. Sincerely, (1-4---.4144AA.A";;) eanette Harris Director Community Planning and Development Division Enclosures Ms. Kerry Rieth, Manager Community Development Division --I SPECIAL CONTRACT CONDITIONS - FY '98 Notwithstanding any other provision of this agreement, no funds provided under this agreement may be obligated or expended for the planning or construction of water or sewer facilities until receipt of written notification from HUD of the release of funds on completion of the review procedures required under Executive Order (E.0.} 12372, Intergovernmental Review of Federal Programs, and HUD's implementing regulations at 24 CFR Part 52. The recipient shall also complete the review procedures required under E.O. 12372 and 24 CFR Part 52 and receive written notification from HUD of the release of funds before obligating or expending any funds provided under this agreement for any new or revised activity for the planning or construction of water or sewer facilities nc .: previously reviewed under E.O. 12372 and implementing regulazions. CONSOLIDATED PLAN ADVICE AND GUIDANCE Reporting Requirements forlasoel Year 1997 Grantt The Consolidated Annual Performance and Evaluation (CAPER) for the 1997 Program Year are to be submitted in accordance with the instructions provided in the February 18, 1998 memorandum from CPD Assistant Secretary Saul Ramirez. These reports are due in our Office no later than 90 days after the end of your Program Year. The HOME Annual Performance Report (APR) and ESG Performance reports are also due on that date. Line-of-Credit Control System (LOCCS)/Integrated Disbursement Information System (IDIS) Only if there is a need to create other local administrators, Ids for the IDIS or change the names of users, you must complete the IDIS ACCESS Request Form with original signatures, notarized and return to this office with the Grant(s) Agreement(s). All active users can have authorization added or deleted by the Local Administrators under the Utilities Menu (F3) if required as explained in the September 22, 1997 memorandum on major changes to IDIS. Also, if there is a need to establish or change the depository account to which grant funds are to be wired, a Direct Deposit Sign-Up Form (SF-1199A) must be completed by the Grantee and the financial institution and mailed to our Office - attention: Mr. Raymond Perry Environmental Review Procedures Certain activities included in the Consolidated Plan are subject to the provisions of 24 CFR Part 58 (Environmental Review Procedures for the CDBG Program. Funds for such activities may not be obligated or expended unless the release of funds has been approved in writing by HUD. A request for the release of funds must be accompanied by an environmental certification. Appropriate forms are enclosed. ESG Expenditure Deadlines There are two critical deadlines set forth in the ESG program regulations. Title 24 of the Code of Federal Regulations (CFR), Section 576.55(b), requires that all ESG grant amounts be obligated by 180 days and expended by 24 months after the date of the grant award letter. Any grant amounts that are not obligated and expended by these dates may be recovered and reallocated for use in accordance with §576.67 of the regulations. These deadlines represent maximum time periods. HUD is sure that each grantee will make every effort to obligate and expend all funds within these periods. COMPARISON OF COMMUNITY DEVELOPMENT GRANTS 1992 TO 1998 Federal County Appropriation Mach Community Development Block Grant Program 1998 $4,743,000 $ 0 1997 4,870,000 0 1996 4,940,000 1995 5,065,000 1994 5,210,000 1993 4,783,000 0 1992 4,175,000 0 HOME Investment Partnership Program 1998 $1,235,000 $270,928 1997 1,176,000 265,000 1996 1,200,000 269,040 1995 1,216,000 269,040 1994 1,143,000 267,067 1993 934,000 206,648 1992 1,410,000 0 Emergency Shelter Grant Program 1998 $157,000 $ 0 1997 108,000 0 108,000 0 1996 1995 160,000 0 1994 119,000 0 1993 52,000 0 1992 77,000 Comprehensive Housing Counseling Grant 1998 Not available at this time. 1997 $40,000 0 1996 75,122 0 1995 37,000 0 1994 0 0 1993 0 0 1992 0 0 ATTACHMENT C 1998-99 CDBG ALLOCATION 38-6004876 oscpmaa 5e. Prolect / Grant Number 1 8-98-0C-2 6-0002 5b. Project / Grant Number 2 Sc. Project /Grant Number 3 Amount Approved 61t. Amount Approved Cc. Amount Approved 4,743,000 Grantee (signature, name, title. dale! X Sc. Data HUD Received Submission. 03/16/98 Pb. Data Grantee Notified: 10. Cheek One: a. Orig.Funding Approve! b. None Stats-Administersd, Sec 1061d)(1) b. Amendment d. Indian CD80 Programs, Sec 106 (a/f1) a, Surplus Urban Renewal Fund, See 1121b) I. Special Purpose Grants, Sec 107 11. Amount of Community Development Block Grant a. Funds Reserved For This Grantee FY FY FY 98 12c Signeture of Authorized Official name. Utle, date) for Designated Public Agency X Anutant Transaction Code I Entered by: Verified by form HUD-70e2 I 24 CFI :reject Number Cat_estor. Amount —.. 0021 I F 4 , 743 , 000 *et Number Amount Effective Date OS/03/98 Funding Approval/Agreement Title I of the Housing and Conimunity Development Act (Public Law 93-383) 1.41-00515R of 20515R U.$. Department of Housing end Urban Development Office of Community Manning and Development • Development Stock Gra9t Program 1. Name of Grantee lee shown in nem 6 of StandififFirm-4241 3, Grantee's 11-13igit Tax ID Number Ie. Oat. ae of Fund. COUNTY OF OAKLAND 2. Grantees Complete Address (as shown In Item 5 of Standard Form-424) Executive Office Building 1200 North Telegraph Road Pontiac, MI 48341-0414 Grant Agreement This Grant Agreement between the Department of Housing and Urban Development IHUD) and the above named Grantee is made pursuant to the authority of Title I of the Housing and Community Development Act of 1974, as amended, (42 U.S.C. 5301 at sag). The Grantee's submissions for Title I assistance, the HUD regulations at 24 CFR Part 570 (as now in effect and as may be amended from time to time), and this Funding Approval, including any special conditions, constitute part of the Agreement Subject to the provisions of this Grant Agreement. HUD will make the funding assistance specified here available to the Grantee upon execution of the Agreement by the parties. The funding assistance specified in the Funding Approval may be used to pay costs incurred after the date specified in 4 above provided the activities to which such costs are related are carried out in compliance with all applicable requirements. Pre-agreement costs may not be paid with funding assistance specified here unless they are authorized in HUD regulations or approved by waiver and listed in the special conditions to the Funding Approval. The Grantee agrees to assume all of the responsibilities for environmental review, decision making, and actions, as specified and required in regulations issued by the Secretary pursuant to Section 104(g) of Title I and published in 24 CFR Part 58. The Grantee further acknowledges its responsibility for adherence to the Agreement by subrecipient entities to which it makes funding assistance hereunder available. of Houein an Clevelopment f nature. game, title, date) 't act • a 1, Directo , Co ullitk ninq and Development Division Only One: Category o(Tiiri I Assistance tor this o. Specie' no Action Conditions 411. Entitlement, Sec106(b) I X !check onel Attached c. HUD,Administered Small C.Ittes, Sec 106(<11(21(81 ;l ac. Gate of Start of Program Year: OS/03/98 c. Amendment Number g. Loan Guarantee, Sec 106 b. Funds Now Doing Approved le. Reeerystion To be Cancelled flue minus 1161 4;743,000 121. Amount of Loan Guarantee Commitment Now Being Approved: Loan Guarantee Acceptance Provisions for Designated Agencies The public agency hereby accepts the Grant Agreement executed by the Department of Housing end Urban Development on the above date with respect to the above grant number(s) as Grantee designated to receive loan guarantee assistance, and agrees to comply with the terms and conditions of the Agreement, applicable regulations, and other requirements of HUD now or hereafter in effect, pertaining to the assistance provided it. 1-itJ0 Accounting Use Only TAC protarrn V A 1.Fjleg_ Area ppcsur rlian I No En r 12L§.1_,,J i 1 L_L _ 1 1 Project Number ELI I_ Date Entered FAS •Fl5ste Entered LOCCSrBatch Number Previous Editions era Obsolete Batch 126. Name & Complete Address of Public Agenty COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM COMPARISON OF 1998/199APPEICATION WITH 199811999 AWARD MAY 3, 1998- MAY 2, 1999 COMMUNITIES APPLICATION AWARD VARIANCE 1998/1999 1998/1999 INCREASE ALLOCATION ALLOCATION (DECREASE) CITIES Auburn Hills $84,739.00 $84,739.00 $0.00 Berkley 70,024.00 70,024.00 0.00 Birmingham 44,462.00 44,462.00 0.00 Clarkston 8,000.00 8,000.00 0.00 Clawson 58,224.00 58,224.00 0.00 Farmington 32,816.00 32,816.00 0.00 Ferndale 155,840.00 155,840.00 0.00 Hazel Park 144,873.00 144,873.00 0.00 Huntington Woods 12,126.00 12,126.00 0.00 Keego Harbor 17,328.00 17,328.00 0.00 Lathrup Village 9,334.00 9,334.00 0.00 Madison Heights 188,777.00 188,777.00 0.00 Northville 8,000.00 8,000.00 0.00 Novi 107,413.00 107,413.00 0.00 Oak Park 202,163.00 202,163.00 0.00 Orchard Lake Village 8,000.00 8,000.00 0.00 Pleasant Ridge 8,000.00 8,000.00 0.00 Rochester 28,990.00 28,990.00 0.00 Rochester Hills 170,404.00 170,404.00 0.00 South Lyon 27,312.00 27,312.00 0.00 Sylvan Lake 8,000.00 8,000.00 0.00 Troy 208,750.00 208,750.00 0.00 Walled Lake 31,704.00 31,704.00 0.00 Wixom 42,176.00 42,176.00 0.00 TOTAL CITIES 1,677,455.00 1,677,455.00 0.00 TOWNSHIPS Addison 19,500.00 19,500.00 0.00 Brandon 46,564.00 46,564.00 0.00 Commerce 70,947.00 70,947.00 0.00 Groveland 18,439.00 18,439.00 0.00 Highland 75,276.00 75,276.00 0.00 Holly 11,829.00 11,829.00 0.00 Independence 63,947.00 63,947.00 0.00 Lyon 36,397.00 36,397.00 0.00 Milford 18,890.00 18,890.00 0.00 Oakland 20,253.00 20,253.00 0.00 Orion 75,470.00 75,470.00 0.00 Oxford 34,346.00 34,346.00 0.00 Rose 21,504.00 21,504.00 0.00 Royal Oak 51,743.00 51,743.00 0.00 Springfield 38,091.00 38,091.00 0.00 West Bloomfield 128,906.00 128,906.00 0.00 White Lake 91,164.00 91,164.00 0.00 TOTAL TOWNSHIPS 823,266.00 823,266.00 0.00 0.00 0.00 0.00 0.00 0.00 $0.00 VILLAGES Beverly Hills 19.,1:19.000 19,129.0b . 0.00 Franklin 8,000.00 8,000.00 0.00 Holly 33,201.00 33,201.00 0.00 Lake Orion 13,645.00 13,645.00 0.00 Leonard 8,000.00 8,000.00 0.00 Milford 21,124.00 21,124.00 0.00 Ortonville 8,000.00 8,000.00 0.00 Oxford 13,508.00 13,508.00 0.00 Wolverine Lake 16,408.00 16,408.00 0.00 TOTAL VILLAGES 141,015.00 141,015.00 0.00 TOTAL COMMUNITIES 2,641,736.00 2,641,736.00 0.00 OAKLAND COUNTY Housing Rehabilitation 2,285,751.05 2,285,751.05 Administration 778,023.00 778,023.00 Fair Housing Activities 16,000.00 16,000.00 Housing Counselor 113,372.00 113,372.00 TOTAL COUNTY 3,193,146.05 3,193,146.05 TOTAL GRANT $5,834,882.05 $5,834,882.05 'Rat COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM PROGRAM YEAR 1998 REVENUES AND ALLOCATIONS 1998 REVENUES Federal CDBG Allocation to Oakland County $4,743,000.00 County Program Income $1,091,882.05 Total Revenue 55.834.882.05 1998 ALLOCATIONS County Administration $778,023.00 Fair Housing Activities $16,000.00 County Housing Counselor $113,372.00 Home Improvement Program , $2,235,751.05 Energy Efficiency Improvements (Project Warmth) $50,000.00 Community Allocation $2,641,736.00 Total Allocations $5.834.882.05 Category Total Percent 1410- PROGRAM YEAR 1998 CDBG BENEFIT DISTRIBUTION Benefit to Low- and Moderate-Income Persons $4,638,110.05 79.49 Prevention/Elimination of Slums/Blight $81,328.00 1.39 Meeting an Urgent Community Need $0.00 0.00 Adiuui,stratIon $1,000,945.00 17.15 Planning/Manage nent $114,499.00 1.96 TOTALS: $5,834,882.05 99.99 1.70 4.00 1.03 2.93 0.36 115 0,67 1.78 1.44 0.14 $99,325.00 $233,674,00 $60,132.00 $170,813.00 $21,000.00 $67,080.00 $39,028.00 $103,904.00 $83,750.00 $8,300.00 $99,325.00 $233,674.00 $60,132.00 $170,813.00 $21,000.00 $67,080.00 $39,028.00 $103,904.00 $83,750.00 $8,300.00 $196,853.00 $59,024.00 $37,164.00 $301,060.00 $16,000.00 $19,346.00 $22,304.00 $6,951.00 $3,523.00 $211,682.00 $672,774.00 $93,550.00 $114,499.00 $2,641,736.00 $196,853.00 $59,024.00 $37,164.00 $301,060.00 $16,000.00 $2,305,097.05 $22,304.00 $6,951.00 $3,523.00 3.37 1.01 0.64 5.16 0.27 39.51 0.38 0.12 0.06 3.63 11.53 17.15 1.96 100.00 $2,285,751.05 $211;682.00 $672,774.00 $907,395.00 $1,000,945.00 $114,499.00 $3,193,146.05 $5,834,882.05 PROGRAM YEAR 1998 CDBG CATEGORICAL DISTRIBUTION Project Classification Communities County Total Percent Public Facilities & Improvements: Recreation Facilities (3436) Senior Citizen Center (3552) Sidewalk Improvements (3580) Street Improvements (3664) Water/Sewer Facility (3828) Fire Facility & Equipment (2840) Senior Citizen Vehicle (3560) Special Assessment Fund (3616) Drainage Improvements (2696) Downtown Improvement (2692) Rehabilitation/Preservation: Code Enforcement (2528) Historic Preservation (2908) Emergency Rehab Program (2720) Minor Home Repair (3188) Administration/Rehab (2332) Housing Rehabilitation (2928) Condemnation/Demolition (2552) Disposition (2684) Beautification (2409) Barrier-Free Design (2400): Public Services (3384): Administration (2328): Planning/Management (3304): TOTALS: • . ATTACHMENT D 1998-1999 HOME INVESTMENT PARTNERSHIP ACT GRANT 1. Participant Nemo and Address County of Oakland 1200 North Telegraph Road Pontiac, MI 48341-1043 2 P•titrna2trw' 11. Special Conditions (check applicable box) A. Not applicableXX 3, Attached 12. Congreasional Release Data f-do Oats flirtt1 Funding Approval And HOME Investment Partnership Agreement Title II of the National Affordable Housing Act U.S. Department of Housing and Urban Development Office of Corranunity Planning • glo • and Development OMB AporevaTliki. Vi01-0011-11ExP. flra044 cy j Public reporting burden for this collection of information is estimated to average f. hours per response, including the e time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. Send comments regarding this burden estimate or any other aspect of this collection of information, including suggestions for reducing this burden, to the Reports Management Officer, Office of Information Policies and Systems, U.S. Department of Housing and Urban Development, Washington, D.C. 20410-3600 and to the Office of management and Etudget, Paperwork Production Project (2501-0013), Washington, DC. 20503. Do not send this completed form to either of these addresses, Tax Identification Number: 38400487e 4. a. HUD Geographic Locator Code NO: 261125 b. County Code: 125 • Appropriation Number: a6X0205 . Funding Approval Number: . FY: 1908 S. Previous Obligation a Regular Funds b. Community -lousing Development Organization Reallocation 9. Current Transaction a. Regular funds b Community Housing Development Organization RealloOStion 10. Revised Obligation a. Regular Funds b. Community Housing Development Organization Reallocation 1,235,000 1,235.000 This agreement between the Department of Housing and Urban Development (PM and eountv of Oakland , (the Participating Jurisdiction/Entity) is made pursuant to the authority of the Home Investment Partnerships Act (42 U.S.C. 12701 et seq.). The Participating Jurisdiction's/Entity's approved Program Description/Application and the HUD regulations at 24 CFR Pert 92 (as now In effect and as may be amended from time to time) end this Home Investment Partnership Agreement, form HUD-40093, including any special conditions, constitute part of this agreement, Subject to the provisions of this agreement, HUD will make the funds for the Fiscal Year specified, available to the Participating Jurisdiction/Entity upon execution of this agreement by the parties. All funds for the specified Fiscal Year provided by HUD by formula reallocation are covered by this agreement upon execution of an amendment by HUD, without the Participating Jurisdiction's execution of the amendment or other consent. HUD's payment of funds under this agreement Is subject to the Participating Jurisdiction's/Entity's compliance with HUD's electronic funds transfer and information reporting procedures issued pursuant to 24 CFR 92.502. To the extent authorized by HUD regulations at 24 CFR Part 92, HUD may, by its execution of an amendment, deobligate funds previously awarded to the Participating Jurisdiction/Entity without the Participating Jurisdiction's/Entity's execution of the amendment or other consent. The Participating Jurisdiction/Entity agrees that funds invested in affordable housing under 24 CFR Part 92 are repayable when the housing no longer qualifies as affordable housing. Repayment shall be made as specified in 24 CFR part 92. The Participating Jurisdiction agrees to assume ell of the responsibility for environmental review, decision making, and actions, as specified and required in regulation at 24 CFR 92.352 and 24 CFR Part 55. For the U.S, Department of Housing and Urban Development (Name and Me) Jeanette Harris Community Planning and Development Division For Participating Jurisdiction/Entity (Name and Title of Authrotzed Official) form HU044093 (4/93) 1 [ APPLICATION 1 { AWARD VARIANCE HOME INVESTMENT PARTNERSHIP PROGRAM COMPARISON OF 1998/1999 APPLICATION WITH 1998/1999 AWARD MAY 3, 1998 MAY 2, 1999 HOME GRANT HOME FUNDS 25% MATCH REQ. HOME FUNDS 25% MATCH REQ. HOME FUNDS 25% MATCH REQ, HSG. REHAB. 897,735 224,434 898,462 224,615 727 181 • CHDO ACTIVITIES 185,100 46,275 185,250 46,313 150 38 16% of HOME Funds ADMINISTRATION 123,400 N/A 123,500 N/A 100 N/A 10% of HOME Funds CHDO OPERATING 27,765 N/A 27,788 N/A 23 N/A 15% of CHDO Funds TOTAL 1,234,000 270,709 1,235,000 270,928 1,000 219 1998 MATCH 1998 BUDGETED OBLIGATION HOME MATCH VARIANCE 270,928 265,500 (6,428) COUNTY OF OAKLAND, MICHIGAN 1998 PROGRAM DESCRIPTION HOME INVESTMENT PARTNERSHIPS PROGRAM INTRODUCTION In accordance with the federal HOME Investment Partnerships Act, Title II of the Cranston-Gonzalez National Affordable Housing Act of 1990 (P.L. 101-625), the County of Oakland will administer a HOME program designed to expand the supply of decent, safe, sanitary and affordable housing for low-income persons through strengthened public-private partnerships. ESTIMATED USE of HOME FUNDS & MATCHING CONTRIBUTIONS The Consolidated Plan reflects that Oakland County's housing stock is overwhelmingly composed of single- family owner-occupied homes, and that the best way to meet the HOME Program's goal of "expanding the supply of decent, safe, sanitary, and affordable housing" for low-income persons (s.92.1) is through rehabilitation of single-family homes owned and occupied by tow-income persons. The county's Consolidated Plan puts great emphasis on housing rehabilitation as a proven method for improving the quality of housing stock in which low-income persons reside. The following paragraphs detail the county's plan for the use of 1998 HOME funds. A. Reservation of HOME Funds for County Operated Programs Moderate Rehabilitation: Oakland County plans to undertake moderate rehabilitation of single-family owner- occupied housing for low-income families. Specifically, the program will rehabilitate the principal residence of an owner whose family qualifies as very low income (i.e. income not exceeding 50 percent of the area median income) at the time HOME funds are committed to the housing (s.92.254(b)). Participants will reside in one of the 50 communities participating in the Oakland County HOME Program. (See attached participating communities) The value of the property, after rehabilitation, will not exceed the area's mortgage limit for single-family housing under HUD's single-family insuring authority under the National Affordable Housing Act (s.92.254(b)). For Oakland County, the value of housing, after HOME-funded repairs. may not exceed $134,900 (56FR36985). These figures may vary as HUD publishes new limits in the Federal Register. Housing that is assisted with HOME funds will minimally meet HUD's Section 8 Housing Quality Standards (HQS). Examples of rehabilitation work that can be financed through this program may include, but are not limited to the following: plumbing, wells, septic systems, structural repairs, electrical work, heating, replacement of roofs, masonry work, energy items, and barrier-free access. The total property-related indebtedness after improvement, shall not exceed a market value analysis or the state equalized value multiplied by a factor determined annually by the Oakland County Equalization Division. The factor is based on annual median sales and assessed values computed for each community. Total indebtedness is determined as a sum of the existing property debt and that which is incurred by the deferred home improvement loan. Income eligibility will be determined for each household based on gross household income and family size in accordance with HUD Section 8 Lower Income Limits. Eligible homeowners will receive a zero percent deferred loan. Loans will be limited to $12,000 plus a 10 percent contingency fora total possible loan amount of $13,200 (maximum loan amounts are subject to periodic updates.) As mandated by Congress, all housing rehabilitation projects funded with FY 1998 HOME funds will be subject to matching funds requirements. Oakland County will ensure that rehabilitation projects are funded at a ratio of one dollar matching funds per every four dollars of HOME monies expended, in accordance with federal guidelines (s.92.218). County Program Administration: Ten percent of the County's basic 1998 HOME allocation will be reserved for administrative and planning costs in accordance with s.92.207. B. Reservation of HOME Funds For Community Housing Development Organizations (CHD0s) As required by HOME program regulations at s92.300, 15 percent of HOME funds received will be distributed • to CHDOs. Oakland County will make reasonable efforts to identify CHDOs that are capable, or can reasonably be expected to become capable, of carrying out elements of the-county's Consolidated Plan (s92.300(b)). Outreach efforts will include advertising HOME funding availability in newspapers of general circulation, personal contacts and conducting a HOME workshop with CHDOs interested in receiving funds. In keeping with the goals of the County's Consolidated Plan, CHDOs may be granted funds to implement two HOME assisted activities, Home Buyer Assistance and/or Down Payment Assistance through acquisition, substantial rehabilitation and for new construction. Home Buyer Assistance: CHDOs may use HOME funds to acquire and/or rehabilitate existing single family homes for sale to qualified low income home buyers or acquire vacant property and emplace modular homes for sale to qualified low income homebuyers. The maximum amount of HOME funds a CHDO may invest in a home is established by HUD based on the number of bedrooms per unit. HOME MAXIMUM PER-UNIT SUBSIDY FOR OAKLAND COUNTY 0-Bedroom 1-Bedroom 2-Bedroorn 3-Bedroom 4-Bedroom $52,658 $71,824 S87,338 $112,986 $124,023 The appraised value of the property after rehabilitation may not exceed the single family mortgage limits established by HUD ($134,900 for a single family unit). The sale price of the home may not exceed the appraised value limit, Housing that is for purchase and qualifies as affordable housing is subject to resale recapture provisions for minimum periods of 5 years where the per unit amount of HOME funds provided is less than $15,000; 10 years where the per unit amount of HOME funds provided is $15.000 to $40,000; and 15 years where the per unit amount of HOME funds provided is greater than $40,000. Under the county's recapture provisions, the HOME investment that is subject to recapture is the HOME assistance that enables the homebuyer to buy the dwelling unit This assistance will be a direct downpayment assistance subsidy of a $1000.00 loan issued by Oakland County that reduces the purchase price from fair market value to an affordable price and is secured by a lien. The recaptured funds must be used to carry out HOME-eligible activities. At the time of purchase, housing that is newly constructed or rehabilitated using HOME funds must meet certain property standards including Housing Quality Standards, local code standards, and rehabilitation standards. Home Buyers Down Payment Assistance: Eligible CHDOs , in compliance with all HOME regulations, may use HOME funds to provide qualified households (80 percent of area median, adjusted for family size) down payment assistance to purchase a home as their principal residence in any of the 50 communities participating in the Oakland County HOME Program. See attached listing of HOME communities. • , • 0, The appraised value of the property may not exceed the single family mortgage limits established by HUD ($134,900 for a single family unit). The purchase price of the home may not exceed the appraised value limit. The maximum down payment assistance subsidy shall be $10,000 or the amount of cash required to close, whichever is less. In addition, the home buyer must contribute a minimum of 1 percent of the sale price from their own funds toward the home purchase. To satisfy the County's resale/ recapture provisions, the loan will be a deferred payment loan with 0% interest, payable upon the conversion of the property use and /or ownership and will be secured by an Oakland County Community Development mortgage and note. The recaptured funds must be used to carry out HOME-eligible activities. At the time of purchase, the CHDO must certify that the property meets certain property standards including . Housing Quality Standards and local code standards. As mandated by Congress, all housing rehabilitation and/or new construction projects funded with FY 1998 HOME funds will be subject to matching funds requirements. Oakland County will ensure that rehabilitation projects are funded at a ratio of one dollar matching funds per every four dollars of HOME monies expended, in accordance with federal guidelines (s.92.218). A contract must be executed by a CHDO prior to disbursement of any funds under the HOME program. This grant agreement will identify the grant amount, grant terms and the programmatic responsibilities of the CHDO. A monitoring plan for the HOME program will be followed by the county and CHDO. The plan includes providing on-going technical assistance to CHDOs, conducting annual program audits and required single audits, monitoring audits for identified deficiencies, assessing spending performance through monthly reviews of financial documents, conducting on-site property inspections to authorize project progress payments and reviewing payment requests and project files for compliance with program requirements and necessary documentation. Letters of deficiencies will be provided to CHDOs and corrective actions taken. C. CHDO Operating and Expenses CHDOs may receive HOME funds to administer eligible CHDO activities. A minimum amount equal to fifteen percent of the CHDO's FY 1998 allocation is reserved for CHDO administration. This amount is to be determined by Oakland County. WOMEN AND MINORITY BUSINESS ENTERPRISE (W1MBE1 OUTREACH Oakland County's strategy to achieve W/MBE participation in the HOME Program focuses on enhancing and overseeing the existing W/MBE outreach program designed for the single family owner-occupied housing rehabilitation program administered by Oakland County. The county will maintain a list of licensed and insured contractors/residential builders for both the CDBG and HOME financed home improvement programs. Contractors on the contractors list are currently invited to bid on home improvement jobs on an alternating basis. The county will make every effort to ensure that at least one W/MBE will be invited to bid every home improvement job under the HOME and CDBG funded home improvement programs. To expand the program's W/MBE opportunities, the county will contact the Michigan Department of Commerce and area contractor associations for updated W/MBE resource directories. Letters of introduction and invitation to the contractor's list will be mailed to the women and minority businesses. Also, the county will track and attend W/MBE seminars throughout southeast Michigan in order to promote the Home Improvement Program to potential contractors. Oakland County will facilitate small W/MBE in securing bank loans for working capital through assignments of accounts receivable by issuing two-party checks. T' ATTACHMENT E 1998-1999 EMERGENCY SHELTER GRANT PROGRAM Is 5. vs 74 71 . ., . Funding Approval Under the - • , ... U. ilviDapartmant of Housing • . , • Steward B. McKinney Homeless and Urban Divalopnont Assistance Act (Public Laws 100-77 and 10048) Emergency Shelter Grants Program 1. "NAME OF APPLICANT 2. GRANT NUMBER County of Oakland S-98-UC-28-0002 3. APPLICANT ADDRESS (Include Street, City, County, State. and Zip Code) 4. DATE OF APPLICATION 1200 North Telegraph Road 08/01/98 Pontiac, MI 48341-1043 B. DATE APPUCATION RECEIVED BY HUD 03/16/98 t FUNDING APPROVAL XX ORIGINAL AMENDMENT NO. 7, AMOUNT OF EMERGENCY SHELTER GRANTS PROGRAM FUNDS APPROVED a. Amount of ESGP Funds Currentty Reserved for this Applicant $ 157.000 b. Amount of ESGP Funds Now Being Approved for this Applicant $ 157‘0000 0. Amount of Reservation to be Canceled (Line 7.a minus 7.b $ _ 43- 8. SPECIAL CONDITIONS (Check applicable box) XX Not Applicable 0 Attached 9. DATE APPLICANT NOTIFIED FUNDING HAS BEEN AUTHORIZED: . Ali ENT OF HOUSIN AND URBAN DEVELOPMENT AMC"' ..,,,,,,—,00,.....1 .......... .4. BY p. • • mmunitv Planning and Development Division LE 111. — o) CI • 1r DATE r...54% ,:4. ZArein* . , ..$ 1,1::, ... ....t.4.,:b?:y. .,.4.4::,...ft.:40,,,Imn4.i."...; :, .. : .Y.....3i:rav;:.rli . k. '''''' '-•::':' .S.,12Z-4,.. ," f ''', , ' .1,. -3A'''• '''',4' :1.1 - . ' . . , ' smoi 'Roam, " : 4iiiiii#0':.... '.... . PrecuecTrudisan ...-.4.::::,..p.;.i, -,,;:::t ,-,- , - `.1 - i — - 12 12 14 11 PUMCLAPI 111/4 eanette P* .rris irector, CPD Division 51( (Date) GRANT 'AGREEMENT EMERGENCY SHELTER GRANTS PROGRAM • I n 6 MP- This Grant Agreement is made by and between the United States Department of Housing and Urban Development (HUD) and County of Oakland, the Grantee. The grant which is the subject of this Agreement is authorized by Subtitle B of Title IV of the Stewart B. McKinney Homeless Assistance Act, 42 U.S.C. 11301 (1988), as amended (the "Act"). The grant is further subject to the statutory program amendments made by Section 832(b), (c), (d), and (e)(1) and (2) of the Cranston-Gonzalez National Affordable Housing Act, Pub. L. 101-625, and to HUD's regulations at 24 CFR Part 576, as now in effect and as may be amended from time to time, which are incorporated as part of this Agreement. Also incorporated as part of this Agreement are the application, and the certifications submitted to the Secretary by the applicant. The grantee further certifies that it is following a current housing affordability strategy which was been approved by HUD. In reliance upon the application and certifications, the Secretary agrees, upon execution of the Grant Agreement, to provide the Grantee grant funds in the amount provided in the attached HUD Funding Approval form, which constitutes a part of this Agreement. The grant is made subject to any special conditions in the Funding Approval form. The Grantee agrees to comply with all applicable laws and regulations in distributing funds provided under this Grant Agreement and to accept responsibility for ensuring compliance by subrecipient entities to which it makes funding assistance hereunder available. The Grantee further agrees to comply with the provisions of the environmental requirements of 24 CFR Part 58 as applicable under Section 104(g) of the Housing and Community Development Act of 1974 with respect to funds provided under this Grant Agreement. This Grant Agreement is hereby executed by the Parties on the dates set forth below their respective signatures, as follows: UNITED STATES OF AMERICA Secretary of Housing and Urban Development (Grantee) (Signature) (Title) (Date) TOTAL Operations and Maintenance Expenses Essential Services Expenses Organization Support (Shelter Administration) $ 94,200.00 $ 47,100.00 $ 15,700.00 $ 157,000.00 1111 • " OAKLAND COUNTY PROGRAM YEAR 1998 EMERGENCY SHELTER GRANT (ESG) PROGRAM ANTICIPATED BUDGET This budget is based on the premise, as of February 1, 1998, that Oakland County will not take its five percent allowance for administration, and that each of the participating shelters will take the maximum allowable for essential services (30 percent) and organization support (10 percent). S t Of • 04 I EMERGENCY SHELTER GRANT PROGRAM COMPARISON OF 199811999 APPLICATION WITH 199811999 AWARD FY MAY 3, 1998 - MAY 2, 1999 APPLICATION AWARD VARIANCE EMERGENCY 1998-1999 1998-1999 INCREASE SHELTER GRANT ALLOCATION ALLOCATION (DECREASE) Operations and Maintenance $94,200.00 $94,200.00 $0.00 Essential Services $47,100.00 $47,100.00 $0.00 Shelter Administration $15,700.00 $15,700.00 $0.00 TOTAL GRANT $157,000.00 $157,000.00 $0.00 NOTE: The Oakland County Community Development Division will not use any ESG Funds to administer the program. 05/07/981 I' COUNTY OF OAKLAND, MICHIGAN 1998 PROGRAM DESCRIPTION EMERGENCY SHELTER GRANT (ESG) PROGRAM t. Statement of Need Assessment of the five shelters who participated in the 1997 Oakland County Emergency Shelter Grant (ESG) program reveals that 2,034 men, women and children used these facilities in 1996. Of those, 1233 men, women and children served were from Oakland County alone; 529 were from the 50 communities participating in the County's CDBG program. The remaining 272 were out of county • residents. This information indicates that homelessness continues to be a county wide problem. B. Inventory of Facilities and Assistance Serving the Homeless The five shelters that received 1997 ESG program funds are the South Oakland Shelter (SOS), HAVEN (Help Against Violent Encounters Now), New Bethel Outreach Ministry, Pontiac Area Transitional Housing (PATH), and The Sanctuary. Each participating shelter provides services throughout Oakland County. HAVEN, New Bethel Outreach Ministry, and PATH are located within the City of Pontiac. The Sanctuary is located in the City of Royal Oak. All of the shelters except the South Oakland Shelter are permanently sited. SOS rotates its site each week throughout many of the communities located within Oakland County's CDBG jurisdiction. The South Oakland Shelter (SOS) is a consortium of approximately 50 sites designed to provide a weekly "rotating" emergency shelter program. The SOS network primarily consists of churches and synagogues each with the capacity to house and provide services to about 30 homeless individuals at any one time. SOS provides overnight lodging; morning and evening meals; box lunches for those seeking employment professional counseling; personal care packages; laundry service; transportation; and referrals for clothing, housing, employment, social service and social security assistance; medical concerns; veteran matters and substance abuse issues. HAVEN (Help Against Violent Encounters Now) is a private, nonprofit agency that serves all of Oakland County as an emergency shelter for women and children left homeless due to physical. sexual, and/or emotional abuse. HAVEN's shelter in Pontiachas a maximum of 15 bedrooms and attempts to house one family per bedroom. This facility provides food; shelter, clothing; and supportive counseling services. New Bethel Outreach Ministry, operated by the New Bethel Baptist Outreach Ministry, is a church sponsored organization in Pontiac. It has 24 beds and accommodates primarily women and children. PATH, a subsidiary of Lighthouse of Oakland County (a Pontiac-based social service agency), is a nonprofit agency providing transitional housing programs and shelter for homeless women and their young children. PATH operates 18 private apartments and six adjacent residential structures in Pontiac within a two-block radius. Supportive services include: shelter, counseling; training; mentoring; and day care. Beginning December 1997, up to 10 family apartment units will be occupied in Oak Park with all of the same support services. The Sanctuary's "A Step Forward" is a transitional living program for homeless or at-risk youth ages 16-20. The program promotes self sufficiency through a variety of residential and non-residential services. They provide a 24-hour crisis line; information and referrals; skills building training; meals; individual, family, group and aftercare counseling; peer counseling; mentoring; substance abuse education and assessment family preservation; and support groups for youth, parents, and families. V Resolution #98125 May 21, 1998 Moved by Douglas supported by Coleman the resolution be adopted. AYES: Coleman, Devine, Dingeidey, Douglas, Garfield, Gregory, Holbert, Muntoon, Jacobs, Jensen, Johnson, Kaczmar, Kingzett, McCulloch, McPherson, Moffitt, Obrecht, Palmer, Powers, Schmid, Taub, Wolf, Amos. (23) NAYS: None. (0) A sufficient majority having voted therefor, the resolution was adopted. I HEREBY • "RO 4/ HE FOREGOING RESOLUTION A golar.. Date STATE OF MICHIGAN) COUNTY OF OAKLAND) I, Lynn D. Allen, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and accurate copy of a resolution adopted by the Oakland County Board of Commissioners on May 21, 1998 with the original record thereof now remaining in my office. In Testimony Whereof, I have hereunto set my hand and affixed the seal of the County of Oakland at Pontiac, Michigan this 21st day cif May 1924„. L.Brooks Pattrson, County Executtvv Lynri D. Allen, County Clerk vn D. AllE