HomeMy WebLinkAboutResolutions - 1998.05.21 - 25437MISCELLANEOUS RESOLUTION #98126 May 21, 1998
BY: Finance Committee, Sue Douglas, Chairperson
IN RE: -BOARD OF COMMISSIONERS - AMENDMENT TO GRANTS PROCEDURE
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS by Miscellaneous Resolution #89105, and later modified by
Miscellaneous Resolutions #93020, and #95098, the Board of Commissioners
established a procedure for the application and acceptance of grants and for
reimbursement agreements; and
WHEREAS the restructuring of the Committees of the Board for 1998,
necessitates further modification of the Grants Procedure as it relates to grant
application and acceptances with personnel consequences.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners
hereby amends its grant procedure in accordance with Attachment A, entitled:
"Grant Application and Acceptance and Reimbursement Agreement Procedures."
BE IT FURTHER RESOLVED that in adopting this amendment, the Board wishes
to emphasize that all County departments are to coordinate their grant and
reimbursement applications through the Fiscal Services Division.
BE IT FURTHER RESOLVED that the County Executive is requested to notify all
County departments of the modifications to the Grants Procedure.
Chairperson, on behalf of the Finance Committee, I move the adoption of the
foregoing resolution.
FINANCE COMMITTEE
FINANCE COMMITTEE VOTE:
Motion carried unanimously on a roll call vote.
Attachment A
GRANT APPLICATION AND ACCEPTANCE
AND REIMBURSEMENT AGREEMENT PROCEDURES
I. Fiscal Services Division will bring all grant and reimbursement applications and acceptances to the Board of
Commissioners in accordance with the following:
APPLICATION
REIMBURSEMENT - APPLICATION
A. Fiscal Services Division forwards report to Board Chairperson.
B. Board Chairperson signs application.
ONGOING GRANTS LESS THAN 15% VARIANCE FROM ADOPTED BUDGET
A. Fiscal Services Division forwards report to Board Chairperson.
B. Board Chairperson signs application.
NEW GRANTS OR ONGOING GRANTS WITH 15% OR MORE VARIANCE FROM ADOPTED BUDGET
A. Liaison Committee (report from Liaison Committee prepared by Fiscal Services Division).
B. Refer to Personnel Committee if applicable and to the Finance Committee if County match involved.
C. Board Chairperson signs application.
D. When the grantor agency does not allow a County Department enough time to prepare a grant
application in accordance with A., B., and C. above, the Chairman of the Board of Commissioners, upon receipt of a
Fiscal Services Division Report, which shall include complete explanation for the necessity to abridge the grant
procedure, may sign the grant application contingent upon the subsequent approval of the liaison committee.
1, The Fiscal Services Division Report shall accompany the application to the liaison committee.
2. The Fiscal Services Report shall include date of notification of grant availability, time needed to
prepare grant applications, and any other information which necessitated the expedition of the grant application
outside of the adopted grant procedure.
III. ACCEPTANCE
ALL GRANTS AND REIMBURSEMENTS LESS THAN 15% VARIANCE FROM APPLICATION
A. Finance Committee.
B. Refer to Personnel Committee if applicable,
C. Refer Finance Committee resolution (and Personnel Committee report if applicable) to Board.
D. Board Chairperson signs acceptance.
ALL GRANTS AND REIMBURSEMENTS WITH 15% OR MORE VARIANCE FROM APPLICATION
A. Liaison Committee (resolution prepared by Fiscal Services Division),
B. Refer to Finance (and Personnel if applicable).
C. Refer Liaison Committee resolution to Board with Fiscal Note and/or Finance Committee and Personnel
Committee reports attached.
D. Board Chairperson signs acceptance.
IV. AGREEMENT MODIFICATIONS - ALL GRANTS AND REIMBURSEMENTS
LESS THAN 15% VARIANCE FROM ORIGINAL ACCEPTANCE
A. Fiscal Services Division is informed and receives copy of modification.
B. Board Chairperson signs agreement modification.
WITH 15% OR MORE VARIANCE FROM ORIGINAL ACCEPTANCE
A. Liaison Committee (resolution prepared by Fiscal Services Division).
B. Refer to Finance (and Personnel if applicable).
C. Refer Liaison Committee resolution to Board with Fiscal Note and/or Finance Committee and Personnel
Committee reports attached.
D. Board Chairperson signs agreement modification.
V. Fiscal Services Division shall maintain an ongoing schedule of all grants and reimbursements and shall report
same quarterly to the Finance Committee.
Resolution #98126 May 21, 1998
Moved by Douglas supported by Jensen the resolution be adopted.
AYES: Devine, Dingeldey, Douglas, Garfield, Gregory, Holbert, Huntoon,
Jacobs, Jensen, Johnson, Kaczmar, Kingzett, McCulloch, McPherson, Moffitt,
Obrecht, Palmer, Powers, Schmid, Taub, Wolf, Amos, Coleman. (23)
NAYS: None. (0)
A sufficient majority having voted therefor, the resolution was adopted.
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, Lynn D. Allen, Clerk of the County of Oakland, do hereby certify that the
foregoing resolution is a true and accurate copy of a resolution adopted by the
Oakland County Board of Commissioners on May 21, 1998 with the original record
thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my hand and affixed the seal of the
County of Oakland at Pontiac, Michigan this 21st day of May 1998.
( e •,
Lyn D. Allen, County Clerk