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MISCELLANEOUS RESOLUTION #98104 May 7, 1998
BY: FINANCE COMMITTEE, SUE ANN DOUGLAS, CHAIRPERSON
IN RE: FACILITIES MANAGEMENT - FACILITIES ENGINEERING DIVISION - AWARD OF
CONTRACT -SERVICE CENTER ROADWAY IMPROVEMENT PROJECT
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS, on October 28, 1997, the Planning & Building Committee approved
the County Executive's Facilities Engineering Division to receive bids from the
Oakland County Road Commission for improving the County Service Center roads,
including 1.)Jail Service Loop, 2.)Service Drive to Courthouse, 3.)Public Works
Drive and 4.)Campus Drive north at Credit Union; and
WHEREAS in accordance with bidding procedures, bids for this project were
received and opened by the Road Commission on March 31, 1998; and
WHEREAS the Oakland County Road Commission has reviewed all bids submitted
and has recommended to Oakland County's Department of Facilities Management that
the lowest responsible bidder, ABC Paving Company be awarded a contract in the
amount of $329,705 to complete all phases of the project with the exception of
lighting, irrigation and landscaping; and
WHEREAS it is agreed by the Road Commission and Facilities Engineering that
the excepted projects listed above should not be done until the road work is
complete and will be bid by Facilities Engineering; and
WHEREAS the total project cost for the 1998 County Service Center Road
Improvements Project is estimated to be $556,000 which includes the road
construction, parking lot lighting, lawn irrigation, landscaping and contingency
amounts; and
WHEREAS funding in the amount of $556,000 is available from the 1998
Capital Improvements Program Utility Section; and
WHEREAS the Department of Facilities Management recommends that the County
enter into a Cost Participation Agreement with the Road Commission of Oakland
County for $362,700 which includes contingency and that the total cost of
$556,000 be appropriated at this time.
NOW THEREFORE BE IT RESOLVED AS FOLLOWS:
1) The Oakland County Board of Commissioners authorizes the transfer of
$556,000 from the Capital Improvement Program Fund #401 to the
Project Work Order Fund #404 to establish the 1998 Service Center
Road Improvements Project.
2) The contract proposal of ABC Paving Company, in the amount of
$329,705 be accepted through the Road Commission and the contract
awarded in concurrence with Planning and Building Committee
recommendations.
3) Funds be provided in the amount of $226,295 to cover the remaining
project costs including contingency.
4) The Chairperson of the Board of Commissioners is hereby authorized
and directed to execute an interagency agreement with the Oakland
County Road Commission in accordance with the terms of the attached
Cost Participation Agreement.
Chairperson, on behalf of the Finance Committee, I move the adoption
of the foregoing resolution.
FINANCE COMMITTEE VOTE:
Motion carried unanimously on a roll call vote.
APR-21-98 11:08AM FROM-RCOC PURCHASING 248-645-0452 1-011 P02/04 F-917
COST PARTICIPATION AGREEMENT
COUNTY CAMPUS 1998
TOWNSHIP OF WATERFORD
RCOC Project No. 44852
This agreement made and entered into this day of „ by
and between the Board of Road Commissioners for the County of Oakland, Michigan,
hereafter referred to as the Board, and the Oakland County Board of Commissioners for the
County of Oakland, Michigan, hereafter referred to as the County, provides as follows .
WIIEREAS, the Board and the County have programmed a project for the
improvement and resurfacing of roads within the County Campus (See Exhibit "A"), hereafter
referred to as the Project; and
WHEREAS, the Board has assumed responsibility for all engineering and traffic costs
of the Project; and
WHEREAS, the County has authorized receipt of bids for the Projects; and
WHEREAS, the County has requested individual review and approval over any cost
increases greater than 10% of the bid price prior to authorization; and
WHEREAS, the Board and the County have reached an understanding with each other
regarding the Project and desire to commit that understanding to writing in this agreement; and
WHEREAS, in the opinion of the Board and the County, such agreement is in the best
interest of the public.
NOW, THEREFORE, in consideration of the mutual covenants set forth herein and in
conformity with applicable law, it is hereby agreed as follows:
1. The Board will undertake and complete Road Commission for Oakland County
Project No. 44852 in conformance with plans and specifications prepared by the
Board.
2. The County hereby approves the Project and the plans and specifications
therefor .
3. The Board will be responsible for all engineering Costs
4. The County will be responsible for all contractor payments and contingency
COSTS.
5 Cost increases greater than 10% of the bid price will be individually reviewed
and approved by the Board and theCounty before authorization to proceed.
4PR-21-98 11:08AM FROM4C0C PURCHASING 248-645-0452 1-011 P 03/04 F-917
6. The total Project cost estimate is $432,100.
7 Upon execution of this agreement, and acceptance of the low bid ($329,705.10),
the Board will invoice the County for 75% of their portion of the low bid
(estimated at $247,279.00).
8. Upon completion of the Project, and final cost audits, the Board will invoice the
County for the remainder of its portion of Project costs.
9. Upon receipt of said invoices, the County will pay to the Board the full amount
thereof, within thirty (30) days of such receipt.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement the day
and date first written above.
BOARD OF ROAD COMMISSIONERS FOR THE
COUNTY OF OAKLAND
A Public Body Corporate
By
Its
OAKLAND COUNTY BOARD OF COMMISSIONERS
FOR THE COUNTY OF OAKLAND
By
Its
RCOC Project #44852
APR-21-93 02:3iFY FROWRCOC PURCHASING 243-645-0452 1.414 P 02/02 F-922
EXHIBIT A
COST PARTICIPATION AGREEMENT
COUNTY CAMPUS 1998
Township of Waterford
Project No. Location
44852 Public Works Drive
(Watkins Lake to Village Dr.)
Court Tower Blvd. S.
(Old Hospital Dr. S. 500 ft. to Curve)
Campus Drive N.
(County Center Dr. W. to _
Work Release Facility)
Morgue Circle
Type of Work
Pavement reconstruction,
drainage improvements, and
curb repair with 3 inch
bituminous resurfacing, plus
miscellaneous shoulder
paving and construction of a
westbound right turn lane on
Campus Drive at County
Center
Estimated Project Cost
Estimated RCOC Cost
Oakland County Estimated Cost
$432,100
$ 69,400
S362,700
REPORT (Misc. #98104)
BY: Planning and Building Committee, Charles Palmer, Chairperson
RE: Award of Contract for the 1998 Service Center Roadway Improvement,
Project 97-7
TO THE OAKLAND COUNTY FINANCE COMMITTEE
Chairperson, Ladies and Gentlemen:
The Planning and Building Committee, having reviewed on April 28, 1998, the bids
received for the above-referenced project reports with the recommendation that the County
enter into a contract with the ABC Paving Company in the amount of $329,705.10.
The Committee further recommends funding the total project cost of $556,000 including
contingency, be approved.
Additionally, the Planning & Building Committee supports the attached Finance
Committee resolution.
Chairperson, on behalf of the Planning and Building Committee, I move acceptance of
the foregoing report.
lanning and Building Committee
Planning and Building Committee Vote:
Motion carried unanimously on a roll call vote.
L. irooks P,Krson. County Executive
fI HEREBY
,
3EGOING RESOLUTIC'
Date
Resolution #98104 May 7, 1998
Moved by Douglas supported by Palmer the Planning and Building Committee
Report be accepted.
A sufficient majority having voted therefor, the report was accepted.
Moved by Douglas supported by Palmer the resolution be adopted.
AYES: Coleman, Devine, Dingeldey, Douglas, Garfield, Gregory, Huntoon,
Jacobs, Jensen, Johnson, Kaczmar, Kingzett, Law, McCulloch, McPherson, Moffitt,
Obrecht, Palmer, Powers, Schmid, Taub, Wolf, Amos. (23)
NAYS: None. (0)
A sufficient majority having voted therefor, the resolution was adopted.
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, Lynn D. Allen, Clerk of the County of Oakland, do hereby certify that the
foregoing resolution is a true and accurate copy of a resolution adopted by the
Oakland County Board of Commissioners on May 7, 1998 with the original record
thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my hand and affixed the seal of the
County of Oakland at Pontiac, Michigan this 7th day of' May 1998.
LynA D. Allen, County Clerk