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HomeMy WebLinkAboutResolutions - 1998.05.07 - 25462May 7, 1998 MISCELLANEOUS RESOLUTION #98115 BY: Public Services Committee, David L. Moffitt, Chairperson IN RE: SHERIFF'S DEPARTMENT/DEPARTMENT OF INFORMATION TECHNOLOGY - COMMUNITY ORIENTED POLICING SERVICES - MAKING OFFICER REDEPLOYMENT EFFECTIVE (COPS - MORE) GRANT APPLICATION To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: WHEREAS the United States Department of Justice (DOJ) has issued a Request for Proposal (RFP) for Community Oriented Policing Services - Making Officer Redeployment Effective (COPS - MORE) grant applications; and WHEREAS, pursuant to Misc. Resolution #95098, Oakland County Grant Procedures, the Department of Information Technology, in conjunction with the Sheriff's Department and forty-six local law enforcement agencies, has prepared the attached grant proposal in the amount of $26,323,540 ($19,122,807 Federal Request and $7,200,733 Non-Federal Amount) for submission to DOJ; and WHEREAS, in accordance with the RFP which supports the purchase of equipment and technology and the procurement of services and supplies to enhance community policing efforts, the primary thrust of the proposed program is the replacement of the currently outdated Courts and Law Enforcement Management Information System (CLEMIS) with state-of-the-art Police Records Management System and Computer Aided Dispatch (RMS/CAD) System, including related hardware and software for Wide Area Network (WAN), upgrade of Automated Fingerprinting ID System (AFIS), Livescan Fingerprint Archive Database, Mug Shot Regional Servers and Crime Analysis, as well as Geographic Information System (GIS)/Road Centerline File Development, Jail Management System, and E-911 Upgrade; and WHEREAS the County Executive fully supports the COPS-MORE grant proposal which would enhance community policing by adding the equivalent of 765 sworn officers to law enforcement agencies throughout Oakland County; and WHEREAS the Board of Commissioners has previously set aside $6.4 million to partially fund the aforementioned project which can be redesignated to provide local match for the federal grant. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners authorizes its Chairperson to sign and submit the Community Oriented Policing Services - Making Officer Redeployment Effective (COPS - MORE) grant application in the amount of $26,323,540 to the United States Department of Justice. BE IT FURTHER RESOLVED that the $6.4 million previously set aside to partially fund the aforementioned project be redesignated to provide local match for the federal grant. Chairperson, on behalf of the Public Services Committee, I move adoption of the foregoing resolution. PUBLIC SERVICES COMMITTEE Public Services Committee Vote Motion carried on roll call vote with Obrecht absent I. FISCAL NOTE (MSC. #98115) May 7, 1998 BY: Finance Committee, Sue Ann Douglas, Chairperson IN RE: SHERIFF'S DEPARTMENT/DEPARTMENT OF INFORMATION TECHNOLOGY - COMMUNITY ORIENTED POLICING SERVICES - MAKING OFFICER REDEPLOYMENT EFFECTIVE (COPS - MORE) GRANT APPLICATION To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: Pursuant to Rule XII-F of this Board, the Finance Committee has reviewed the above referenced resolution and finds: 1. The resolution authorizes the Chairperson to sign and submit the Community Oriented Policing Services - Making Officer Redeployment Effective (COPS - MORE) grant application in the amount of $26,323,540 ($19,122,807 Federal Request and $7,200,733 Non-Federal Amount) to the United States Department of Justice. 2. The grant request supports the purchase of equipment and technology and the procurement of services and supplies to enhance community policing efforts which would enhance community policing by adding the equivalent of 765 sworn officers to law enforcement agencies throughout Oakland County. 3. The resolution further authorizes the redesignation of funds previously set aside to partially defray the cost of the subject project to now be earmarked for grant match, thereby enabling its full implementation. The following Budget Amendment is required: From: pept/OCA/PCA/Object Description Amount 90-210000-21000-6024 Info. Tech.- CLEMIS ($6,382,384) To: 90-210000-21000-2872 Grant Match 6.382.384 0 4. The source of funds for the balance of the grant match will be determined once the amount of the award is known and the acceptance resolution formulated. FINANCE COMMITTEE 4017frt FINANCE COMMITTEE VOTE: Motion carried unanimously on a roll call vote. 13a September 3, 1998 Patricia Carey: This is the attachment to Miscellaneous Resolution #98115. If you recall, Friday, May 15, 1998, I promised to deliver it to you upon our receival of it. If you have any questions or need anything else, please do not hesitate to call me (80486). Cathryn Bondi (Budget Division) U.S. Department of Justice Office of Community Oriented Policing Services %el -Irso' COPS MORE '98 Making Officer Redeployment Effective OAKLAND COUNTY SHERIFF'S DEPARTMENT OAKLAND COUNTY LAW ENFORCEMENT CONSORIUM COPS MORE 98 APPLICATION U.S. Department of Justice Office of Community Oriented Policing Services Joseph E. Braxui, Director OMB approval 1103-0019 Expiration 3/2001 A c Oakiond County Sheriff's Department, Michigan Oakland County Law Enforcement Consortium ORM MI10316300 Section 1 COPS MORE '98 Background Information OAKLAND COUNTY SHERIFF'S DEPARTMENT OAKLAND COUNTY LAW ENFORCEMENT CONSORIUM COPS MORE 98 APPLICATION SECTION! Background Information Please answer all of the following questions completely. If all the questions are not answered, the application will be considered incomplete and may not be reviewed or funded. All requested information must be typed. Primary Applicant Organization PIIMANY UPUCIIT 011111111110111 LEIAL NAME Oakland County Sheriff's Department IDIOT FIN IUNIEI Appicart agency's nine-digit EN II put agency has been assigned an ON by die We of Justice Awing Phase uss dar nu*" °therm your Internal Revenue Sena ON should be used 38-6004876 FEDERAL CONINE:110M IISTECT (Numbw) APPLICANT WU 011101E1 (Sgo gags 9 la' deflation) 8th, 9th, 11th, 12th MI6316390 All YOU CONTIACTINI FORUM ENFORCEMENT SEIVICES? II )es- enter die nwne and agerty inlonna- ben o Me cannot ettbrannont dentoriett a de taw &ammo lnkrmadoft sac* Mow NO 0 vs Law Enforcement information At ENFORCEMENT ESECUTIM NAME John F. Nichols AIENCY NAME Oakland County Sheriff's Office ADDRESS 1201 North Telegraph Road mi Pontiac TELEPHONE (248)858-5001 NAME OF CONTACT PERSON IN YOUR DEPARTMENT ONO IS FAMILIAR VTR THE CAW Michael McCabe ADDRESS • 1201 North Telearabh Road CITY Pontiac MBRONE (248)858-0146 Government Information SOMME EXECUTIVE'S NUM Robert Daddow NAME OF IOVERNMENT ENTITY Tall Sheriff MA I M MOE MI I 48341-1044 FAX (248)898-1806 mu Captain M CODE 48341-1(144 FAX (248)858-1806 mu Director of Management E. Budget STATE MI Oakland County Administrator's Office ADDRESS 1200 North Telegraph Road : (248)858-0490 :::1 CRY Pontiac TELEPHONE mai pircou MI I 48341 FAX (248)452-9172 13 Section I - You must Mum this page as part of your application CHM NUMIER 16.710 general Information TYPE OF U1V ENFORCEMENT AMY O MUNICIPAL 0 STATE POLICE 0 COUNTY PO 0 SHERIFF 0 INDIAN TRIBAL O TRANSIT 0 SCHOOL 0 HIGHWAY PATROL 0 UNIVERSITY/COLLEGE (0 PUBUC 0 PRIVATE) O PUBLIC HOUSING El CONSORTIUM 0 PARK/RECREATION 0 OTHER (please speciy NAS YOUR 11111301CTION RECEIVER MEI con WITS? ia YES ONO IF "YEE 11111E1 1111C11 PUMP (Choose a hi espi Et COPS: PHASE I 0 COPS AHEAD 0 COPS FAST 0 COPS MORE '95 0 COPS MORE '96 O UNIVERSAL HIRING PROGRAM 0 COMMUNITY POLICING TO COMBAT DOMESTIC VIOLENCE O TROOPS TO COPS 0 POUCE CORPS 0 ADVANCING COMMUNITY POLICING O PROBLEM-SOLVING PARTNERSHIPS 0 ANTI-GANG INITIATIVE/YOUTH FIREARMS VIOLENCE INITIATIVE O REGIONAL COMMUNITY POUCING INSTITUTE • POPUUTION SERVO AS OF 1990 U. COWS Please see attached 1,250,452 MARE MILES COVERER (Exclude the population ad square Wks prima* seed by other * enlacement apexes wain your peons for sank sheriffs dentine* no seat pelage old alet cared by a city police thertment kr which the sheiffs departed has on prime her edema autheity) 910 sq. mi. CURRENT AIMIORIZEI S11011 FORCE STIE11111 Cease if your deponent does not he an athorized *Aga) ACTUAL X0111 FORCE STREWN AS OF 111190 (Inset funded manes) ARE YOU REQUESTING A UREA OF TIE LOCAL IIATCI REQUIREMENT ILSE0 UPON SEVERE FISCAL MMUS? Oyes please see the sectim on wirers string on page fat of de Nia- cation and attach a one-page typewritten description dthe esnordnay kcI kcal hese on leach you re basing yes reque.st tars rarer) O YES a NO WHAT IS TIIE SOURCE OF YOUR AGENCY'S LOCAL WI MATCIP General Fund U1V ENFORCEMENT AGENCY FISCAL YEAR I U1V ENFORCEMENT AGENCY'S COGNIZANT FEDERAL AGENCY (See page 8 ha FROM: 10/ 01 /97 TO: 09 / 3 0 / 98 I 0.C.J.P. deflation) Signatures I nay de le isles* gni* I o In torn s ow al sans 'I, MtdayAMa I Worms tom pio a ryvvmi Is ;mean orsor enoo# nil I I I logo& onl Intfoln wham ol Polk Sohn Prim* xi Conn* Pekin k 1994 ad Oar mama d Nal Imo Ui ENFORCEMENT EXECUTIVE'S SIGNATURE Ovine senate of person named on the front of this form) DATE GOVERNMENT EXECUTIVE'S SIGNATURE (Ong* signature of person need on the front of the form) RATE Intergovernmental Review Process RATE SIIIMITTE0 TO STATE SINGLE POINT OF CONTACT (bar state neonates in the Eseees Ore 12372 lercorernmental Re178W Process (see the Appends) [lease Ln on don on which you node copy of ns appicalon widEdo lathe &note Pant of Comet for awe) 14 STATE APPUCIIIIII IIIIMREI Of SIM Va NV Sidi= I - You must return thls page as part of your application Oakland County Sheriff's Department, Michigan Oakland County Consortium ORM MI16316300 a Section I - Background Information NOTE: This application is being submitted by the Oakland County Sheriff's Office as a lead agency to the Oakland County Law Enforcement Consortium, on behalf of the forty-six law enforcement agencies as a umulti-jurisdictional" consortium, under the provisions of the 3/25/98 Federal Register (volume 63, number 57), Department of Justice, Office of Community Oriented Policing Services; FY 1998 Community Policing Discretionary Grants. All information provided in this grant application follows all provisions, and fully complies with all requirements as a multi-jurisdictional consortium application for the United States Department of Justices COPS MORE 98 funding. Population served as of 1990 US Census: See Table #1 below Current authorized sworn force strength: See Table #1 below Actual sworn force strength: See Table #1 below TABLE In : AGENCY POPULATION AUTHORIZED a ACTUAL SWORN I-ORCE . . AU:URN HILLS 17,076 41.00 41.00 BEliKLEY 16,960 31.00 31.00 BEVERLY HILLS 11,200 26.00 26.00 BIRMINGHAM 19,997 35.00 34.00 BLOOMFIELD HILLS 4,500 23.00 23.00 BLOOMFIELD TWP 41.958 74.00 73.00 CLNIIKSIQ. 4.43 CLAWSON 13.874 23.00 23.00 M NGToN HIL LS 71,F 10 010070 22.00 22.00 114.00 114.00 FERNDALE 25,300 54.00 52.00 FRANKLIN 3,645 11.40 11.40 HARPER WOODS 14,903 36.00 36.00 HAZEL PARK 20,000 40.00 37.00 HOLLY VILLAGE 5,600 10.34 10.34 HUNTINGTON WOODS 6,300 16.00 15.00 KEEGO HARBOR 3,000 5.83 5.83 LAKE ANGELUS 400 6.25 6.25 LAKE ORION 3.057 5.40 5.40 LATHRUP VILLAGE 4,329 11.00 11.00 MADISON HEIGHTS 32,196 61.00 61.00 MILFORD VILLAGE 14,000 15.00 15.00 NORTHVILLE CITY 6,224 16.86 16.86 NORTHVILLE TWP 20,249 22.00 21.00 NOVI 44,000 56.00 50.00 OAK PARK 30,462 70.00 70.00 . OAKLAND COMM 100,000 25.00 22.00 COLLEGE OAKLAND COUNTY 200,257 667.00 667.00 SHERIFF OAKLAND UNIVERSITY 12,500 16.00 16.00 1 Oakland County Sheriffs Department, Michigan It A Oakland County Consortium ORM MI16316300 ORCHARD LAKE 2,298 8.00 8.00 OXFORD 14,000 21.43 21.43 , PLEASANT RIDGE 3,000 7.00 7.00 PONTIAC 71,557 177.00 176.00 ROCHESTER CITY 7,130 17.00 16.56 ROYAL OAK 67,000 ' 97.00 97.00 ROYAL OAK "MP 5,100 23.00 23.00 SOUTH LYON 6,479 15.50 15.50 SOUTHFIELD 78,000 160.00 160.00 SYLVAN LAKE 1,987 9.00 8.00 TROY 72,884 137.00 137.00 WALLED LAKE 6,278 13.00 13.00 WATERFORD TWP 66,692 87.00 81.00 WEST BLOOMFIELD TWP 55,000 72.00 71.00 WHITE LAKE 22,608 25.00 25.00 WIXOM 8,550 18.00 18.00 WOLVERINE LAKE 4,727 8.00 8.00 • 2 9akland County Sheriff's Department, Michigan Oakland County Consortium ORM MI16316300 Background on Oakland County Law Enforcement Consortium: OAKLAND COUNTY DEMOGRAPHICS Oakland County's population as of 1997 is approximately 1,166,512, with a median age of 35 1 years. The population of Oakland County is 86.8% White, 1.9% Hispanic, 3.1% Asian, 8.4% African American, and 0.4% Native American/Eskimo. OVERVIEW OF THE OAKLAND COUNTY LAW ENFORCEMENT CONSORTIUM: In 1967, The Oakland County Computer Services Department and the Bloomfield Township Police Department initiated the development of a "law enforcement automated reporting system." This was the beginning of CLEMIS — Oakland County's Courts and Law Enforcement Management Information System. CLEMIS is a tool that gives an individual officer, at his desk or in his car, immediate access to criminal and vehicle information throughout the United States and Canada. CLEMIS is more than a computerized information system; it is a cooperative governmental effort sponsored by Oakland County for the benefit of law enforcement officers and agencies within Oakland County. CLEMIS has evolved over the past two decades through the active participation of County and local law enforcement agencies jointly working to develop the system's focus. Technically, CLEMIS is an on-line computer application that provides data base and communications capabilities through the use of "dumb" data terminals. Law enforcement information is input through CLEMIS terminals to be processed and stored in a mainframe computer managed by the Oakland County Computer Services Department. Users on any CLEMIS terminal can transmit messages to any other CLEMIS terminal. The communication features of CLEMIS provide all user agencies with the ability to easily share mutually important information. Additionally, authorized CLEMIS users have the ability to initiate on-line queries. However, other reports, including numerous administrative and statistical reports require Cobol programming and are produced, by a select staff of individuals, in a batch mode. This limits the potential capabilities of the system. We believe that the single most important factor responsible for the success of CLEMIS is the commitment of the participating agencies to standardization. Rigid information reporting standards have been established to assure the accuracy, integrity, and security of the information contained within the system. CLEMIS agencies invest in the necessary training and voluntarily accept the required discipline to adhere to these standards. We all do this out of the realization that they derive the greatest possible benefit from a well-managed, comprehensive information resource. In 1985, the Oakland County Police Chief's organization envisioned a need for a countywide mobile communications network to assist the law enforcement effort, I 1995 median age. Oakland County Sheriff's Department, Michigan Oakland County Consortium ORM MI16316300 because crime and criminals pay little attention to jurisdictional boundaries. The objectives of such a network were to improve officer safety, accommodate the efficient use of radio air time, provide direct data base access, increase productivity, provide secure communications, reduce dispatcher workload, increase arrests, improve response times, and increase recovery of stolen vehicles. Additionally, it was recognized that only by means of a joint effort could a majority of the law enforcement agencies afford the necessary state-of-the-art- technology. In 1987, the CLEMIS Policy Committee created the Consortium Committee, drawing on the experience and resources of the Oakland County Computer Services Department as well as the Oakland Police Chiefs. Through the effort of the CLEMIS Consortium Committee, the MDT requirements of the various agencies throughout the County were further defined. In 1988, the Oakland County Board of Commissioners approved funding to support the development and implementation of such a mobile data terminal system as a natural progression of CLEMIS technology and CLEMIS philosophy. Currently, the platform for the CLEMIS MDT system is a 420-429 MHz band radio frequency communications network consisting of five base stations strategically placed around the County to provide 95% coverage to approximately 500 MDTs, assigned to forty-six agencies (32 of which are PSAPs). The "dumb" MDTs are ElectroCom 860/870 mobile data terminals. We use two ElectroCom RDC 97 controllers (one for the northern portion of the County and one for the balance of the County) and one message switch. The message switch interfaces with LEIN, CAD and the RMS. Each agency is linked with every other agency and with the CLEMIS mainframe computer, operated by our Information Technology Department (formerly the Oakland County Computer Services Department). Despite the long term coordination and partnering between the Consortium agencies, the entirety of CLEMIS is in significant peril, and with it, the Oakland County Law Enforcement Consortium. The hardware and software infrastructure of CLEMIS is obsolete and inadequate for current use and needed future development. The heart of the mobile data system was installed in the late 1980s, is currently running at 4800 bps. and has a total system capacity of 16,000 messages per hour. Further, discontent with the existing mainframe RMS and its obsolescence have driven the cities of Pontiac and Novi and the Township of Waterford to get their own RMS at a significant cost to the agencies. The City of Southfield is also planning to migrate to a different RMS by themselves later this year. All of these agencies are using data retrieval from CLEMIS, but are keeping their own RMS. All agencies will likely migrate back to CLEMIS for input, as well as retrieval of data, when the County updates their CAD/RMS through funding from this grant application. In the alternative scenario wherein funding for the County's project is delayed, there is a strong likelihood that additional agencies will migrate off of CLEMIS. This would fracture, and potentially collapse and render useless an 4 gakiand County Sheriff's Department, Michigan Oakland County Consortium ORM MI16316300 information sharing network that is over twenty years old, which is of utmost concern. Currently, we are in discussions with cities within neighboring counties, as well as with other counties, for the expansion of access to CLEMIS to the southeast region of the state of Michigan. The counties McComb, Livingston and Wayne, and the city of Harper Woods are significantly interested in establishing connectivity to CLEMIS. Other discussions with the City of Detroit are progressing toward some form of information sharing. With the technology that is currently available, physical distance can be rendered insignificant for the purposes of information collection and dissemination. It is our belief that expansion of an existing regional information system is much more time and cost effective than the development and implementation and new regional information systems. The amount of time and money that could be saved through the expansion of CLEMIS as a regional law enforcement information database through multiple counties would geometrically serve the safety of the people, the resources of the law enforcement agencies and the taxpayer's money. To make this endeavor desirable, however, is to ensure that the hardware and software of CLEMIS is upgraded to a product that is both current and efficient. Funding of this proposal will provide the necessary funding to make this a reality. The amount of re-deployment of existing sworn personnel into community oriented policing across the southeastern part of Michigan would be enormous. In light of this, the Oakland County Law Enforcement Consortium (OCLEC) has determined that the missing segment to their CLEMIS information system is the full and complete implementation of a community policing strategy. The benefits that member agencies have realized through the implementation, retention and utilization of CLEMIS has been significant. Developments in information technologies have significantly advanced, forcing the obsolescence of the existing infrastructure and associated components and hardware. The blocking point to full implementation of community oriented policing strategies, through the OCLEC, rests in the limitations of the existing information technology infrastructure. This causes sworn personnel throughout the consortium to engage in time consuming processes in order to accomplish tasks at the station, sub-stations and in the field. To address this problem, the OCLEC intends to purchase and implement new technology as a means of increasing the efficiency of its sworn personnel. This increased efficiency will result in the redeployment of sworn full-time equivalencies (FTEs) into community policing strategies. The OCLEC serves a population of 1,330,000 residents countywide, covering a total area of approximately 910 square miles. 5 Oakland County Sheriff's Department, Michigan Oakland County Consortium ORM MI16316300 The OCLEC is comprised of the forty-six agencies in the following table: TABLE #2: LAW ENFORCEMENT AGENCIES Auburn Hills Police Department Berkley Department of Public Safety Beverly Hills Police Department Birmingham Police Department Bloomfield Hills Dept. of Public Safety Bloomfield Township Police Dept. Clarkston City Police Department Clawson Police Department Farmington City Dept. of Public Safety Farmington Hills Police Department Femdale Police Department Franklin Police Department Harper Woods Police Department Hazel Park Police Department Holly Police Department Huntington Woods Dept. of Public Safety Keego Harbor Police Department Lake Angelus Police Department Village of Lake Orion Police Department Lathrup Village Police Department Madison Heights Police Department Village of Milford Police Department Northville City Police Department Northville Township Dept. of Public Safety Novi Police Department Oak Park Department of Public Safety Oakland County Sheriff's Department Oakland Community College P.S. Dept. Oakland University Police Department Orchard Lake Police Department Oxford Emergency Safety Authority Pleasant Ridge Police Department Pontiac Police Department Rochester Police Department Royal Oak Police Department Royal Oak Township Police Department South Lyon Police Department Southfield Police Department Sylvan Lake Police Department Troy Police Department Walled Lake Police Department Waterford Township Police Department West Bloomfield Township Police Dept. White Lake Township Police Department Wixom Police Department Wolverine Lake Police Department 6 * Oakland County Sheriff's Department, Michigan Oakland County Law Enforcement Consortium ORM MI16316300 PART 1 CRIME FOR OAKLAND COUNTY LAW ENFORCEMENT CONSORTIUM: Part 1 crime across the Oakland County Law Enforcement Consortium has decreased from the previous year, following the national trend. Homicides are significantly down, as are sexual offenses, gambling and assault. Crimes for money and drugs are up however, including larceny, weapons violations and drug law violations. This second grouping of crimes are typically targets of community oriented policing. It is our belief that the crime statistics will be affected through the strengthening and implementation of existing and new community oriented policing activities. This can be achieved through the funding of this grant application for the redeployment of existing sworn personnel into community oriented policing activities. 7 Apenci Name: Oakland County Sheriff is _Department 0111#: M16316300 SECTION I Retention Please outline below your retention plan for the item(s) requested in your MORE '98 application. This plan should include information on how you will continue the ptoposed activity and level of redeployment after Federal funding has ended. If this is left blank, your application may not be considered for funding. The items requested in this application will be retained through two distinct methods: 1) The Capital Improvement Plan (CIP) provides for the long term maintenance of capital items; items which have a shelf life of over three years and a value of more than seven hundred and fifty dollars. This includes, in part, public safety and other automation systems throughout the County. The plan also allows for the replacement of automation equipment throughout the County once the equipment has outlived its life span. The items requested herein have a projected life span of five years. The County will add these items to the plan for on-going maintenance and replacement once added to the County's inventory. 2) The purchase of the proposed equipment will include a manufacture's warranty and maintenance agreement. As such, the warranty and maintenance agreement will allow for the County to maintain the equipment for tAe first five years from the date of purchase. This combined approach will ensure the retention of the equipment beyond the grant period. Further, it permits for the time-savings of sworn officers to be maintained beyond the grant period. This will ensure that redeployed sworn officers will be committed to community oriented policing activities, as described in this application, for a period of not less than five years, contingent upon funding of this grant application and subsequent implementation of proposed technology. 15 Section I — You must return this page as part of your application • Oakland County Sheriff's Department, Michigan Oakland County Law Enforcement Consortium ORM MI16316300 Section IV COPS MORE '98 Budget Detail Worksheet OAKLAND COUNTY SHERIFF'S DEPARTMENT OAKLAND COUNTY LAW ENFORCEMENT CONSORIUM COPS MORE 98 APPLICATION Agency Name: Dakiantfiggigyitterffialwarlmgfilatishigfia_ ORI#: MIt6316300 D. Equipment List nonexpendable items that are to be purchased. Nonexpendable equipment is tangible property having a useful life of more than two years and an acquisition cost of $5,000 or more per unit. Expendable items should be included either in the "Supplies" category or in the "Other" category. Applicants should analyze the cost benefits of purchasing versus leasing equipment, especially for high-cost item and those subject to rapid technical advances. Rent or leased equipment costs should be listed in the "Contractual" category. Explain how the equipment is necessary for the success of the project. Attach a narrative describing the procurement method to be used. Computation Cost ITEM #1 CLEMIS RMS/CAD Upgrade 1 @ $6,350,000 $6,350,000 Mobile Data System Upgrade 1 @ 850,000 850,000 Wide Area Network Costs 1 @ 650,000 650,000 Crime Analysis Software 1 ID 250,000 250,000 GIS/Road Centerline File 1 @ 275,000 275,000 Mobile Data Computers 1,196 CI) 7,500 8,970,000 Mobile Enabling Kits 1,196 © 2,500 2,990,000 In-Vehicle Printers 809 @ 500 404,500 CAD Workstation 106 © 5,217. ' 553,040 Desktop computers 638 © 2,500 1,595,000 Printers 140 © 1,000 . .1.111.00 Subtotal $ 23,027,540 ITEM #2 Jail Management System 1 © $ 2,500,000 $ 2,500,000 Auto. Fingerprinting ID Sys. 1 @ 65,000 65,000 Livescan Fingerprint Archive Database 1 @ 150,000 150,000 Mugshot Regional Servers Upgrade 1 © 50,000 50,000 Mugshot Capture Station 16 © 28,000 448,000 Mugshot Capture and Retrieve Stations 16 at 41,000 656,000 Mugshot Retrieve Station 5 © 12,000 60,000 Livescan Work Stations 20 @ 57,000 1.140.000 Subtotal $ 5,069,000 Total: $ 28.096.540 Item **Please see attached justification for equipment 37 SECTION IV — You must return this page as part of your application Budget Summary • When you have completed the budget worksheet, transfer the totals for each category to the spaces below. Compute the total direct costs and the total project costs. Indicate the amount of Federal funds requested. Budget Categgry Amount A. Personnel $11/6_ B. Fringe Benefit SN/A C. Travel SN/A D. Equipment $28.096.540 E. Supplies F. Consults/Contracts $N/A G. Other $N/A Total Direct Costs U8.096.540 Total Project Costs 528.096.540 Federal Request Non-Federal Amount 520.898.576 ( 74%) S 7.197.964 ( 26%) 40 SECTION IV — You must return this page as part of your application • Oakland County Sheriffs Department, Michigan Oakland County Law Enforcement Consortium ORM MI16316300 BUDGET JUSTIFICATION ITEM #1: 1. CLEMIS CAD/RMS: Potential Vendor: Printrak Software: A. COMPUTER AIDED DISPATCH APPLICATIONS: CAD Version 6.0 Advanced Workstation for Windows Version 3.0 BaseInfo Tactical Map Version 4.0 CAD Decision Support Version 1.0 Universal Data Transfer Version 3.0 Geographic Geofile Manager Version $6,350,000 B. LAW RECORDS MANAGEMENT SYSTEM: PREMIER LRMS Version 3.0 PREMIER LRMS Decision Support System version 1.0 C. CLEMIS/JUSTICE DATABASE D. MOBILE APPLICATIONS: FIELD BASED REPORTING UCS PoliceWorks version 4.0 MOBILE DATA TERMINAL EMULATION UCS PoliceWorks MDT Module 100 IN-VEHICLE MAP DISPLAY DMSC VehicleInfo version 2.0 ANCILLARY APPLICATIONS • PREMIER OpenQuery application version 2.0 Oakland County has released an RFP for an upgrade to the existing CLEMIS regional information system. Printrak was the selected vendor for the new system. Discussions and negotiations are underway for a potential agreement. The system, with the above stated components, will be the core of the County's information system for law enforcement in the consortium. 2. MOBILE DATA SYSTEM UPGRADE $850,000 The existing CLEMIS infrastructure will support limited data throughput. To support the new system, upgrades to the hardware and software is required for the five base stations 3. WIDE AREA NETWORK $650,000 1 • Oakland County Sheriffs Department, Michigan Oakland County Law Enforcement Consortium ORM M116316300 This will include the installation of Ti line, router and CSU/DSU at each agency. We will also be providing a CSU/DSU and router at Oakland County Information Technology for each agency. This will allow connectivity to CLEMIS by the desktop computers. 4. CRIME ANALYSIS SOFTWARE $250,000 We expect this to be a third party software package, interfaced to RMS. It will allow for sworn personnel, both in the station and in the field to conduct crime analysis on "hot spots" and analyze crime trends. This will enable instant analysis of time sensitive information. 5. GIS / ROAD CENTERLINE FILE DEVELOPMENT $275,000 This will provide for the connection between CAD, RMS and the geofile. It is essential for the interlinking of the databases to CAD/RMS and allow for the utilization of crime analysis software. It will also provide for the opportunity to conduct real-time mapping access to incident locations for the development of crime patterns and crime cluster analysis; allow us the opportunity to more effectively deploy personnel and enhance our ability to apprehend suspects. It will allow for us to have access to a continuously updated map of the City so that we can determine exactly where an incident is occurring and how to deploy accordingly. 6. MOBILE DATA COMPUTERS $8,970,000 1,196 Mobile data computers will be purchased to facilitate data collection, report writing and other functions performed by sworn personnel, within the forty-six agencies, in the field. The cost for each is $7,500. 7. MOBILE ENABLING KITS $2,990,000 14.196 Mobile enabling kits will consist of a docking station, RF transmitter, wring and the labor to install these kits into each of these cars where there is to be a mobile data computer. 8. IN-VEHICLE PRINTER $404,500 To enable 809 of the cars to print traffic citations, warrants, mugshot images and Livescan prints. 9. CAD WORKSTATIONS $553,040 In order to utilize the new CAD system, monitors, terminals and software must be upgraded. 140 stations will be installed across the forty-six agencies. 10. DESKTOP COMPUTERS $1,595,000 638 desktop computers will be installed across the forty-six agencies to replace existing "dumb" terminals, thus allowing access to the new CAD/RMS and other information to investigators, administrators and sworn personnel in custody assignments. 2 Oakland County Sheriff's Department, Michigan • Oakland County Law Enforcement Consortium ORM MI16316300 11. PRINTERS $140,000 140 printers will allow those using desktop computers to have a hardcopy output. ITEM #2: 1. JAIL MANAGEMENT SYSTEM $2,500,000 For the full tracking and coordination of inmates, their property, classification, and pre-booking. 2. AUTOMATED FINGERPRINTING ID SYSTEM $65,000 Installation of additional module on existing 13 DBI workstations, Software purchased from and installed by Digital Biometrics Incorporated. There is already an existing interface between the TFP Mugshot system and the DBI Livescan system. 3. LIVESCAN FINGERPRINT ARCHIVE DATABASE - $150,000 This will reside at Oakland County Information Technology (CLEMIS). All fingerprint records from agencies will reside on database and will be retrievable by all agencies with a Livescan workstation. 4. MUGSHOT REGIONAL SERVERS UPGRADE $50,000 This will reside at Oakland County Information Technology (CLEMIS). All mugshot records from agencies will reside on database and will be retrievable by all agencies with a mugshot workstation. $1,164,000 $1,140,000 5. MUGSHOT WORK STATION 33 stations for the input/retrieval of mugshot images. 6. LIVESCAN WORK STATION 20 stations for the input/retrieval of fingerprint images. 3 • Oakland County Sheriff's Department, Michigan Oakland County Law Enforcement Consortium ORM MI16316300 ITEM #3: Note: This item does not qualify for funding under the COPS MORE eligibility and is ng included in either the Federal request for funding nor the local cash match. This item has been documented for the purposes of demonstrating the on-going and future commitment of the Oakland County Law Enforcement Consortium to the long-term prosperity of the ailing CLEMIS system and the law enforcement community. 1. E-911 UPGRADE (COUNTYWIDE) $2,500,000 This will include all Ameritech hardware and software components needed for the integration between E-911 system and new CAD. 4 • Oakland County Sheriffs Deptutment, Michigan Oakland County Law Enforcement Consortium ORM MI16316300 Section II - Part A Redeployment Summary Cost Effectiveness Worksheets OAKLAND COUNTY SHERIFF'S DEPARTMENT OAKLAND COUNTY LAW ENFORCEMENT CONSORIUM COPS MORE 98 APPLICATION Department ou# MI6316300 LINE8-01VMELINE1BYLME5 685.78 SECTION - PART A Cost Effectiveness Worksheet ITEM # 1 Please type all responses. Please leave no lines blank. If lines are left blank, the application will be considered incomplete and may not be reviewed or funded. Agency/Grant Information JIIIVICI0111 MAL ME Oakland County Sheriff's MUM Pontiac, MI CONTACT NAME Capt. Michael McCabe TYPE Of KOUT COVIUMHE (248)858-0146 TECHNOLOGY/EQUIPMENT OR 0 mums 11111 num Of IfINEITEI fat MY 001000? Of Ulf RIMS IfFEUEI 10 III Ulf 6 111011 CAD/RMS/MDS/MDC - Please see attached Cost Effectiveness Calculations LINE 1 - ENTRY-LEVEL SALARY OF SIVORN POLICE OFFICER (as of Jan. 1.1998) S 29,382.17 LINE 2 - ENTRY-LEVEL FRINGE BENEFITS OF SWORN POLICE OFFICER (as of Jan. 1, 1998) S 14,029.58 LINE 3 - ADD LINES 1 AND 2 S 43,411.75 LINE 4 - MULTIPLY LINE 3 BY .75 S 32,558.81 LINE 5 - ENTER FIGURE ON LINE 4 OR 825,000, WHICHEVER IS LESS LINE 6 - TOTAL COST OF ITEM, SYSTEM OR GROUP OF LIKE ITEMS 25,000.00 23,027,450.00 (100%) 17,144,622.00 LINE? - FEDERAL AMOUNT REQUESTED Can be no mote than 750 of total item cost (line 6) S ( 74 %) 19 Section II, Part A — You must return this page as part of your application LINE 4 - MULTIPLY LINE 3 BY .75 S 32,558.81 LINE 5 - ENTER FIGURE ON LINE 4 OR 825,000, WHICHEVER IS LESS 25,000.00 LINE 8 - DIVIDE LINE? BY LINE 5 150.16 ITEM# 2 SECTION II- PART A Cost Effectiveness Worksheet Please type all responses. Please leave no lines blank. If lines are left blank, the application will be considered incomplete and may not be reviewed or funded. Agency/Grant Information romsonors LEM ME IMO Oakland County Sheriff's Department IM16316300 OR STATE Pontiac, MI _________________ COMMUNE Inimarion Capt. Michael McCabe (248)858-0146 mnumun TECHNOLOGY/EQUIPMENT OR 0 CIVILIANS 1111F INSCRIPTION OF IMMO 11111. MEN 01110UP OF Ula MU URINE, TO IN USE Sinai JMS/Livescan/Mugshot - Please see attched Cost Effectiveness Calculations LINE 1 - ENTRY-LEVEL SALARY OF SWORN POLICE OFFICER (as of Jan. 1, 1998) 29,382.17 LINE 2 - ENTRY-LEVEL FRINGE BENEFITS OF SWORN POLICE OFFICER (as of Jan. 1, 1998) S 14,029.58 LINE 3 - ADD LINES 1 AND 2 S 43,411.75 5,069,000.00 LINE 6 - TOTAL COST OF ITEM, SYSTEM OR GROUP OF LIKE ITEMS S (100%) 3,753,954.00 LINE? - FEDERAL AMOUNT REQUESTED Can be no more than 150 of total item cost (line 6) S ( 74 %) 19 Suction II, Part A — You must return this page as part of your application • Oakland County Sheriff's Department, Michigan Oakland County Law Enforcement Consortium ORM MI16316300 Section II— Redeployment Summary PART A — COST EFFECTIVENESS WORKSHEETS NOTE: This application is being submitted by the Oakland County Sheriff's Office as a lead agency to the Oakland County Law Enforcement Consortium, on behalf of the forty-six law enforcement agencies as a "multi-jurisdictional" consortium, under the provisions of the 3/25/98 Federal Register (volume 63, number 57), Department of Justice, Office of Community Oriented Policing Services; FY 1998 Community Policing Discretionary Grants. All information provided in this grant application follows all provisions, and fully complies with all requirements as a multi-jurisdictional consortium application for the United States Department of Justices COPS MORE 98 funding. The Oakland County Law Enforcement Consortium (OCLEC) is applying for this grant as a firmly established, thirty-one year old consortium of forty-six law enforcement agencies. As previously stated, the existing Courts and Law Enforcement Information System (CLEMIS), which supports the regional sharing of information among the participants is obsolete and currently being abandoned by multiple agencies. Future technology is migrating toward uniformity, standardization and open systems technology. The technology proposed in this grant application will not only replace the existing system's functionality, but vastly expand the automation technology which is directly accessible to the end user, the sworn officer. The OCLEC proposes to purchase two complementary and inter-related systems of like items that are directly linked to timesaving. It is important to note that the proposed system is an enhancement of existing infrastructure. Specifically, as previously mentioned, CLEMIS has provided sworn personnel with mobile data to in-car terminals since 1988. However, information that has been accessible has been limited. While CLEMIS agencies have benefited from multiple Computer Aided Dispatch (CAD) systems and a regional Records Management System (RMS), sworn personnel have not had the sophistication of Field Data Capture technology, the ability to forward reports for review, corrections and submittal from the field, mobile automated fingerprint identification, mobile mugshot identification or in-field pre-booking. This reduces the amount of time officers spend in the community and hampers their ability to actively engage in community oriented policing activities. Therefore, the OCLEC proposes to purchase a system that will enable the officers to process reports on mobile data computers, submit reports from the field, access fingerprint and mugshot data from the field and conduct pre-booking process to save time for patrol, investigative, and corrections personnel. Enhancing data transmission capabilities to the existing frequency infrastructure via mobile data upgrades and 1 • Oakland County Sheriff's Department, Michigan Oakland County Law Enforcement Consortium ORM M116316300 specialized mobile transmission kits mounted in each of the vehicles will make this technology attainable. This increased time in the field coupled with the use of an automated information access to patrol, investigations, administration, community oriented policing and corrections will result in increased time officers will engage in community oriented policing activities described in more detail later in this section. As per the requirements of the grant application, the technology requested in this application has been arranged into two groups: ITEM #1 • CLEMIS Upgrade - Police Records Management System/CAD: Migration of existing information onto a Windows NT platform and Windows NT CAD and RMS for the access of information through an intranet • Wide Area Network For the distribution of information throughout the forty-six CLEMIS agencies at the Police/Public Safety Departments • Crime Analysis Software To allow the sworn personnel to conduct basic and complex crime analysis, with access to a countywide database of information both in their cars and at their Police/Public Safety Departments •:• GIS / Road Centerline File Development For the base structure of the CAD and RMS to support all other reliant functions • Mobile Data Computers To allow for the automated report writing, data retrieval and input • processes, pre-booking, wants and warrants checks, access to and from the CAD and RMS systems as well as access to State and National informational systems, and other data access • Mobile Enabling Kits To allow each mobile data computer to transmit and receive data from the field • In-Vehicle Printers To allow sworn officers to print documentation (warrants, reports, images, traffic citations) in the field • CAD Workstation To allow for dispatch on the new Windows NT based CAD and RMS systems •:• Desktop computer To allow sworn personnel in Investigations and Administrations assignments access to all automated information and technology • Printers 2 • Oakland County Sheriff's Department, Michigan Oakland County Law Enforcement Consortium ORM M116316300 To allow sworn personnel in Investigations and Administrations assignments the ability to have a hard copy of the accessible automated information and technology This technology will upgrade the existing CAD/RMS to a Windows NT based, open architecture system; provide new CAD workstations compatible with the new CAD/RMS; provide a wide area network for the two distribution of the information to stationary sites (law enforcement agencies and corrections facilities); and mobile enable the information with laptop computers and printers in law enforcement vehicles. This technology will significantly reduce the time spent in non-community policing activities for sworn officers assigned to Patrol, Investigations, Administration, Community Oriented Policing, and, to a lesser extent, but still significant, for sworn officers assigned to Custody. This will be detailed in Section II — Part B, Demonstration of Time Savings. ITEM #2 • Jail Management System To allow for the automated classification, management and coordination of inmates; and to allow for pre-booking of arestees by patrol, investigative and correctional sworn personnel • Automated Fingerprinting ID System (Upgrade) To allow for the automation of the fingerprinting process with the CAD and RMS and for full integration into the CLEMIS systems and State and National databases. This will add thirteen installations of workstations to an existing interface between the Mugshot System and the Livescan System • Livescan Fingerprint Archive Database All fingerprint records from agencies will reside on this database and will be retrievable by all agencies with Livescan workstations • Livegcan Work Stations These will allow for the input and retrieval of fingerprint information from all CLEMIS agencies • Mugshot Regional Servers Upgrade All mugshot records from agencies will reside on this database and will be retrievable by all agencies with Mugshot workstations • Mugshot Capture/Retrieve Stations These will allow for the input and retrieval of mugshot information from all CLEMIS agencies This technology provide automation to jail and inmate management functions; allow for the pre-booking of arrestees both in the field and at the various law enforcement agencies; give access to digitized fingerprinting and mugshots. This technology will significantly reduce the time spent in non-community policing activities for sworn officers assigned to Custody, and, to a lesser extent, but still significant, for sworn officers assigned to Patrol, Investigations, Administration, 3 • Oakland County Sheriff's Department, Michigan Oakland County Law Enforcement Consortium ORM MI16316300 Community Oriented Policing. This will be detailed in Section H — Part B, Demonstration of Time Savings. • 4 • Oakland County Sheriff's Department, Michigan Oakland County Law Enforcement Consortium ORM MI16316300 Section II - Part C Redeployment Summary Community Policing Activities Summary OAKLAND COUNTY SHERIFF'S DEPARTMENT OAKLAND COUNTY LAW ENFORCEMENT CONSORIUM COPS MORE 98 APPLICATION Oaktand County Sheriff's Department, Michigan Oakland County Law Enforcement Consortium ORM MI16316300 SECTION II- PART C: COMMUNITY POLICING ACTIVITIES SUMMARY NOTE: This application is being submitted by the Oakland County Sheriffs Office as a lead agency to the Oakland County Law Enforcement Consortium, on behalf of the forty-six law enforcement agencies as a "multi-jurisdictional" consortium, under the provisions of the 3/25/98 Federal Register (volume 63, number 57), Department of Justice, Office of Community Oriented Policing Services; FY 1998 Community Policing Discretionary Grants. All information provided in this grant application follows all provisions, and fully complies with all requirements as a multi-jurisdictional consortium application for the United States Department of Justices COPS MORE 98 funding. OVERVIEW OF COMMUNITY-ORIENTED POLICING PROGRAMS The requested funding in this grant application will enhance the OCLEC's commitment to a community-oriented policing philosophy by enabling OCLEC member agencies to answer more calls for service, provide service in a more efficient manner, and spend more time interacting with the community to promote crime intervention and prevention throughout Oakland County. Spending more time with the residents, business owners and patrons will allow sworn personnel to become more familiar and interact with community members, and thereby become more knowledgeable and effective in identifying, addressing and solving problems in the community. Development of these relationships is essential for the success of community oriented policing. The enhancement, advancement and further development of the existing centralized, fully integrated county-wide law enforcement CLEMIS information system will result in the redeployment of a minimum of 835.94 FTEs to community oriented policing activities. While the Oakland County Consortium is comprised of forty-six law enforcement agencies, of differing sizes, needs, responsibilities and configurations, their mission shares the same foundation — to protect and serve the residents and visitors of their municipalities and generally to fight crime, spoil the efforts of criminals and remove those who are willing to break laws for monetary or self-gain. Similarly, the individual community oriented policing programs of the forty-six law enforcement agencies have a common foundation and many similarities, yet each approaches this recently re-realized form of law enforcement from a slightly different perspective. What follows is a list of community oriented policing programs from which the OCLEC will selectively implement dependent upon the needs of the agen9cy and its population served. Further, interaction with community members will take precedence over specific programs. Community oriented policing activities that will be enhanced county-wide due to redeployment of sworn force resources will include, but not be limited to: 1 • Oakland County Sheriff's Department, Michigan Oakland County Law Enforcement Consortium ORM MI16316300 Youth Mentoring Programs: Police officers will work with students in local schools and serve as mentors. Meeting with students, their family and teachers on a weekly basis, mentors will focus on developing and guiding each student's scholastic and career path. In other youth programs, police officers will work with juveniles to divert them from entering the criminal justice system by organizing teen courts, job counseling, parental skill counseling and other activities designed to divert youth from crime. Officers in Schools Programs: Police officers will spend time interacting with students during their lunch hour and various breaks throughout the day. In addition, officers will teach crime prevention, drug and alcohol use prevention and other curricula such as Drug Abuse Resistance Education (DARE) to students during their class periods. Youth Recreation Programs: Sworn personnel will organize and lead after- school youth recreational activities such as Friday night basketball and dances held at schools. Senior Volunteer Programs: Sworn personnel will actively recruit and train volunteers from the senior citizen community to assist sworn personnel with non- critical functions such as fingerprinting, data entry, parking enforcement and special events in the community. Neighborhood Watch Programs: Police officers and citizens work together to combat personal and property crime in their neighborhoods. Police officers will coordinate with neighborhood representatives to provide information and techniques to protect against burglary and other crimes. Business Watch Programs will be organized for business owners in commercial areas. Neighbqrhood Enforcement Team: Sworn personnel will work in teams in partnership with neighborhoods and other public agencies to address issues that affect citizens and their communities including vandalism, graffiti, gangs, street level drug activity and property crimes. Drug Free Zones: Sworn personnel will assist in identifying residential areas, schools, parks and day-care centers that have a high concentration of children and can be protected under the "Drug Free Zone" legislation, which prohibits plea bargaining and enhances penalties for those who are convicted of drug use or sales within 1,000 feet of the "zone" boundary. Code Enforcement and Abatement: Sworn personnel will work with a variety of government agencies to target building and zoning violations and abate problems such as drug houses in neighborhoods, with an emphasis on rental housing. Bicycle and Foot Patrols: Sworn personnel will patrol by bicycle or foot in their assigned areas as a way to increase their accessibility to community members. 2 • Oakland County Sheriff's Department, Michigan Oakland County Law Enforcement Consortium ORM MI16316300 Sworn personnel will increase their visibility and presence in assigned areas by making regular stops in banks and other businesses in the assigned areas. Citizen Surveys: Sworn personnel will develop and distribute citizen surveys in order to collect feedback regarding public safety issues, concerns and priorities in their communities. Community Outreach: Sworn personnel will make door-to-door visits throughout the community distributing newsletters and other information describing different crime prevention programs that are offered in their area. Public Safety Presentations: Sworn personnel will make presentations in schools, businesses and to community organizations to teach and promote personal safety and crime prevention strategies to citizens. Presentation topics will also include gang and drug activity identification, prevention and intervention. Public Safety and Crime Prevention Fair: Sworn personnel from various public safety agencies will be available at special community events to disseminate information and provide educational demonstrations by a variety of specialty policing units. Through this interaction, the public will gain a greater awareness of public safety agencies and resources available to the community. Citizens Academy: Police officers will present Citizen Police Academy programs to local citizens. Individuals will participate in an eight to twelve weekly workshops taught by members of the law enforcement agencies. In the workshops, citizens gain a greater awareness of the law enforcement agencies' role in serving the community, and learn skills necessary to assist the police department in identifying and solving public safety problems. Police Explorers: Sworn personnel will participate in activities related to the community oriented scout program, which allows young adults to explore law enforcement as a career opportunity. 3 Agency Name: Oakland County Sheriff 's Department ORI #: MlibilbJUU SEMNIFINUITC ITEN# 1 Community Policing Activities Summary Community Policing Activities OFFICER ACIVIRES In Peti you lanonstmei dte be wings thenve eyed to sake &rough the pram of mi, kw orthylin Pink kaki ritith of the Minim litiviks ow Ow NM engage in as a gult of this Ike sating O LOOKING AT REPEAT CALLS FOR SERVICE TO IDENTIFY 0 ATTENOING COMMUNITY MEETINGS PROBLEMS OR HOT SPOTS 0 BIKE / FOOT PATROL 0 WORKING WITH NEIGHBORHOOD RESIDENTS TO IDENTIFY AND PRIORITIZE CRIME PROBLEMS 0 HELPING COORDINATE NEIGHBORHOOD WATCH GROUPS O CONDUCTING CITIZEN SURVEYS 0 WORKING WITH BUSINESSES TO ADDRESS CRIME PROBLEMS O ADDRESSING CONDITIONS THAT LEAD TO CRIME 0 TRAINING OFFICERS / CITIZENS IN COMMUNITY POUCING O ASSESSING THE IMPACT OF COMMUNITY POLICING 0 CONDUCTING CRIME PREVENTION WORKSHOPS / DISSEMI- EFFORTS ON LEVELS OF CRIME AND FEAR NATING INFORMATION ON WAYS OF PREVENTING CRIME O WORKING WITH LOCAL GOVERNMENTAL / COMMUNITY 0 ENGAGING IN STRATEGIC PLANNING REINED TO IMPLEMENT- AGENCIES TO ADDRESS CRIME AND DISORDER PROBLEMS INC COMMUNITY POLICING PLEASE SEE ATTACHED OTHER ACTIVITIR Btiesty *sok any other community policing activides your olkets will engage in as a fault alms time strings tor oVs ka Muse Is as detailed as possible lame space providg using additional pages I neassely PLEASE SEE ATTACHED • 27 Section II, Part C — You must return this page as part of your application 2 • Oakland County Sheriff's Department, Michigan Oakland County Law Enforcement Consortium ORM M116316300 SECTION II- PART C: COMMUNITY POLICING ACTIVITIES SUMMARY ITEM #1: For the replacement, upgrade and implementation of CLEMIS, computer-aided dispatch, records management system, wide area network, geographic information system, mobile data transmission and computing, CAD workstations and desktop access to CLEMIS. The Oakland County Law Enforcement Consortium (OCLEC) expects that implementation of this proposed system will result in the redeployment of an additional 685.78 sworn full-time equivalents (FTEs) to community oriented policing activities in Oakland County. The regional CAD/RMS will provide sworn personnel with faster and easier automated access to various information databases such as computer aided dispatch (CAD), records management system (RMS), Michigan Incident Crime Reporting (MICR) and National Criminal Information Center (NCIC). As a result, sworn personnel will become better informed of crime activity and consequently will be more effective communicators of prevention and intervention information to individuals in the community. Further, provided with in-vehicle data processing and communications capability, sworn personnel will be less restricted to working at the station and will be able to complete reports and data inquiries from the field. In the field, sworn personnel will not only be more visible but also more accessible to individuals in the community. The Oakland County Law Enforcement Consortium (OCLEC) has determined that implementation of a regional mobile data system, used in conjunction with a regional CAD/RMS, mobile data computers, wide area network, enhanced mobile data system, networked desktop computers and printers, a geographic information system, field data capture system and automatic vehicle locator system will result in the redeployment of an additional 685.78 sworn full-time equivalents (FTEs) to community oriented policing activities in Oakland County. The equivalent of 472.96 full-time sworn individuals assigned to patrol assignments in OCLEC agencies will be able to share crime prevention and intervention information much more readily with citizens they are in contact with while conducting operations or patrol activities in the field or at assigned sites such as schools. The equivalent of 140.42 full-time sworn individuals assigned to investigations functions in OCLEC agencies will be able to share crime prevention and intervention information much more readily with witnesses, victims and other citizens they are in contact with while in the field. The equivalent of 50.80 full-time sworn individuals assigned to administrative functions in OCLEC agencies will be able to share crime prevention and intervention information much more readily with other station personnel, other x • Oakhend County Sheriff's Department, Michigan Oakland County Law Enforcement Consortium ORM MI16316300 partners of OCLEC, city and county managers, and citizens in Oakland County communities. • The equivalent of 1.47 full-time sworn individuals assigned to community oriented policing assignments in OCLEC agencies will be able to share crime prevention and intervention information, and be able to dedicate a greater percentage of their time to their original assignment much more readily. • The equivalent of 20.14 full-time sworn individuals assigned to custody functions in OCLEC agencies will be able to share crime prevention and intervention information much more readily with citizens they are in contact with while in the field arresting prisoners, while in the detentions/corrections facilities managing and interacting with individuals, or while conducting work at the courthouse. In addition, sworn personnel will be able to spend more time addressing the following community oriented policing objectives through their direct participation in, or support of, community oriented policing programs formally organized by OCLEC agencies, as previously described: 0 Youth Mentoring Programs 0 Officers in Schools Programs Youth Recreation Programs Programs that organize citizens with common goals and interests to develop and enact crime prevention and intervention strategies directed toward specific geographic areas ID Neighborhood Watch Programs Business Watch Programs Neighborhood Enforcement Teams Drug Free Zones Code Enforcement and Abatement Programs 0 Collection of citizen feedback regarding public safety issues in their communities. Citizen Surveys 0 Community outreach (door-to-door visits) Provision of educational opportunities for citizens to learn about crime prevention and intervention strategies Public Safety Presentations Public Safety Crime and Prevention Fairs Citizen Police Academies 0 Police Explorer Programs Development of trust between law enforcement agencies and citizens through citizen involvement in OCLEC agencies. Senior Volunteer Programs SECI1ON II- PART C ITtM # 2 Agency m Oakland County Sheriff's Department #:rlJ.bi LbJUU Community Polidng Activities Summary Community Policing Activities OFFICER AMES In hit j you 611011SINA AI time savings m,lpou aped lit en, dough me purchase of this kw or :kik& Muse Nat With II die Morkg acbities your ems till engage is as, result el &is lime sating O LOOKING AT REPEAT CALLS FOR SERVICE TO IDENTIFY 0 ATTENDING COMMUNITY MEETINGS PROBLEMS OR HOT SPOTS O BIKE / FOOT PATROL O WORKING WITH NEIGHBORHOOD RESIDENTS TO IDENTIFY AND PRIORITIZE CRIME PROBLEMS 0 HELPING COORDINATE NEIGHBORHOOD WATCH GROUPS O CONDUCTING CITIZEN SURVEYS 0 WORKING WITH BUSINESSES TO ADDRESS CRIME PROBLEMS O ADDRESSING CONDITIONS THAT LEAD TO CRIME 0 TRAINING OFFICERS / CITIZENS IN COMMUNITY POLICING O ASSESSING THE IMPACT OF COMMUNITY POLICING EFFORTS ON LEVELS OF CRIME AND FEAR O CONDUCTING CRIME PREVENTION WORKSHOPS / DISSEMI- NATING INFORMATION ON WAYS OF PREVENTING CRIME 0 WORKING WITH LOCAL GOVERNMENTAL / COMMUNITY 0 ENGAGING IN STRATEGIC PLANNING RELATED TO IMPLEMENT- AGENCIES TO ADDRESS CRIME AND DISORDER PROBLEMS INC COMMUNITY POLICING PLEASE SEE ATTACHED OTHER ACTIVITIER key describe any other community policing activities your officeic will engage in as mutt el the time wings for thin lea Plesse Pe as detaikd as possible lathe space prided using additional pages if necessary. PLEASE SEE ATTACHED 27 Section II, Part C — You must return this page as part of your application Oakland County Sheriff's Department, Michigan Oakland County Law Enforcement Consortium ORM M116316300 SECTION II- PART C: COMMUNITY POLICING ACTIVITIES SUMMARY ITEM #2: For the implementation of a Jail Management System, upgrade of the Automated Fingerprinting ID System, upgrade of the Mugshot Regional Servers, and implementation of Livescan work stations and Mugshot Capture/Retrieve stations. The Oakland County Law Enforcement Consortium (OCLEC) expects that implementation of this proposed system will result in the redeployment of an additional 150.16 sworn full-time equivalents (FTEs) to community oriented policing activities in Oakland County. The regional Jail Management System, and Mugshot and Fingerprint systems will provide sworn personnel with faster and easier automated access to various information databases and allow for automated pre-booking and inmate management. As a result, sworn personnel will become better informed of crime activity and consequently will be more effective communicators of prevention and intervention information to individuals in the community; be less restricted to working at the station and will be able to complete reports and data inquiries from the field and be more accessible to individuals in the community; be more accessible to inmates for mentoring, informal guidance and participatory in community oriented policing/non-recidivist programs. The Oakland County Law Enforcement Consortium (OCLEC) has determined that implementation of a Jail Management System, upgrade of the Automated Fingerprinting ID System, upgrade of the Mugshot Regional Servers, and implementation of Livescan work stations and Mugshot Capture/Retrieve stations will result in the redeployment of an additional 150.16 sworn full-time equivalents (FTEs) to community oriented policing activities in Oakland County. Sworn personnel assigned to patrol assignments in OCLEC agencies will be able to increase their presence and interaction with citizens in the field by the equivalent of 47.30 full-time individuals. 4. Sworn personnel assigned to investigations functions in OCLEC agencies will be able to increase their presence and interaction with citizens in the field by the equivalent of 14.04 full-time individuals. The equivalent of 5.08 full-time sworn individuals assigned to administrative functions in OCLEC agencies will be able to share crime prevention and intervention information much more readily with other station personnel, other partners of OCLEC, city and county managers, and citizens in Oakland County communities. The equivalent of 0.15 full-time sworn individuals assigned to community oriented policing assignments in OCLEC agencies will be able to share crime 6 LXI LXI • Oakland County Sheriff's Department, Michigan Oakland County Law Enforcement Consortium ORM MI16316300 prevention and intervention information, and be able to dedicate a greater percentage of their time to their original assignment much more readily. The equivalent of 83.59 full-time sworn individuals assigned to custody functions in OCLEC agencies will be able to share crime prevention and intervention information much more readily with citizens they are in contact with while in the field arresting prisoners, while in the detentions/corrections facilities managing and interacting with individuals, or while conducting work at the courthouse. Enabled by in-vehicle mobile equipment to spend more time in the field, and networked desktops in their work areas, sworn personnel will be able to increase their participation in formally organized programs that meet the community- oriented policing objectives provided below, as previously described: O Developing better relationships with citizens through increased visibility and involvement in specific geographic areas Ea Increased activity in Bicycle and Foot Patrols 1:83 Organizing citizens with common goals and interests to develop and enact crime prevention and intervention strategies directed toward specific geographic areas O Developing Neighborhood Watch Programs 0 Developing Business Watch Programs 1:8:1 Developing Neighborhood Enforcement Teams 0 Developing Drug Free Zones Conducting Code Enforcement and Abatement Offering crime prevention and intervention education, as well as serving as mentors to Oakland County youth. Implementing Youth Mentoring Programs Providing Officers in Schools Programs O Developing Youth Recreation Programs 0 Collecting citizen feedback regarding public safety issues in their communities 0 Conducting Citizen Surveys 0 Conducting Community Outreach (door-to-door visits) Providing educational opportunities for citizens to learn about crime prevention and intervention strategies Holding Public Safety Presentations Organizing Public Safety Crime and Prevention Fairs Conducting Citizens' Police Academies Conducting Police Explorer Programs Building trust between law enforcement agencies and citizens through citizen involvement in OCLEC agencies Developing Senior Volunteer Programs Engaging in and enhancing the local DARE program Increasing time spent with victims as reports are taken and providing advice on how to avoid similar victimization in the future 7 • Oakland County Sheriff's Department, Michigan Oakland County Law Enforcement Consortium ORM MI18316300 El Increasing time dedicated to directed patrol, providing prevention, intervention, and interdiction services ES] In the case of Sheriff's Custody officers who are assigned to the jail, interacting in a constructive fashion with inmates, advising them on crime prevention and participating overall in rehabilitative plans IS] Arranging for tours of the jail for local youth who are at-risk of becoming criminally involved in order to deter criminal behavior. s 8 . Oakland County Sheriffs Department, Michigan Oakland County Law Enforcement Consortium ORM MI16316300 Section H - Part D Redeployment Summary Current And Future Technology Strategy OAKLAND COUNTY SHERIFF'S DEPARTMENT OAKLAND COUNTY LAW ENFORCEMENT CONSORIUM COPS MORE 98 APPLICATION *Nowt Oakland County Sheriff's Department MI6316300 =ON H - PART 0 RIM # 1 Current and Future Technology Strategy Please describe in detail below and on additional pieces of paper, if needed: 1) How is your agency currently using technology applications to improve individual and overall department efficiency and to make department operations (patrol, research and planning, booking, etc.) more effective? 2) If funded, how would this COPS MORE '98 award improve/enhance your department's current operations and specific technology applications? 3) How do the requested resources fit in with your agency's long-range tech- nology strategy? How will the future use of this technology be maintained and integrated with other technology applications or upgrades to improve your information and technology infrastructure? 4) How will the requested resources improve your agency's ability to do any of the following activities? Please explain each in detail. • Collect and analyze incident-based data • Identify repeat crime victims and/or repeat problem locations • Offer patrol officers direct access to incident-based crime data in patrol cars • Link calls for service databases/CAD with other databases such as those on arrests, incidents, field interviews, etc. 5) Are there other ways the requested resources will specifically advance com- munity policing in your agency? PLEASE SEE ATTACHED • 28 Section 0, Part 0 — You must return this page as part of your application • Oakland County Sheriff's Department, Michigan Oakland County Law Enforcement Consortium ORM MI16316300 SECTION II- PART D: CURRENT AND FUTURE TECHNOLOGY STRATEGY NOTE: This application is being submitted by the Oakland County Sheriffs Office as a lead agency to the Oakland County Law Enforcement Consortium, on behalf of the forty-six law enforcement agencies as a "multi-jurisdictional" consortium, under the provisions of the 3/25/98 Federal Register (volume 63, number 57), Department of Justice, Office of Community Oriented Policing Services; FY 1998 Community Policing Discretionary Grants. All information provided in this grant application follows all provisions, and fully complies with all requirements as a multi-jurisdictional consortium application for the United States Department of Justices COPS MORE 98 funding. ITEM #1: For the replacement, upgrade and implementation of CLEMIS, computer-aided dispatch, records management system, wide area network, geographic information system, mobile data transmission and computing, CAD workstations and desktop access to CLEMIS. 1) How is your agency currently using technology applications to improve individual and overall department efficiency and to make department operations (patrol, research and planning, booking, etc.) more effective? As previously discussed, the Oakland County Courts and Law Enforcement Management Information System (CLEMIS) has been in effect, at some level, for the past thirty-one years. Currently, the platform for the CLEMIS MDT system is a 420-429 MHz band radio frequency communications network consisting of five base stations strategically placed around the County to provide 95% coverage to approximately 500 MDTs, 32 PSAPs and 800 desktops to 46 agencies. Each agency is linked with every other agency and with the CLEMIS mainframe computer, operated by our Information Technology Department. The users of CLEMIS have mobile data "dumb" terminals in their vehicles. As a result, there is existing mobile access to some information systems. The benefits of this system have been immense. However, the system is outdated. To continue to realize the benefits of automation, to retain the law enforcement community that has been developed, and to provide support to the efforts behind a successful, regional law enforcement consortium, significant changes to the existing system are critical. 2) If funded, how would this COPS MORE '98 award improve/enhance your department's current operations and specific technology applications? If funded, the COPS MORE '98 award would finance a significant portion of the purchase and installation of the upgrade to the existing, regional, mobile enabled 1 • Oakland County Sheriff's Department, Michigan Oakland County Law Enforcement Consortium ORM MI18316300 CAD/RMS that is accessible to all forty-six OCLEC agencies. This upgrade is essential for the survival of the existing regional consortium. Currently, the system is running on a closed, proprietary platform and technology. The interface is obsolete and not user-friendly. There are a number of agencies that have already migrated off the system, or in the planning stages to do so. At the same time, the are other neighboring counties, and cities outside of Oakland County (Detroit for example) who are interested in joining the CLEMIS community of linked law enforcement agencies. This migration pattern will only occur if CLEMIS is upgraded to a system that is current in technology. A Windows NT based system for CAD and RMS will provide an open architecture for the addition of multiple agencies and sites, on LANs, WANs and mobile connectivity. Further, the migration to current technology is much more cost effective both in terms of hardware and maintenance agreements than is the re- creation of multiple like systems. The functionality of the proposed system if far superior to the existing. Multiple information databases will be able to be polled from a single query; new, previously inaccessible databases will now be accessible; all existing functions will be improved, expanded and supplemented. Finally, the end user of the proposed system will realize significant efficiencies as a result of the user-friendliness of the system. It is critical to note that the primary function of sworn personnel is to provide for the safety of the community, not to be masters of obsolete technology. 3) How do the requested resources fit in with your agency's long-range technology strategy? How will the future use of this technology be maintained and integrated with other technology applications or upgrades to improve your information and technology infrastructure? The long range technology strategy for the OCLEC is to maintain, improve upon and expand the user-base of CLEMIS. The technology requested in this application is exclusively for the upgrade and enhancement of the existing technology infrastructure and community. CLEMIS is extraordinary in its developed structure of linked and supportive law enforcement agencies. The efforts that have been the foundation for a sophisticated and successful network of law enforcement technologies have solidified the underpinnings of a successful, regional, multi-agency coalition and approach to fighting crime. This has been accomplished through the providing access to information to support conventional policing practices, and for efficiency and additional access to information for the development, investment and implementation of community policing activities and philosophies. 4) How will the requested resources improve your agency's ability to do any of the following activities? Please explain each in detail: • Collect and analyze incident-based data • Oakland County Sheriff's Department, Michigan Oakland County Law Enforcement Consortium ORM M116316300 The regional CAD/RMS system will provide each of the forty-six OCLEC agencies with the ability to collect, share and analyze incident-based data without being restricted by the jurisdictional boundaries of each separate law enforcement agency. Using mobile data computers networked to a regional CAD/RMS, sworn personnel will be able to collect and analyze incident-based data while deployed in the field. • Identify repeat crime victims and/or repeat problem locations The regional CAD/RMS will provide law enforcement personnel, in all forty-six agencies with a regionally comprehensive tool to identify repeat crime victims, locations and perpetrators throughout Oakland County. Using mobile data computers networked to a regional CAD/RMS, sworn personnel in the field will be able to make immediate and accurate checks on repeat crime victims, perpetrators and problem locations. Further, the crime analysis functionality accessible to all sworn personnel through their MDCs will allow for instantaneous sorting and querying of information. • Offer patrol officers direct access to incident -based crime data in patrol cars Used in conjunction with mobile data computers in patrol vehicles, the regional CAD/RMS will provide patrol officers with greater access to a greater level of incident-based crime data across jurisdictional boundaries. The mobile data computers will be equipped with modems and other hardware necessary to create a data link between the mobile data computers and the regional CAD/RMS. As a result, patrol officers using mobile data computers installed in patrol cars will be able to have direct access to incident-based crime data available through the regional CAD/RMS. • Link calls for service databases/CAD with other databases such as those on arrests, incidents, field interviews, etc. The regional system will link dispatch information (CAD) with information databases for arrests, incidents and other records (RMS). Both regional CAD information and regional RMS information will be accessible by mobile data computer. In addition, state and national criminal justice information from databases such as Michigan Incident Crime Reporting (MICR) and NCIC (National Criminal Information Center) can be accessed by mobile data computer. 5) Are there other ways the requested resources will specifically advance community policing in your agency? Access to this type of regional, criminal justice information has a myriad of direct, as well as indirect benefits for the community. The use of the proposed technology will have a profound effect on the way the OCLEC agencies conduct their business operations. For example, the new system will provide the administrative personnel a powerful tool that will result in a substantial decrease • Oakland County Shariffs Dopartment, Michigan Oakland County Law Enforcomont Consortium ORM MI16316300 in the amount of time they spend doing administrative tasks, thus allowing more time for community-oriented policing. Consequently, sworn officers, including administrators, will be more effective communicators toward community leaders regarding what type of crime prevention and intervention services and programs are needed. Additionally, the shared CAD/RMS will not only benefit its direct users but will also advance community-oriented policing objectives among other personnel, including non-sworn personnel, in OCLEC agencies. Having better regional access to crime information, these individuals will be able to share crime intervention and prevention information with others in the community, such as city and county department managers, community organizations, neighborhood business groups and other citizens. a 4 • Oakland County Sheriffs Department, Michigan Oakland County Law Enforcement Consortium ORM M116316300 Section III COPS MORE '98 Cost Effectiveness Worksheet Summary OAKLAND COUNTY SHERIFF'S DEPARTMENT OAKLAND COUNTY LAW ENFORCEMENT CONSORIUM COPS MORE 98 APPLICATION SECTION III COPS MORE '98 Cost Effectiveness Worksheet Summary When you have completed the Cost Effectiveness Worksheet(s) (CEW) for each item or group of like items that you are requesting, transfer the total project cost, Federal share and local share from each Cost Effectiveness Worksheet, sum them and list these amounts as the COPS MORE '98 application totals. If you are requesting a waiver, you must still complete the Local Share section. Please make extra copies of this form if necessary. TOTAL PROJECT COST FEDERAL SHARE LOCAL SHARE (line 8 ol CBI) aim 7 of CEII) COST EFFECTIVENESS WORKSHEET #1 $ 23,027,540 s'7''44'22 %) s 5,882,18 16) 74 96 COST EFFECTIVENESS WORKSHEET #2 s 5,069,000 s 3,753,p54 %) s 1,315,p46 %) 74 26 COST EFFECTIVENESS WORKSHEET #3 S S ( %) S ( %) COST EFFECTIVENESS WORKSHEET #4 , S S ( %) S ( %) COST EFFECTIVENESS WORKSHEET #5 S S ( (Yo) S ( %) COST EFFECTIVENESS WORKSHEET #6 S S ( %) S ( %) COST EFFECTIVENESS WORKSHEET #1 S S ( %) S ( %) COST EFFECTIVENESS WORKSHEET #8 S S ( (Yo) S ( %) COST EFFECTIVENESS WORKSHEET #9 S S ( %) S ( %) MORE 18 APPLICATION TOTALS S28'096'540 s 20,898,p7746 %) s 7,197,64 %) May not exceed 75% of total Must be at least 25% of project cost total project cast • 31 Section III — You must return this page as part of your application 06/08/98 11:03 FAX 248 452 2148 FISCAL SERVICES Gitocu *************************** *** ACTIVITY REPORT s** *************************** TRANSMISSION OK TX/RX NO. 0569 CONNECTION TEL 98105738260 CONNECTION ID START TIME 06/08 10:54 USAGE TIME 08'51 PAGES 19 RESULT OK 06/08/98 10:22 FAX 248 452 2148 FISCAL SERVICES laooi • *************************** *** ACTIVITY REPORT *** *************************** TRANSMISSION OK TX/RI NO. 0561 CONNECTION TEL 95177542920 CONNECTION ID START TIME 06/08 10:13 USAGE TIME 08'49 PAGES 19 RESULT OK Resolution #98115 May 7, 1998 OVE J.140 FOREGOING 5F L. Brooks Patterson( County Executive Date In Testimony Whereof, I have hereunto set my hand and affixed the seal of the County of Oakland at Pontiac, Michigan this 7th day ot U5 199 Moved by Moffitt supported by Huntoon the resolution be adopted. AYES: Moffitt, Obrecht, Palmer, Powers, Schmid, Taub, Wolf, Amos, Coleman, Devine, Dingeldey, Douglas, Garfield, Gregory, Huntoon, Jacobs, Jensen, Johnson, Kaczmar, Kingzett, McCulloch, Millard. (22) NAYS: None. (0) A sufficient majority having voted therefor, the resolution was adopted. STATE OF MICHIGAN) COUNTY OF OAKLAND) I, Lynn D. Allen, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and accurate copy of a resolution adopted by the Oakland County Board of Commissioners on May 7, 1998 with the original record thereof now remaining in my office. LynH D. Allen, County Clerk