HomeMy WebLinkAboutResolutions - 1998.11.19 - 25471REPORT (Misc. #98272)
BY: STRATEGIC PLANNING COMMITTEE
RUTH A. JOHNSON, VICE CHAIRPERSON
IN RE: MR# 98272. EMS - ACQUISITION OF E-911 CALL-TAKING EQUIPMENT
TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS:
Chairperson, Ladies and Gentlemen:
The Strategic Planning Committee, having reviewed the above-referenced resolution on
November 19, 1998, reports with recommendation that the resolution be adopted.
Chairperson, on behalf of the Strategic Planning Committee, I move acceptance of the
foregoing report.
STRATEGIC PLANNING COMMITTEE
941,d4
REPORT (Misc. #98272) November 19, 1998
BY: FINANCE COMMITTEE - SUE ANN DOUGLAS, CHAIR
IN RE: MR #98272 - ACQUISITION OF E 9-1-1 CALLTAKING EQUIPMENT
TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS
Chairperson, Ladies and Gentlemen:
The Finance Committee, having reviewed the above referenced
resolution on November 12, 1998, recommends that the resolution be
adopted with the following amendment:
WHEREAS the Board of Commissioners, by Miscellanet
Resolutiun #97071 dated Ail 10, 199-7-7 authorized the
establishment of the E-911 Communications Task Force to
study public service agency communication needs and make
appropriate recommendations for improvement; and
Chairperson on behalf of the Finance Committee, I move the
acceptance of the foregoing report.
FINANCE COMMITTEE
FINANCE COMMITTEE VOTE:
Motion carried unanimously on a roll call vote.
October 29, 1998
MISCELLANEOUS RESOLUTION # 9 8 2 7 2
BY: Public Services Committee, David L. Moffitt, Chairperson
IN RE: EMS - ACQUISITION OF E-911 CALL TAKING EQUIPMENT
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS public safety officials throughout the County have expressed a need to
review the existing E-911 and related communication network to identify the status of the
equipment located at the various public service answering points (PSAPs), to examine the
strengths and weaknesses of the current system, and to recommend where needed; and
WHEREAS the Board of Commissioners, by Misc. Resolution #97071 dated April 10,
1997, authorized the establishment of the E-911 Communications Task Force to study public
service agency communication needs and make appropriate recommendations for improvement;
and
WHEREAS, upon recommendation of the E-911 Communications Task Force, the Board
of Commissioners, by Misc. Resolution #97256 dated November 20, 1997, authorized the
engagement of Plante & Moran, LLP to perform such study because of their prior experience in
assisting the County in determining the needs relating to replacement of the County's Court and
Law Enforcement Management Information System (CLEMIS) and in the replacement of the
County's mobile data terminals and related infrastructure; and
WHEREAS the study by Plante and Moran, LLP conducted between December 1997 and
March 1998, including contact with all 32 PSAPs in the County, various telephone companies
and other parties in interest in this study, resulted in a report presented at the April 17, 1998
meeting of the E-911 Communications Task Force ; and
WHEREAS the Plante and Moran, LLP report recommended, and the E-911
Communications Task Force concurred, that the E-911 call-taking equipment at 27 of the PSAPs
was antiquated and in need of replacement; and
WHEREAS an E-911 Customer Premise Equipment (CPE) Selection Subcommittee was
thereupon formed, including PSAP coordinators, and County CLEMIS, financial, and
telecommunications technical personnel, with direction to draft a Request for Proposal for
E-911CPE that would meet the present and foreseeable future needs of all County PSAPS,
including the additional data fields mandated by FCC Docket 94-102 for receiving wireless
emergency calls, and with further direction to conduct a competitive bidding process in
conjunction with the County Purchasing Division for the purpose of recommending a vendor to
provide above equipment; and
WHEREAS the E-911 CPE Selection Subcommittee has solicited proposals through an
open, competitive bidding process, and has received, reviewed and researched four proposals,
and has conducted presentations from prospective vendors in order to solicit input from all 32
County PSAPs, and further recommends the selection of Ameritech Positron as the equipment
option best suited to meet the County's needs; and
Public Services Committee Vote:
Motion carried on unanimous roll call vote.
WHEREAS the funding for the estimated $2.7 million acquisition cost is to be borrowed
from the Delinquent Tax Revolving Fund (DTRF) with repayment by the Information
Technology - CLEMIS Fund over a five-year time frame.
WHEREAS the County Executive recommends adoption of this resolution.
NOW THEREFORE BE IT RESOLVED that the Board of Commissioners authorizes the
acquisition of the E-911 CPE call-taking equipment from the recommended vendor, Ameritech,
in an amount not to exceed $2.7 million, the final amount to be determined through on-site PSAP
needs assessment conducted by CLEMIS personnel.
BE IT FURTHER RESOLVED that the Chairperson of the Board of Commissioners is
authorized to execute the attached Borrowing Agreement, in the amount of $2.7 million, with the
County Treasurer as agent of the Delinquent Tax Revolving Fund.
BE IT FURTHER RESOLVED that County Corporation Counsel be authorized to
negotiate a contract with the recommended vendor, Ameritech, with particular attention to
seeking to ensure full technical support to the proposed system for not less than ten years, and
technical support to facilitate transition to digitally based systems.
BE IT FURTHER RESOLVED that consideration be given to affording a credit to the
four communities that previously purchased Customer Premise Equipment (CPE), Oxford, Troy,
Madison Heights, and Southfield, against their respective acquisition cost of the replacement
equipment in an amount, if any, to be determined by the Board of Commissioners.
Chairperson, on behalf of the Public Services Committee, I move adoption of the
foregoing resolution.
PUBLIC SERVICES COMMITTEE
AV "if F
OAKLAND COUNTY, MICHIGAN
DELINQUENT TAX REVOLVING FUND
BORROWING AGREEMENT
E-911 CALL TAKING EQUIPMENT
WHEREAS the County of Oakland is desirous of borrowing $3,015,763 from the
Oakland County Delinquent Tax Revolving Fund for purposes of funding the acquisition of E-
911 call taking equipment, and
WHEREAS the Delinquent Tax Revolving Fund Agent has determined sufficient monies
are available to loan to the County.
NOW THEREFORE BE IT RESOLVED that in consideration of agreements set forth
below it is hereby agreed by and between the parties as follows:
The County will borrow the principal sum of $3,015,763 from the Delinquent Tax
Revolving Fund to be paid back in annual principal and interest payments not to exceed
five (5) years. Said payments shall be deducted from the annual Revolving Fund
distribution made to the County on or about September 15 of each year. Interest on each
payment will be paid in accordance with the previously established "Parameters for
Accessing Funding from the Delinquent Tax Revolving Fund", (Misc. Resolution
#95001). The repayment schedule is attached.
It is further agreed that the County may pay off the loan at any time plus accrued interest
without penalty.
Agent for Revolving Fund Chairperson, Board of Commissioners
Resolution #98272 October 29, 1998
The Chairperson referred the resolution to the Strategic Planning and
Finance Committees. There were no objections.
FISCAL NOTE (Misc. #98272) November 19, 1998
BY: Finance Committee, Sue Ann Douglas, .Chairperson
IN RE: EMS - ACQUISITION OF E-911 CALL TAKING EQUIPMENT
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-F of this Board, the Finance Committee has reviewed
the above-referenced resolution and finds:
1. A study authorized by the Board of Commissioners and performed by
Plante & Moran, LLP recommends, and the E-9I1 Communications Task
Force concurs, that the E-911 call taking equipment at 27 of the
PSAPs is antiquated and in need of replacement.
2. Having conducted a competitive bidding process, the E-91l CPE
Selection Subcommittee recommends the selection of Ameritech
Positron as the equipment option best suited to meet the County's
needs.
3. The estimated acquisition cost amounts to $2.7 million.
4. The resolution further resolves that consideration be given to
affording a credit to the four communities that previously purchased
Customer Premise Equipment (CPE), Oxford, Troy, Madison Heights and
Southfield, against their respective acquisition cost of the
replacement equipment in an amount, if any, to be determined by the
Board of Commissioners.
5. Below are the approximate costs per respective PSAP for each of the
municipalities based on what the County would have paid for the
hardware and software for a comparable number of workstations and
trunk counts:
PSAP TRUNKS WORKSTATIONS EST. COST
Madison Heights 4 5 $110,525
Oxford 4 3 79,804
Southfield 10 4 117,599
Troy 6 5 113,090
Total 24 17 $421,0lp
6. The County Executive recommends that the aforementioned
municipalities be reimbursed at a rate of 75% of the estimated cost,
which would provide a measure of equity without encouraging future
independent actions by these or other local units that could
jeopardize the success of a uniform Countywide system. Therefore,
the recommended amount of reimbursement is as follows:
Madison Heights $ 82,894
Oxford 59,853
Southfield 88,199
Troy 84,817
Total $315,763
7. The combined acquisition cost and reimbursement amounts to
$3,015,763 and will be borrowed from the Delinquent Tax Revolving
Fund (DTRF) with repayment by the Information Technology - CLEMIS
Fund over a five year time frame in accordance with Misc. Resolution
#95001, Parameters for Accessing Funding from the DTRF.
8. The 1999 Budget shall be amended as follows:
IT-CLEMIS FUND (635)
REVENUE:
635121-15000 Advance from DTRF $3,015,763
EXPENSE:
635122-15000 Expendable Equipment Expense $ 315,763
635122-15000 Depreciation 900,000
Estimated Profit/ (Loss) $ 1,800.000
FINANCE COMMITTEE
FINANCE COMMITTEE VOTE:
Motion carried unanimously on a roll call vote.
Resolution #98272 November 19, 1998
Moved by Moffitt supported by Obrecht the Strategic Planning Committee
Report and the Finance Committee Report be accepted.
weAE. A sufficient majority having voted therefor, the reportswas accepted.
Moved by Moffitt supported by Obrecht the resolution be adopted.
Moved by Moffitt supported by Obrecht the resolution be amended to coincide
with the recommendation in the Finance Committee Report.
A sufficient majority having voted therefor, the amendment carried.
Vote on resolution, as amended:
AYES: Jensen, Johnson, Kaczmar, Kingzett, Law, McCulloch, McPherson,
Millard, Moffitt, Obrecht, Palmer, Schmid, Taub, Wolf, Amos, Coleman, Dingeldey,
Douglas, Garfield, Gregory, Hoffman, Holbert, Huntoon. (23)
NAYS: None. (0)
A sufficient majority having voted therefor, the resolution, as amended,
was adopted.
I HEREERSDIE7HE FOREGOINn P OLUTION
L BrooksePtftteraon, County Executive Date
STATE. OF MICHIGAN)
COUNTY OF OAKLAND)
I, G. William Caddell, Clerk of the County of Oakland, do hereby certify that the
foregoing resolution is a true and accurate copy of a resolution adopted by the
Oakland County Board of Commissioners on November 19, 1998 with the original
record thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my hand and affixed the seal of the
County of Oakland at Pontiac, Michigan this 379th day of November 1998.
G. William Caddell, County Clerk