HomeMy WebLinkAboutResolutions - 1998.10.28 - 25501October 29, 1998
REPORT (Misc. 198241)
BY: STRATEGIC PLANNING COMMITTEE
RUTH A. JOHNSON, VICE CHAIRPERSON
IN RE: MR #98241, DEPARTMENT OF INFORMATION TECHNOLOGY/DIGITAL
INFORMATION SERVICE CENTER - ESTABLISHMENT OF ENHANCED
ACCESS FEE STRUCTURE FOR MORTGAGE APPLICATION
ACCELERATION PROGRAM
TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS
Chairperson, Ladies and Gentlemen:
The Strategic Planning Committee, having reviewed the above-referenced resolution on
October 21, 1998, reports with the recommendation that the resolution be adopted.
Chairperson, on behalf of the Strategic Planning Committee, I move acceptance of the
foregoing Report.
STRATEGIC PLANNING COMMITTEE
Strategic Planning Committee Vote:
Motion carried unanimously on a roll call vote.
P CaiVIISCELLANEOUS RESOLUTION #98241 September 24, 1998
BY: Strategic Planning Committee, Ruth A. Johnson, Vice Chairperson
IN RE: DEPARTMENT OF INFORMATION TECHNOLOGY/DIGITAL
INFORMATION SERVICE CENTER - ESTABLISHMENT OF ENHANCED ACCESS
FEE STRUCTURE FOR MORTGAGE APPLICATION ACCELERATION PROGRAM
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS, as provided by Public Act 462 of 1966 - Enhanced Access to Public Records
Act, the Board of Commissioners, by approving Misc. Resolution #97165 on August 14, 1997,
adopted the Oakland County Enhanced Access to Public Records Policy; and
WHEREAS Section 3 (FEES) of the aforementioned policy specifies that "It is the policy
of Oakland County to charge a reasonable fee for providing enhanced access to a public record.";
and
WHEREAS the policy defines "reasonable fee" as a charge calculated to enable recovery,
over time, only those operating expenses directly related to the public body's provision of enhanced
access; and
WHEREAS the policy further specifies that proposed fees shall be presented to and approved
by the Board of Commissioners before they shall be effective; and
WHEREAS the Department of Information Technology/Digital Information Service Center
has successfully implemented the Mortgage Application Acceleration Program (MAAP) for initial
use by lending institutions in order to minimize time and expense (currently six weeks to three
months and $250 to $400 to obtain a fee appraisal) associated with the mortgage approval process;
and
WHEREAS, although the County has incurred considerable expense to develop the data
warehouse infrastructure (over $2 million) necessary to implement the MAAP Program and
additional expense has been incurred by local units in providing the base line data, discussions with
the target market lending institutions indicate that $50.00 per individual access constitutes a
"reasonable fee" for the estimated 4,000 annual transactions; and
WHEREAS Misc. Resolution #97165 further specifies that, "... before the County makes
available on its Enhanced Access Program any cities, villages and townships' data, that the County
obtain written permission from that city, village and township to do so"; and
WHEREAS, in recognition of the partnership between the County and local units necessary
for the successful implementation of Enhanced Access, the County proposes to share fifteen (15%)
percent of gross revenues emanating from the MAAP Program with those local units that provide
written permission to share their assessing information on file in the County's data warehouse; and
WHEREAS the County Executive recommends adoption of this resolution.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners
authorizes the establishment of Enhanced Access Fee Structure of $50.00 per transaction for the
Mortgage Application Acceleration Program (MAAP) administered by the Digital Information
Service Center of the Department of Information Technology.
BE IT FURTHER RESOLVED that all revenue generated from this endeavor be initially
credited to the Information Technology Fund and, subsequently, fifteen (15%) percent of said
revenue be paid to those participating local units of government in which the property is located and
have provided written permission to share their assessing information on file in the County's data
warehouse.
Chairperson, on behalf of the Strategic Planning Committee, I move adoption of the
foregoing resolution.
STRATEGIC PLANNING COMMITTEE
Strategic Planning Committee Vote:
Motion carried unanimously on a roll call vote.
P 4
Resolution #98241 September 24, 1998
The Chairperson referred the resolution to the Finance Committee. There
were no objections.
4.
FISCAL NOTE (M.R. #98241) October 15, 1998
BY: Finance Committee, Sue Ann Douglas, Chairperson
IN RE: DEPARTMENT OF INFORMATION TECHNOLOGY/DIGITAL INFORMATION SERVICE CENTER -
ESTABLISHMENT OF ENHANCED ACCESS FEE STRUCTURE FOR MORTGAGE APPLICATION
ACCELERATION PROGRAM
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-F of this Board, the Finance Committee has reviewed
the above-referenced resolution and finds:
1. The Department of Information Technology/Digital Information Service
Center has successfully implemented the Mortgage Application
Acceleration Program (MAAP) for initial use by lending institutions
in order to minimize time and expense (currently six weeks to three
months and $250 to $400 to obtain a fee appraisal) associated with
the mortgage approval process.
2. Although the County has incurred considerable expense to develop the
data warehouse infrastructure (over $2 million) necessary to
implement the MAAP Program and additional expense has been incurred
by local units in providing the base line data, discussions with the
target market lending institutions indicate that $50.00 per
individual access constitutes a "reasonable fee" for the estimated
4,000 annual transactions.
3. In recognition of the partnership between the County and local units
necessary for the successful implementation of Enhanced Access, the
County proposes to share fifteen (15 90 percent of gross revenues
emanating from the MAAP Program with those local units that provide
written permission to share their assessing information on file in
the County's data warehouse.
4. Estimated revenue to be derived from this new service is
approximately $200,000 annually with $170,000 reimbursed for the
cost of enhancements through the Oakland County Information
Technology Fund and $30,000 earmarked to cover the cost of local
units provision of data.
5. That the FY 1999 and FY 2000 Budgets be amended as follows:
Dept./OCA/PCA/OBJECT
18 636171-25000-0979 MAAP FEES
18 636113-10000-8005 Est. Profit/(Loss)
1999 2000
$170,000 $170,000
$170,000 $170,000
S -0- 5 -0-
6. This funding will be directed towards the Designated Fund Balance
for Operational Improvements.
FINANCE COMMITTEE VOTE:
Motion carried unanimously on a roll call vote.
FIN CE COMMITTEE
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P . IL
i
Resolution 498241 October 15, 1998
Moved by Johnson supported by Wolf the resolution be adopted.
Moved by Jacobs supported by Kaczmar the resolution be referred to the
Strategic Planning Committee to discuss the issue of liability.
Chairperson McCulloch asked Corporation Counsel, Gerald D. Poisson's
opinion on the liability issue. Mr. Poisson responded that disclaimers would be
utilized and that the procedure is legal.
The Chairperson stated a "YES" vote would refer the resolution back to the
Strategic Planning Committee, a "NO" vote would not.
AYES: Jensen, Johnson, Kaczmar, Kingzett, Law, McCulloch, McPherson,
Millard, Moffitt, Obrecht, Taub, Wolf, Coleman, Devine, Dingeldey, Douglas,
Garfield, Gregory, Hoffman, Holbert, Huntoon, Jacobs. (22)
NAYS: Palmer, Schmid, Amos. (3)
A sufficient majority having voted therefor, the motion to refer carried.
G. William Caddell, Deputy County Clerk
•
Resolution #98241 October 29, 1998
Moved by Johnson supported by Kaczmar the Strategic Planning Committee
Report be accepted.
A sufficient majority having voted therefor, the report was accepted.
Moved by Johnson supported by Kaczmar the resolution be adopted.
AYES: Moffitt, Obrecht, Palmer, Schmid, Taub, Amos, Coleman, Devine,
Dingeldey, Douglas, Garfield, Gregory, Hoffman, Huntoon, Jacobs, Jensen, Johnson,
Kaczmar, Kingzett, Law, McCulloch, McPherson, Millard. (23)
NAYS: None. (0)
A sufficient majority having voted therefor, the resolution was adopted.
1/-14la
County Executive L. Brooks -''tterflOrv.
THE FOREGOING RESOLUTION
)a
Date
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, G. William Caddell, Deputy Clerk of the County of Oakland, do hereby certify
that the foregoing resolution is a true and accurate copy of a resolution adopted
by the Oakland County Board of Commissioners on October 29, 1998 with the
original record thereof now remaining in my office.
,
In Testimony Whereof, I have hereunto set my ha and affixed the seal of the
County of Oakland at Pontiac, Michigan thts 29 t day of 90tober 1998.