HomeMy WebLinkAboutResolutions - 1998.10.28 - 25505REPORT (Misc. #98257) October 29, 1998
BY: Planning and Building Committee, Charles Palmer, Chairperson
RE: Courthouse East Wing Entrance and Delivery Area Security Recommendation
TO: THE OAKLAND COUNTY FINANCE COMMITTEE
Chairperson, Ladies and Gentlemen:
The Planning and Building Committee, as a result of recent security concerns at the
Courthouse East Wing Entrance and delivery area, recommends approval of the project
as outlined in the Facilities Management Report, dated October 20, 1998.
The Committee further recommends funding the total project cost of $97,900, including
contingency, be approved.
Additionally, the Planning and Building Committee supports the attached Finance
Committee Resolution.
Chairperson, on behalf of the Planning and Building Committee, I submit the foregoing
report.
PLANNING AND BUILDWG-CLOMMITTEE
Planning and Building Committee Report:
Motion carried unanimously on a roll call vote.
OAKLAND COUNTY EXECUTIVE
DEPARTMENT OF FACILITIES MANAGEMENT • •
Courthouse East Wing Entrance
and
Delivery Area Security Recommendations
Background: October 20, 1998
As a result of recent security concerns at the referenced location, a Sheriffs Department Deputy
has temporarily been stationed full time during the business day at the service entrance to the
Courthouse in order to monitor vehicles which enter this area. Deputies are currently posted at
this location on an overtime basis until other more cost effective options can be evaluated. It is
estimated the monthly cost for the deputy is $3,649 ($43,784 per year). The cost of a full time
deputy at the first year salary step, including fringe benefits, is $2,990 per month ($35,886 per
year).
Agreement on a more cost effective long term option has been reached with the Circuit and
Probate Court Chief Judges and the Sheriff to provide acceptable security without the need for
a deputy at this location.
Recommendations:
The following recommendations are consistent with the recently completed Courthouse Master
Plan Update. It is recommended:
1. A mechanized crash-rated lift gate be installed across the delivery drive to control vehicle
access to the Courthouse delivery area.
2. Installation of a card access reader in the road which would operate the lift gate and allow
approved personnel access to the delivery area.
3. Installation of a camera and a 2-way voice communication system by the gate which
would be monitored by the existing Sheriffs Deputy stationed at the employee entrance
to the Courthouse East Wing. This deputy will be positioned to see the lift gate and
service drive and, therefore, be able to respond to unauthorized vehicles.
Estimated Cost:
• Crash-rated lift gate $ 35,000
• Card access system 9,000
• Camera, monitor and speaker systems 8,000
• Vehicle turn-around area and card reader island 15,000
• Electrical 15,000
• Engineering 7.000
Estimated Cost $ 89,000
Contingency 8.900
Total Estimated Cost $ 97,900
Installation Schedule:
VVith winter setting in, and this obviously an outside construction project, it is doubtful this project
can be completed until April 1999. This schedule is dependant on how severe a winter we have
and the unknown frost conditions. However we will expedite the installation as soon as possible.
Another factor impacting the schedule is the current delivery schedule from the manufacturer for
the lift gate. We have been advised to expect a two (2) or three (3) month delivery after receipt
of order. See attached information regarding the gate.
Committee Recommendations:
The proposed security improvements be approved and funding in the amount of $97,900,
including contingency, be provided.
The proposed project be performed by in-house staff and outside contractors obtained through
the Purchasing Division.
Also, attached for the Committee's consideration, is a report to the Finance Committee
recommending approval of the project. Additionally, a copy of the proposed Finance resolution
is also attached.
Page 2 of 2
MISCELLANEOUS RESOLUTION #98257 September 29, 1998
BY: FINANCE COMMITTEE, SUE ANN DOUGLAS, CHAIRPERSON
IN RE: FACILITIES MANAGEMENT - COURTHOUSE EAST WING ENTRANCE AND DELIVERY AREA
SECURITY GATE PROJECT
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS, as a result of recent security concerns at the Courthouse East
Wing entrance and delivery drive, a cost effective security solution has been
proposed; and
WHEREAS, a mechanized crash-rated lift gate be installed across the East
Wing drive to control vehicle access to the Courthouse entrance/delivery area;
and
WHEREAS, currently a Sheriff's Department Deputy has temporarily been
stationed full time during the business day at the service entrance to the
Courthouse in order to monitor vehicles which enter this area; and
WHEREAS, deputies are currently posted at this location on an overtime
basis until a more cost effective solution can be implemented; and
WHEREAS, the monthly cost for the temporary deputy is $3,649 per month, and
the yearly cost of a full time deputy, including fringe benefits is $35,885; and
WHEREAS, agreement on a more cost effective long term option has been
reached with the Circuit and Probate Court Chief Judges and the Sheriff to
provide acceptable security without the need for a full time deputy at this
location; and
WHEREAS, it is recommended that a mechanized crash-rated lift gate be
installed, with a card access reader to operate the lift gate and allow only
approved personnel access to the delivery area; and
WHEREAS, a camera and a 2-way voice communication system will be installed
near the gate which would be monitored by the existing Sheriff's Deputy stationed
at the employee entrance to the Courthouse East Wing. This deputy will be
positioned to see the lift gate and service drive and, therefore, be able to
respond to unauthorized vehicles; and
WHEREAS, the total project cost of the lift gate, card access system,
camera, monitor, and speaker system, vehicle turnaround area, electrical,
engineering, and contingency is $97,900; and
WHEREAS, it is recommended the work be performed by in-house staff and
outside contractors obtained through the Purchasing Division; and
WHEREAS, funding in the amount of $97,900 is available in the 1998 Capital
Improvement Program in the building projects section.
NOW THEREFORE BE IT RESOLVED that the Board of Commissioners approves the
installation of the East Wing Courthouse lift gate security system.
BE IT FURTHER RESOLVED that funds in the amount of $97,900, are available
in the Capital Improvement Program - Building Fund (401), be transferred to the
Project Work Order Fund (404).
Chairperson, on behalf of the Finance Committee, I move the adoption of the
foregoing resolution.
FINANCE COMMITTEE
iu L
FINANCE COMMITTEE VOTE:
Motion carried unanimously on a roll call vote with Douglas absent.
THE FOREGOIN(, RESOLUTION
Orson, County Executive Date
I HEREBY rPR(
0,7r
L. Brooks P
•
Resolution #98257 October 29, 1998
Moved by Douglas supported by Garfield the Planning and Building Committee
Report be accepted.
A sufficient majority having voted therefor, the report was accepted.
Moved by Douglas supported by Garfield the resolution be adopted.
AYES: Devine, Dingeldey, Douglas, Garfield, Gregory, Hoffman, Huntoon,
Jacobs, Jensen, Johnson, Kaczmar, Kingzett, Law, McCulloch, McPherson, Millard,
Moffitt, Obrecht, Palmer, Schmid, Taub, Wolf, Amos, Coleman. (24)
NAYS: None. (0)
A sufficient majority having voted therefor, the resolution was adopted.
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, G. William Caddell, Deputy Clerk of the County of Oakland, do hereby certify
that the foregoing resolution is a true and accurate copy of a resolution adopted
by the Oakland County Board of Commissioners on October 29, 1998 with the
original record thereof now remaining in my office.
and affixed the seal of the In Testimony Whereof, I have hereunto set my ha
County of Oakland at Pontiac, Michigan thtm. 2 911 day of 909tober 1998.
.114-4441
G. William Caddell, Deputy County Clerk