HomeMy WebLinkAboutResolutions - 1998.09.03 - 25554MISCELLANEOUS RESOLUTION #98200 September 3, 1998
By: FINANCE COMMITTEE, SUE ANN DOUGLAS, CHAIR2ERSON
IN RE: DEPARTMENT OF MANAGEMENT & BUDGET - FISCAL YEAR 1998 THIRD QUARTER
FINANCIAL FORECAST AND BUDGET AMENDMENTS
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS Public Act 621 of 1978, the Uniform Budgeting and Accounting Act
for Local Units of Government, provides for adjustments to the adopted budget;
and
WHEREAS in accordance with Oakland County General Appropriations Act
Section 22, which authorizes budget adjustments for variances between the
budgeted revenue and actual revenue, and Section 23, which authorizes budget
adjustments for variances between estimated revenue and projected expenditures,
adjustments are required; and
WHEREAS the Fiscal Year (FY) 1998 Third Quarter Financial Forecast Report
has identified several variances and budget amendments are recommended; and
WHEREAS Forfeiture of Bond revenue is lower than anticipated in the County
Clerk Division; and
WHEREAS the Prosecuting Attorney's Office is requesting the use of $22,000
from the Prosecutor's Law Enforcement Account (41-231000-10000-2853-60054) which
has a current balance of $80,510.92; and
WHEREAS $21,000 will be used for the Middle School Anti-Drug Initiative
Program" which encourages an effective means of drug awareness at the middle
school level; and
WHEREAS $1,000 will be used for services as provided by the Troy Community
Coalition to combat efforts to legalize marijuana; and
WHEREAS funding is available in the Sheriff's Law Enforcement Enhancement
account to cover the grant match required for the Law Enforcement Block Grant;
and
WHEREAS Computer Research Fee revenue is unfavorable in the Law Library as
a result of lower customer on-line needs due to the advent of CD Rom devices; and
WHEREAS unfavorability exists in the Law Library Continuations line due to
an increase in costs for books, statutes, rules and regulation that are
government mandated; and
WHEREAS favorability exists in the Board of Commissioner's County Annual
Audit line due to expenses being less than buddeted; and
WHEREAS an increase in activity has expanded the use of a PTE position in
Auditing causing unfavorability in Salaries and Fringe Benefits; and
WHEREAS an oversight in carry forwarcs for the Regranting Program
expenditures has caused unfavorability in the Office of Arts, Culture and Film;
and
WHEREAS favorability exists in Corporation Counsel's Salaries and Fringe
Benefits due to a lag between funding and hiring new attorneys; and
WHEREAS additional revenue generated as a result of transferring positions
from CMH to Reimbursement per MR 497036 is collected in the Circuit Court rather
than Reimbursement, thus requesting the estimatEd revenue budget be transferred
to Circuit Court; and
WHEREAS the Health Division reflects unfavorability in Postage due to State
shifting responsibility to the County for transporting specimens to be tested;
and
WHEREAS the Health Division's Licenses and Permits are unfavorable due to
lab inspections occurring earlier than anticipated; and
WHEREAS a redistribution of Salaries and Fringe Benefits for the Health
Division units is necessary to reflect actual usage for CPBC budget presentation
to the State for auditing purposes; and
WHEREAS favorability in the Teacher Services and Expense from the
Children's Village School, due to contract modifications, can be used within the
Department of Human Services to offset the increased contracted Autopsy cost in
the Medical Examiner's office related to increased demand; and
FINANCE COMMITTEE VOTE:
Motion carried unanimously on a roll call vote.
WHEREAS responsibility for quality assurance of base maps converted to
outside vendors has been transferred to the DISC Division of the Information
Technology Department, requiring the transfer of appropriate resources; and
WHEREAS Equalization's contractual obligations are resulting in unfavorable
mileage and postage expenditures; and
WHEREAS the specifications for digital camera equipment for the
Equalization Division is nearing completion, and an amendment to fund the
purchase of said equipment is recommended; and
WHEREAS the funding is available from Equalization Division's salary
favorability; and
WHEREAS the State of Michigan has provided a supplementary allocation from
the State Court Equity Fund, for the balance of FY 1998; and
WHEREAS state revenue sharing is also anticipated to increase for the final
quarter of FY 1998, these additional allocations can be used to offset
additional non-departmental expenditures required to complete implementation of
the Human Resources Financial Information System and to supplement the
Contingency appropriation which will be reduced due to a need for the Prosecuting
Attorney to contract with a fraud expert in an attempt to obtain forfeited drug
monies; and
WHEREAS due to continued efforts by Corporation Counsel and the
Equalization Division, expenditures to defend Tax Tribunal Appeals will be less
than budgeted, this favorability can be used to offset increased demands for
Office Automation expenditures as well as for Miscellaneous Capital Outlay; and
WHEREAS the Clerk/Register of Deeds is experiencing a substantial increase
in Recording Fees, Mortgages, and Land Transfer Taxes due to an increase in
activity, these revenue increases can be used to offset unfavorabilities in other
areas; and
WHEREAS revenue collection in the Treasurer's Industrial Facilities Tax
and the TIFA/DDA Recovery IFT is less than anticipated; and
WHEREAS an adjustment to Fiscal Services' Reimbursement of Salaries is
needed for accounting services charged to the various internal services; and
WHEREAS the Health Division's revenue is projected to be unfavorable
primarily due to changes in managed care; and
WHEREAS the Health Division also needs an adjustment due to overstated
revenue, which was included during the FY 1998/FY 1999 Biennial Budget process
related to the requested fee schedule adjustment, but was not approved; and
WHEREAS the Department of Environmental Quality has issued an amendment to
the Health Division's DEQ Agreement, which reflects an increase in revenue
reimbursement and expenditures (OT, Training, Computer Equipment); and
WHEREAS through May, the State of Michigan has continued to reimburse
Oakland County for 50% of allowable Child Care Fund expenditures, even though the
County has exceeded the "capped" level; and
WHEREAS the Sheriff is projected to be unfavorable in Overtime due to
continued high activity, and unfavorable hospitalization, insurance and medical
supplies due to increase in the complexity of prisoner illnesses; and
WHEREAS the Clerk's Administration unit reflects favorability in Printing
County Directory as this is not anticipated to be expended during FY 1998; and
WHEREAS the County Clerk is projected to be favorable in Salaries and
Fringe Benefits due to turnover; and
WHEREAS the Treasurer's Office Supply line is unfavorable due to ordering
of employee checks, which was previously handled by Information Technology; and
WHEREAS the Board of Commissioners reflects favorable Salaries and Fringe
Benefits due to turnover, less than anticipated usage of Legal Services, and
County Annual Audit services; and
WHEREAS CMH is not anticipated to come under full authority during FY 1998,
thereby foregoing the need to appropriate the required fund match (listed as an
Operating Transfer Out)for this fiscal period and utilizing these funds as
resources to offset unfavorability in other areas; and
WHEREAS favorability exists in Corporation Counsel's Legal Expense line due
to the dismissal of a lawsuit against the County Commissioners; and
WHEREAS Professional Services expenses for HRFIS consultants has not been
charged to Fiscal Services as appropriated but to the Non-Departmental budget;
and
FINANcE COMMITTEE
WHEREAS the Health Division and Childrer's Village have favorability in
Salaries and Fringe Benefits due to turnover, favorable operating due to fewer
cases of TB and Children's Village Teacher Services and Expenses due to contract
modifications, which can be used to offset unfavorable variances in other areas;
and
WHEREAS due to increased demand for Information Technology services
additional funding is required to cover Development Charges and approved Office
Automation Projects; and
WHEREAS various amendments are required to the Information Technology Fund
budget for Operations to more accurately reflect actual activity (see Schedule
B); and
WHEREAS Office Automation projects were approved by the Board of
Commissioners per MR #98143. However the amendments necessary to appropriate the
funds for the projects were not included and are being submitted as part of the
FY 1998 Third Quarter Forecast (see Schedule C); and
WHEREAS Section 25 of the FY 1997 General Appropriations Act (M.R. #96270)
requires that the Board of Commissioners receive a quarterly report regarding
adjustments made to Inmate Accounts on transactions billed in excess of ability
to pay; and
WHEREAS the General Appropriations Act requires that the Board of
Commissioners approve all cancellation or write offs of debts owed the County in
amounts of $1,000 or greater, a request for debt cancellation has been made by
the Fiscal Services Division (Schedule D).
NOW THEREFORE BE IT RESOLVED that the Board of Commissioners accepts the
Fiscal Year 1998 Third Quarter Financial Forecast.
BE IT FURTHER RESOLVED the Board authorizes amendments to the FY 1998
Budget as detailed on attached Schedules A, B, and C.
BE IT FURTHER RESOLVED that the Board approves the cancellation of the debt
owed the County as outlined in Schedule D.
Chairperson, on behalf of the Finance Committee, I move the adoption of the
foregoing resolution.
ACCOUNT NUMBER ACCOUNT NAME
FY 1998
AMENDMENT
Schedule A
OAKLAND COUNTY, MICHIGAN
FISCAL YEAR 1998 THIRD QUARTER BUDGET AMENDMENTS
GENERAL FUND/GENERAL PURPOSE (GF/GP) ACTIVITIES
GF/GP OPERATIONS - SELF BALANCING AMENDMENTS
County Clerk
Revenues
21-120100-01000-0529
21-140100-01000-0705
Prosecutor
Revenue
41-110000-30000-2340
Expenditure
41-213000-30000-3348
Sheriff
Revenue
43-013101-10001-0701
Expenditure
43-023101-20001-2872
Board of Commissioners
Revenue
51-132000-53300-0389
21-140100-01000-0705
Expenditures
51-232000-53300-3076
51-212000-11000-2600
County Executive
Expenditures
11-250100-20000-2001
11-250100-20000-2075
11-220100-10000-2001
11-220100-10000-2075
11-210200-01000-3460
Reimbursement
Expertditures
12-705211-70535-0367
31-101100-21000-0367
County Clerk - Forfeiture of Bonds
Clerk Reg. of Deeds - Mortgages
Misc. Revenue
Professional Services
Miscellaneous
Grant Match
Law Library - Computer Research Fees
Clerk Reg. of Deeds - Mortgages
Law Library - Library Continuations
Board of Comm. - County Annual Audit
Corp. Counsel Salaries
Corp. Counsel Fringe Benefits
Auditing Salaries
Auditing Fringe Benefits
Arts, Culture and Film - Regrant. Prog.
Reimb. - Co-op Reimb. Program Contra
Cir. Ct. - Co-op Reimb. Program Contra
($37,000)
37,000
$22,000
22.000
$76,309
$76,309
($4,100)
4.100
$60,000
(60.000)
($12,300)
(5,100)
9,200
3,200
amo so_
($36,073)
36,013_
Health Division
EAKElditures
16-201200-10000-4248
16-212200-60002-3088
16-201200-10000-2001
16-201200-10000-2075
16-912000-15000-3156
16-235200-80000-3680
16-211200-10000-2001
16-211200-10000-2075
16-214200-10000-2001
16-214200-10000-2075
16-233200-70000-2001
16-233200-70000-2075
16-234200-80000-2001
16-234200-80000-2075
16-240200-80000-2001
16-240200-80000-2075
16-283200-80000-2001
16-283200-80000-2075
16-501200-10000-3684
GIS
18-101122-95000-3348
19-240000-40016-2001
19-240000-40016-2075
Equalization
Expenditures
19-240000-40016-2001
19-240000-40016-3292
19-240000-40016-4284
19-240000-40016-3940
19-240000-40016-4100
Non-Departmental
seven e
90-130000-12000-0231
90-130000-12000-0233
Exp_enditures
90-210000-21000-2836
90-210000-21000-9099
90-290000-25000-2564
90-290000-25000-9066
90-290000-25000-9169
Administration - Postage
Lab. - Licenses and Permits
Administration - Salaries
Administration - Fringe Benefits
Med Exam - Medical Svcs - Autopsies
TB Cases - Outside
Central Support - Salaries
Central Support - Fringe Benefits
Central Health Svcs. - Salaries
Central Health Svcs. - Fringe Benefits
HENS - Salaries
HENS - Fringe Benefits
Clinic - Salaries
Clinic - Fringe Benefits
MSS/ISS - Salaries
MSS/ISS - Fringe Benefits
VD Control - Salaries
VD Control - Fringe Benefits
CV - Teachers Services & Expense
IT - Pro Services - DISC
Equalization - Salaries
Equalization - Fringe Benefits
Salaries
Personal Mileage
Postage
Refund of Prior Years' Revenue
Expendable Equip. Exp.
State Court Fund
State Income Tax (Revenue Sharing)
Financial System
Tax Appeals
Contingency
Office Automation
Misc. Capital Outlay
$8,000
5,000
248,000
83,600
22,000
(13,000)
(100,000)
(33,500)
(7,000)
(2,500)
(52,000)
(17,500)
(53,000)
(17,600)
(25,000)
(8.400)
(11,000)
(4,100)
(22.000)
so
$48,926
(31,696)
(17,2301 so
($62,537)
15,500
24,000
15,037
so
$311,600
60.000
$371.600
$311,600
(300,000)
60,000
200,000
100.000
$371.600
$9
GF/GP OPERATIONS - GENERAL AMENDMENTS
Revenue
Register of Deeds
21-140100-01000-0841
21-140100-01000-0705
21-140100-01000-0625
Treasurer
22-221110-01000-0587
22-221110-01000-1059
Fiscal Services
12-601100-10001-0907
Human Services
16-220100-65000-0255
16-220100-65000-0525
16-220100-65000-0645
16-233100-70000-0727
16-234100-80000-0515
16-240100-80000-0669
16-501100-10000-0755
Non-Departmental
90-132000-12000-0159
Total Revenue
Expenditures
Sheriff
43-23201-20002-2002
43-23201-20002-3780
43-23201-20002-3784
43-23210-10001-2002
43-23301-20003-2002
43-23310-20021-2004
43-23310-20021-2920
43-23310-20021-2976
43-23310-20021-4040
43-23310-20021-4100
43-23310-20021-4240
43-23311-20021-2002
43-23311-20021-2004
43-23311-20021-2075
43-23314-20021-2004
43-23318-20028-2002
43-23320-20029-2002
43-23335-10001-2002
43-23401-20003-2002
43-23410-20027-2002
43-23410-20024-2004
43-23410-20024-2075
Recording Fees
Mortgages
Land Transfer Tax
Treasurer - Industrial Facilities Tax
Treasurer - TIFA/DDA Recovery IFT
Reimbursement of Salaries
EH - 2B Non-Community Water Supply
EH - Food Service Licenses
EH - On-Site Sewerage Permits
HENS - Nutrition Internship
Clinic - Flu - 3rd Party
MSS/ISS - Maternal Support
CV - Out County Board & Care
Child Care Subsidy
Admin. - OT
Admin. - Uniform Cleaning
Admin. - Uniforms
Training - OT
Corr. Svcs. Admin. - OT
Detention - Holiday OT
Detention - Hosp./Prison.
Detention - Insurance
Detention - Data Process Supplies
Detention - Expendable Equip. Exp.
Detention - Medical Supplies
Detention (South) - OT
Detention (South) - Holiday OT
Detention (South) - Fringe Benefits
Visiting - Holiday OT
Classifications - OT
Inmate Services. - OT
Food Services - OT
Corr. Services Satellite - OT
Pretrial - OT
Pretrial - Holiday OT
Pretrial - Fringe Benefits
265,000
318,900
6_83-00
$1,268,900
($200,000)
(35.000)
($235.000)
$60,600
58,400
(46,000)
(24,000)
(5,000)
(38,000)
(75,000)
286.000
$156,400
$1,000,000
$212504 900
$15,000
16,600
13,200
4,000
1,400
28,100
670,000
45,500
10,000
18,500
140,000
82,300
35,400
30,700
5,100
18,600
10,600
3,300
1,000
112,000
19,600
95,200
43-23412-20022-2004
43-23415-20026-2002
43-23415-20026-2004
43-23417-20023-2002
43-23417-20023-2004
43-23425-20025-2002
43-23425-20025-2004
43-23430-20024-2004
43-23430-20024-4100
43-23601-20004-9196
43-23617-30001-2004
43-23617-30001-2075
43-23618-30003-2004
43-23618-30003-2075
43-23630-20006-2002
43-23630-20006-2075
43-23910-10001-4044
43-23910-10001-4156
43-23915-20013-2002
43-23915-20013-2075
43-23920-20014-2002
43-23920-20014-2075
Clerk - Admin.
21-210100-01000-3328
County Clerk
21-221000-01000-2001
21-221000-01000-2075
Treasurer
22-221120-01000-4252
Board of Commissioners
51-211000-10000-2001
51-211000-10000-2075
51-212000-11000-3060
51-212000-11000-2600
51-211000-10000-8001
Corporation Couasel
11-250100-20000-3060
Fis_ at Services
12-601200-10001-3348
Human Se rvice_s
16-201200-10000-2001
16-201200-10000-2075
16-220200-65000-2002
16-220200-65000-3704
Court Detention - Holiday OT
Trusty Camp - OT
Trusty Camp - Holiday OT
L Bldg. -OT
L Bldg. - Holiday Ot
Southfield - OT
Southfield - Holiday OT
Work Release Exp. - Holiday OT
Work Release - Expendable Equip. Exp.
Protection Services - Misc. Cap. Outlay
C P Roch. Hills - Holiday OT
C P Roch. Hills - Fringe Benefits
Contract Patrol - Holiday OT
Contract Patrol - Fringe Benefits
Traffic Exp. -OT
Traffic Exp. - Fringe Benefits
Operations - Deputy Supplies
Operations - Lab Supplies
Special Teams - OT
Special Teams - Fringe Benefits
NET Exp. -OT
NET Exp. - Fringe Benefits
Printing County Directory
Salaries
Fringe Benefits
Treasurer - Office Supplies
Salaries
Fringe Benefits
Legal Services
County Annual Audit
Operating Transfer Out
Corp. Counsel - Legal Expenses
Professional Services
Health Admin. - Salaries
Health Admin. - Fringe Benefits
EH - Overtime
EH-Training
2,100
20,400
12,800
64,700
10,100
7,800
2,800
2,000
10,500
23,000
28,100
16,300
48,800
28,300
109,600
64,300
21,000
5,000
21,000
10,000
24,400
14.400
$1,923,500
($14,000)
($57,700)
(17,300)
($75,000)
$36,000
($34,600)
(10,400)
(20,000)
(40,000)
(1.042.300)
($1,147,300)
($36,000)
($130,000)
($29,700)
(9,900)
$9,700
3,600
16-220200-65000-4100
16-235200-80000-4072
16-261200-75000-3544
16-501200-10000-2001
16-501200-10000-2075
16-501200-10000-3684
InformationZlestio_gy
18-101112-10000-6030
Total Expenditures
TOTAL GF/GP OPERATIONS
EH - Expendable Equip. Exp.
TB Control - Drugs
Sub. Abuse Control - Satellite Centers
CV - Salaries
CV - Fringe Benefits
CV - Teachers Services & Exp.
Information Technology - Development
5,300
(40,000)
(2,300)
(115,500)
(34,500)
(50.000)
($263,300)
1,957,000
$22511.9110
so
Prepared by: Fiscal Services 08118/98
ADJUSTMENTS
89,356
131,170
112,557
137,730
5,400 22,384
8,100
7,189
17,307 27,922
3,098
42,879
116,603
385,260
54,919
2,352
3,423
(61,591)
(212,719)
499,505
733,247
565,287
213,266
351,777
524,177
1,617,577
734,636
14,710
7,973
120,783
20,170
285,098
4,284
(77,846)
168,803
40,189
39,197
0
0
6,669
765
54,277 6,072 34,277
251,894 (36,471)
30,157
25,222 5,495
5,200 (5,200)
1,101 (1,101)
786 (786)
22,330 (22,330)
160 (160)
2,589 (2,589)
2,910 (2,910)
12,123 4,077 (13,559)
3,000 (3,000) 2,142
2,530
(2,641)
9,396
THIRD QUARTER INFO. TECH. ADJUSTMENTS
INFORMA TION TECHNOLOGY - OPERATIONS (6636)
Adopted 1st Qtr. 2nd Qtr. 3rd Qtr.
Budget Amendment Amendment Amendment
Amended
Budget
Amended
Budget
minus
4th Qtr. 4th Qtr.
Expensed Balance Projection Projection
220,393
0
6,669
765
94,626
215,423
32,687
30,717
0
0
0
9,396
0
0
0
0
2,142
0
42,771
(41,898) (108,980)
21-221000-01000-6636 Clerk Legal Records 410,149
19-240000-40016-6636 Master Appraisal 602,077
12-601200-10001-6636 Fiscal Serv. Adm. 441,532
12-401200-40010-6636 Purchasing 170,387
12-701200-70130-6636 Reimbursement 235,174
22-221120-1000-6636 Treas. Office 524,177
43-023310-20021-6636 Sheriff-Corrective Serv. 1,232,317
16-201200-10000-6636 Health Div 541,987
32-205200-20006-6636 D.C. Probation 12,358
32-305200-20006-6636 52/2 Probation 7,973
51-211000-10000-6636 Board of Commissioners 89,576
32-405200-20006-6636 52/3 Probation 20,170
17-300200-21000-6636 Veterans Serv. 285,098
15-402200-10001-6636 Personnel 302,367 (279,263)
34-101200-40001-6636Probate-Juv 73,032
41-211000-10000-6636 Prosecutor 381,522
11-220100-10000-6636 Auditing 33,000
16-555200-10000-6636 Children's Village School 39,197
17-901200-97500-66360 C.C. Probation
21-230100-01000-6636 Elections Admin.
21-250100-01000-6666 Jury Commission
21-220500-01000-6666 Clerk Vital Stets.
21-240100-01000-6636 Register of Deeds 128,164 47,000
19-697402-60006-6636 Comm. Dev-Housing Coun.
11-210500,01000 6636 Comm Min Cultural Affairs
17-502200-55000-6636 Co-op Ext.-Gypsy Moth
11-210100-01000-6636 County Executive
19-221000-10000-6636 Development & Planning
14-213000-60000-6636 EMS
14-211000-3000-6636 Fac. Mgmt.
12-622222-62323-6636 Health Acctg.
16-234200-80000-6636 Health Clinic
16-232200-80000-6636 Health Dental
16-220200-65000-6636 Health Environmental
16-236200-80000-6636 Health Field Nursing
16-215200-80000-6636 Health - Jail
31-1200-10002-6636 Drug Mgmt.
16-912000-15000-6636 Medical Examiner
17-402220-97000-6636 Pretrial Serv.
17-302202-21000-6636 Pretrial Serv. - Grant
21,881 477,624 29,175 (470,330)
18,028 715,219 24,037 (709,210)
240,362 324,925 320,483 (244,804)
44,762 168,504 59,683 (153,583)
176,329 175,448 235,105 (116,672)
171,208 352,969 228,277 (295,900)
1,075,798 541,779 1,434,397 (183,180)
477,812 256,824 637,083 (97,553)
3,715 10,995 4,953 (9,757)
6624 2,349 7,499 (474)
89,179 31,604 118,905 (1,878)
14,480 5,690 19,307 (250)
159,372 125,726 212,496 (72,602) (2,356,193)
205,570 (201,286) 274,093 269,809
169,789 (247,635) 226,385 304,231
317,506 (148,703) 423,341 254,538
49,531 (9,342) 66,041 25,852
76,710 (37,513) 102,280 63,083
59,639 (59,639) 79,519 79,519
26,980 (26,980) 35,973 35,973
10,376 (10,376) 13,835 13,835
15,446 (15,446) 20,595 20,595
323,181 (102,788) 430,908 210,515
4,132 (4,132) 5,509 5,509
9,818 (3,149) 13,091 6,422
4,826 (4,061) 6,435 5,670
73,925 20,701 98,567 3,941
185,449 29,974 247,265 31,842
29,050 3,637 38,733 6,046
41,191 (10,474) 54,921 24,204
1,024 (1,024) 1,365 1,365
2,294 (2,294) 3,059 3,059
1,820 (1,820) 2,427 2,427
49,439 (40,043) 65,919 56,523
12,330 (12,330) 16,440 16,440
11,908 (11,908) 15,877 15,877
642 (642) 856 856
23,284 (23,284) 31,045 31,045
12,498 (10,356) 16,664 14,522
11,427 (11,427) 15,236 15,236
tn
C.
c
wk4 1 08/12198
THIRD QUARTER INFO. TECH. ADJUSTMENTS
INFORMATION TECHNOLOGY - OPERATIONS (6636)
Amended
Budget
minus
Adopted 1st Qtr. 2nd Qtr. 3rd Qtr. Amended 4th Qtr. 4th Qtr.
Budget Amendment Amendment Amendment Budget Expensed Balance Projection Projection
13-667302-10-6636 Print Shop 0 9,746 (9,746) 12,995 12,995
19 240000-40016-6636 Equalization 69,149 69,149 299,048 (229,899) 398,731 329,582
13-660200-10-6636 Radio 5,388 5,388 13,917 (8,529) 18,556 13,168
13-138203-10-6636 Record Retention 10,965 2,389 13,354 16,695 (3,341) 22,260 8,906
51-233000-53500-6636 Research Library 131,044 50,840 181,884 141,350 40,534 188,467 6,583
14-211000-30000-6636 Solid Waste 25,222 5,495 30,717 43,682 (12,965) 58,243 27,526
13-138201-10-6636 Support Serv.-Mail Room 2,752 2,752 9,987 (7,235) 13,316 10,564
12-705212-70535-6033 FOC Child Supp. Imaging 67,249 67,249 72,553 (5,304) 96,737 29,488
31-201200-10004-6033 FOC Imaging 397,303 397,303 468,447 (71,144) 624,596 227,293
21-221000-1000-6033 Clerk - Imaging 32,589 32,589 152,807 (120,218) 203,743 171,154 2,356,193
(0)
adj3q wk4 2 08/12/98
FY199/3 FY1 996
402,264 226.574
zam
$236,574 5402.264
Expenoitures
Generai Fund11011
90-290000-25000-9066 Office Automation
0
510Q MOD
- SCHEDULE C
INFORMATION TECHNOLOGY'S OFFICE AUTOMATION SCHEDULE - THIRD QUARTER. F.Y. 1998
GOVERNME.NIALELLIDZ
3rd Quarter Transfer
Revemie
Total Revenue
32-501200-20001-6636
51-211000-10000-6636
31-101200-10001-6636
17-901200-97500-6636
11-250100-20000-6636
11-210100-01000-6636
19-221000-10000-6636
61-211001-10000-6636
19-240000-40016-6636
12-601200-10001-6636
15-402200-10001-6636
17-402220-97000-6636
34-401200-40001-6636
41-211000-10000-6636
12-401200-40010-6636
12-701200-70130-6636
51-223000-53500-6636
43-022310-20021-6636
13-138201-00010-6536
22-221120-01000-6636
Information Technology Operations:
Department
District Court
Board of Commissioners
Circuit Court
Circuit Court
County Executive
County Executive
Community & Economic Development
Drain Commissioner
Management & Budget
Management & Budget
Personnel
Public Services
Probate Court
Prosecutor
Management & Budget
Management & Budget
Board of Commissioners
Sheriff
Central Services
Treasurer
Division
5214 District Court Troy
Board of Commissioners
Circuit Court
Circuit Court Probation
Corporation Counsel
County Executive
Development & Planning
Drain Commissioner
Equalization
Fiscal Services - Admin
Personnel
Pre-Trial Services - County
Probate Juvenile
Prosecutor
Purchasing
Reimbursement
Research Library
Sheriff
Support Services
Treasurer
Sub-Total General Fund
Childrens Village
Sub-Total Fund 293
4.514 8.568
2.752 4,284
1,221 0
2.142 4.284
624 1,248
23.580 47,160
1,494 2,988
4.284 8,568
11.424 17,964
2.142 4,284
4,284 8,568
2.142 4,284
19.356 1,248
3.892 5.220
2.142 4,284
9.192 18.384
3.390 6.780
55.403 104,064
2.752 4.284
10.710 21 420
$167.440 $277,884
i6.94
6,644
Chtldrens Village Fund 12931
16-501200-10000-6636 Childrens Village
Health Fund [221]
14-213000-60000-6636
16-201200-10000-6636
16-220200-65000-6636
Facilities Management
Human Services
Human Services
EMS
Health
Health - Environmental
Sub-Total Fund 221
2.142
50.652
9.196
62.190
4.284
101.304
18.792
124.380
Total Governmental Funds
07(08198 c:n123wkskjobacctg\oa-amendQFY913-0A.WK4
NONmGOVERNMENTALELMS
ParksARecte.ation Fund [2081
INFORMATION 'TECHNOLOGY'S OFFICE AUTOMATION SCHEDULE - THIRD QUARTER, F.Y. 1998
C.MH Fund 97-98 [2221
Parks & Recreation - Admin 4284
Sub-Total Fund 208 4.284 8.568
CMH - Administration 29,262 55.764
CMH - DD South 2.142 tilfg
Sub-Total Fund 222 31,404 60.048
MeclicaLCKe Facility Fund1521] Medical Care Facility 1.248
Sub-Total Fund 521 1.248 2.496
Fa_dities Maintenance & Operations Fund [6311 FM&O 21.420 42.840
Sub-Total Fund 631 21,420 42.840
Mailing. Cony. Copier & Printing Fund16671 Print Shop 2,142
Sub-Total Fund 567 2,142 4.284
Information Technology [6361
Revenue
18-636111-10000-0737 Governmental Operations $236,574 $402.264
18-636111-10000-0717 Non-governmental Operations 60.498 118.238
Sub-Total $297.072 $520.50Q
Expenses
18.436162-15000-3900 Depreciation $50,804 $101,609
18-636162-15000-2776 Equipment Repairs & Maint 10,486 20,971
18-636162-15000-3596 Software 1,350
18-636162-15000-4260 Parts & Accessories 66,743
18-636122-15000-3348 Professional Services 0
Sub-Total $129.383 8122.580
18-636113-10000-8005 Revenue Over (Under) Expense 1.1E-6112 8397 920
cA123wks\jobacctgkoa-amend\3FY98-0A.WK4 07/08/98
interoffice
MEMORANDUM
to: Timothy Soave
from: Raleigh C. Parrott
subject: Write Off of Uncollectable Account
date: August 5, 1998
In compliance with Miscellaneous Resolution #93135, the following amount needs to be
presented to the Board of Commissioners as part of the quarterly financial report:
There were two vendors on the Accounting System in 1995 with the name IMP Printing,
one located in Pontiac and one in Walled Lake. The 52/1 District Court received printing
orders from I.M.P. Printing in Walled Lake during the period of February - June 1995
amounting to $1,991.08. The invoices for these orders were approved and forwarded to
Accounting for processing, and unfortunately the payments were processed to IMP Printing
in Pontiac. In time, I.M.P. Printing of Walled Lake inquired about non-payment of their
invoices, and after investigation, payment was made to the correct vendor in April. 1996.
This amount was paid from an Accounts Receivable account, and attempts were made to
contact the wrong vendor about the payment error. Of course, they claimed to have a new
owner, and the previous owner must have received and cashed the checks. The matter was
referred to the Auditing Division, and subsequently went to Corporation Counsel. Attempts
were made to collect through District Court, and even though a lawsuit was filed against the
owners, collection was never possible. As of July 1997, IMP Printing of Pontiac as a corp-
oration has been disolved.
This amount of $1,991.08 is therefore uncollectable. and should be written off. Details of
the preceeding are on file in this office.
• •
HE FORMOING RES
L Brooks Pattyrion, County Executhts Dais
,twarealooMo.,
.e
Resolution #98200 September 3, 1998
Moved by Douglas supported by Law the resolution be adopted.
AYES: Dingeldey, Douglas, Garfield, Gregory, Hoffman, Holbert, Huntoon,
Jacobs, Jensen, Johnson, Kaczmar, Kingzett, Law, McCulloch, McPherson, Moffitt,
Obrecht, Palmer, Schmid, Taub, Amos, Coleman. (22)
NAYS: None. (0)
A sufficient majority having voted therefor, the resolution was adopted.
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, Lynn D. Allen, Clerk of the County of Oakland, do hereby certify that the
foregoing resolution is a true and accurate copy of a resolution adopted by the
Oakland County Board of Commissioners on September 3, 1998 with the original
record thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my hand and affixed the seal of the
County of Oakland at Pontiac, Michigan this 3rd day olf _49-pte 19A.
......111113-
Lynn D. Allen, County Clerk