HomeMy WebLinkAboutResolutions - 1998.09.03 - 25560*. • n • •
September 3, 1998
MISCELLANEOUS RESOLUTION #98 210
BY: Public Services Committee, David L. Moffitt, Chairperson
IN RE: BOARD OF COMMISSIONERS - AUTHORIZATION TO ACCEPT REPORT AND
RECOMMENDATIONS OF CORRECTIONS STAFFING STUDY PROJECT STEERING
COMMITTEE
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS Miscellaneous Resolution #97206, dated October 9, 1997, and amended per_MR #98054
created the Corrections Staffing Study Project Steering Committee and authorized the funding to engage a
consultant to assist in the performance of a staffing study of the Sheriffs Department Corrective Services
Divisions for Detention Facilities and Satellites; and
WHEREAS, in response to a competitive bidding process, Allied Correctional Services, Lakewood,
CO., was selected and subsequently performed the aforementioned staffing study, presenting findings and
recommendations to the Project Steering Committee on July 14, 1998; and
WHEREAS, based on the consultant's report as well as additional committee analysis, the Project
Steering Committee has prepared and submitted its finding and recommendations to the Public Services
Committee on August 25, 1998; and
WHEREAS, because one of the primary objectives is to reduce overtime hours and costs, the
recommendations presented by the Project Steering Committee entail a phased approach, Phase I isolating the
Main Jail and Annex (to be implemented with the FY 1999 Budget) and Phase H focusing on the Satellite
Facilities and Court Services (to be implemented with the FY 2000 Budget); and
WHEREAS, although the Project Steering Committee is currently scheduled to terminate upon
presenting its report, the phased approach compels continuation in order to evaluate the results of Phase I and
formulate recommendations for Phase II.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners accepts
and concurs in the attached report of the Corrections Staffing Study Project Steering Committee
recommending incorporation of its Phase I recommendations in the FY 1999 Budget with Phase II
recommendations to be considered during formulation of the FY 2000 Budget.
BE IT FURTHER RESOLVED that the Corrections Staffing Study Project Steering Committee be
continued for the balance of the Board of Commissioners current term (December 31, 1998), and that
reconstitution and reappointment of the Corrections Staffing Study Project Steering Committee is
recommended through Phase I evaluation and presentation of Phase II recommendations.
Chairperson, on behalf of the Public Services Committee, I move adoption of the foregoing
resolution.
PUBLIC SERVICES COMMITTEE
Public Services Committee Vote:
Motion carried on unanimous roll call vote with Obrecht absent.
p.
OAKLAND COUNTY
CORRECTIONS STAFFING STUDY STEERING COMMITTEE
RECOMMENDATIONS
As an outcome of last year's 1998/99 budget process, the Board of Commissioners established
the Corrections Staffing Study Steering Committee and authorized funds to hire a consultant to
perform a corrections staffing study. The purpose of the study was to review Sheriff's Department
Corrective Services Division and to make recommendations regarding operations and staffing levels
at the Jail and Satellite facilities. The study was concluded on June 30, 1998. The consultants made
a formal presentation to the Steering Committee on July 14, 1998. After the consultants presentation
the committee decided to take additional time to review the document submitted by the consultants.
The next meeting of the full committee was held on July 22, 1998. During this meeting the
committee decided that the consultants report would be considered a "draft" because the process as
originally outlined stipulated that the consultant would report it's findings to the Steering Committee
as a draft and after review by the committee a final product would be submitted by the consultants.
Since this did not occur the committee decided to consider the work product of the consultant as the
draft and to use the document to assist the committee in developing a set of independent
recommendations for transmittal to the Board of Commissioners. During this meeting Chairperson
Douglas also recommended that the subcommittee meet in study sessions and make recommendations
regarding the appropriate staffing level and bring these recommendations back to the full committee.
Dale Cunningham suggested, and the committee decided, that the establishment of a relief factor and
posts would be the first task, because this would establish the number of positions needed.
Since the July 22 meeting the subcommittee has had several study sessions to review and
discuss the consultants draft document and to establish a set of independent recommendations. The
following recommendations resulted from these study sessions.
In order to accomplish the goal of providing adequate staffing level and staffing patterns at the
Main Jail, Annex and all Satellite facilities the Corrections Staffing Study Steering Committee
recommends the following:
1. The Sheriff Department identify and designate specific staff personnel to serve as Schedulers.
That $5,000 be allocated from non-departmental appropriation for Corrections Study to pay
the cost of Allied Correctional Services providing training to designated Schedulers.
2. The Sheriff Department utilize HRFIS (Time & Labor System) to accurately track and
define overtime expenditures within the Sheriff Department by Unit and Division, including
the designation and training of specific staff (supervisory and clerical) within department
to input overtime data timely.
3. The Sheriff identify and designate specific areas (authorized posts) within Corrective Services
Divisions where all current and new deputies and other staff will be assigned. Priority will be
given to assigning new staff to previously understaffed areas such as; Booking, Receiving,
Classification, Clinic and 2nd Floor Block area.
4. The proper placement of close circuit televisions cameras within the Main Jail, Annex and
Satellite facilities be determined. Identify source of funding and timetable for installation of
equipment in conjunction with Central Services Department.
5. Communications be initiated with Circuit Court in order to reestablish a Video Arraignment
program that is designed to assist the Sheriff Department in resolving related transportation
issues.
6. A comprehensive training plan be established (delivered 5-7 days per week instead of 1 day
per week) within the Sheriff Department that ensures that recommended staffing levels are
maintained at all times and provides the appropriate and mandated training (basic corrections
and in-service) for Corrective Services /Detention and Satellite facility personnel (current staff
and new recruits).
7. A Relief Factor of 1.68 is established for Sergeant and Deputy II and 1.8 for Deputy I.
8. Personnel Department have certified eligibility list available by mid October 1998.
Personnel will also consider superseding eligible lists to make sure that an adequate pool of
candidates are available for appointment to vacant positions.
9. Management & Budget identify the source of funding to pay for 11 new Deputy I positions
to be assigned to Main Jail and Annex as $200,000 from non-departmental appropriation
for Corrections Study, with the balance derived from savings associated with reclassifications.
10. Sheriff Department to pay for twenty-four (24) Deputy I positions to be assigned to the Main
Jail and Annex by reducing the overall department overtime budget by $844,000.
11. Sheriff Department transfer various positions including; three (3) Sergeants from Technical
Services Division/Special Teams Unit to Corrective Services/Detention Facilities
Division/Detention Facilities Unit, three (3) Deputies II from Corrective Services/Detention
Facilities Division/Detention Facilities Unit to Technical Services Division/Special Teams
Unit, two (2) Sergeants from Corrective Services/Detention Facilities Division/Detention
Facilities Unit to Corrective Services/Satellite Facilities/Pre-Trial Housing Unit (Frank
Greenan facility), five (5) Deputies I from Administrative Services/Training Unit to
Corrective Services/Detention Facilities Division/Detention Facilities Unit.
12. A phased approach be initiated for creating new positions. Phase I would include the
assessment of D-II promotional process to determine a method, agreed upon by the Sheriff's
Department and the Personnel Department, to address recommended reclassifications. In
addition, Phase I would include the establishment of thirty-five (35) new positions for the
Main Jail and Annex and a six month evaluation time frame (January1999 through June 1999)
to review overtime reduction. If overall department overtime expenditures are reduced to the
appropriate level, as determined by the Steering Committee, (reduction of $422,000 during the
first 6 months of calendar year 1999), Phase II would be launched during FY 2000 budget
process. This would include a recommendation from the County Executive Administration
that positions identified by the Corrections Staffing Study consultants and agreed upon by
the Sheriffs Department, Department of Management and Budget and the Personnel
Department (or the Steering Committee, if authorized to continue)for the Satellite facilities be
established as a priority during year FY-2000 budget hearings.
13. Phase II would address the staffing of the Satellite facilities and all other related matters
identified by the consultant and the Sheriff Department, Management & Budget and
the Personnel Department (or the Steering Committee if authorized to continue beyond
1998), including transportation, turnover related to promotion from Corrective Services to
Protective Services and Court Security.
14. Sheriff Department and County Executive Administration will work cooperatively to
determine the true financial impact of revised sentencing guidelines on future inmate
population, facilities and staffing requirements.
15. The Sheriff Department operating budget will be amended to accommodate related operating
costs with funding derived from the non-departmental appropriations for Corrections Study.
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Deputy l's:
sub-total
24.Hour Posts-Annex
Revised 7/31/98
Budgeted Actual Recommended Committee Analysis
Days Aft, Mids. Total Days Aft. Mids, Total Days Aft. Mids. Total Days Aft. Mids. Rita!
Sergeants: Supervisor 1 1 1 3 1 1 1 3 1 1 1 3 1 1 1 3 3 x 1.66=5.04
Deputy II's: Supervisor/transport First Floor 1 1 1 3 1 1 1 3 1 1 1 3 1 1 1 3
Supervisor/transport Sec. Floor 1 1 1 3 1 1 1 3 1 1 1 3 1 1 1 3 6 x 1.66=10.08
sub-control 1 1 1 1 3 1 1 1 3
sub-control 2 1 1 1 3 1 1 1 3
First Floor
sub-control 1 1 1 0 2 1 1 0 2 1 1 1 3 1 1 1 3
1E pod sub control 1 1 1 3 1 1 1 3 2 2 1 5 2 2 . 1 5
1F pod officer 1 1 1 3 1 1 1 3 1 1 1 3 1 1 1 3
1G pod officer 1 1 1 3 1 1 1 3 1 1 1 3 1 1 1 3
1H pod officer 1 1 1 3 1 1 1 3 1 1 1 3 1 1 1 3
Transport/Exercise(rovers) 1 1 0 2 1 1 0 2 1 1 0 2 1 1 0 2
Second Floor
sub-control 2 0 0 0 0 0 0 0 0 1 1 1 3 1 1 1 3
2E pod sub control 1 1 1 3 1 1 1 3 2 2 1 5 1 1 1 3
2F pod officer 1 1 1 3 1 1 1 3 1 1 1 3 1 1 1 3
2G pod officer 1 1 1 3 1 1 1 3 1 1 1 3 1 1 1 3
2H pod officer 1 1 1 3 1 1 1 3 1 1 1 3 1 1 1 3
Transport/Exercise(rovers) 0 0 0 0 0 0 0 0 1 1 0 2 1 1 0 2
Transport/Exercise/female/rel 0 0 0 0 12 0 1 1 0 9 1 1
14 14 12 40 14 14 12 40 16 16 13 45 15 15 13 43
37 x 1.8=66.6 or 67
it
$0', TBD
TBD
TBD
TBD
0
$0
$65,570
$54,046
$36,753
2.00
(5.93)
10.51
6.58
$131,141
(320,490)
386,271
$196,921
$65,570
$54,046
$36,753
2 $156,446
7 495,523
12 654,540
21 $1,306,509
$0
0
0
$0
(2.00)
(1.93)
(0.99)
(4.92)
TRUSTY CAMP (INCL. BOOT CAMP)
SERGEANT $78,223
DEPUTY II $70,789
DEPUTY I $54,545
TOTAL
($131,141) TBD
(104,308) TBD
(36,385) TBD
($271,834) TBD
$0 $83,011
$68,511
$63,480
$65,570
$54,046
$36,753
$0 TBD
(104,308) TBD
116,506 TBD
$12,198 TBD
0.00
(1.93)
3.17
1.24 $0
$0
0
0
$0
$71,794
$76,213
$56,639
$65,570
$54,046
$36,753
0.00 $0 TBD
4.07 219,965 TBD
4.91 180,456 TBD
8.98 $400,421 TBD
"L" BUILDING
SERGEANT
DEPUTY II
DEPUTY I
TOTAL
WORK RELEASE
SERGEANT
DEPUTY II
DEPUTY I
TOTAL
1 $83,011
7 479,577
6 380,880
14 $943,468
1 $71,794
1 76,213
10 566.390
12 $714,397
OAKLAND COUNTY, MICHIGAN
JAIL STAFFING STUDY
FINANCIAL SUMMARY
SALARY &
FRINGES
1999 BUDGET
FRANK GREENAN
SERGEANT $83,011
DEPUTY II $70,167
DEPUTY I $57,471
TOTAL
SALARY &
BUDGETED POSITIONS FRINGES
NO. AMOUNT @ 43.7%
1 $83,011
11 771,837
17 977,0_07
29 $1,831,855
ADVISORY COMMITTEE
CONSULT RECOMMEND RECOMMENDATION
INCR/(DCR) AMOUNT INCR/(DCR) AMOUNT
$65,570
$54,046
$36,753
SOUTHFIELD DETENTION FACILITY
SERGEANT $82,551
DEPUTY II $70,987
DEPUTY I $59,332
TOTAL
1 $82,551
4 283,948
10 5_93,320
15 $959,819
0.00 $0 TBD
1.07 57,829 TBD
2.84 104,378 TBD
3.91 $162,206 TBD
$o
0
$0
08/17/98 1 DRAFT NO. 2
SALARY &
FRINGES CONSULT RECOMMEND
@ 43.7% INCR/(DCR) AMOUNT
BUDGETED POSITIONS
NO. AMOUNT
2
5
27
34
0.00
0.00
5.00
5.00
$0
0
183,764
$183,764
$65,570
$54,046
$36,753
$166,022
378,790
1,626,102
$2,170,914
$65,570
$54,046
$36,753
17
27
101
145
$65,570
$54,046
$36,753
5
20
48
73
2.00 $131,141
(15.17) (819,871)
42.54 1,563,460
29.37 $874,730
0.04 $2,623
(9.86) (532,889)
18.67 686,173
8.85 $155,907
$1,328,890
1,786,590
5,211,095
$8,326,575
$395,190
1,386,280
2,476,704
$4,258,174
$65,570
$54,046
$36,753
30 $2,366,915
82 5,658,758
231 12,486,038
343 $20,511,711
2.04 $133,763
(29.68) (1,604,073)
86.65 3,184,622
59.01 $t714,31
OAKLAND COUNTY, MICHIGAN
JAIL STAFFING STUDY
FINANCIAL SUMMARY
SALARY &
FRINGES
1999 BUDGET
COURT SERVICES
SERGEANT $83,011
DEPUTY II $75,758
DEPUTY I $60,226
TOTAL
MAIN JAIL
SERGEANT
DEPUTY II
DEPUTY I
TOTAL
JAIL -SOUTH ANNEX
SERGEANT $79,038
DEPUTY II $69,314
DEPUTY I $51,598
TOTAL
TOTAL CORRECTIONS
SERGEANT $66,715
DEPUTY II $63,823
DEPUTY I $50,397
TOTAL
ADVISORY COMMITTEE
RECOMMENDATION
INCRADCR) AMOUNT
$b
0
•
$0
0 $0
-4 (216,182)
30 1,102,581
26 $886,399
0 $0
-10 (540,456)
19 698,302
9 $157,846
0 $0
-14 (756,638)
49 1,800,883
35 $1,044,245
$78,170
$66,170
$51,595
TBD
TBD
TBD
TBD
08/17/98 2 DRAFT NO. 2
• AC v
Resolution #98210 September 3, 1998
Moved by Moffitt supported by Huntoon the resolution be adopted.
AYES: Kingzett, Law, McCulloch, Millard, Moffitt, Obrecht, Palmer, Schmid,
Taub, Amos, Coleman, Dingeldey, Douglas, Garfield, Gregory, Hoffman, Holbert,
Huntoon, Jacobs, Jensen, Johnson, Kaczmar. (22)
NAYS: None. (0)
A sufficient majority having voted therefor, the resolution was adopted.
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, Lynn D. Allen, Clerk of the County of Oakland, do hereby certify that the
foregoing resolution is a true and accurate copy of a resolution adopted by the
Oakland County Board of Commissioners on September 3, 1998 with the original
record thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my hand and affixed the seal of the
County of Oakland at Pontiac, Michigan this 3rd day of S temb 998.
-_ __ (24P4::...•
Lynri'D. Allen, County Clerk