The URL can be used to link to this page

Home My WebLink AboutResolutions - 1999.04.15 - 25565April 15, 1998 REPORT (Misc. #99057) BY: PERSONNEL COMMITTEE, THOMAS A. LAW, CHAIRPERSON IN RE: MR #99057 DEPARTMENT OF MANAGEMENT AND BUDGET/EQUALIZATION DIVISION - REORGANIZATION AND RELATED PERSONNEL ACTIONS TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS Chairperson, Ladies and Gentlemen: The Personnel Committee, having reviewed the above referenced resolution on March 24, 1999, recommends that the resolution be adopted. Chairperson, on behalf of the Personnel Committee, I move the acceptance of the foregoing Report. PE NEL COMMITTEE lONi, Personnel Committee Vote: Motion carried on unanimous roll call vote with Moffitt and Galloway absent. MISCELLANEOUS RESOLUTION 199057 March 18, 1999 BY: Finance Committee, Sue Ann Douglas, Chairperson IN RE: DEPARTMENT OF MANAGEMENT AND BUDGET/EQUALIZATION DIVISION - REORGANIZATION AND RELATED PERSONNEL ACTIONS To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: WHEREAS the Equalization Division performs real and personal property appraisals, completes state mandated reporting, handles appeal issues, conducts equalization studies, prepares tax descriptions and mapping, GIS, develops equalization standards, and develops and implements divisional technology support; and WHEREAS the Equalization Division has reviewed organizational needs and has proposed a reorganization including a new structure of operating units and revised reporting relationships; and WHEREAS the proposal includes three areas to support business operation efficiencies to include 1) administration and standards, 2) the field appraisal process and 3) in-house functions including appeals, mapping, and technology; and WHEREAS the proposed structure would improve management of the Division and supervision within the specific functions; and WHEREAS the Division requests to retitle the classification of Administrator-Real and Personal Property to Administrator-Equalization, the classification of Chief-Tax Appeals to Chief-Equalization Technical Services and the classification of Chief-Real Property to Chief-Real and Personal Property with no change in salary grades; and WHEREAS the Division requests to reclassify an Equalization Appraiser III- Certified position to Equalization Field Supervisor, and to reclassify an Office Supervisor I position to Office Supervisor II to correctly reflect the level of assigned responsibilities; and WHEREAS the annual cost for the above upgrades equals $5,960, of which $4,708 is salary cost and $1,252 is related fringe benefits, cost for the balance of FY 1999 equals $2,521; and WHEREAS professional services are needed to formulate a strategic implementation plan and detailed workflow documentation for purposes of introducing newly developed technologies, i.e., GIS, Enhanced Access, Data Warehouse, etc., into the Equalization Division in 1999. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners authorizes a reorganization of the Equalization Division as outlined on the attached organizational charts. BE IT FURTHER RESOLVED to retitle one (1) Administrator-Real and Personal Property position to Administrator-Equalization (#12501-05842), one (1) Chief-Tax Appeals position to Chief-Equalization Technical Services (#12501-03168), and one (1) Chief-Real Property position to Chief-Real and Personal Property (#19401- 00818) BE IT FURTHER RESOLVED to upwardly reclassify one (1) Equalization Appraiser III position to Equalization Field Supervisor (#12501-03426), and one (1) Office Supervisor I position to Office Supervisor II (#12501-00233). BE IT FURTHER RESOLVED to delete from the Salary Schedule the Administrator-Real and Personal Property, the Chief-Tax Appeals, and the Chief- Real Property classifications that are no longer needed. BE IT FURTHER RESOLVED that $20,000 is appropriated from General Fund Designated Fund Balance for Geographic Information System to the Equalization Division Professional Services Account for purposes of formulating a strategic implementation plan and detailed workflow documentation in order to introduce newly developed technologies, i.e., GIS, Enhanced Access, Data Warehouse, etc., into the Equalization Division in 1999. FINANCE COMMITTEE VOTE: Motion carried unanimously on a roll call vote. BE IT FURTHER RESOLVED that the following Budget Amendment be executed to accomplish the aforementioned changes: FY 1999 FY 2000 General Fund Revenue 90-190000-14000-1582 Prior Years Balance 12-140000-44100-0903 Reim. Equal. Services $20,000 0 2,521 5,960 $22,521 $ 5,960 General Fund Expenditures 12-240000-44200-2001 Equalization Salaries $ 1,992 $ 4,708 12-240000-44200-2075 Equalization Fringes 529 1,252 12-240000-44100-3348 Professional Services 20,000 1 $22,521 $ 5,960 0 $_!Ci Chairperson, on behalf of the Finance Committee, I move adoption of the foregoing resolution. FINANCE COMMITTEE REC) REC TOT PERSONAL PROPERTY CP FY 99 FY 00 FY 99 FY 00 FY 99 FY 00 APPRAISAL & STANDARDS 17 17 -1 1 17i 17 Governmental Positions Revenue Positions 17 17 Total Positions 1 GF/GP SR REO REC FY 99 FY 00 PERSONAL PROPERTY APPRAISAL & STANDARDS 1 1 1rdministrator - Real & Personal Property 1 1 Positions Total GF/GP SR_ Rea REC FY 99 FY 00 PERSONAL PROPERTY APPRAISAL 1 1 1 equalization Field Supervisor 2 2 2 Equalization Appraiser III - Certified a 6 6 Equalization Appraiser II - Certified 1 1 1 Equalization Appraiser I-Certified 10 10 10 Total Positions i GF/GP SR REC REC FY 99 FY 00 STANDARDS L DATA CONTROL 1 1 1 Equalization Field Supervisor 1 1 1 User Support Specialist III 1 1 1 Equalization Appraiser II - Certified i 1 1 User Support Specialist I 2 2 2 Senior Equalization Clerk (a) , a a 6 Total Positions (a) All positions show in Administration unit on salaries pages, (b) FTNE position redassdied from Engineering Aide II per Misc. Res. #98309, effective 12/19/98. (c) Two (2) positions transferred to Info. Tech. per Misc. Res. #98309, effective 12/19/98. (d) Position reclassified from Engineering Technician through 9/30/99, per Misc. Res. #97074. (e) One (1) position also performs duties for the Tax Tribunal Appeals Unit. (f) One (1) Senior Tax Description Technician position and one (1) Engineering Technician position transferred to Information Technology, per Misc. Res. #97258, effective 12/20/97. (g) Position reclassified from Engineering Technician, per Personnel Audit, effective 12/20/97. Note: The total number of Master Appraiser positions shall not exceed five (5) per Misc. Res. #89328, 12/14/89. CURRENT ORGANIZATION CP 90 90 RECI FY 99 FY 00 1 EQUAD REC FY 99 FY 00 If ZATION (a) TOT FY 99 FY 00 901 MANAGER - EQUALIZATION Gen Fund/Gen Purpose Special Revenue Total Positions 90I 90 901 90 6F/GP SR 9E0 REC FY 99 FY 00 ADMINISTRATION 1 1 1 Manager - Equalization 1 1 1 Secretary II 1 1 1 Technical Assistant 1 1 Si-creitary I 1 1 1 Student ---S- — 5 5 Total Positions RE0 REC TOT REAL PROPERTY CP i FY 99 FY 00 FY 99 FY 00 FY 99 FY 0 APPRAISAL 53 53 53 Governmental Positions kalcial Revenue Positions 53 53 53 Total Positions GF/GP SR REQ REC FY 99 FY 00 REAL PROPERTY PPRAISAL ADMIN. 1 1 1 0-Tie( - Real Property 1 _ 1 f-Total Positions GF/GP SR REQ REC FY 99 FY 00 REAL PROPERTY APPRAISAL 3 3 3 Equalization Field Supervisor 4 4 -Tequalization Appalser111-Cerafted 19 19. trEqualization Appraiser 11Zerlified 8 6 6 Equalization Appraiser I-Certifsed 1 1 'Supv. • Equalization Administrative SON. _ SOf 4 4" '&inior Equalizationt-leik a 8 Equalization -Crick .__ 6 8 Clerk II 2 2 tariariTClelical 52 52 52 Total Positions GF/GP SR REQ REC FY 99 FY 00 TAX DESCRIPTIONS 8 G.I.S. MAPPING (f) 1 1 1 Supervisor - Land Desbription it Mapping 1 i 1 Tax Descriptions Supervisor (d) 1 1 1 Sr. Tax Description Tedmician (g) 1 1 1 Engineerinfa Tidwician 1 1 1 Senior Equalization Clerk 1 1 1 Engineering Aide II (c) 1 1 1 Equalization Clerk _ _ _ 1 itlark I (a) - 6. 8 Total Posillins GF/GP SR REQ REC FY 99 FY 00 TAX TRIBUNAL APPEALS 1 1 1 Chief - Tax Appeals 1 1 1 Equalization Appraiser III • Certified 5 5 Equalization Appraiser II --Ciitifiii 7 7 Total Positions • FY 99 •• FY 00 Prepared by Personnel Dept 12110198 EQUALIZATION (a) -AEC TOT FY 99 FY 00 FY 99 FY 0090 90 MANAGER - EQUALIZATION Gen Fund/Gen Purpose Special Revenue Total Positions 9o1 90 901 90 CP 90 REG) FY 99 FY 00 90 PROPOSED CHART GF/GP SR REQ REC FY 99 FY 00 ADMINISTRATION 1 I I giiiiiii- Flualizatio^ 1 ' 1 1 Atintinistrator-EiPlakition-(b) 1 1 1 Technical Assistant (c) 1 1 1 Secretary II 1 i T Seaetary I 8 4 9 I' o-til F WS 01-7$ GF/GP SR RE() REC FY 99, FY OOSTANDARDS (d) 1 1 1 Equalizabon Field Supervisor 1 1 1 Equalization Appraiser II-Certified 1 i 1 Tax Standards Specialist 1 1 1 Senior_Equalir.ation Clerk (c) 1 1 1 Equalization Clerk 5 5 5 Total Positions _ REQ REC TOT REAL & PERSONAL PROPERTY CP FY 99 FY 00 FY 99 FY 00 FY 99 FY 0 'APPRAISAL _ 63 63 133- Governmental Positions _ Special Revenue Positions .- - a 63-Total Positions RE0 REC TOT EQUALIZATION - CP FY 99 FY 00 FY 99 FY 00 FY 99 FY 00 TECHNICAL SERVICES 161 16 Governmental Positions 16 i I 1 Special Revenue Positions 16 16 16 Total Posibons (a) All positions show in Administration unit on salaries pages. (b) Position proposed to be laterally reclassified from Administrator-Real & Personal Property. (c) Position also performs duties for the Appeals & Equalization Studies Unk. (d) Unit proposed to report directly to Manager-Equalization Prepared by Personnel Dept 3r3/99 PROPOSED CHART REO REC TOT REAL EL PERSONAL PROPERTY CP FY 99 FY 00 FY 99 FY 00 FY 99 FY 00 APPRAISAL 63 . 63 — 63'Giivernmental PosiSons Special Revenue Positions 63 1- 1- 63 _ 63 Total Positions GF/GP SR REO REC FY 99 FY 00 REAL a PERSONAL PROPERTY 3PPRAISALADMIN. 1 1 1 • - sal and Personal Property (c) 1 1 1 Total Positions GF/GP SR REO REC - FY 99 FY 00 REAL PROPERTY APPRAISAL 3 3 3 Equalization Field Supervisor 4 4 ' 4 Equalization Appraiser III-Certified 19 19 19 Equalization Appraiser aertified 3 3 3 Equalization Appraiser IZeitified 29 _ 29 29 Total Positions GF/GP SR REO REC FY 99 FY 00 PERSONAL PROPERTY APPRAISAL 1 1 1 Equalization Field Supervisor 1 1 1 Equalization Appraiser Ill -- Certified 7 7 7 Equalization Appraiser If -- Certified 3 3 3 Equalization Appraiser I-Certified 12 12 12 Total Positions NOTE The total number of Master Appraiser positions shall not exceed five (5) per Misc. Res. #89328, 12114/139. GF/GP SR REO REC FY 99 FY 00 ADMINISTRATIVE SERVICES 1 1 1 Supv. - Equalization Administrative Serv. 1 1 1 Office Supervisor 11(b) 6 6 6 Senior Equalization Clerk –8 5 5 Equalization Clerk 8 6 8 Clerk II _ 2 2 2 General Clerical (a) 21 21 21 Total Positions (a) 1,000 hr/PTNE positions. (b) Position proposed to be upwardly reclassified from Office Supervisor I. (c) Position proposed to be laterally reclassified from Chief - Real Property. Prepared by Personnel Dept 3/1/99 EQUALIZATION-TECHNICAL SERVICES [Chief-Equalization Technical Services (d) 'Total Positions SR FREC REO 1 1 FY 99 fr PROPOSED CHART REQ REC TOT EQUALIZATION CP FY 99 FY 00 FY 99 FY 00 FY 99 FY 00 TECHNICAL SERVICES - 16 16 _ 18 Governmental vemental Positions 16 [ 1 I Special Revenue Positions 16 16 Total Positions GF/GP SR REQ - REC FY 99 FY 00 TAX DESCRIPTIONS a MAPPING 1 1 1 Supervisor - Land Description & Mapping 1 1 1 Tax Descriptions Supervisor (c) 1 1 1 Sr. Tax Desaipkon Technician I i--- 1 1 Engineering Aide II (b) 1 1 1 Equalization aerk 1 - 1 I Clerk I (a) 6 6 - 6 Total Positions (a) FINE position reclassified from Engineering Aide II per Misc. Res. #98309, effective 12/19/98. (b) Two (2) positions transferred to Info.Tech. per Misc. Res. #98309, effective 12/19/98. (c) Position reclassified from Engineering Technician through 9/30/99, per Misc. Res. #97074. (d) Position proposed to be laterally reclassified from Chief-Tax Appeals. (e) Position proposed to be upwardly reclassified from Equalization Appraiser Ill. (f) Position proposed to be upwardly reclassified from User Support Specialist Ill. • FY 99 " FY 00 GF/GP SR RE REG FY 99 FY 00 TECHNOLOGY SUPPORT 1 1 1 Equalization Technology Support Supervisor (f) 1 1 1 Equalization Appraiser III-Certified 1 1 1 Equalization Appraiser II-Cerkfied 1 1 1 Engineering Technician 4 4 4 Total Positions ' GF/GP ' SR REO [ REC Pr 99 FY 00 APPEALS & EQUALIZATION 6TUDIES 1 1 1 Equalization Field Supervisor (e) 4 4 4 Equalization Appraiser II - Certified - 5 5 5 Total Positions Prepared by Personnel Dept 3/1/99 - , `,. Resolution #99057 March 18, 1999 The Chairperson referred the resolution to the Personnel Committee. There were no objections. Resolution #99057 April 15, 1999 Moved by Douglas supported by Jensen the Personnel Committee Report be accepted. A sufficient majority having voted therefor, the report was accepted. Moved by Douglas supported by Jensen the resolution be adopted. AYES: Causey-Mitchell, Colasanti, Coleman, Devine, Dingeldey, Douglas, Galloway, Garfield, Gregory, Jensen, Law, McCulloch, McPherson, Melton, Millard, Moffitt, Obrecht, Palmer, Patterson, Schmid, Sever, Suarez, Taub, Amos, Appel. (25) NAYS: None. (0) A sufficient majority having voted therefor, the resolution was adopted. STATE OF MICHIGAN) COUNTY OF OAKLAND) I, G. William Caddell, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and accurate copy of a resolution adopted by the Oakland County Board of Commissioners on April 15, 1999 with the original record thereof now remaining in my office. In Testimony Whereof, I have hereunto set my hand and affixed the seal of the County of Oakland at Pontiac, Michigan this 15th day gf April, 1999. (A6 illiam Caddell, County Clerk