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HomeMy WebLinkAboutResolutions - 1999.08.05 - 25631August 5, 1999 SERVICE PLAN FOR THE TELEPHONE OPERATIONS REPORT (M.R. #99163) BY: FINANCE COMMITTEE, SUE ANN DOUGLAS, CHAIRPERSON IN RE: EMERGENCY MANAGEMENT - TENTATIVE, AMENDED 9-1-1 COUNTY OF OAKLAND AND AUTHORIZATION TO LEVY EMERGENCY SURCHARGE TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS Chairperson, Ladies and Gentlemen: The Finance Committee, having reviewed the above recommends it adoption with the following amendments: referenced resolution, 1. In the final "WHEREAS" paragraph change the word "companies" at the beginning of the fourth line to "operations"; 2. Add the following paragraphs: BE IT FURTHER RESOLVED that the telephone operating surcharge will be evaluated annually to determine whether rates and unit growth have increased revenue beyond the estimated 3% annual revenue growth to allow the Board of Commissioners to consider a decrease in the surcharge. BE IT FURTHER RESOLVED that the telephone operating surcharge for emergency phone operations will cease on December 31, 2006. Chairperson, on behalf of the Finance Committee, I move acceptance of the foregoing report. FINANCE COMMITTEE tgai,t FINANCE COMMITTEE VOTE: Motion carried unanimously on a roll call vote. VI I MISCELLANEOUS RESOLUTION #99j 3 July 15, 1999 BY: Public Services Committee, Frank H. Millard, Chairperson IN RE: EMERGENCY MANAGEMENT - TENTATIVE AMENDED 9-1-1 SERVICE PLAN FOR THE COUNTY OF OAKLAND AND AUTHORIZATION TO LEVY EMERGENCY TELEPHONE OPERATIONS SURCHARGE To the Oakland County Board of Commissioners Chairperson, Ladies and Gentleman: WHEREAS the Oakland County Board of Commissioners, by Misc. Resolution #86245 (dated August 21, 1986), adopted the Final 9-1-1 Service Plan for Oakland County pursuant to the Emergency Telephone Services Enabling Act, Michigan Public Act 32 of 1986, thereby authorizing county-wide 9-1-1 service to be implemented in Oakland County; and WHEREAS the Oakland County 9-1-1 system became operational November 14, 1988; and WHEREAS since 1988 there have been many technological and legislative changes regarding 9-1-1 systems, as well as revised requirements identified by Oakland County public safety agencies and supported by the Oakland County Board of Commissioners, providing for greater interoperability of public safety telecommunications and radio communications systems; and WHEREAS recently passed statutes mandate that all final 9-1-1 service plans in the State of Michigan be amended to address the requirements of the Wireless Service Order issued by the Federal Communications Commission; and WHEREAS these changes and mandates necessitate amendments to the original Final 9-1-1 Service Plan for the County of Oakland: and WHEREAS a county may amend its Final 9-1-1 Service Plan by complying with the procedures prescribed in Section 312 of the Emergency Telephone Service Enabling Act, Michigan Public Act 32 of 1986, as amended; and WHEREAS, by Misc. Resolution #99045, the Board of Commissioners established an Ad Hoc 9-1-1 Advisory Committee to formulate proposed changes to the 9-1-1 Emergency Communications Plan for future adoption by the Board of Commissioners; and WHEREAS the Ad Hoc 9-1-1 Advisory Committee has formulated proposed changes and incorporated them into the document entitled the Tentative Amended 9-1-1 Service Plan for the County of Oakland with favorable recommendation for the adoption by the Board of Commissioners; and WHEREAS Public Act 29 of 1994 enables the Board of Commissioners to authorize a telephone surcharge up to four (4%) percent for emergency telephone operations; and WHEREAS the Board of Commissioners, by Misc. Resolution #98308 dated December 10, 1998, authorized the levy of the aforementioned surcharge contingent upon a through investigation as to availability of an alternate source of funds, and public Services Committee Vote: Motion carried unanimously on a roll call vote with Dingeldey absent. Public Services Committee r t WHEREAS a comprehensive financial and operational review of County finances has been performed by the Department of Management & Budget in conjunction with development of the County Executive' s FY2000 and FY2001 Biennial Budget Recommendation with the determination that an alternative source of funds is not available: and WHEREAS the County Executive recommends adoption of the attached Tentative Amended 9-1-1 Service Plan fin. the County of Oakland and authorization of the various telephone companies throughout the County to levy a four WO percent surcharge for emergency telephone companies which would generate sufficient funds ( approximately $6 million annually) to address the interoperability requirements of all public safety agencies in Oakland County. NOW THEREFORE BE IT RESOLVED the Oakland County Board of Commissioners approves and adopts the attached Tentative Amended 9-1-1 Service Plan for the County of Oakland. BE IT FURTHER RESOLVED that, upon final approval of the Tentative Amended 9-1-1 Service Plan for the County of Oakland, the Board of Commissioners authorizes the various telephone companies throughout the County to levy four (4%) percent surcharge for emergency telephone operations which would generate sufficient funds ( approximately $6 million annually) to address the interoperability requirements of all public safety agencies in Oakland County. BE IT FURTHER RESOLVED that, consistent with the Emergency Telephone Service Enabling Act, Michigan Public Act 32 of 1986, as amended, a public hearing will be held regarding the Final Amended 9-1-1 Service Plan for the County of Oakland on November 18, 1999, at 10:00 a.m. Eastern Standard Time the Board of Commissioners Auditorium, 1200 N. TelegrapticlOad, Pontiac, Michigan. Chairperson, on behalf of the Public Services Committee, I twveAdoption opiteVigoing resolution. A Tentative Amended 9-1-1 Service Plan for the County of Oakland TABLE OF CONTENTS I. BACKGROUND SERVICE DISTRICT TECHNICAL CONSIDERATIONS IV. OPERATIONAL CONSIDERATIONS V. MANAGERIAL CONSIDERATIONS VI. FISCAL CONSIDERATIONS VII. DEFINITIONS EXECUTIVE SUMMARY — Attachment A CURRENT PSAP LIST — Attachment B ORGANIZATIONAL CHART — Attachment C TENTAT14.DOC Page 2 (of 11) Last printed 06/25/99 4:28 PM 4 • BACKGROUND In August of 1986 the Oakland County Board of Commissioners adopted the Final 9-1-1 Service Plan for the County of Oakland (Miscellaneous Resolution 86-245) under the provisions of the Emergency Telephone Service Enabling Act, Michigan Public Act 32 of 1986, thereby creating a 9-1-1 service district within the County of Oakland and causing 9-1-1 service to be implemented within that service district. Since 1986 there have been many technological and legislative changes regarding 9-1-1 systems, as well as revised requirements identified by Oakland County public safety agencies and supported by the Oakland County Board of Commissioners, for greater interoperability of public safety telecommunications and radio communications systems. These changes necessitate amendments to the original Final 9-1-1 Service Plan for the County of Oakland. Under the provisions of Section 312 of the Emergency Telephone Service Enabling Act, Michigan Public Act 32 of 1986, as amended, a county may amend its Final 9-1-1 Service Plan by complying with the procedures described in Sections 301 to 310 of said Act. The Amended 9-1-1 Service Plan must address at a minimum all of the following: (1) Technical considerations of the service suppliers including system equipment for facilities to be used in providing emergency telephone service. (2) Operational considerations including the designation of PSAPs and secondary PSAPs and the manner in which 9-1-1 calls will be processed, dispatch functions performed, and information systems utilized. Managerial considerations including the organizational form and agreements which would control technical, operational, and fiscal aspects of the emergency telephone service. (4) Fiscal considerations including projected non-recurring and recurring costs with a financial plan for implementing and operating the system. Implementation of the Wireless Emergency Service Order and PA of 1999. TENTAT 14. DOC Page 3 (of 11) Last printed 06/25/99 4:28 PM (3) (5) • SERVICE DISTRICT This Amended 9-1-1 Service Plan for the County of Oakland recognizes that the entire Oakland County geographical area, as well as the entire geographical area of the City of Northville, is encompassed and serviced by the original Final 9-1-1 Service Plan for the County of Oakland. All public agencies and all present and future service supplier telephone wire districts (i.e. telephone wire-line providers) located within these areas are included in the Amended 9-1-1 Service Plan for the County of Oakland. TECHNICAL CONSIDERATIONS This Amended 9-1-1 Service Plan for the County of Oakland recognizes that the technical service supplier networks anticipated in the initial Final 9-1-1 Service Plan for the County of Oakland have been implemented. The service suppliers have and will continue to provide a system with respect to design, installation and maintenance of the network that operates in accordance with the Michigan Public Service Commission Tariff rates, rules, and regulations appropriate system equipment for facilities used in providing emergency telephone service. This Amended 9-1-1 Service Plan for the County of Oakland also recognizes that the original service suppliers outlined in the original Final 9-1-1 Service Plan for the County of Oakland have changed and will continue to change. Therefore, any service providers that are presently or in the future authorized to provide wireline or wireless telephone or telecommunication service within Oakland County in accordance with appropriate state and federal laws are and will automatically be encompassed within the Amended 9-1-1 Service Plan for the County of Oakland. The Oakland County wireline 9-1-1 system includes the features of: (1) selective routing, (2) automatic number identification (ANI), and (3) automatic location identification (ALT). Maintenance of Master Street Address Guide (MSAG), as defined herein, is provided by a 9-1-1 service provider, which is presently Ameritech and its contracted service providers. The Oakland County wireless 9-1-1 system will include the features similar to the above described (1) selective routing, (2) automatic number identification (ANT), and (3) automatic location identification (ALT), as well as any services required by law, as those features and funding become available, in compliance with state and federal regulations. OPERATIONAL CONSIDERATIONS Each public agency in Oakland County participating in the 9-1-1 Service District shall designate a primary public safety answering point (primary PSAP) for wireline 9-1-1 calls, which shall be responsible for either dispatching the appropriate emergency response service (ERS) within the area, or transferring 9-1-1 calls received to a public safety agency or private safety entity responsible for dispatching such services. Should the designation of a primary PSAP involve another public agency, the public agency designated must accept the responsibility for either TENTAT14.DOC Page 4 (of 11) Last printed 06/25/99 4:28 PM I 16- 1 dispatching the appropriate emergency response service (ERS) within the area, or transferring 9- 1-1 calls received to a public safety agency or private safety entity responsible for dispatching such services. Since many public agencies will choose not to serve as wireless PSAPs, as the technology is made available to implement Phase I and Phase II of the Wireless Emergency Service Order the Oakland County Sheriff's Department will function as the primary wireless PSAP for wireless 9- 1-1 calls. Public agencies that wish to designate a PSAP other than Oakland County to receive wireless calls within their local geographical area may do so, provided that (1) the designated PSAP meets minimum requirements to serve as a wireless PSAP (i.e. level of staffing, etc.) established by the Oakland County Department of Information Technology, through recommendations from CLEMIS, and (2) the designated PSAP accepts the responsibility for either dispatching the appropriate emergency response service (ERS) within the area, or transferring 9-1-1 calls received to a public safety agency or private safety entity responsible for dispatching such services. However, due to the current nature of wireless calls, any public agency serving as a wireless PSAP must understand that by electing to serve as a wireless PSAP it will receive calls from a variety of locations outside its geographical area, and in these cases the wireless PSAP shall be required to use its best efforts to forward these calls to the appropriate PSAP. Further, a public agency (other than Oakland County) that serves as a wireless PSAP shall be responsible for all costs associated with serving as a wireless PSAP, including any costs associated with any necessary facility(ies), staffing, training, equipment and telephone lines sufficient to handle the efficacious answering and processing of multiple wireless calls simultaneously via the direct dispatch and transfer methods, from both within and outside the PSAPs jurisdiction. Pursuant to PA 32 as amended, each public agency has 45 days after receipt of this tentative amended 9-1-1 service plan to file with the County Clerk a notice of exclusion from the 9-1-1 service district. Pursuant to PA 32 as amended, each public safety agency has 45 days after receipt of this tentative amended 9 -1 -1 service plan to file with the County Clerk a notice of intent to function as a primary PSAP or secondary PSAP. This applies to public agencies serving as primary and/or secondary PSAPs at the time that this Service Plan is amended. Each public safety agency and private safety entity included as a secondary PSAP by resolution in the original Final 9-1-1 Service Plan for the County of Oakland has 45 days after receipt of this tentative amended 9-1-1 service plan to file with the County Clerk a notice of intent to function as a secondary PSAP. Attachment B reflects the primary and secondary PSAP membership during the revision of this 9-1-1 Service Plan. Pursuant to this Plan, upon implementation of Phase I and Phase II of the Wireless Emergency Service Order, each public safety agency may begin serving as a primary wireless PSAP 45 days after filing with the County Clerk a notice of intent to function as a primary wireless PSAP, subject to the requirements set forth above. A public agency may discontinue serving as a primary wireless PSAP 60 days after filing with the County Clerk notice of its intent to discontinue serving as a primary wireless PSAP. TENTAT14,130C Page 5 (of 11) Last printed 06/25/99 4:28 PM Each public agency, public safety agency, or private safety entity covered by this Plan acknowledges that the rates, rules and regulations of the Michigan Public Services Commission's 9-1-1 Tariff now in effect or hereafter established in its tariffs, as filed with the Michigan Public Services Commission, and all applicable state and federal laws, govern the provisions of 9-1-1 wireline service by Ameritech, General Telephone, and any and all other wireline service suppliers authorized to provide wireline telephone service within Oakland County. Each public agency, public safety agency, or private safety entity covered by this Plan acknowledges that the rates, rules and regulations of the Federal Communications Commission, and all applicable state and federal laws, govern the provisions of 9-1-1 wireless service by any and all CMRS suppliers authorized to provide wireless service within Oakland County. MANAGERIAL CONSIDERATIONS The Oakland County 9-1-1 Service District shall be under the managerial direction of the Oakland County Department of Information Technology. The CLEMIS Advisory Committee shall provide recommendations to the Oakland County Department of Information Technology regarding this management. A CLEMIS subcommittee of Oakland County PSAP Coordinators, chaired by the 9-1-1 County Coordinator, shall be established to facilitate communication and coordination of individual PSAPs in matters of county-wide mutual 9-1-1 interests, including 9- 1-i procedures, policies, training, system and equipment diagnostics, testing, and technical and operational standards. Each primary PSAP shall have one voting member of the Oakland County PSAP Coordinators subcommittee; secondary PSAPs shall not be voting members. The PSAP Coordinators Subcommittee shall serve in an advisory capacity and make effective recommendations to the CLEMIS Advisory Committee. The 9-1-1 County Coordinator shall be an employee of the County of Oakland, selected pursuant to the Oakland County Merit Rules by a 9-1-1 County Coordinator Selection Committee comprised of two PSAP Coordinators , the Oakland County Sheriff's Department PSAP Coordinator, one representative from the Oakland County Department of Information Technology, and one representative from the Oakland County Personnel Department. In addition to other duties imposed by the County, the County 9-1-1 Coordinator shall be responsible for (1) maintaining knowledge of current 9-1-1 technology and legislative mandates and tariffs, and (2) system-wide planning (including determining selective routing of wireless calls to PSAPs electing to serve as wireless PSAPs), information, and approval of payment for the County's portion of system charges. The 9-1-1 County Coordinator shall serve as liaison between the County and the service suppliers and state and federal regulatory agencies. The 9-1-1 County Coordinator will facilitate regular meetings of the PSAP Coordinators Subcommittee, and will prepare quarterly written reports for the CLEMIS Advisory Committee and the Board of Commissioners. Each PSAP shall designate a PSAP Coordinator, who shall be a voting member of the Oakland County PSAP Coordinator Subcommittee, and shall be responsible for technical and operational TENTAT14.DOC Page 6 (of 11) Last printed 06/25/99 4:28 PM • considerations of the 9-1-1 system at the PSAP level. Each PSAP shall notify the 9-1-1 County Coordinator each time it appoints a local PSAP Coordinator. The PSAP Coordinator is responsible for (1) maintaining knowledge of current 9-1-1 technology and assuring compliance with 9-1-1 legislative mandates, including accuracy of the local jurisdiction's MSAG and timeliness of the local jurisdiction's MSAG updates, and (2) regularly attending PSAP Coordinator Subcommittee meetings. The PSAP Coordinator is responsible for coordinating PSAP 9-1-1 activities with the 9-1-1 County Coordinator and providing all PSAP reports necessary for the completion of required county and state reports. Radio communications relating to the 911 service plan shall be overseen by a CLEM1S radio oversight subcommittee. Membership on this committee shall be comprised of the following members: two representatives from local police departments , three representatives from fire departments (one representative from a career firefighter department, one representative from an on call fire department, and one from public safety), the chair of CLEMIS, two representatives from the Sheriff's Department, one representative from the Oakland County Board of Commissioners, the Director of Information Technology or his/her designee, a designee of the County Executive, the Director of Management of Budget or his/her designee, and a representative of EMS (who must be a public employee to be eligible for appointment) appointed by the medical control authority. FISCAL CONSIDERATIONS This Amended Tentative 9-1-1 Service Plan for the County of Oakland recognizes that the non- recurring costs of initial network installation have been met. Under the provisions of PA 32 of 1986 as amended, annual recurring costs will be paid by the telephone subscribers, up to the cap established in the Act, as amended. Under the provisions of PA 32 of 1986, as amended, the Oakland County Board of Commissioners may assess a wireline operational surcharge of up to four percent of the highest monthly base rate charged by a service supplier for one-party unlimited calling rate within the 9- 1-1 service district. Under the provisions of PA 32 of 1986, as amended, up to an additional sixteen percent of the highest monthly base rate charged by a service supplier for one-party unlimited calling rate within the 9-1-1 service district may be levied upon approval of the voters of Oakland County. Oakland County may be eligible to receive funds collected under Public Act 32, as amended. The County reserves its right to exercise these surcharges options, as well as any other surcharge or other funding options that may become available through law or regulation. The County of Oakland has incurred, and will continue to incur, significant expenses creating and operating the 9-1-1 system provided pursuant to this Service Plan. Attachment A, entitled E- 911 Radio Communication Equipment Management Plan, is an example of the estimated costs, both initial and recurring, which have been or will be incurred by Oakland County to operate this 9-1-1 System. As such, Oakland County will use all surcharge funds collected by the County to pay all costs associated with the County's implementation of 9-1-1 services that legally may be TENTAT14.DOC Page 7 (of 11) Last printed 06/25/99 4:28 PM funded through these surcharge(s). Wireless fees shall be used by the County to pay for any capital and/or operating costs associated with wireless dispatch that legally may be funded through these fees. Each public agency or private safety entity operating a PSAP under this plan shall be responsible for the following: (1) One-time Service Establishment Charge, as set by tariff, unless this obligation has already been met under the original Final 9-1-1 Service Plan for the County of Oakland. (2) Procurement, ownership, installation, maintenance, repair, or replacement of primary PSAP customer premise equipment, except as provided for by Miscellaneous Resolution 98308 of the Oakland County Board of Commissioners or subsequent resolution. (3) Any additional PSAP customer premise equipment in addition to the equipment purchased through Miscellaneous Resolution 98308, including all secondary PSAP and backup PSAP customer premise equipment and trunks, moving or reinstalling existing customer premise equipment, additional features or modules, or additional trunks or telephone lines above the determination by tariff. (4) Computer-aided dispatch equipment, voice logging equipment, records management systems, or all other peripheral dispatch-related equipment unless provided for by separate agreement. (5) Radio equipment or features above those provided for by the County through separate agreement(s). (6) Providing to the County any reports and/or information necessary to comply with requirements applicable to federal, state and local funding. By accepting the benefits accruing from the expenditures of County funds (i.e. services, use of equipment, etc), as detailed in Attachment A, the public agency agrees to the above listed provisions. DEFINITIONS 9-1-1 County Coordinator Selection Committee: A committee comprised of two PSAP Coordinators , the Oakland County Sheriff's Department PSAP Coordinator, one representative from the Oakland County Department of Information Technology, and one representative from the Oakland County Personnel Department, that will, through the Oakland County Merit System, select the 9-1-1 County Coordinator. Automatic Location Identification (ALI)., a 9-1-1 service feature provided by the service supplier that automatically provides the name or location, or both, associated with the calling party's telephone number as identified by automatic number identification to a 9-1-1 public safety answering point. TENTAT14.DOC Page 8 (of 11) Last printed 06/25/99 4:28 PM Automatic Number Identification (AND: a 9-1-1 service feature provided by the service supplier that automatically provides the calling party's billing telephone number to a 9-1-1 public safety answering point. Commercial Mobile Radio Service (CMRS): commercial mobile radio service regulated under Section 3 of Title I and Section 332 of Title III of the Communications Act of 1934, Chapter 652, 48 Stat. 1064, 47 U.S.C. 153 and 332, and the rules of the Federal Communications Commission or provided pursuant to the Wireless Emergency Service Order. CMRS includes all of the following: (1) A wireless two-way communication device, including a radio telephone used in cellular telephone service or personal communication service, (2) a functional equivalent of a radio telephone communication line used in cellular telephone service or personal communication service, and (3) a network radio access line. CLEMIS ("Court and Law Enforcement Management Information System"): This advisory committee comprised of Oakland County public safety agency representatives, makes recommendations to the Oakland County Department of Information Technology on issues relating to shared public safety technological resources and criminal justice enhancements through Oakland County. The current divisions of CLEMIS are represented by Attachment C, attached to this Plan. CLEMIS Radio Oversight Subcommittee: A subcommittee of CLEMIS which oversees radio communications relating to the 911 service plan, and reports its recommendations to CLEMIS. Membership on this committee shall be comprised of the following members: two representatives from local police departments , three representatives from fire departments (one representative from a career firefighter department, one representative from an on call fire department, and one from public safety), the chair of CLEMIS, two representatives from the Sheriffs Department, one representative from the Oakland County Board of Commissioners, the Director of Information Technology or his/her designee, a designee of the County Executive, the Director of Management of Budget or his/her designee, and a representative of EMS (who must be a public employee to be eligible for appointment) appointed by the medical control authority. CMRS Connection: each number assigned to a CMRS customer. Customer Premise Equipment: PSAP on-site, non-network hardware and software equipment utilized for the answering and call processing of 9-1-1 calls, including the display of ANT and ALI Database Service Supplier: a service provider who maintains and supplies or contracts to maintain and supply an ALL database or MSAG. Direct Dispatch Method: the agency receiving the 9-1-1 call at the public safety answering point directly dispatches the appropriate emergency response service (ERS). Emergency Response Service (ERS): a public or private agency that responds to events or situations that are dangerous or are considered by a member of the public to threaten public TENTAT14.DOC Page 9 (of 11) Last printed 06/25/99 4:28 PM safety. An ERS includes a police or fire department, an ambulance service, or any other private or public entity trained and able to alleviate a dangerous or threatening situation. Emergency Service Number (ESN): the number assigned by a county to each exchange access facility that identifies which ERS is responsible for responding to the address of that exchange access facility's premises. Emergency Telephone Charge: emergency telephone operational charge and emergency telephone technical charge imposed pursuant to PA 32 of 1986, as amended. Emergency Telephone District or 9-1-1 Service District: the area in which 9-1-1 service is provided through this Plan to service users pursuant to PA 32 of 1986, as amended. Emergency Telephone Operational Charge: a charge for non-network technical equipment and other costs directly related to the dispatch facility and the operation of one or more PSAPs including, but not limited to, the costs of dispatch personnel and radio equipment necessary to provide two-way communication between PSAPs and a public safety agency. Emergency telephone operational charge does not include non-PSAP related costs such as response vehicles and other personnel. Emergency Telephone Technical Charge: a charge for network startup costs, customer notification costs, billing costs including an allowance for uncollectables for technical and operational charges, and network nonrecurring and recurring installation, maintenance, service, and equipment charges of a service supplier providing 9-1-1 service. Exchange Access Facility: the access from a particular service user's premises to the telephone system. Exchange access facilities include service supplier provided access lines, PBX trunks, and centrex trunk line equivalents, all defined by tariffs of the service suppliers as approved by the Public Services Commission. Exchange access facilities do not include telephone pay station lines or WATS, FX, or incoming only lines. Final 9-1-1 Service Plan: a tentative 9-1-1 service plan that has been modified only to reflect necessary changes resulting from any exclusions of public agencies from the 9-1-1 service district under section 306 of PA 32 of 1986 as amended, and failure of public safety agencies to be designated as PSAPs or secondary PSAPs under section 307 of PA 32 of 1986, as amended. Master Street Address Guide (MSAG): a perpetual database that contains information continuously provided by a service district that defines the geographic area of the service district and includes an alphabetical list of street names, the range of address numbers on each street, the names of each community in the service district, the emergency service number of each service user, and the primary answering point identification codes. Primary Public Safety Answering Point (Primary PSAP) a communications facility operated or answered on a twenty-four hour a day, seven days a week, basis assigned responsibility by a public agency or county to receive wire-line 9-1-1 calls as the first point of reception and to TENTAT14.DOC Page 10 (of 11) Last printed 06/25/99 4:28 PM dispatch public safety response services, as appropriate, by the direct dispatch method, relay method, or transfer method. It is the first point of reception of 9-1-1 calls by a public safety agency and serves the jurisdiction in which it is located and other participating jurisdictions, if applicable. Private Safety Entity: a nongovernmental organization that provides emergency fire, ambulance, or medical services. PSAP Coordinators Subcommittee: A subcommittee of CLEMIS chaired by the 9-1-1- County Coordinator. Each primary PSAP shall have one voting member on this subcommittee; secondary PSAPs shall not be voting members. This subcommittee shall serve in an advisory capacity to give recommendations to CLEMIS on matters relating to county-wide mutual 9-1-1 interests, including 9-1-1 procedures, policies, training, system and equipment diagnostics, testing, and technical and operational standards. Public Agency: a village, township, charter township, or city within the State of Michigan. Public Safety Agency: a functional division of a public agency, county, or the state that provides fire fighting, law enforcement, ambulance, medical, or other emergency services. Relay Method: the PSAP receiving the 9-1-1 call notes pertinent information and relays it by telephone, radio, private line, to the appropriate public safety agency or private safety entity providing direct dispatch of the appropriate ERS. 5econdary Public Safety Answering Point (Secondary PSAP): a communication facility of a public safety agency or private safety entity that receives 9-1-1 calls by transfer method only. Service Supplier: provider of a telephone service or a CMRS to a service user. Service User: an exchange access facility or CMRS customer of a service supplier within a 9-1-1 system Tariff: the rate approved by the Public Services Commission for 9-1-1 service provided by a particular service supplier. Tariff does not include a rate of a CMRS by a particular provider. Transfer Method: a method in which a PSAP transfers the 9-1-1 call directly to the appropriate public safety agency or private safety entity or other provider of emergency service for dispatch of an ERS Wireless Emergency Service Order: the order of the Federal Communications Commission, FCC Docket No. 94-102, adopted June 12, 1996 with an effective date of October 1, 1996, governing 9-1-1 wireless calls. Wireless PSAP: A Primary PSAP which has met the requirements of this Plan to initial receipt of wireless 9-1-1 calls. TENTAT14.DOC Page 11 (of 11) Last printed 06/25/99 4:28 PM L. BROOKS PATTERSON, OAKLAND COUNTY EXECUTIVE Robert J Daddow, Director Attachment A OAKLAND COUNTY MICHIGAN DEPARTMENT OF MANAGEMENT AND BUDGET TO: Board of Commissioners Doug Williams William Dwyer, CLEMIS Chairperson John Mahoney Dave VanderVeen Michael McCabe Jeff Pardee Joe Sullivan Pat Coates FROM: SUBJECT: DATE: Bob Daddo r/ E9-1-1 Radio Communication (Voice) Equipment - Emergency Management Plan June 7, 1999 Attached are the following documents to be used as an exhibit to the Emergency Management Plan and for discussion purposes in funding the radio (voice) communications system: * Executive Summary: this five page summary provides an overview of the project history, status, issues, costs and funding for the entire project. * Equipment and Operating Costs - Proposed E9-1-1 Project and Related Notes: the financial information herein provides a eight year projection of the equipment costs, operating costs and proposed finding for this project. Explanatory notes are attached to the financial statement. The attached information serves several purposes: 1) should prepare the Board of Commissioners for the policy discussions involving the upcoming presentation of the radio communications (voice) equipment network, use as the fiscal component to the Emergency Management Plan. 2) provides Board members a tool for their discussions with local legislative bodies, should they choose to do so. Should there be any questions concerning this information, please feel free to contact me. EXECUTIVE OFFICE BUILDING 34 EAST • 1200 N TELEGRAPH RD DEPT 409 • PONTIAC MI 483410409 • (248) 858-0490 • FAX (248)452-9215 BUSINESS PROBLEM The County's 32 PSAPs' radio communication equipment use three separate frequencies: 806 MHZ (County non-public safety; Sheriffs Department; Waterford; Pontiac; OCC; others); 420 MHZ, and 150 MHZ. These three distinct frequencies inhibit communications between PSAPs and emergency vehicles / hand-held units particularly during stressful emergency events. A single frequency or a combination of 806 MHZ / 821 MHZ would enable public safety agencies (police, fire, emergency medical services) to communicate with one another in the event of a disaster and / or mutual-aid event. Since late 1997, federally required re-farming of 150 MHZ and 420 MHZ frequencies will begin disturbing the clarity of transmission for those PSAPs using these frequencies over the next several years. Frequencies / channels at the 150 MHZ, 420 MHZ, and 806 MHZ ranges are nearly impossible to obtain from the federal government. Sufficient channels for a County-wide solution will be costly to implement. Implementation will require between 15 months to 18 months to complete. In December 1998, the Board of Commissioners approved Miscellaneous Resolution # 98308 entitled Emergency Management - Acquisition of E911 Radio Communication Equipment and Verification of County Public Safety Communications (MR #98308). IVIR #98308 permitted the County to submit an application for no less than 14 channels under the 821 MHZ frequency to the Frequency Allocation Committee (FAC) of Michigan. In January 1999, the FAC approved the release of 16 channels under the 821 MHZ frequency for use by County PSAPs. In February 1999, additional channels were requested of the APCO arising from an identified need. The National APCO approved Oakland County for 18 channels and forwarded the application onto the FCC. The final approval by FCC should occur in 1999, if there are no barriers to completion raised over the next several months. The City of Detroit Water and Sewer Department (Detroit) has applied to the Frequency Allocation Committee (FAC) for all available 821 MHZ channels originally assigned to Oakland County. The FAC has and continued to request additional information over the past couple of years. Detroit did not submit their application for consideration at the January 1999 FAC meeting. Subsequent to the January 1999 FAC meeting, the City of Detroit submitted a completed application for consideration at the next regularly scheduled FAC meeting. After much discussion by Michigan APCO, Detroit has been awarded 25 channels at 821 MHZ frequency level contingent on their proper response to the questions outstanding. Since January 1999, award of these channels will commit all remaining channels in the southeastern Michigan area. While the 806 MHZ transmission can be transmitted roughly 70 miles outside of the County's borders, the 821 MHZ transmissions cannot go beyond 3 miles of the border (federal requirement). This federal requirement significantly increases the complexity and cost of the radio communications solution. Communities located in e Inner core' of the County would transmit at 821 MHZ (such transmission can then be controlled to those communities to limit tower 2 placement along the County's perimeter). Communities on the County's perimeter would use 806 MHZ (since there is no geographic requirement to limit transmissions). The 806 MHZ and 821 MHZ frequencies can communicate with one another, unlike the 150 MHZ, 420 MHZ and 806 MHZ frequencies (largely because of the large gaps between the frequency levels). The County sought assistance from Motorola to evaluate the current status of the 806 MHZ system and then, optimize its 806 MHZ system to increase its capacity. Except for the cost of the radios themselves, this portion of the upgrade has involved nominal costs. No radios have been distributed to date. Several events have taken place subsequent to or around the time of the FAC meeting in mid- January, including: * The City of Southfield submitted a request for 500-1- radios as part of the launch of the County's radio communications system. The size of the request after the FAC meeting is troublesome in the launch, both as to the impact on the capacity of the entire system and on the cost of radios (additional $1.5 million for these radios alone). The request did, however, support the need for two additional channels of the 821 MHZ frequency. * Effective in the second quarter of 1999 (no specific date has been set), Tadiran will no longer manufacture analog microwave equipment used in communications between nine existing 806 MHZ towers in the event if a tower going 'off-line'. This decision, however, should not adversely impact the analog hand-held or mobile radio units that communicate between the public safety vehicles / hand-held radios and the towers. The Tadiran announcement will drive many critical decisions in the launch of the CLEMIS / E911 efforts. The County has two alternative approaches; 1) Replace the current analog microwave tower equipment with digital-ready, microwave equipment. The cost of replacing this equipment is approximately $2.5 million or so. No amounts have been set aside in the Radio Communications Fund for the replacement of this tower equipment. 2) Take no action to replace the existing equipment other than purchasing and storing spare parts and similar activities. This equipment would require replacement under this alternative sometime in the future depending upon how long this equipment can be properly maintained. The County has selected this alternative, but will have to address the analog equipment matter in several years. The tower equipment to enable the 821 MHZ radio communication system will require digital equipment to be purchased; such equipment is more costly than the analog equipment originally used in the cost model as part of MR #98308. * The County could acquire digital-ready hand-held and mobile radio units instead of the 3 analog only equipment. However, the cost of this premium feature is roughly $1,000 per radio unit (or, $3.0 million, assuming that an additional 3,000 radios are obtained). * Firefighters have raised the need for a ruggedized version of the hand-held units to protect the units from water and inclimate weather and improve sound transmission in burning buildings. The cost of this feature is $500 per unit. The number of units having this feature is not presently known. No costs have been identified for readying the 'paid-on- call' second toning device required by State statutes. The secondary toning device should be simply an alpha - numeric pager (resulting in minimal costs anyway). * The County and Motorola reviewed the necessity of placing another 806 MHZ tower in the southeastern corner of the County. The County has also reviewed the potential movement of the existing 806 MHZ tower located in Rochester Hills to the NBD tower site in Troy. Neither tower is required and no tower charges are proposed. STATUS OF PROJECT The MR #98308 resolution has called upon the Oakland County General Fund to cover the costs of the radio communications equipment. Failing the ability to do so, the Board of Commissioners would consider approving up to a 4.0% telephone operational surcharge on land lines. A final resolution has been drafted, along with a seven year projection of cost (see attached) required to fund this project. LONG-RANGE STRATEGIC PLAN - ANALOG VS. DIGITAL The County will convert from an analog 806 MHZ system to a fully functional 806 / 821 MHZ digital system. This conversion will be performed in stages as follows - largely due to the costly nature of the conversion: 1) Anticipated 821 MHZ radio communication system: * Three tower back-bone (Social Services Building; Troy; West Bloomfield Township) using digital equipment. * Hand-held and mobile equipment - analog, but digital ready equipment. This would include both the 821 MHZ equipment and the additional radios to be acquired arising from the optimization of the 806 MHZ system. * Fourth tower - digital (to be acquired in 2004) to accommodate expected growth patterns in the County. 2) Conversion of the 9-tower, analog 806 MHZ tower equipment to digital equipment in fiscal 2004. 4 3) Conversion of the present analog 806 MHZ hand-held and mobile equipment to digital. Convert 821 MHZ equipment acquired previously to a fully digital system. The above costs have been included in the enclosed fiscal analysis. COST The initial tower equipment and improvements, radios, consoles and other capital costs are estimated at $13.2 million in the initial year, growing to a total of approximately $24.5 million in year four. The most significant cost is the radios themselves - at roughly $3,000 per radio. The proposed radio communications system funding for this equipment and operations would arise from an operational surcharge of 4.0% on the telephone bills. Those PSAPs using the County's 806 MHZ system (and paying roughly $45 per radio per month) would expect to be covered under the new surcharge - roughly $1.2 million =wally. Debt service (including principal) on the borrowing would approximate $3.5 million annually for 7 years at 5.0% interest rate (bonds / notes may provide a benefit over this level of interest rate used in the model) for the initial capital outlay. Funding of depreciation (allowing for a cash reserves to be built for replacement of system) would be approximately $2.4 million for 10 years. Other operating costs (maintenance, personnel, study costs, etc.) would be nominal. FUNDING The source of the equipment (capital) funding of $13.2 million as of January 1, 2000 and then another $10.0 million in the second year (January 1, 2001) of implementation could arise from the County's Delinquent Tax Revolving Fund or through the issuance of bonds / notes (depending upon interest rates at the time the project is initiated). The State is considering the passage of a wireless (cellular) fee increase of $.55 per month per cellular telephone. Recently, the Deputy Director of the Michigan State Police assured Oakland County that none of the anticipated wireless revenue in the proposed legislation would inure to the State Police Department. Accordingly, all $400,000 of new wireless revenue has been reflected as County revenue to cover a portion of the anticipated radio communications costs. OPEN ISSUES Open issues include: * The County should update its E9-1-1 Plan for a number of reasons: anticipated changes in PSAPs, equipment, funding, change in protocols during mutual-aid events, and other matters. A tentative E9-1-1 plan must be prepared covering programmatic (technical, operating, management), cost and funding matters as specified by State statutes to secure the revenue from an operational surcharge. After the tentative E9-1-1 plan is approved by 5 the Board of Commissioners, a public hearing must be held no earlier than 90 days after the tentative plan is approved by the Board of Commissioners. Adoption of the final plan occurs shortly after the public hearings. This final adoption is expected in the fourth quarter of 1999. * A final decision must be made concerning 'on-going' General Fund commitments to this project. If the General Fund covers the operating expenses, it must do so for years to come. Reductions of General Fund operating expenses have been suggested. Alternatively, a 4.0% telephone operational surcharge should be sufficient to fund this system's construction and subsequent operations. 6 1.3 2.5 - EQUIPMENT AND OPERATING COSTS - PROPOSED E9-1-1 PROJECT (In Millions) OAKLAND COUNTY, MICHIGAN June 1, 1999 Description M. 2.4314 201.1. 202 2003 2.444 2445 24314 24111 EQUIPMENT COST Studies B $ 0.2 $ - $ - $ - $ - $ - $ 806 MHz: 350 radios C 1.1 - - - 3.500 radios: 821 MHz system C 3.0 6.0 1.2 0.3 - - 806 / 821 MHz consoles C 2.4 3.0 0.4 0.2 - - Three towers: 821 MHz D 5.7 821 MHz tower upgrade D - 806 MHz towers to digital E - 806 MHz radios to digital E - - -- - 4.8 Contingency 0.8 0.2 - -- - TOTAL $13.2 $ 9.2 $ 1.6 $ 0.5 $ 3.8 4.8 - BALANCE SHEET Cash / investments $ 1.4 $ 3.9 $ 2.7 $ 2.7 $ 2.8 $ 3.9 $ 3.6 $ 4.3 Fixed assets - cost F 13.2 22.4 24.0 24.5 28.3 33.1 33.1 33.1 Fixed assets - accum. depreciation F (0.7) (2.5) (4.8) (7.2) (9.7) (12.7) (16.1) (19.5) Net Fixed Assets 12.5 19.9 19.2 17.3 18.6 20.4 17,0 13.6 TOTAL ASSETS 613.9 $ 23,8 $21.9 $20.0 $21.4 $24.3 $ 20.6 $ 17.9 Long-term debt G $13.2 $ 21.2 $17.8 $14.4 $14.0 $15.4 $ 10.9 $ 7.2 Equity 0.7 2.6 4.1 5.6 7.4 8.9 9.7 10.7 TOTAL DEBT AND EQUITY $13.9 $ 23.8 ;21.9 620.0 621.4 ;24.3 ; 20.6 17.9 OPERATING REVENUES / EXPENSES Operating revenues: Operational surcharge H $ 3.0 $ 6.3 $ 6.5 $ 6.7 $ 6.9 $ 7.0 $ 7.1 $ 7.2 Revenue reduction I (0.5) (1.0) (1.0) (1.0) (1.0) (1.0) (1.0) (1.0) Cellular fees J 0.4 0.4 0.4 0.4 0.5 0.5 0.5 0.5 Investment income 0.1 0.1 0.1 0.1 0.2 0.2 0.2 Fees - CVTs and Sheriffs Dept. K 0.1 0.3 0.3 0.3 0.3 0.4 0.4 0.4 TOTAL REVENUES 3.0 6.1 6.3 6.5 6.8 7.1 7.2 7.3 Operating expenses: Additional personnel 0.2 0.2 0.2 0.3 0.3 0.4 0.4 0.4 Maintenance and other 0.4 0.6 0.6 0.6 0.7 0.7 0.8 0.8 Depreciation F 0.7 1.8 2.3 2.4 2.5 3.0 3.4 3.4 Interest payments G 0.4 1.0 1.1 1.0 0.8 0.7 1.0 0.9 Contingency 0.6 0.6 0.6 0.7 0.7 0.8 0.8 0.8 TOTAL EXPENSES 2.3 4.2 4.8 5.0 5.0 5.6 6.4 6.3 NET INCOME 0.7 1.9 1.5 1.5 1.8 1.5 0.8 1.0 Beginning equity 0.7 2.6 4.1 5.6 7.4 8.9 9.7 ENDING EQUITY 0.7 $ 2.6 $ 4.1 $ 5.6 $ 7.4 $ 8.9 $ 9.7 $ 10.7 NOTES TO EQUIPMENT AND OPERATING COSTS: PROPOSED E9-1-1 PROJECT OAKLAND COUNTY, MICHIGAN June 1, 1999 NOTE A - ASSUMPTIONS The schedule is in millions of dollars. The schedule is on a September 30 fiscal year. The schedule reflects the incremental costs of the project to upgrade the existing 806 MHz radio (voice) communications, launch the 821 MHz system and address issues noted herein. The fiscal analysis involves the incremental capital and operating costs associated with the 821 MHZ system launch and 806 MHZ enhancements as herein described. The WI-level timing of the events from February 5, 1999 through the completion of the project follow: * June 1999 - revised Emergency Management Plan is completed and approved by the Emergency Management Ad Hoc Task Force. * Mid-July 1999 - Board of Commissioners approved the proposed Emergency Management Plan, including funding relating thereto. The Plan would be considered 'tentative' at this stage (as specified under State statutes) and can be distributed to the cities, villages and townships as required under the statutes. * September 1999 - Federal Communications Commission approves the release of 18 channels under the 821 MHz frequency. * November 1999 - final Emergency Management Plan approved. * January 1, 2000 - equipment ordered. Installation begins. * April 1, 2000 - telephone operational surcharge (or funding via the General Fund) is secured for the construction and subsequent on-going costs. Further, the notes / bonds are issued (or draws obtained from the Delinquent Tax Revolving Fund secured). * January 1, 2000 through June 30, 2001 - implementation. The County's financial analysis includes the following assumptions: 1) That the analog microwave equipment for the existing 806 MHz towers is not replaced with digital microwave equipment. Instead, the existing equipment continues to be maintained in place. The Radio Communications Fund has, at best, $.5 million available to 1 address the funding of this issue. This equipment will be replaced in 2004. 2) The 806 MHZ hand-held and mobile radios will be converted from analog to digital in the year succeeding the major tower upgrade, or 2005. 3) The number of ruggedized radios necessary for the firefighters will not be significant or can be funded within the amounts indicated in the attached schedule. NOTE B - STUDIES A verbal agreement with the law enforcement agencies indicated that the costs for the Plante & Moran, LLP study ($170,000) would be reimbursed through the operational surcharge. Further, the County has launched two more studies (each for $12,000) with Motorola to optimize the County's 806 MHz system. The Motorola study and related implementation should enable the County to increase the present loading capacity of the existing 806 MHz system by approximately 350 radios. Nominal implementation costs are expected other than for the radios themselves. NOTE C - 806 MHz RADIOS / MOBILE UNITS The County presently has approximately 1,600 analog radio and mobile units on the existing 806 MHz system. Generally, the split of the radios and mobile units between public safety and non- public safety is 1,300 and 300, respectively. The County has been working with Motorola representatives to optimize the existing radio system's capacity through reductions in talk-groups and other means involving no significant costs. It is expected that an additional analog 350 radios (radios will be 'digital ready') and mobile units can be included on this system. These radios are very valuable as it would help PSAPs located on the County's perimeter ('outer-core' communities). In addition to the above, the Michigan Frequency Allocation Committee has approved 18 channels at the 821 MI-1z frequency levels for the purpose of creating a County-wide radio communications system. Based on a survey conducted in late 1998, an additional 3,500 radios and mobile units would need to be acquired to address the total public safety needs of the County. The model has reflected a 3,500 level to be acquired over a 4 year period of time with 1,000 in the first year, 2,000 in the second year, 400 in the third year and 100 by year four. The type of hand-held and mobile units (regular / ruggedized; analog / digital / 'digital ready'; etc.) has yet to be determined. There are incremental costs to each feature. For purposes of this analysis, the radios have been valued at $3,000 per unit. Discussions with Motorola would indicate the following needs for consoles (preliminary - would have to perform specific, intensive site visits to finalize): 9 console upgrades; 1 console replacement; 21 remote operator console locations; and 79 radio control stations (one at each operator position at the PSAP location). The costs for consoles would range between $5.5 2 million and $7.0 million, depending upon PSAP needs. The model has assumed $6.0 million for consoles and related equipment, NOTE D - TOWERS Originally, Motorola has estimated that a complete new tower would cost approximately $1.6 million to construct and equip. However, with the recent notification of Tadiran (company who manufacturers the related tower equipment) of their intention to eliminate the manufacture of analog microwave equipment, the County is faced with a more costly digital backbone for the 821 MHz system than originally contemplated (roughly $1.9 million per tower). With the completion of the propagation study in late 1998, the 'inner-core' solution required a third tower to ensure that proper signals are received in the field. In 2004 an additional 821 MHZ tower site will likely be required due to the continued demands on the system. NOTE E - DIGITAL CONVERSION The costs noted herein represent the conversion of the existing analog 806 MHZ tower equipment and hand-held radios and mobile units to digital equipment. All other 'digital ready' equipment would be converted at this time as well. NOTE OF- FIXED ASSETS The schedule assumes the launch of the entire project on January 1, 2000. The equipment cost would be acquired over a four year time frame as noted in the attached schedule. The County anticipates that the equipment will be depreciated over a 10 year time frame with the first year of operation charging only a half year of depreciation expense. NOTE G - LONG-TERM DEBT The County has assumed a 7-year debt amortization period to be paid in semiannual installments beginning with the first payment on July 1, 2000 (interest only) and the second payment on December 31, 2000 (principal and interest). The schedule assumes the borrowing of $13.2 million on January 1,2000 and $10.0 million on January 1,2001. Roughly $3.0 million and $5.0 million will be borrowed in 2004 and 2005 to cover the costs of the analog to digital conversion. The interest rate assumed is 5.0% - which is the current T-bill rate available through a borrowing from the County's Delinquent Tax Revolving Fund. However, the actual interest rate may be able to be reduced below 5.0% through an external borrowing; such potential will be explored concurrent with the acquisition of the radios and other equipment acquisitions upon project launch. The County is obtaining rates in the 4.0% range for debt involving infrastructure refunding. Should the County choose to bond for this debt and obtain a rate of 4,0%, the interest payments 3 I I • would be reduced by approximately 20% over the amounts reflected in the attached schedule. NOTE H - OPERATIONAL SURCHARGE Based upon 1997 land-line data, Plante & Moran's April 1998 report has indicated that an operational surcharge of 4.0% would result in $6.0 million annually. For purposes of this analysis, the initial base line revenue has been assumed to be $6.0 million beginning to be collected at the launch of the project on April 2000. Alternatively, the support for this project would have to be found within the operations of the County's operating budget to cover the necessary costs. The 2000 fiscal year has assumed a baseline $6.0 million revenue level in the year 2001, with 3.0% combined increases in rates and lines thereafter. NOTE I - REVENUE REDUCTION The County is presently covering Radio Communications Fund operations through a monthly charge for radio use to County departments (both Sheriff Department and non-public safety departments) and non-County governmental units (primarily public safety agencies). If the telephone operational surcharge is approved by the Board of Commissioners, the County would not be able to continue this practice of invoicing for services to some 806 / 821 MHz system users. This situation would serve to reduce the revenue raised through the telephone operational surcharge. NOTE J - WIRELESS (CELLULAR) TELEPHONE FEES The State is presently contemplating the passage of a cellular telephone fee in connection with the unfunded federal mandates imposed by the Telecom Act of 1996 and FCC 94-102. The present form of the proposed bill would result in roughly $400,000 being allocated to Oakland County based on the two cellular PSAPs in the County. While it was originally thought that the State Police would receive roughly two-thirds of the amounts otherwise provided to Oakland County, the Deputy Director of the State Police (and 'champion' for the legislation itself) has asserted that all of this revenue inures to the benefit of the County. NOTE K - FEES TO LOCAL UNITS AND SHERIFF'S DEPARTMENT The primary purpose of the revenue charged to the public safety agencies is to limit the number of radios and mobile units requested. By providing a nominal local contribution, it is hoped that the number of radios requested would be maintained at the optimum level. Excess and unused radios would be minimized. Alternatives (such as specifying the number of radios per sworn officer, for example) with more significant charges - say $45 per radio per month - could be explored at a later date. The 350 non-public safety radios on the existing 806 MHZ system would continue to fund the operations at the presently monthly rate (roughly $45 per unit). 4 The amount of fees contemplated are calculated as follows: 2000 2001 _2002 2003 Existing radios/mobiles 1,600 1,600 1,600 1,600 Add / (Less): Non-public safety radios ( 350) ( 350) ( 350) ( 350) Optimization - 806 MHz system 350 350 350 350 821 MHz radios 1.000 3.000 3.400 3.500 TOTAL RADIOS 2,600 4,600 5,000 5,000 Fee rate - $5 per month x 12 $30* $60 $60 $60 TOTAL REVENUE $ 7$,000 U76.02 lagsz smsgsl * 6 months only. 5 Attachment B Units of government with existing twenty-four hour, seven day primary wireline PSAPs are: Auburn Hills, Berkley, Beverly Hills, Birmingham, Bloomfield Hills, Bloomfield Township, Clawson, Farmington, Farmington Hills, Ferndale, Hazel Park, Holly Village, Lake Orion, Madison Heights, Milford Village, Northville, Novi, Oak Park, Oakland County, Oxford, Pleasant Ridge, Pontiac, Rochester, Rochester Hills, Royal Oak City, Southfield, Troy, Walled Lake, Waterford, West Bloomfield, White Lake Township. Private entities serving as secondary PSAPs are: Advanced Medical Response (AMR), Community EMS (CEMS). I 4,, I . 1 Resolution #99163 July 15, 1999 The Chairperson referred the resolution to the Finance Committee. There were no objections. • I FISCAL NOTE (M.R. #99163) August 5, 1999 BY: FINANCE COMMITTEE, SUE ANN DOUGLAS, CHAIRPERSON IN RE: EMERGENCY MANAGEMENT - TENTATIVE, AMENDED 9-1-1 SERVICE PLAN FOR THE COUNTY OF OAKLAND AND AUTHORIZATION TO LEVY EMERGENCY TELEPHONE OPERATIONS SURCHARGE TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS Chairperson, Ladies and Gentlemen: Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced resolution and finds: 1. The resolution adopts the Tentative Amended 9-1-1 Service Plan for the County of Oakland, including the authorization for the various telephone companies to levy a four percent (4%) surcharge for emergency telephone operations. 2. This surcharge will raise approximately $6 million in revenue annually, which will become the primary source of funds to cover the annual operating expenditures of the upgraded 9-1-1 system. 3. The Department of Management and Budget performed a comprehensive review of the County's finances in conjunction with the development of the FY 2000 and FY 2001 County Executive's Recommended budget. A determination has been made that there are no other sources of funds to cover the operating expenses of the 9-1-1 system and without these funds the enhancements to the current radio communications system must be terminated. A. The surcharge will become effective upon the adoption of the Final Amended 9-1-1 Service Plan for the County of Oakland, the FY 2000 and FY 2001 budget will be amended at that time to reflect the applicable 9-1-1 surcharge. FINANCE COMMITTEE rINANCE COMMITTEE VOTE: Motion carried unanimously on a roll call vote. t ) Resolution #99163 August 5, 1999 Moved by Millard supported by Jensen the Finance Committee Report be accepted. A sufficient majority having voted therefor, the report was accepted. Moved by Millard supported by Jensen the resolution be adopted. Moved by Millard supported by Jensen the resolution be amended to coincide with the recommendation in the Finance Committee Report. A sufficient majority having voted therefor, the amendment carried. Discussion followed. Chairperson McCulloch scheduled a formal Public Hearing for the purpose of allowing public comment on Miscellaneous Resolution #99163 - Emergency Management - Tentative, Amended 9-1-1 Service Plan for the County of Oakland and Authorization to Levy Emergency Telephone Operations Surcharge. Chairperson McCulloch stated that the Public Hearing by statute should be held 90 days from the adoption of the resolution. The Chairperson scheduled the formal hearing for November 18, 1999 at 10:00 A.M. in the Board of Commissioners Auditorium. Chairperson McCulloch also stated that he would check the auditorium schedule in order to hold additional public hearings to be announced at a later date. Vote on resolution, as amended: AYES: Millard, Obrecht, Palmer, Patterson, Schmid, Sever, Suarez, Taub, Amos, Appel, Colasanti, Coleman, Douglas, Garfield, Jensen, Law, McCulloch, McPherson. (18) NAYS: Causey-Mitchell, Gregory, Melton. (3) A sufficient majority having voted therefor, the resolution, as amended, was adopted. 1 HER7,3,;(6 HE FOREGOING R SOLUT1 L. of uoka P ereon, County Executive Date STATE OF MICHIGAN) COUNTY OF OAKLAND) I, G. William Caddell, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and accurate copy of a resolution adopted by the Oakland County Board of Commissioners on August 5, 1999 with the original record thereof now remaining in my office. In Testimony Whereof, I have hereunto set my hand and affixed the seal of the County of Oakland at Pontiac, Michigan this 5t4,day 9pe August, 1999. G. William Caddell, County Clerk , Emergency Manager DATE: CITY OF PONTIAC EMERGENCY FINANCIAL MANAGER MICHAEL L. STAMPFLER 47450 Woodward Avenue Pontiac, Michigan 48342 Telephone: (248) 758-3133 Fax: (248) 758-3292 June 14,2011 TO: Melissa Hurst — Administrative Office Oakland County Clerk/Register of Deeds 1200 N. Telegraph Road Building 12E — Department 415 Pontiac MI 48341 Patricia Coates etPr',11!S Administrator Oakland County Information Technology 1200 N. Telegraph Road Building 49W Pontiac MI 48341 RE: PSAP 9-1-1 Pursuant to Section 318 of the Michigan Emergency Telephone Service Enabling Act (PA 32 of 1986, as amended) the City of Pontiac designates the Oakland County Sheriff Department as the Primary Public Safety Answering Point (PSAP) for all 9-1-1 calls originating from within the city. Furthermore, pursuant to Section 502 of the Michigan Emergency Telephone Service Enabling Act (PA 32 of 1986, as amended), the Pontiac Police Department shall cease functioning as a Primary PSAP within the Oakland County 9-1-1 Service District. The City of Pontiac directs the Oakland County 9-1-1 Coordinator, the Oakland County Clerk, and all Aolicable\conWn, u4cation service providers to implement this directive by August 1, 2011. CC: Michael J. Bouchard, Oakland County Sheriff Michael McCabe, Oakland County Undersheriff Wendy Keelty-Reyes, Acting Pontiac Police Chief Tyrone Jarrett, Pontiac Fire Chief Dennis Cowan, Esq., Plunkett Cooney CIT1 ;7'7 0 NTIAC DEPARTMENT OF POLICE Dr.Leon B. Jukowski City of Pontiac Chief Wendy Keeity-R:ryes Police Department 6 11 TO: Oakland County Clerk/Register of Deeds Patricia Coats - Clemis Adminstrator FROM: Wendy Keelty-Reyes, Acting Chief of Police DATE: June 15, 2011 RE: Moving 911 PSAP to Oakland County Sheriff Office To Whom It May Concern: The Pontiac Police Department is anticipating a transition to the Oakland County Sheriff's Office on August 1 st , 2011. That would include dispatch services, so we are making the official request to change the PSAP to Oakland County Sheriffs Office. Pursuant to Section 318 of the Michigan Emergency Telephone Service Enabling Act (PA 32 of 1986, as amended) the City of Pontiac designates the Oakland County Sheriff Department as the Primary Public Safety Answering Point (PSAP) for all 9-1-1 calls originating from within the city. Furthermore, pursuant to Section 502 of the Michigan Emergency Telephone Service Enabling Act (PA 32 of 1986, as amended), the Pontiac Police Department shall cease functioning as a Primary PSAP within the Oakland County 9-1-1 Service District. The City of Pontiac directs the Oakland County 9-1-1 Coordinator, the Oakland County Clerk, and all applicable communication service providers to implement this directive by August 1 st, 2011. ) 4 . - Chief Wen., K Reyes DATE: 6/18/2011