HomeMy WebLinkAboutResolutions - 1999.08.05 - 25632MISCELLANEOUS RESOLUTION #199 180 July 15,1999
BY: Public Services Committee. Frank H. Millard, Chairperson
IN RE: CIRCUIT COURT / FRIEND OF THE COURT DIVISION -
IMPLEMENTATION OF THE CHILD SUPPORT ENFORCEMENT SYSTEM
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Michigan Family Independence Agency (FIA) is charged with Child Support
Enforcement administration and is responsible for the development, implementation and support of
the application called Child Support Enforcement System (CSES); and
WHEREAS CSES is a comprehensive statewide child support system, including centralized
collections and disbursements, which will meet all federal system requirements and will be installed
in all components of the Michigan IV-D program: Office of Child Support central office, Friend of
the Court offices, Office of Child Support field offices and Prosecuting Attorney offices; and
WHEREAS annual statewide activity results in approximately 12 million transactions, over
836,000 cases, and $1.3 billion in collections. Of the 83 counties in Michigan, 68 are currently using
CSES, with the current plan that all counties will be utilizing the system by October 1, 2000; and
WHEREAS previous failures to implement CSES within the federally required time period
(October 1, 1997) resulted in a 4% reduction in Title IV-D funds in 1998 and an additional 8% in
1999. The combined penalties for FY1998 and FY1999, amounting to $12.5 million, were absorbed
by the State; and
WHEREAS the penalties for non-compliance continue to increase; 16%, equivalent to $17.4
million for FY2000 and 24%, equivalent to $25.5 million for FY2001; and
WHEREAS Senate Bill 365, FIA Budget Authorization, which has passed and ordered
enrolled includes a hold-harmless clause for county governments which reads as follows: A county
shall be required to pay a penalty due to the state's. failure to be in compliance with federal child
support enforcement system requirements unless the county, friend of the court and the department
have a written agreement that outlines the county's commitment to participate in the federally
required child support enforcement system and the county complies with a timeline for completion
established by the department; and
WHEREAS FIA has entered into a contract with Oracle Corporation to perform a High
Volume Assessment of the large non-CSES counties, including Wayne, Oakland, Macomb and
Genesee Counties, which will serve as a blueprint for migration to a future CSES system that meets
the requirements of the Personal Responsibility and Work Opportunity Reconciliation Act
(PRWORA) of 1996, otherwise known as Welfare Reform; and
WHEREAS the Board of Commissioners approved Misc. Resolution #95043 (dated March
2, 1995) which supports the position taken by the Friend of the Court Association requiring the State
to resolve the operating and technical problems in the Child Support Enforcement System (CSES)
prior to implementation in Oakland County; and
WHEREAS the resolution further resolved that CSES operating and technical capabilities
must be greater than the current computer system in place at the Oakland County Friend of the Court
prior to its implementation in Oakland County and that all conversion costs shall be borne by the
State of Michigan, and that no additional staff shall be required after conversion applicable to the
CSES computer system; and
WHEREAS failure to participate may result in a system foisted upon Oakland County that
fails to meet the business needs of our clients; and
Public Services Committee Vote:
Motion carried unanimously on a roll call vote with Dingeldey absent.
WHEREAS the County Executive recommends approval of this resolution.
NOW THEREFORE BE IT RESOLVED that the Board of Commissioners authorizes
Oakland County's participation in the development and implementation of a Child Support
Enforcement System, including centralized collections and disbursements, which meets the business
needs of Oakland County, as well as the requirements of the Personal Responsibility and Work
Opportunity Reconciliation Act (PRWORA) of 1996.
BE IT FURTHER RESOLVED that execution of this resolution is as confirmed in writing
by Douglas E. Howard, Director of the Family Independence Agency, in his attached letter dated
June 28, 1999.
Mr. Chairperson, on behalf of the Public Services Committee, I move adoption of
foregoing resolution.
PUBLIC SERVICES COM EE
Jun 28 '99 15:01 P.02
• STATE OF MICHIGAN
JOHN ENGLER, Governor
FAMILY DEPENDENCE AGENCY CS t_
e235 S GRAND AVE, Pa EIC)iitT357-7,--11 4890LA 9
DOUGLAS C. HOWARD. DIrecter
June 28, 1999
L. Brooks Patterson
Oakland County Executive
The Honorable Edward Sosnick, Chief Judge
6th Circuit Court
John McCullouch, Chairperson
Oakland County Board of Commissioners
FAXED TO JUDY CUNNINGHAM, 6TH CIRCUIT COURT ADMINISTRATOR
JUNE 28, 1999
FOR SUBSEQUENT DELIVERY TO ABOVE ADDRESSEES
I want to share my appreciation for the opportunity to meet with key stakeholders in Oakland
County on our efforts to meet federal child support system requirements. I was pleased with both
the willingness of all parties to seek a solution and the outcome of the meeting. It is my goal and
commitment to finalize a statewide computer system that not only meets federal requirements, but
also ensures that it meets the business needs of our local partners and supports continued success
and growth in our joint efforts to collect child support on behalf of the citizens of Michigan.
Please accept this letter as confirmation of our mutual agreement of Oakland County's conversion
to CSES under the following conditions:
1. CSES operating, technical and interface capabilities, including but not limited to imaging,
automated tax intercept, voice response, EFT inbound and outbound with ED!, and adequate
redundancy to ensure continued operation in the event of primary system failure, must he
greater than the current computer system in place at the Oakland County Friend of the Court
prior to its implementation in Oakland County;
Incremental costs associated with implementation of CSES shall be borne by the State of
Michigan. Such costs shall include, but are not limited to: data cleansing and conversion
activities, overtime and travel expenses, and server/equipment related costs needed beyond
current capacity,
0‘..1 c-e-eyvk.gik"
www,mlia.stateignims
Jun 28 '99 15:02 P.03
Page 2
No additional staff shall be required after conversion applicable to the CSES computer
system in order to maintain current levels of Child Support Enforcement activities;
4. CSES system components will comply with existing Oakland County network standards.
It is the understanding of Family Independence Agency that a resolution authorizing Oakland
County conversion to CSES will be presented to the Oakland County Commission in July of 1999
for approval.
Please contact the office of Dawn Shattuck, Chief Information Officer, 517-241-9041, with any
further questions or concerns.
Sincerely,
Douglas E. Howard
cc: Joe Salamone, Oakland County FOC
Robert Daddow, Director, Management and Budget, Oakland County
Judy Cunningham, 6th Circuit Court Administrator
Resolution #99180 July 15, 1999
The Chairperson referred the resolution to the Finance Committee. There
were no objections.
FISCAL NOTE (M.R. #99180) August 5, 1999
BY: FINANCE COMMITTEE, SUE ANN DOUGLAS, CHAIRPERSON
IN RE: CIRCUIT COURT/FRIEND OF THE COURT DIVISION - IMPLEMENTATION OF THE CHILD
SUPPORT ENFORCEMENT SYSTEM
TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed
the above reference resolution and finds:
1. The resolution authorizes Oakland County's participation in the
development and implementation of the Child Support Enforcement
System (CSES) including centralized collection and disbursements.
2. Information Technology estimates that approximately 740 staff hours
will be required to participate in the first phase of CSES
conversion in Oakland County, at a cost of $70,000.
3. Funding has not been included in the FY 1999 Amended budget to
implement Phase I of this conversion, nor is additional funding
available from the Friend of the Court Cooperative Reimbursement
program to fund this effort.
4. Because the Uniform Budgeting and Accounting Act for Local Units of
Government (UBAA), 1978 Public Act 621 provides that an expenditure
shall not be incurred except in pursuance of the authority and
appropriations of the legislative body of the local unit, an
additional appropriation is required to provide Information
Technology the resources necessary to implement the first phase of
CSES conversion.
5. Funds are available in the non-departmental contingency account for
transfer to Information Technology to be used to cover Phase I of
the CSES conversion, the FY 1999 budget should be amended as
follows:
General Fund Expenditures
90-290000-25000-2564 Contingency $(70,000)
90-210000-21000-8001 Tran. Out Info. Tech 70.000
0_
7. This appropriation will only cover the first phase of CSES
conversion, additional costs, and requested appropriations, are to
be expected.
FINANCE COMMITTEE
r(44J
FINANCE COMMITTEE VOTE:
Motion carried unanimously on a roll call vote with Causey-Mitchell absent.
THE FOREGOING RE
.Jv;,.....son, County Executive
Oi Tr i
7 Ti
Date
I HEREBY ,14,7#1
Resolution #99180 August 5, 1999
Moved by Palmer supported by Causey-Mitchell the resolutions on the Consent
Agenda be adopted (with accompanying reports being accepted).
AYES: Appel, Causey-Mitchell, Colasanti, Coleman, Douglas, Garfield,
Gregory, Jensen, Law, McCulloch, McPherson, Melton, Millard, Obrecht, Palmer,
Patterson, Schmid, Sever, Suarez, Taub, Amos. (21)
NAYS: None. (0)
A sufficient majority having voted therefor, the resolutions on the Consent
Agenda were adopted (with accompanying reports accepted).
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, G. William Caddell, Clerk of the County of Oakland, do hereby certify that the
foregoing resolution is a true and accurate copy of a resolution adopted by the
Oakland County Board of Commissioners on August 5, 1999 with the original record
thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my hand and affixed the seal of the
County of Oakland at Pontiac, Michigan this 5,44h day/gf August, 1999.
G. William Caddell, County Clerk