HomeMy WebLinkAboutResolutions - 1999.12.16 - 25675December 16, 1999
REPORT (misc. #99329)
BY: PERSONNEL COMMITTEE, THOMAS A. LAW, CHAIRPERSON
RE: Management & Budget/Fiscal Services - Reorganization - Phase II
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
The Personnel Committee having reviewed the above referenced resolution on December
8, 1999, recommends to the Oakland County Board of Oommissioners the resolution be adopted.
report.
Chairperson, on behalf of the Personnel Committee, I move the acceptance of the foregoirg
PERSONNEL COMMITTEE
Personnel Committee Vote:
Motion carried on unanimous roll call vote
MISCELLANEOUS RESOLUTION #993 29 ' December 16, 1999
BY: FINANCE COMMITTEE, SUE DOUGLAS, CHAIRPERSON
IN RE: MANAGEMENT AND BUDGET/FISCAL SERVICES - REORGANIZATION - PHASE II
TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS
Chairperson, Ladies and Gentlemen:
WHEREAS per Misc. Res.#96025 the Department of Management & Budget
implemented the first of two phases of the restructuring of its
organization; and
WHEREAS the first phase consolidated the accounting and budget
functions into the Fiscal Services Division; and
WHEREAS the Management & Budget department requests to implement the
second phase of the reorganization to address changes in the Fiscal
Services Division related to the implementation of a new financial system;
and
WHEREAS the Division has evaluated its current operations and proposes
the retitling and establishment of certain units to increase efficiency and
effectiveness; and
WHEREAS the creation of two additional units (Grants Accounting and
Grants Administration) will allow increased efficiencies and direct efforts
to strengthen internal controls and compliance issues; and
WHEREAS the proposed organization also includes the transfer of
positions and a restructuring of the levels of supervision to provide
optimal support to the division workflow; and
WHEREAS to properly reflect the assignment of responsibilities,
several modifications to the classification structure within the Fiscal
Services Division are proposed which involve the creation and retitling of
certain classes, and salary grade changes; and
WHEREAS to support the complexity associated with grants
administration and additional related responsibilities, the Division is
also requesting the creation of one full-time position, in the proposed
Grants Administration unit.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of
Commissioners approves the Phase IT reorganization of the Fiscal Services
Division including the following personnel actions:
1. To retitle the operational areas as follows:
From To
Fiscal Services Group General Fiscal Services
Strategic Planning & Central Fiscal Services
Quality Assurance Group
Drain/ Facilities Mgmnt. Svcs. Drain/ Facilities Mgmt.
Fiscal Services
2. To establish the following unit structure:
A. GENERAL FISCAL SERVICES GROUP (currently Fiscal Services Group)
TO CREATE UNITS:
Grants Administration
Grants Accounting
FINANCE COMMITTEE VOTE:
Motion carried unanimously on a roll call vote.
TO RETITLE UNITS:
From
General Fiscal Services(12621)
General Revenue Accounting (12622)
To
Financial Analysis & Planning
General Fund/General Purpose
TO CONTINUE: Accounts Payable (12624)
B. CENTRAL FISCAL SERVICES GROUP (currently Strategic Planning &
Quality Assurance Group)
TO RETITLE UNITS:
From
Payroll & Cost Analysis (12613)
Proprietary Accounting (12623)
Ig.
Payroll
Proprietary
TO CONTINUE: Quality Assurance
TO DELETE UNIT: Strategic Planning (12611)
C. DRAIN/FACILITIES MANAGEMENT FISCAL SERVICES GROUP
(currently Drain/ Facilities Mgmt. Svcs.)
TO RETITLE UNITS:
From
Facilities Management Accounting
Water & Sewer Accounting
Drain Accounting
To
Facilities
Water & Sewer
Drain
3. To create the following new classifiraticans:
Classification Salary Grade
Supervisor - Payroll 16
Supv. III- Fiscal Svcs. 16
Supervisor II-Fiscal Svcs. 15
Financial ReporLs Coord. 14
Budget Systems Coord. 13
Supervisor I-Fiscal Svcs. 13
Payroll Coordinator 11
Overtime
Exempt
Exempt
Exempt
Exempt
Non-Exempt
Non-Exempt
Non-Exempt
4. To change the salary grade of the following classifications:
Classification
Financial Analyst I
Financial Analyst II
Financial Analyst III
From
10
12
13
To
9
10
12
5. To create one (1) GF/GP funded Supervisor II - Fiscal Services
position, in the Grants Administration unit.
6. To upwardly reclassify the following positions:
Position
12612-01185
12612-01449
12613-02007
From
Sr. Fin. Analyst
Financial Anal. II
Account Clerk II
To
Chief-Fiscal Svcs.
Financial Reports Coord.
Empl. Rcds. Spclst.
12613-01086
1261 3-0338 4
12613-03557
12621-06780
12 62 3-010 30
12623-02241
12 62 3-03547
12623-07972
12623-03190
12650-02631
•
Empl. Rcds. Spcist.
Empl. Rcds. SpcLst.
Accountant V
Fiscal Svcs. Supv.
Accountant II
Accountant II
Accountant V
Accountant II
Accountant II:
Account Clerk II
Payroll Coord.
Payroll Coord.
Supv. - Payroll
Supv. II - Fiscal Svcs.
Supv. I - Fiscal Svcs.
Supv. I - Fiscal Svcs.
Supv. III - Fiscal Svcs.
Supv. I - Fiscal Svcs.
Supv. I - Fiscal Svcs.
Jr. Accountant
7. To downwardly reclassify vacant position #12621-00262 from Financial
Analyst II to Financial Analyst I.
8. To laterally reclassify the following positions:
Position
12 611-02 122
12 613-005 65
12613-01640
12621-01029
12621-01634
12621-01630
12 62 1-03288
12 62 1-03479
12650-02774
From
Sr. Fin. Analyst
Accountant I
Financial Anal. III
Accountant V
Accountant V
Financial Anal. III
Financial Anal. II:
Financial Anal. II:
Accountant V
To
Supv. II: - Fiscal Svcs.
Ctrl. Empl. Rcds. Coord.
Supv. I - Fiscal Svcs.
Supv. :I - Fiscal Svcs.
Supv. II - Fiscal Svcs.
Supv. I - Fiscal Svcs.
Budget Syst. Coord.
Budget Syst. Coord.
Supv. II - Fiscal Svcs.
9. To transfer the following positions:
Position
12611-02695 Prog. Actv. Coord.
12611-02122 Sr. Financial Anal.
12612-01185 Sr. Financial Anal.
12612-03470 Accountant II
12612-06701 Accountant II
12613-01640 Financial Anal. III
12613-03259 Accountant III
12621-01029 Accountant V
12621-02581 Financial Anal. II
12621-04716 Clerk III
12622-00184 Accountant I
12622-01027 Jr. Accountant
12622-01517 Jr. Accountant
12622-01634 Accountant V
12622-01702 Accountant III
12622-02489 Accountant II
12622-03632 Account Clerk II
12622-01634 Accountant V
12622-07441 Grants Writer
12640-06745 Financial Anal. II
12660-02558 Accountant III
From Unit
Strategic Planning
Strategic Planning
Quality Assurance
Quality Assurance
Quality Assurance
Payroll
Payroll
General Fiscal Svcs.
General Fiscal Svcs.
General Fiscal Svcs.
General Revenue
General Revenue
General Revenue
General Revenue
General Revenue
General Revenue
General Revenue
General Revenue
General Revenue
Facilities
Drain
To Unit
Qual. Assuran.
Qual. Assuran.
Payroll
GF/GP
Drain
Facilities
Proprietary
GF/GP
Proprietary
Acc. Payable
Grant Acctng.
Proprietary
Proprietary
Grant Acctng.
Grant Acctng.
Grant Acctng.
Proprietary
Grant Acctng.
Grants Admn.
Fin. Planning
Proprietary
10. To delete the following classifications from the Salary Schedule:
Accountant V
Fiscal Svcs. Supervisor
Financial Analyst - Entry Level
BE IT FURTHER RESOLVED that the FY 2000 and FY 2001 budget be amended,
as specified below, to accommodate the reorganization:
90-290000-25000-9075
90-290000-25000-9051
12-xxxxxx-xxxxx-2001
12-xxxxxx-xxxxx-2075
FY2001
$(69,082)
(24,909)
69,082
24,909
FY2000
Salary Adjustment $(53,140)
Fringe Adjustment (19,161)
Fiscal Svcs. Salaries 53,140
Fiscal Svcs. Fringes 19,161
Chairperson, on behalf of the Finance Committee, I move the adoption
of the foregoing resolution.
FINANCE COMMITTEE
; .'4!/1 '
GS William Caddell, County Cleik • 1Ct -7(10<li
MMItV Cler
Resolution #99329 December 16, 1999
Moved by Douglas supported by Amos the Personnel Committee Report be
accepted.
A sufficient majority having voted therefor, the report was accepted.
Moved by Douglas supported by Amos the resolution be adopted.
AYES: Colasanti, Coleman, Dingeldey, Douglas, Galloway, Garfield, Gregory,
Jensen, Law, McCulloch, McPherson, Melton, Millard, Moffitt, Obrecht, Palmer,
Patterson, Schmid, Sever, Suarez, Taub, Amos, Appel, Causey -Mitchell. (24)
NAYS: None, (0)
A sufficient majority having voted therefor, the resolution was adopted.
ri HEREBI
L Brooke Pitt
MNIWINIMININ.41•1=100.11111=MIN
County Executive
'''2222/54
Date
HE FOREGOING RE9r1
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, G. William Caddell, Clerk of the County of Oakland, do hereby certify that the
foregoing resolution is a true and accurate copy of a resolution adopted by the
Oakland County Board of Commissioners on December 16, 1999 with the original
record thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my hand and affixed the seal of the
County of Oakland at Pontiac, Michigan this 16th day gf December, 1999.