HomeMy WebLinkAboutResolutions - 1999.01.21 - 25737January 21, 1999
MISCELLANEOUS RESOLUTION #99006
BY: GENERAL GOVERNMENT COMMITTEE, Shelley G. Taub, Chairperson •
IN RE: CLERK/REGISTER OF DEEDS - OAKLAND COUNTY EXPEDITED MONUNENTATION AND
RENONuNENTATION PLAN
TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS
Chairperson, Ladies and Gentlemen:
WHEREAS Act 345 of the Public Acts of 1990 requires all counties to
establish and submit a model plan for the monumentation and remonumentation of
property controlling corners; and
WHEREAS by Miscellaneous Resolution #92214, dated September 24, 1992,
the Board of Commissioners authorized the submission of a revised county model
plan to the Michigan State Survey and Remonumentation Commission; and
WHEREAS Act 5, P.A. 1998 amended Act 345 providing for the reimbursement
of expenditures advanced by counties to expedite the monumentation and
remonumentation process; and
WHEREAS counties are required to submit a model plan for the expedited
monumentation and remonumentation of the controlling corners to the Department
of Consumer and Industry Services in order to be eligible for state grants for
reimbursement of these prefunded programs.
WHEREAS the Board of Commissioners, by Miscellaneous Resolutions #96253,
#97092, #97181, #97276 and #98313 authorized the acceleration of the County's
remonumentation program and appropriated a total of $2,370,000 to prefund the
expedited program.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of
Commissioners approves the attached Model County Plan for Expedited
Monumentation and Remonumentation of property controlling corners and
authorizes the Register of Deeds to submit the plan to the Michigan Department
of Consumer and Industry Services.
Chairperson, on behalf of the General Government Committee, I move the
adoption of the foregoing resolution.
GENERAL GOVERNMENT COMMITTEE
GENERAL GOVERNMENT COMMITTEE VOTE:
Motion carries on unanimous roll call vote.
for County, Michigan Oakland
9b.rki .1/Vattn%)
'Cathleen M.
fr
ilbur, Director
MODEL COUNTY PLAN
Expedited Monumentation and Remonumentation Plan
Prepared for the implementation of Act 345, P.A. 1990, as Amended,
and provide for a County Expedited Program pursuant to
Act 5, P.A. 1998
Approved:
/v(DATE)
0 14ai44orr3oard of County Commissioners
Prepared and Approved by:
The State Survey and Remonumentation Commission 3/25/199Z
Revised and Approved by:
Department of Consumer & Industry Services
01-71(Tel
TABLE OF CONTENTS
Section Tonic Page Number
Title Page
Table of Contents
I. Introduction - The Reason for this Plan 1
Definitions 2
III. Plan Objectives 5
IV. Grant Administration 6
V. Plan Execution • - 7
VI. Work Program 9
VII. Perpetual Monument Maintenance Plan 10
VIII. Geodetic Densification and Maintenance Program 10
IX. Amending the Plan 12
X. Severability 12
Xl. Annual Funding Availability 12
Appendices
A. Items Eligible for Grant Funds 13
B. Procedure for Ratification of Corner Position 14
C. Minimum Standards for Monumentation - 15
D. Minimum Standards for Corner Witnessing 15
E. Research 16
Reconnaissance 19
Corner Monumentation 20 -
Horizontal Control 21
Addresses for Research Sources 22
F.* Survey History of the County 25
*This topic (*) is highly recommended, but is not required for
approval by the Department of Consumer and Industry
Services. .
INTRODUCTION - THE REASON FOR THIS PLAN
The adoption by the Board of County Commissioners of a "County Monumentation and
Remonumentation Plan" is a requirement of Act 345, of the Public Acts of 1990. Act
5, P.A. 1998 amended Act 345 to allow for a county-expedited program where a
county could prefund its program and recover expenditures over time by being
reimbursed by future grants, if any. When the State Legislature was considering the
adoption of Senate Bill 380 (which became Public Act 345), the following "supporting
argument" was presented by nonpartisan Senate staff for use by the Senate in its
deliberations:
Implementing the county monumentation program would mark the first time in
175 years that a concerted effort was made to do this critically needed job.
Since the 1850s, there has been no statewide effort to validate corners, even
though surveyors' tools have advanced from a 33-foot chain and a compass to
a technological arsenal that includes a device that gives automatic
measurements of angles between corners, and instruments that bounce a signal
off a satellite to determine the exact longitude and latitude of a given point.
Orderly, consistent remonumentation with standardized markers would assist
in the documentation and planning of roads and utilities, the (location) of public
and private property, the settlement of ownership claims and disputes, and the
provision of a central data base containing information on counties and
townships throughout the State. Completion of the remonumentation system
in a county would enable the county to implement a computerized mapping
system that would include the precise location of roads, utilities, and property
lines; the corners would serve as the foundation for such . a map. Further, the
remonumenting on a county-wide basis would be more economical than
contracting out a few corners at a time, and individual surveys would be less
expensive if surveyors could rely on monumented corners.
•
This county elects to participate in an expedited monumentation and remonumentation
program and has adopted this county plan for that purpose. This plan must also be
approved by the Department of Consumer and Industry Services in order to be eligible
for state grants for monumentation and remonumentation. The Model County Plan
with expedited provisions was prepared and adopted by the Department of Consumer
and Industry Services pursuant to Section 8(1) of Public Act 345 of 1990, as
amended, and may be adopted as is by a county or, if necessary, with changes
appropriate for that county. The grants are made available from funds that the
Counties must send to the state regularly, as has been done since January of 1991.
Act 346 of the Public Acts of 1990 (Senate Bill 381) provides for the collection of
funds by each county's Register of Deeds.
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II DEFINITIONS
The following words or phrases as used in this expedited plan are either contained in
Act 345 of the Public Acts of 1990, as amended, or are necessary for its
administration:
A) Act - means Act 345 of the Public Acts of 1990, as amended, the State Survey
and Remonumentation Act, as amended, being Sections 54.261 to 54.279 of
the Michigan Compiled Laws.
B) Commission - means the Director of the Department of Consumer and Industry
Services.
C) Corner - means a public land survey corner or a property controlling corner.
D) County Grant Administrator - means a person appointed by the County Board
of Commissioners as the individual responsible for completing and submitting
the annual application for a Survey and Monumentation grant to the State of
Michigan, and the administering of the approved annual grant. The County
Grant Administrator's duties are those set forth herein.
E) County Reoresentative - means (1) the County Surveyor, whether elected or
appointed, pursuant to Section 95 of Chapter 14 of the Revised Statutes of
1846, being Section 54.95 of the Michigan Compiled Laws; or, (2) the
Professional Surveyor appOinted by the County Board of Commissioners if the
county does not have a County Surveyor. The County Representative shall
perform any duties assigned by law and other duties described herein.
F) Department - Means the State Department of Consumer and Industry Services.
G) Expedited Remonumentation Program - Means a program adopted by the county
board of commissiohers and approved by the Michigan Department of Consumer
and Industry Services; incorporated within the approved county plan; and,
consistent with provisions of the State Survey and Remonumentation Act, and
rules; the program must:
(a) be designed to complete, and result in the complete monumentation and
remonumentation of the entire county within a period of 19 years or less from
the date the original county plan was first approved by the State Survey and
Remonumentation Commission, and
DEFINITIONS (continued)
(b) contemplate and result in the expenditure of county funds (whether
borrowed or not) from sources other than moneys granted to the county by the
State under the State Survey and Remonumentation Act, to expedite the
completion of the monumentation and remonumentation of the entire county
within a period of 19 years or less (from the date the original county plan was
first approved by the State Survey and Remonumentation Commission).
H) Locate - means to recover an existing corner which conforms to the minimum
standards specified herein.
I) Lost Corner - means a previously established corner whose position cannot be
recovered beyond reasonable doubt, either from traces of the original General
Land Office (GLO) marker or its accessories or from acceptable evidence or
testimony that bears upon the original position, and, whose location can be
restored only by reference to one or more interdependent corners.
J) Marker - means the physical object which occupies the location of a public land
survey corner, a property-controlling corner, or a horizontal or vertical control
station.
K) Monument - means to install a marker, which meets or exceeds minimum •
standards as specified herein.
L) Monumentation Surveyor - means the surveyor who is awarded a contract to
(1) perform research for and monument or remonument markers; or, (2)
establish horizontal and/or vertical control markers.
M) Obliterated Corner - means a previously established corner which has no
remaining traces of the marker or its accessories, but its position has been
perpetuated or its position may be recovered beyond reasonable doubt by the
acts and testimony of the interested landowners, competent surveyors, or other
qualified local authorities or witnesses, or by some acceptable record evidence.
N) Open Meetings Act - means Act 267 of the Public Acts of 1976, as amended,
being Sections 15261 to 15.275 of the Michigan Compiled Laws.
0) Peer Group - means a minimum of three non-associated surveyors appointed by
the County representative. "Non-associated" means members are not from the
same company or firm. One member of the Peer Group shall be the County
Representative, who shall act as Chair of the Peer Group.
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DEFINITIONS (continued)
P) Procertv-Controlling Corner - means a Public Land Survey (PLS) corner or any
property corner which does not lie on a property line of the property in question,
but which controls the location of one or more of the property corners of the
property in question.
CI) Public Land Survey Corner - means any corner actually established and
monumented in an original survey or resurvey used as a basis of legal
description for issuing a patent for the land to a private person from the United
States government.
R) flemonument - means to install a marker where (1) the existing marker does not
meet minimum standards as specified; or (2) the existing marker is in danger of
becoming "lost" or "obliterated;" or, (3) the corner has been "lost" or
"obliterated."
S) Surveyor - means a Professional Surveyor licensed under Article 20 of the
Occupational Code, Act 299 of the public Acts of 1980, being
Sections 339.20001 to 339.2014 of the Michigan Compiled Laws.
III PLAN OBJECTIVES
A) Provide for the location, monumentation and/or remonumentation of corners on
an expedited timetable.
B) Create a system for the research of the history of all corners and horizontal and
vertical control markers.
C) Create and maintain a repository for all records pertaining to Public Land
Surveys.
D) Provide for a "perpetual monument maintenance plan" for all corners and 4.; horizontal and vertical control markers.
E) Provide for the location of, and a data base for, horizontal and vertical control
markers.
F) Coordinate with adjoining counties for the monumentation of all county line
corners.
G) Annually determine monumentation requirements for which a grant application
will be submitted for approval by the Department of Consumer and Industry
Services.
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IV GRANT ADMINISTRATION
For the purpose of implementation of this Act, the County Board of Commissioners
must appoint a County Grant Administrator. The county shall also appoint a County
Representative if the county has abolished the position of County Surveyor in
accordance with law.*
The County Grant Administrator's duties include:
A) Submitting annually a grant application and supporting documents to the
Department of Consumer and Industry Services by December 31 of the year
preceding the grant year. The annual grant application will clearly set forth the
state grant amount and the expedited amount to be repaid from the fund.
B) Selecting monumentation surveyors in compliance with Qualification-Based
Selection (QBS) as set forth in House Concurrent Resolution 206 (June, 1987).
C) Submitting proposed county/monumentation surveyor contracts to the Board of
County Commissioners for its approval and its authorization for execution.
D) Recommending payment to the monumentation surveyor as provided by the
contract.
E) Submitting other documents as may be required by the Department of
Consumer and Industry Services.
* NOTE: IF THE SURVEYOR ACTING AS THE COUNTY REPRESENTATIVE
IS NOT A MONUMENTATION SURVEYOR, THAT PERSON MAY
ALSO BE THE COUNTY GRANT ADMINISTRATOR.
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V PLAN EXECUTION
In addition to any duties assigned by law, the County Representative shall establish
requirements and procedures to implement the following:
A) Research the history of corners and horizontal and vertical control stations.
B) Field verify whether corners are "existent," "lost," or "obliterated."
C) Set a marker at all corners, following the Peer Group's ratification. The location
of said corners shall be established in accordance with the procedures set forth
in the "Manual of Instructions for the Survey of Public Lands of the United
States" (1973) prepared by the bureau of Land Management of the United
States Department of Interior (Technical Bulletin 6, or subsequent editions).
D) Recover all existing horizontal and vertical control stations.
E) Perpetual monument maintenance of all corners.
THE COUNTY REPRESENTATIVE SHALL ALSO BE RESPONSIBLE FOR:
A) Establishing, scheduling meetings of, and chairing a Peer Group which will meet
and act as advisors for ratification of corner locations. These meetings shall be.
in compliance with the Open Meetings Act.
4.
B) Creating and maintaining a filing system for eachcorner,. which contains all
survey information compiled.
C) Submitting documentation to the County Grant Administrator as required for the
annual Application for Monumentation Grant which includes, but is not limited
to, the following:
1) For the current year projects, a description of the work area completed,
the work area projected to be completed by December 31" and the work
area remaining to be completed.
2) A general work progress report for all previously awarded contracts.
3) The proposed work program for the following year. The work program
will indicate (a) the area where the Public Land Survey (PLS) corners and
property-controlling corners are proposed to be monumented and/or
remonumented within the next contract year; (b) the area where the PLS
corners and property controlling corners are to be researched in the next
contract year; (c) the area where corners will be checked and, if
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PLAN EXECUTION (continued)
necessary, remonumented according to the perpetual monument
maintenance plan; (d) the area where horizontal and vertical control
stations are to be researched and located; and (e) the area where
horizontal and vertical coordinates are to be established.
D) Creating and maintaining a filing system for horizontal and vertical geodetic
monumentation information obtained from the National Geodetic Survey (NGS),
United States Geological Survey (USGS) and other sources.
E) Coordinating the densification of horizontal and vertical geodetic monumentation
with the State's Geodetic Advisor.
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VI WORK PROGRAM
To meet the objectives of the Act, all work shall be performed in the following manner:
A. Research: All corner locations shall be researched prior to monumentation.
Copies of all research information shall be available to the public. The county
may charge a reasonable fee for such copies.
No marker shall be considered a part of the plan until the research for its
location has been performed and the location has been ratified by the Peer
Group.
"Research on corners" means only those activities for the compilation of the
historical records which pertain to a particular corner. All work performed
beyond the compilation of a historical record is included in the work category
"monumentation of corners."
B. Monumentation: Annually locate and monument or remonument a specific
number of corners so as to complete the program within the expedited time
frame.
The corners proposed to be monumented shall be specified as part of the
expedited annual grant application. An annual grant may include some •
unspecified corners in danger of becoming "lost" or "obliterated."
"Monumentation of corners" means all field and related activities which pertain
to a corner including, but not limited to, field reconnaissance for evidence
revealed in research data, searching, excavating, traversing, computing,
monumenting, witnessing, etc. and peer group ratification of a corner.
For corners monumented under the Act, the monumentation surveyor shall
furnish the County Representative two copies of a completed and recorded Land
Corner Recordation Certificate (LCRC) as required by Act 74 of the Public Acts
of 1970, as amended, being Sections 54.201 to 54.214 of the Michigan
Compiled Laws. The County representative shall forward one copy to the
County Grant Administrator to be forwarded to the Department of Consumer
and Industry Services with the work progress reports, as required by the
Department.
Any surveyor may submit a corner location to the County Representative for
Peer Group review. When filed with the County Representative, all information
is considered filed with and available to the Commission. The county agrees to
maintain these records and to provide copies of any records requested by the
STATE at no charge.
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VII PERPETUAL MONUMENT MAINTENANCE PLAN
When all corners have been monumented as specified under this Act, a perpetual
monument maintenance plan shall begin the year following the year of completion of
monumentation or remonumentation. Each year thereafter, a minimum of 1/20th of
the corners shall be checked and, if necessary, remonumented. The specific corners
or specific region to be checked shall be a part of the annual grant application. Funds
for maintenance of markers will be paid first from the annual grant amount with the
remainder available to reimburse the county for prior eligible expenditures incurred
while expediting the remonumentation program.
VIII GEODETIC DENSIFICATION AND MAINTENANCE PROGRAM
The County Representative shall research an entire county for existence of NGS/CGS
(national Geodetic Survey/Coast and Geodetic Survey) and other important horizontal
ane vertical control stations. Thereafter, a thorough field search shall be made for
each control station identified by the research. A report of the status of each station
shall be prepared using the NOAA/NGS "DDPROC" (National Oceanic and Atmospheric
Administration/National Geodetic Survey Descriptive Data Processing System) method.
The report shall be filed with the County Representative, the Department of Consumer
and Industry Services, and the NGS Geodetic Advisor for submission to NGS (National
Geodetic Survey). The County Representative shall provide for the preservation and
maintenance of all geodetic markers in the county.
When deemed timely by the County Representative, a monumentation surveyor shall
be engaged to determine NAD 83 (North American Datum of 1983), three-dimensional
coordinates in accordance with Act 9 of the Public Acts of 1964, as amended by
Act 154 of the Public Acts of 1988, being Sections 54.231 to 54.239 of the Michigan
Compiled Laws, on corners or other monumented points approved by the Department.
All work for NGS control densification and inclusion into the National Geodetic
Reference System (NGRS) shall meet or exceed the positional accuracy and marker
requirements of Group COrder 2; 20 PPM according to the FGCS standards entitled
"Geometric Geodetic Accuracy Standards and specifications for using GPS Relative
Positioning Techniques" for GPS (Global Positioning Systems) or Second-Order Class
1-1:50,000 minimum distance accuracy for all other measurement systems according
to the FGCS manual entitled "Standards and Specifications for Geodetic Control
Networks." The NGVD 1929 (National Geodetic Vertical Datum of 1929) datum will
be used until such time as the new NAVD 1988 (North American Vertical Datum of
1988) vertical adjustment is completed.
Essentially, only the base network markers meeting the necessary requirements may
become part of the NGRS and the corner markers will be positioned to a minimum of
Third-Order Class I horizontal control network standards or Group C, Order 3-100 PPM
for GPS according to the new FGCS standards and specifications.
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GEODETIC DENSIFICATION AND MAINTENANCE PROGRAM
The specific stations or specific region to be included in the annual work program shall
be a part of the annual grant application.
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IX AMENDING THE EXPEDITED PLAN
This plan may be amended subject to:
A) Approval by the Board of County Commissioners; or,
B) Approval by the State Department of Consumer and Industry Services.
X SEVERABILITY
If any section or provision of this expedited plan for any reason conflicts with present
or future Legislative Acts or Administrative Rules, that section shall be invalid, but
such invalidation shall not affect the remaining provisions of this plan.
XI ANNUAL FUNDING AVAILABILITY
Work programs specified in Sections VI, VII and VIII shall be adjusted depending upon
the actual annual grant and other funds available.
The state shall be liable to the county for none of the costs expended and/or borrowed
and subject to reimbursement under this agreement, except to the extent to which
monies are appropriated by the Legislature and made available to the State of
Michigan, Department of Consumer and Industry Services. The monies for survey and
remonumentation are allocated annually under the provisions of the Act to the county
consistent with the Act, rules, and annual grant formula.
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APPENDIX A - ITEMS ELIGIBLE FOR EXPEDITED GRANT FUNDS
Items eligible for grant funds include, but are not limited to, the following:
1. Corner Research Expenses. Expenditures incurred for "research on corners"
means only those expenditures incurred for the compilation of the historical
records which pertain to a particular corner. Any work performed beyond the
compilation of a historical record is considered "monumentation of corners."
2. Corner Monumentation Expenses. Expenditures incurred for "monumentation
of corners" means jj field activities which pertain to a corner including, but not
limited to, field reconnaissance for evidence revealed in research data,
searching, excavating, traversing, computing, monumenting, witnessing, etc.
and peer group ratification of a corner.
3. Time spent in developing corner location documentation, including time spent
to research existing records, summarize the evidence found, prepare drawings
when necessary, and prepare a final report. Information to be shown on the
above-noted drawing may include traverse information and useful physical
features (e.g., lines of occupation, roadways, fences, etc.)
4. Time spent in presenting corner locations to the Peer Group for ratification.
5. Grant monies used to pay for installation of a marker for survey work which is
a part of another public Or private contract or work assignment. A contract
must be executed prior to the services being performed. The county may
furnish the marker to be used or include the cost for it in the contract for
monumentation. There are no other eligible costs for this type of corner
monumentation.
6. Such other items as may be specified in the annual grant application and
approved by the Department of Consumer and Industry Services.
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APPENDIX B - PROCEDURE FOR RATIFICATION OF A CORNER POSITION
When a monumentation surveyor desires the ratification of a corner position, he/she
shall make a written request for same to the County Representative, accompanied by
the corner position documentation. Not later than 28 calendar days after said request,
the County Representative shall call and chair a meeting, noticed in compliance with
the Open Meetings Act, of a Peer Group to review the corner position documentation
furnished.
At least ten days prior to the meeting, the County Representative shall give notice of
the meeting to the Peer Group, each monumentation surveyor whose corner position
documentation will be reviewed, and any surveyor who has set a corner different from
the position being considered. All corner position documentation will be reviewed by
the Peer Group. Minutes shall be taken which shall become the official record when
approved by the Peer Group.
A monumentation surveyor may not consider or vote on his/her own corner(s) for
ratification as a member of a Peer Group.
When a surveyor brings a corner to the Peer Group for ratification as a result of work
performed to fulfill a public or private contract or work assignment for other than a
remonumentation contract, that corner may be considered for ratification by the Peer
Group. Upon approval by the Peer Group of such a corner for monumentation, the
corner is considered a part of.. the program. The county grant administrator may
provide the marker and use grarft monies to pay the cost of installation of a marker if
a county requires a special marker other than what is necessary to meet the minimum
requirements of p.a. 74 of 1970.
After the Peer Group's ratification, the monumentation surveyor shall install the
appropriate corner marker and cap and shall, file a Land Corner Recordation Certificate
as required by Act 74 of the Public Acts of 1970, as amended, being Sections 54.201
to 54.214 of the Michigan Compiled Laws. Two copies of said certificate shall be
furnished to the County Representative.
APPENDIX C - MINIMUM STANDARDS FOR MONUMENTATION
The permanent marker set at the location of the corner shall be set in conformance
with Act 74 of the Public Acts of 1970, as amended, being Sections 54.201 to
54.214 of the Michigan Compiled Laws.
The county shall adopt standardized markers and/or caps to be utilized when
remonumentation is necessary.
APPENDIX D - MINIMUM STANDARDS FOR CORNER WITNESSING
All corners shall be witnessed in accordance with Act 74 of the Public Acts of 1970,
as amended, and the published rules promulgated by the State Board of Land
Surveyors under Act 299 of the Public Acts of 1980, as amended, being
Sections 339.2001 to 339.2014 of the Michigan Compiled Laws.
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County Register of Deeds
County Drain Commissioner _
or Department of Public Works
Clerk of Court
Abstract Office/Title Company
APPENDIX E - RESEARCH
I. RESEARCH SOURCE5 AND ANALYSIS
By thoroughly examining and using the following list of sources for survey information,
the prudent surveyor can be confident that the corner has been properly located:
A. General Land Office (GLO) Survey: including original, dependent, independent,
or omitted lands (notes, plats, and special instructions).
If these records are not available in the county offices, they may be obtained
from the Michigan Department of Natural Resources, the National or State
Archives, or the Eastern Regional Office of the Bureau of Land Management.
Type of Information
Sources Usually Available
B. COUNTY RECORDS:
County Surveyor
County Road Commission
or Department of Public Works
Land Corner. Recordation Certificates,
public and private land surveys and
notes
.Land Corner Recordation Certificates,-
land surveys, subdivision plats,
condominium subdivisions and other
- records
Highway location surveys, GLO corner
ties, highway easements, township
road orders and other records
County and township drain records,
unrecorded maps, and other records
Court records
Abstract records, survey maps, tract
maps
D. OTHER AGENCIES:
State
Type of Information
Sources Usually Available
Local Assessor Conveyances, survey maps, tax maps
and descriptions
Adjoining County Offices or Local County line records, county line roads
Departments of Public Works
C. MUNICIPAL RECORDS: Board meeting minutes, cemetery
records, township road and drain
descriptions and maps, engineer, clerk,
zoning administrator, utility and public
works departments
Department of Management and Budget
(Bureau of Facilities), Department of
Transportation, Department of Natural
Resources, universities and historical
collections, State Archives, State.
Library
Federal Bureau of Land Management, Fish and
Wildlife Service, Soil Conservation
Service, U.S. Corps of Engineers,
Civilian Conservation Corps, Coast
Guard, National Parks Service, U.S.
Forest Service, federal Aviation
Administration, Federal
Communications Commission, National
Geodetic Survey, U.S. Geological
Survey, Bureau of Indian Affairs,
International Great Lakes Survey,
Defense Mapping Agency
•
Adjoining States • Bordering state survey records (Indiana,
Ohio, Wisconsin)
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Type of Information
Sources Usually Available
E. OTHER SOURCES: Private surveyors' and engineers'
records, utility companies, forest
product companies, mining companies,
land agencies, railroad companies,
abstractors, lending institutions,
historical societies, oil and gas
companies, American Land Title
Association surveys
F. OTHER MAPS AND PLATS: Plat books of ownership (Index to
County Atlases and Plats)
G. AERIAL PHOTOS: U.S. Soil Conservation Service, U.S.
Agriculture Stabilization and
Conservation Service, Department of
Natural Resources, Department of
Transportation, aerial mapping
companies, and/or other agencies
previously listed
H. For Property Owner and Resident Interviews:
1. Develop an interview form. The form should include space for the date,
interviewer's name, and the name, statement, and signature of the
person interviewed.
2. The interviewer should determine the credibility of the person interviewed
and make a statement on the interview form.
3. The interviewer should attempt to obtain an affidavit when important
parole evidence is used to determine the position of a corner.
ANALYSIS:
A. Develop a checklist to ensure that all possible sources of information have been
investigated.
•
B. Review, when necessary, all maps, plats, and aerial photos with the Public Land
Survey (PLS) notes to correlate physical calls such as streams, lakes, swamps,
etc., with distances on the maps, plats and photos.
C. Review, when necessary, subsequent surveys to correlate with the PLS and
other later surveys.
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II RECONNAISSANCE (FIELD)
A. All record data related to established monuments, accessories, and calls to
natural features should be reviewed to locate and define the area of search.
Thereafter, a reconnaissance of the area, using the record-research data or PLS
methods, is necessary to narrow the area of search and explore the area for
evidence. Then, make a survey to locate existing monuments, occupation
lines, possible corner locations, and natural feature calls from PLS field notes.
B. A licensed professional surveyor experienced in land corner search, should make
the field search or valuable evidence may be overlooked or destroyed.
C. The field search should be made at a time of year when conditions are most
suitable for uncovering evidence. This may depend on the terrain, vegetation,
or seasonal ground cover.
D. The record evidence of the monument to be located will suggest the type of
search equipment to be used during the field search. The following list should
be considered when preparing for the search:
1. Metal locator - for recovery of metallic monuments.
2. Hand tools (picks, shovel, etc.) .7 where monumentation is expected •
within a small area or near the surface.
3. Mechanical equipment (backhoe or jackhammer) - for excavation in large,
deep, or difficult search areas.
The surveyor's judgement will control the depth and extent of the excavation.
For reference purposes (for future surveys), provide an excavation report
describing the extent and the location of the excavation. This may eliminate
duplicate excavation efforts.
E. In areas where the only information available is the original General Land Office
(GLO) survey data or where it is difficult to narrow down a corner search area,
it may be advantageous to perform a corner search after a random traverse line
. has been surveyed along the section lines between known corners. The original
line calls and corner locations can be calculated and field located from the
random traverse, thus narrowing down the search area and maximizing the
effort spent on the actual field search for original survey evidence and/or
subsequent survey corner evidence.
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CORNER MONUMENTATION
FIELD MONUMENTATION
A. Type of Marker
A durable and easily identifiable marker locateable with a magnetic locator
should be placed at the position of each remonumented corner, if possible.
Each county will standardize the markers placed within its boundaries. Each
marker will be stamped or engraved to identify it, have a centering mark to
define the exact location of the corner, and be stamped with the license number
of the surveyor responsible for its placement.
B. In-place Markers
An existing in-place, non-ferrous marker shall be replaced with a standard
county marker.
SETTING OF MARKER
The marker should be placed carefully to minimize any future movement of the marker.'
Reference markers should be.. placed where corner positions are in unstable or
inaccessible locations. It is alvlays necessary to consider what future uses may be
made of the marker location..
NUMBER OF WITNESSES
Each marker should have a minimum of four (4) witnesses to substantial objects.
LAND CORNER RECORDATION CERTIFICATE
A Land Corner Recordation Certificate shall be prepared and filed for each corner
monumented or rernonumented. This certificate shall be a complete document relating
to the location, monumentation, perpetuation and history of a corner in accordance
with Act 74, P.A. 1970, as amended.
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HORIZONTAL CONTROL
The ultimate goal of the remonumentation program is the remonumentation of every
corner in the State of Michigan, which may include the determination of NAD 83
(North American Datum of 1983) three-dimensional coordinates on these
remonumented corners. The task of remonumentation will frequently involve
horizontal traverse work between existing corners to enable the restoration of lost
and/or obliterated corners. In order to maximize the remonumentation efforts, this
traverse should be performed to the minimum accuracy standard allowable to meet the
requirements of Act 9, Public Acts of 1964, as amended, by Act 154, Public Acts of
1988 being Sections 54.231 to 54.239 of the Michigan Compiled Laws, i.e., FGCS,
Third-order Class I for Horizontal Control.
It should be stressed that the recommended survey control system does not propose
to promote the State Plane Coordinate system at the expense of adequate
monumentation perpetuation and recordation of corners. Instead, the system seeks
to remonument the corners and to erect new accessories to these corners in
accordance with sound land surveying procedures while at the same time applying all
of the advantages of the State Plane Coordinate system. In counties where extensive
traverse work will be required, it will be advantageous to be on the State Plane
Coordinate System right from the beginning of the remonumentation project.
There are several publications that can be obtained from the National Geodetic Survey.
that can assist in understanding State Plane Coordinates and implementing these types
of survey traverses:
1. Understanding State Plane Coordinate Systems by Joseph F. Dracup
2. Fundamentals of the State Plane Coordinate Systems by Joseph F. Dracup
3. FGCC, Standards and Specifications for Geodetic Control Networks
4. FGCC, Geometric Geodetic Accuracy Standards and Specifications for Using
GPS Relative Positioning Techniques
These publications, along with the horizontal and vertical geodetic control data for the
county, can be obtained from:
NGS Information Center
N/CG 174, Room 26
Rockwall Building
Rockville, Maryland 20852
(301) 443-8631
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ADDRESSES FOR RESEARCH SOURCES
ACSM INTERSTATE COMMERCE COMMISSION
American Congress on Surveying and 12' Street & Constitution Avenue, N.W.
Mapping Washington, D.C. 20423
5410 Grosvenor Lane
Bethesda, Maryland 20814
CADASTRAL SURVEY MICHIGAN DEPARTMENT OF MANAGEMENT
Eastern States Office AND BUDGET
350 S. Pickett Street Bureau of Facilities
Alexandria, Virginia 22304 Stevens T. Mason Building
530 W. Allegan .
P.O. Box 30026
Lansing, Michigan 48909
CIVILIAN CONSERVATION CORPS MICHIGAN DEPARTMENT OF NATURAL
[This agency became the Works Progress RESOURCES '
Administration in 1935, then the Works Geological Survey Division/Lands Division
Projects Administration in 1939, then 735 E. Hazel
Consolidated Federal Works Administration in P.O. Box 30028 • 1942. It was abolished in 1949 and its Lansing, Michigan 48909
services were transferred to the General
- Services Administration.] .
6100 S. Blackstone Avenue
Chicago, IL 60637-2912
DEFENSE MAPPING AGENCY MICHIGAN DEPARTMENT OF STATE
8613 Lee Highway Bureau of History
Fairfax, Virginia 22031-2137 Archives Section
_ 717 W. Allegan
Lansing, Michigan 48918-1800
FEDERAL COMMUNICATIONS COMMISSION MICHIGAN DEPARTMENT OF STATE
1919 "M" Street, N.W. Michigan State Library
Washington, D.C. 20554 717 W. Allegan
Lansing, Michigan 48918-1800
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—
INTERNATIONAL GREAT LAKES SURVEY MICHIGAN DEPARTMENT OF
[This organization no longer exists. Its work TRANSPORTATION
was split in half between NOAA and the Transportation Building
Corps of Engineers. The data on buoys and 425 W. Ottawa
level gauges went to NOS, the benchmarks P.O. Box 30050
for vertical control on the Great Lakes went to Lansing, Michigan 48909
the Geodetic Survey, the analytical work
went to the Corps.( .
..
U.S. DEPARTMENT OF INTERIOR U.S. DEPARTMENT OF COMMERCE
National Parks Service 14th Street and Constitution Avenue, N.W.
1849 "C" Street, N.W., Room 3104 Washington, D.C. 20230
Washington, D.C. 20240
_
NATIONAL ARCHIVES AND RECORDS U.S. DEPARTMENT OF INTERIOR
SERVICE Bureau of Land Management
General Services Administration 1849 "C" Street, N.W.
Washington, D.C. 20408 Washington, D.C. 20240
NATIONAL OCEAN SERVICE U.S. DEPARTMENT OF INTERIOR
Universal Building South U.S: Fish and Wildlife Service '
1825 Connecticut Avenue, N.W. 1405 S. Harrison Road
Washington, D.C. 20235 East Lansing, Michigan 48823 .
OFFICE OF COAST AND GEODETIC SURVEY U.S. DEPARTMENT OF INTERIOR
Washington Science Center U.S. Geological Survey
Building 1 6520 Mercantile Way
6001 Executive Boulevard Lansing, Michigan 48933
Rockville, Maryland 20852
U.S. AGRICULTURE STABILIZATION AND U.S. DEPARTMENT OF TRANSPORTATION
CONSERVATION SERVICE Federal Aviation Administration
1405 S. Harrison Road . Federal Highway Administration
East Lansing, Michigan 48823 211 Federal Building
Lansing, Michigan 48933 ,
U.S. ARMY CORPS OF ENGINEERS U.S. GOVERNMENT PRINTING OFFICE
North Central Division Superintendent of Documents
P.O. Box 1027 Division of Public Documents
Detroit, Michigan 48231-1027 Washington, D.C. 20402
-23-
U.S. ARMY CORPS OF ENGINEERS
20 Massachusetts Avenue, N.W.
Casimir Pulaski Building
Washington, D.C. 20314
U.S. DEPARTMENT OF AGRICULTURE
U.S. Forest Service
1407 S. Harrison Road
East Lansing, Michigan 48823
, I • ",
L 1 •
Resolution #99006 January 21, 1999
Moved by Taub supported by Schmid the resolution be adopted.
AYES: Colasanti, Coleman, Devine, Dingeldey, Douglas, Galloway, Garfield,
Gregory, Jensen, Law, McPherson, Melton, Millard, Moffitt, Obrecht, Palmer,
Patterson, Schmid, Sever, Suarez, Taub, Amos, Appel, Causey-Mitchell. (24)
NAYS: None. (0)
A sufficient majority having voted therefor, the resolution was adopted.
FOREGOING RESOLUTION I HEREBY —<"/
L Brooks Pattpriron, County Executive Date
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, G. William Caddell, Clerk of the County of Oakland, do hereby certify that the
foregoing resolution is a true and accurate copy of a resolution adopted by the
Oakland County Board of Commissioners on January 21, 1999 with the original
record thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my nd and affixed the seal of the
County of Oakland at Pontiac, Michigan ist day ot January, 1999.
G. William Caddell, County Clerk