HomeMy WebLinkAboutResolutions - 1999.07.15 - 25743July 15, 1999
REPORT (Misc. #99142)
BY: PERSONNEL COMMITTEE, THOMAS A. LAW, CHAIRPERSON
RE: MR # 99142 County Clerk/Register of Deeds - Creation of New Positions for the Real Estate and
Cashiering Unit and the Plat Review Unit
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
The Personnel Committee having reviewed the above referenced resolution on July 7, 1999, recommends to
the Oakland County Board of Commissioners the resolution be adopted.:
Chairperson, on behalf of the Personnel Committee, I move the acceptance of the foregoing report.
PERSONNEL COMMITTEE
iL d4/1/
Personnel Committee Vote:
Motion carried on unanimous roll call vote with Galloway absent.
General Government Committee Vote:
Motion carried on unanimous roll call vote with McPherson and Law absent.
June 10, 1999
MISCELLANEOUS RESOLUTION #99142
BY: General Government Committee - Shelley G. Taub, Chairperson
IN RE: COUNTY CLERK/REGISTER OF DEEDS - CREATION OF NEW POSITIONS FOR THE
REAL ESTATE AND CASHIERING UNIT AND THE PLAT REVIEW UNIT
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Register of Deeds Division has experienced a significant
increase in workload due to the increase in home purchases and the
refinancing of mortgages; and
WHEREAS the Register of Deeds processes approximately 2,000
documents a day, and subdivisions continue to be developed for
condominiums and homes; and
WHEREAS Register of Deeds has utilized temporary agency staff to
assist with processing incoming documents and has not fallen further
behind in workload, however, they have not eliminated the existing six
month backlog; and
WHEREAS the Register of Deeds is implementing a new indexing system
and is making the transition from the old indexing system to the new
system; and
WHEREAS the Personnel Department has worked closely with the
Register of Deeds Division to assess the staffing needs of the division
and recommends additional positions and one reclassification to
accommodate increased workload.
NOW THEREFORE BE IT RESOLVED that the Board of Commissioners
approves the creation of one (1) GF/GP Real Estate Recording Clerk
position, one (1) GF/GP Cashier position, two (2) GF/GP Typist II
positions, and the reclassification of one Typist II position (position
number 21401-01204) to Cashier in the Real Estate/Cashiering Unit.
BE IT FURTHER RESOLVED that one (1) GF/GP Engineering Technician
position be created within the Plat Review Unit.
BE IT FURTHER RESOLVED that the Plat Engineer classification be
removed from the Salary Administration Plan, the salary changed to a flat
rate of $25 per hour, and the position changed from full-time eligible
to part-time non-eligible (520 hours/yr).
Chairperson, on behalf of the General Government Committee, I move
the acceptance of the foregoing resolution.
GENERAL GOVERNMENT COMMITTEE
FISCAL NOTE (M.R. #99142) July 15, 1999
BY: FINANCE COMMITTEE, SUE ANN DOUGLAS, CHAIRPERSON
IN RE: COUNTY CLERK/REGISTER OF DEEDS - CREATION OF NEW POSITIONS FOR THE REAL
ESTATE AND CASHIERING UNIT AND THE PLAT REVIEW UNIT
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed
the above referenced resolution and finds:
1. The Register of Deeds Division has experienced a significant
increase in workload due to the increase in real estate activity.
Due to the increased activity, additional personnel are needed to
process the associated documents.
2. The only additional operation cost associated with the new positions
is for telephones. Enough favorability exists within the Register
of Deeds telephone communications budget to cover the additional
cost($1,995 annually). Sufficient space, furniture, and computer
equipment are currently available at the Register of Deeds to
accommodate the additional personnel.
3. In FY 1999 there exists enough favorablity in the Register of Deeds
Controllable Personnel budget, due to turnover, to cover the costs
of the positions. The partial year personnel costs total $28,668,
which includes $21,243 for salaries and $7,425 for fringe benefits.
4. In FY 2000 the increased activity is projected to produce an
increase in revenue sufficient to fully cover the expense of the new
positions. The FY 2000 personnel costs total $142,314, which
includes $104,128 for salaries and $38,186 for fringe benefits.
Budget amendments for FY 2000 and FY 2001 will be recommended during
the Finance Committee's budget review process.
FINANCE COMMITTEE
Finance Committee Vote:
Motion carried unanimously on a roll call vote.
RO
Resolution #99142 July 15, 1999
Moved by Taub supported by Suarez the Personnel Committee Report be
accepted.
A sufficient majority having voted therefor, the report was accepted.
Moved by Taub supported by Suarez the resolution be adopted.
AYES: McCulloch, McPherson, Melton, Millard, Moffitt, Obrecht, Palmer,
Patterson, Schmid, Sever, Suarez, Taub, Amos, Causey-Mitchell, Colasanti, Devine,
Dingeldey, Douglas, Galloway, Garfield, Gregory, Law. (22)
NAYS: None. (0)
A sufficient majority having voted therefor, the resolution was adopted.
HE FOREGOING RESOLUTION
122_3 /3.1 rson. County Executive
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, G. William Caddell, Clerk of the County of Oakland, do hereby certify that the
foregoing resolution is a true and accurate copy of a resolution adopted by the
Oakland County Board of Commissioners on July 15, 1999 with the original record
thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my hand and affixed the seal of the
County of Oakland at Pontiac, Michigan this 154h daVrof July, 1999.
G. William Caddell, County Clerk
Date