HomeMy WebLinkAboutResolutions - 1999.03.17 - 25778AND BUILDING CONMITWEE
February 25, 1999
MISCELLANEOUS RESOLUTION #99036
BY: PLANNING AND BUILDING COMMITTEE, CHARLES E. PALMER, CHAIRPERSON
IN RE: COMMUNITY DEVELOPMENT DIVISION - 1998-1999 COMPREHENSIVE HOUSING
COUNSELING GRANT ACCEPTANCE
To the Oakland County Board of Commissioners
Chairperson, Ladies, and Gentlemen:
WHEREAS the U.S. Department of Housing and Urban Development (HUD) has
designated the Oakland County Community Development Division's Housing
Counseling unit to be a 1= approved housing counseling agency eligible for
Comprehensive Housing Counseling Grant funding; and
WHEREAS the Community Development Division has applied for and has been
awarded the Comprehensive Housing Counseling -Grant for the fiscal year
beginning October 1, 1998; and
WHEREAS the grant award of $20,000 represents a 76.5% variance from the
application of $85,029 and a decrease of $20,000 from last year's award of
$40,000; and
WHEREAS the grant provides a full range of housing counseling services,
information and assistance to housing consumers in improving their housing
conditions and meeting the responsibilities of home ownership and tenancy
including information for first time buyers, pre-occupancy, rental delinquency
and mortgage default ass:stance, Home Equity Conversion Mortgage Program, home
improvement and rehabilitation resources, displacement and relocation
resources and pre-foreclosure assistance; and
WHEREAS the County intends to use the grant to supplement Community
Development Block Grant funds allocated to deliver housing counseling services
county-wide in accordance with the Federal Comprehensive Housing Program
guidelines; and
WHEREAS no County funding is required for this grant continuation; and
WHEREAS this grant has been reviewed and approved through the County
Executive's Contract Review Process.
NOW THEREFORE BE IT RESOLVED the Oakland County Board of Commissioners
accepts the 1998 Fiscal Year Comprehensive Housing Counseling Grant in the
amount of $20,000.
BE IT FURTHER RESOLVED that future level of service, including
personnel, will be contingent upon the level of funding available for this
program.
BE IT FURTHER RESOLVED that acceptance of this grant does not obligate
the County to any future commitment.
BE IT FURTHER RESOLVED that the Oakland County Board of Commissioners
authorize the Board's Chairperson to execute the grant agreement and to
approve amendments and extensions up to a fifteen (15) percent variance from
the award.
Chairperson, on behalf of the Planning and Building Committee, I move
the adoption of the foregoing resolution.
Planning and Building Committee Vote:
Motion carried unanimously with Palmer, Jensen, Colasanti and Sever absent.
Assistance Award/
Amendment
U.S. Depertment of Housing
and Urban Development
Office of Administration
X 17.
1. Assistance Instrument 2. T e of Action
ri Cooperative Agreement X -Grant X Award Amendment
3. Instrument Number 4. Amendment Number 5. Effective Date of this ,Action 6. Control Number
1 09/30/98 HC98 -0528 -004
7. Name and Address of Recipient 8. HUD Administering Office
PENNSYLVANIA STATE OFFICE
Oakland County Michigan 100 PENN SQUARE EAST
1200 North Telegraph Road PHILADELPHIA, PA 19107
Pontiac, MI 48341
8a. Name of Administrator 8b. Telephone Number
MICHAEL PERRETTA (215)656 -0508
10. Recipient Project Manager 9. HUD Government Technical Representative
ROBERT WRIGHT
s
11. Assistance Arrangement 12. Payment Method 13. HUD Payment Office
ri Cost Reimbursement Treasury Check Reimbursement PENNSYLVANIA STATE OFFICE 100 PENN SQUARE EAST
Cost Sharing Advance Check PHILADELPHIA, PA 19107
_
lil Fixed Price X Automated Clearinghouse
14. Assistance Amount 15. HUD Accounting and Appropriation Data
Previous HUD Amount $ 15a. Appropriation Number I15b. Reservation Number
HUD Amount this action $ 20,000.00 86X0205-CPH CPH98-0528-04
Total HUD Amount $ 20,000.00 Amount Previously Obligated $
Recipient Amount $ Obligation by this action $ 20,000.00
Total Instrument Amount $ 20,000.00 Total Obligation $ 20,000.00
16. Description
HOUSING COUNSELING GRANT FY-1998
COMPREHENSIVE COUNSELING SERVICES
LOCCS BUDGET LINE ITEM
18. Recipient is required to sign and return three (3) copies
of this document to the MD Administering Office.
19. Recipient (By Name):
Recipient is not required to sign this document.
20. HUD my Name): MICHAEL PERRETTA
Date: Date:
09/30/9 8
Signature Title: r
KE Ide& OUTREACH
2.7
roi
form HUD-1044 (8/90)
ref. Handbook 2210.17 Previous editions are obsolete
Signature & Title:
U.S. Department of Housing and Urban Development
061 .* *0
64 de.
Nt. DEy
Pennsylvania State Office
The Wanamaker Building
100 Penn Square East
Philadelphia, Pennsylvania 19107-3380
DEC 8 1998 Oakland County Michigan
1200 North Telegraph Road
Pontiac, MI 48341
Dear Executive Director:
It is my pleasure to inform you that Oakland County Michigan has been awarded $20,000.00 to
conduct a housing counseling program on behalf of this Department. The Competition for this grant was
rigorous and you are to be commended for submitting a successful application.
Enclosed you will find three copies of the Grant Agreement for HUD's Fiscal Year 1998 Housing
Counseling Program. Please sign all copies, retain one for your records, and return two copies (one of which
should contain two original signatures) to the person listed below:
Robert Wright
GTR Housing Counseling Program
U.S. Department of Housing
100 Penn Square East
Philadelphia, Pa. 19107
If your agency did not receive a grant award last fiscal year, then you will need to complete the enclosed
banking 1199 direct deposit sign-up form. All grant payments are made via electronic transfers.
Once these documents have been received by this office, they will be submitted to the HUD Accounting
Division for final processing and the establishment of your account. Information about procedures for
submitting your initial voucher can be found in HUD Handbook 7610.1, Appendix 14-D. Please provide Robert
Wright with the name and telephone number of the individual in your organization who will be the daily contact
person for HUD and/or the public regarding your housing counseling program. In the interim, if you have any
questions or concerns about launching your program, please contact Mr. Wright at 215-656-0527 ext: 3406.
Congratulations on your award! I look forward to a productive partnership with your organization and to
working together to help expand homeownership opportunities.
Sincerely,
Michael Perretta
Director, Marketing & Outreach Division
-0056873.98
INDEX
ARTICLES DESCRIPTION PAGE NO.
ARTICLE I GENERAL, SCOPE OF WORK 2
ARTICLE II PERIOD OF PERFORMANCE 2
ARTICLE III DEFINITIONS 2
ARTICLE IV STATEMENT OF WORK 4
ARTICLE V PRICE AND PERFORMANCE 5
ARTICLE VI INSPECTION AND ACCEPTANCE 6
ARTICLE VII CONDUCT OF WORK 6
ARTICLE VIII PAYMENT 6
ARTICLE IX SECURITY OF CONFIDENTIAL INFORMATION 8
ARTICLE X SUSPENSION AND TERMINATION PROCEDURES 8
ARTICLE XI AMENDMENTS 8
ARTICLE XII RECORDKEEPING AND REPORTING 9
ARTICLE XIII DISPUTES 11
ARTICLE XIV OTHER ADMINISTRATIVE PROVISIONS 11
ARTICLE XV DRUG-FREE WORK PLACE REQUIREMENTS 11
ARTICLE XVI PROHIBITION ON USE OF APPROPRIATED FUNDS TO LOBBY
FEDERAL GOVERNMENT 11
-0056873.98 Page .2j
ARTICLE I — GENERAL, SCOPE OF WORK
This Agreement is authorized by Section 106 of the Housing and Urban Development Act of 1968 (12 U.S.C.
1701x)("the Act") and the Departments of Veterans Affairs, Housing and Urban Development, and Independent
Agencies Appropriation Act of 1998. The purpose of this Agreement is to set forth the terms and conditions under
which HUD will provide federal financial assistance to the Grantee to carry out a HUD-approved housing counseling
program under the Act. As used herein, the terms "grant" or "grant funds" refer to the federal funds provided by HUD
under this Agreement. The documents which will govern and control this Agreement shall include, but not be limited
to the following, as they may be amended from time to time:
Section 106 of the Housing and Urban Development Act of 1968;
HUD Handbook 7610.1, Housing Counseling Program;
24 CFR Part 24, Subpart F, Drug-Free Workplace Requirements;
24 CFR Part 84, Uniform Administrative Requirements for Grants and Agreements With
Institutions of Higher Education, Hospitals and Other Non-Profit Organizations;
24 CFR Part 85, Administrative Requirements for Grants and
Cooperative Agreements to State, local and Federally Recognized Indian Tribal
Governments;
24 CFR Part 87, New Restrictions on Lobbying;
The Notice of Funding Availability published in the Federal Register on March 31, 1998
(as amended) (FR-4172-H-01) (The SuperNOFA);
The Grantee's application submission, including the certifications, assurances, and
documentation; and
The Grantee's current HUD-approved Housing Counseling Plan.
The Grantee agrees to carry out its grant activities under this Grant Agreement. The provisions of this Agreement
shall apply where applicable, to intermediaries and state finance agencies and their affiliates and branches which will
assist the intermediaries and housing finance agencies with carrying out this Agreement. The Grantee also agrees
to accept responsibility for such compliance by any entites to which it makes grant funds available.
The Grantee shall furnish the necessary personnel, materials, services, facilities, (except as otherwise specified
herein) and otherwise do all things necessary for or incidental to the performance of the work set forth in Article IV,
Statement of Work.
ARTICLE ll — PERIOD OF PERFORMANCE
A. Term of the Grant. The Grantee shall provide all services hereunder from the effective date of the grant for
a period not to exceed September 30, 1999.
B. Extensions. The Grantee shall advise the GTR in writing as early as possible but in no event later than 30
days prior to the scheduled expiration of the grant term if an extension of the period of performance is
required. Extensions may be approved by HUD for good cause on a case by case basis, but are not
routinely granted.
ARTICLE III — DEFINITIONS
A. Client: A person who falls within the definition in either subparagraph A.1 or A.2 on page 3 of 11 AND
enters the agency's housing counseling workload by means of a screening interview.
1. A person, family, or group of persons with the same DOCUMENTED housing need or problem
potentially resolvable under a HUD program, a conventional home mortgage program, or under a
federal, state, county, or city program.
(A) A housing need exists when a client lacks affordable "decent, safe and sanitary"
housing.
(B) A housing problem exists when a client occupies HUD-related housing, a
conventionally-financed home, or a home financed under a federal, state, county, or city
program and faces the possibility of foreclosure as a homeowner, eviction as a renter, or
other circumstances that impair occupancy in affordable decent, safe and sanitary
housing.
-0056873.98 • Page 3 1
2. A potential or present homebuyer, homeowner, or renter of a property that is or will be
HUD-assisted or financed by a HUD-insured or conventional mortgage or by a federal, state,
county, or city program.
B. Counseling. Counseling is a counselor-to-client or counselor-to-group activity during which the counselor
completes any or all of the following types of actions.
1. Interviews the client in a private space and a confidential manner to obtain basic information
about the client and the client's housing need or problem. Special accomodations are provided to
meet the needs of physically disabled clients.
2. Identifies resources within the counseling agency, the client's community, and HUD that might
assist in meeting the client's housing need or resolving the client's housing problem.
3. Designs a counseling plan on behalf of the client.
4. Explains the counseling plan to the client and obtains the client's consent for the counselor to
carry out the plan, including the actions the client must take.
5. Refers the client to other resources within the community and assists the client in arranging
appointments with those resources.
6. Recommends additional private or group counseling sessions conducted by the agency or other
community resources.
7. Monitors the client's progress toward meeting the need or resolving the problem.
C. Housing Counseling provided under this grant may be limited in scope or may include the full range of
services, advice, and assistance to housing consumers to assist them in improving their housing conditions
and meeting the responsibilities of homeownership and tenancy. At a minimum, the services specified in
the application for this grant must be made available. Housing counseling services covered under this
grant include providing information, advice and assistance to address housing needs of clients on a wide
range of issues and programs including: information for first time homebuyers; homebuyer education;
pre-occupancy, rental delinquency and mortgage default assistance (including the HUD Mortgage
Assignment Program); risk loss mitigation; the Home Equity Conversion Mortgage Program; home
improvement and rehabilitation; displacement and relocation; and pre-foreclosure sales.
D. National, Regional, and Multi-State Intermediaries. A national organization is one that provides housing
counseling services through its branches or affiliates in at least 26 States. A regional organization is one
that provides housing counseling services through its branches or affiliates in a generally recognized region
or group of regions such as the Southwest, Mid-Atlantic, or New England. A multi-state organization is one
that provides housing counseling services through its branches or affiliates in three or more states but not
more than 25 states, nor for an entire region or group of regions.
E. State Housing Finance Agencies. A state housing finance agency is generally created by the state
legislature and has many functions including the financing of affordable tax exempt, partially tax exempt
and/or fully taxable housing and the administration of subsidized housing programs. The agency may use
this title in their designation or such functions may be included within another state agency. The agency
may operate with its own officers and board of directors appointed by the governor.
F. Government Technical Representative (GTR) for Housing Counseling. The GTR reviews and monitors the
grantee's work performance, vouchers and reports and may be assisted by a Government Technical
Monitor (GTM). For local counseling agencies and State Housing Finance Agencies, the GTR is on the
staff of the HUD Homeownership Center. For national, regional, and multi-state intermediaries, the GTR is
on the staff at HUD Headquarters.
G. Government Technical Monitor (GTM) for Housing Counseling. A GTM may be appointed to assist the
GTR. If appointed, the GTM will be the direct day-t0-day contact for the grantee. In addition to reviewing
and monitoring the grantee's work performance, invoices and reports, the GTM will provide program
information, advice, and training to the grantee in carrying out the housing counseling program under the
Grant Agreement.
1 —0056873.98 Page 4 1
H. Other pertinent definitions as found in Handbook 7610.1 as revised are applicable to this Agreement.
ARTICLE IV — STATEMENT OF WORK
A. Capacity Building - Budget Line Item 9515
If Grantee is a local counseling agency and did not receive capacity building funds in FY 1995, FY 1996 or
FY 1997, then up to $4,000 of the FY 1998 grant amount is allocated for "capacity building." If Grantee
does not already have computer equipment that meets HUD standards as specified in the 1998 Grant
Application Kit, Grantee must purchase such equipment, using up to $4,000. With any remaining portion of
the $4,000, Grantee may enhance existing telephone service, such as purchasing a Telecommunications
Device for the Deaf (TDD) to serve persons with hearing impairments (as an alternative to using TDD relay
service); install FAX machines; and provide computer training for one staff person and TDD training for one
staff person. If there remains a balance of unused capacity building funds, then the balance can be
transferred to budget line item 9500 and used for counseling services.
If Grantee is a National, Regional, or Multi-State Intermediary or a State Housing Finance Agency, the
above provision shall apply except that the amount for capacity building shall be up to $5,000. In addition,
Intermediaries and State Housing Finance Agencies may use these capacity building funds for the
preparation or publishing of counseling materials.
B. Housing Counseling - Budget Line Item 9500
The Grantee shall use the grant funds not allocated to capacity building to provide housing counseling
services to eligible clients. Grantee shall provide the housing counseling services specified within the Grant
Agreement and/or in the grantee's application. In providing the housing counseling program services
described above, the Grantee shall:
1. Furnish housing counseling services provided under this grant at no charge to clients.
2. Furnish housing counseling services above and beyond identical services provided by means of
funds in addition to this grant. (See paragraph B of ARTICLE V — PRICE AND PERFORMANCE.)
3. Coordinate with HUD, mortgagees and public and private community organizations who are also
working with the client in order to provide maximum service to the client.
4. Refer clients, as appropriate, to other community services organizations.
5. Provide housing counseling services on a priority basis to low and moderate income clients.
6. Contact and work with the appropriate HUD Office and lender to assist clients who are:
a. In default on their monthly mortgage payments.
b. Being considered under the Loss Mitigation Program.
c. In financial difficulty or in default under a forbearance agreement or the HUD Assignment
Program.
7. Provide specialized counseling on shared housing or referrals to organizations providing such
counseling and information on available housing for sharing.
8. Provide information, advice and assistance on reverse equity mortgages for senior citizens (also
known as home equity conversion mortgages or "HECMS" for elderly homeowners).
ARTICLE V PRICE AND PERFORMANCE
A. The grantee shall be paid as compensation for all work required, performed, and accepted under this grant,
inclusive of all costs and expenses, in an amount not to exceed the total award amount shown on Form
HUD-1044, Assistance Award/Amendment, the cover sheet of this grant document.
B. The grantee may not be reimbursed by HUD under this grant for services that are directly or indirectly
reimbursed from any other source. The grantee may include in its vouchers under this grant only those
-0056873.98 • Page 5 1 •
counseling services for which the grantee does not receive reimbursement from any other funding sources.
Where multiple sources are funding the housing counseling program, the grantee must separate its
program and designate the activities to be funded by each funding source. For example, a grantee that
receives CDBG and housing counseling grant funds could use the funds to serve clients in completely
different neighborhoods. Another alternative might be to designate the use of housing counseling funds for
one type of clients and not for another type.
C. All records of counseling activity are subject to inspection and audit by HUD at any time during and after the
grant period. The burden of proof for services rendered rests with the grantee. (Also refer to Article XII for
requirements concerning retention, custody, and inspection of records.)
D. The grantee's client files and all other records maintained by the grantee under this grant shall be made
available for monitoring and audit by the Government Technical Representative (GTR), Government
Technical Monitor (GTM), and staff of HUD's Office of the Inspector General, or their duly authorized
representatives.
E. Local counseling agency grantees may not subcontract for the performance of any part of this grant.
National, regional, and multi-State intermediaries and State Housing Finance Agencies shall enter into
subagreements with their affiliates participating under this grant agreement.
F. Restrictions on Use of the Grant Amount. The cover sheet of this grant document specifies the amount of
the grant (see Form HUD-1044, Block 14, Assistance Amount). The grant award must be used in
accordance with the grant application, or as may be further restricted in Block 16 of the
HUD-1044 Form.
ARTICLE VP—INSPECTION AND ACCEPTANCE
Inspection and acceptance of the services to be provided hereunder shall be made by the GTR or the GTM.
ARTICLE VII — CONDUCT OF WORK
The GTR, identified in Block 9 of the cover sheet (Form HUD-1044) of this grant, shall be the Grantee's first and
primary point of contact with HUD on all matters of a technical nature. The Grantee shall submit all reports or other
materials to the GTR. The GTR may issue written or oral instructions to the grantee to fill in details in the Statement
of Work described in this grant. Such instructions must be within the scope of the work set forth in this grant, and
may not be of such a nature as to affect price, period of performance, or any other provisions of this grant. The GTR
may designate a GTM to assist with Grant management. If a GTM is appointed, the grantee will be notified in writing
by the GTR.
ARTICLE VIII — PAYMENT
A. Immediately after award, grantees which are not already receiving payments via direct deposit from HUD
must submit a completed SF-1199A (Direct Deposit Sign-Up Form) to the GTR. These forms are available
at local banking institutions and from HUD, on request. The GTR will fax SF-1199A to the Fort Worth
Accounting Center, Attention: Ruth Darden. Intermediary grantees will forward SF-1199A to Cash
Management Reporting Division, Room 3118, at Headquarters.
B. All vouchers for grant payments must be submitted to HUD utilizing the Voice Response System/Line of
Credit Control System (VRS/LOCCS). A record of each payment request must be maintained in the
grantee files on form HUD-27053 (LOCCSNRS Request Voucher for Grant Payment) and must be
available for review by HUD on request.
C. Each individual in the grantee organization who will be authorized to access the VRS/LOCCS system to
request funds under the 1998 Housing Counseling Grant must request access authorization from HUD by
submitting a form HUD-27054 (LOCCS Voice Response Access Authorization). If any individual currently
has access to VRS/LOCCS for prior year grant funds for the same grantee, no new HUD-27054 will be
required to access funds under a FY 1998 award to that grantee.
D. If any individual who has access to VRS/LOCCS is no longer employed by the grantee organization and/or
should be denied access to grant funds for any reason, the grantee must notify the LOCCS Security Office
-0056873.98 Page 6 ;
at HUD immediately at (202) 708-0764.
E. A maximum of five (5) payment requests under FY 1998 grants will be allowed, as follows:
1. All capacity building funds should be vouchered immediately upon establishing access to
VRS/LOCCS (Budget Line Item 9515). No supporting documentation is required for this request
at time of vouchering (see item E-2 below).
2. The second voucher should be submitted when 25% of the housing counseling services which are
connected to the grant have been delivered (Budget Line Item 9500). Documentation that must
be submitted to the HUD field office in support of this request is the proof of purchase of the
computer equipment listed in the application. No supporting documentation on services provided
is required at this time except for Intermediaries and State Housing Finance Agencies (refer to E.6
below).
3. The third voucher should be submitted when 50% of the housing counseling services which are
connected to the grant have been delivered. A mid-term report must be submitted to the GTR in
support of this request (see Article XII, H. for a description of the mid-term report).
4. The fourth voucher should be submitted when 75% of the housing counseling services which are
connected to the grant have been delivered. No supporting documentation Is required for approval
of this request except for Intermediaries and State Housing Finance Agencies (refer to E.6 below).
5. The fifth voucher should be submitted when all services connected to this grant have been
completed. The final report must be submitted and approved by the GTR for this final request to
be approved (see Article XII, I. for a description of the final report). The final voucher and final
report must be submitted to HUD within 45 days of the expiration of the grant.
6. Intermediaries and State Housing Finance Agencies shall submit the above vouchers and reports.
However, all vouchers must be accompanied with invoices and other supporting documentation.
The agencies shall retain copies.
ARTICLE IX -- SECURITY OF CONFIDENTIAL INFORMATION
The Grantee shall keep under lock and key all information regarding counseling of clients, whether such information
is generated by the agency itself or received from outside sources. This includes credit reports, information on
current financial status, notes on counseling sessions, and any other information regarding individual clients. The
Grantee shall not disclose such information to anyone other than the HUD or HUD-approved mortgagees.
ARTICLE X — SUSPENSION AND TERMINATION PROCEDURES
A. The following definitions apply:
Termination - Cancellation of federal assistance, in whole or in part, under the grant at any time prior to the
date of completion.
Suspension - An action by the GTR that temporarily suspends federal assistance under the grant pending
corrective action by the grantee or pending a decision to terminate the grant by HUD.
B. When the grantee has failed to comply with the terms, conditions, or standards of the grant, the GTR may,
upon reasonable notice to the grantee, suspend the grant and withhold further payments, or prohibit the
grantee from incurring additional obligations of funds, pending corrective action by the grantee or a decision
to terminate in accordance with paragraph C.
C. This grant may be terminated for cause or convenience.
1. Termination for cause - The GTR may terminate this grant in whole or in part at any time before
the date of completion, whenever it is determined that the grantee has failed to comply with the
conditions of the grant. The GTR shall promptly notify the grantee in writing of the termination and
the reasons for the termination, together with the effective date. Payments made to the grantee or
recoveries by HUD in the event this grant is terminated for cause shall be in accordance with the
-0056873.98 Page 7 •
legal rights and liabilities of the parties.
2. Termination for convenience - This grant may be terminated in whole or in part when both
parties agree that the continuation of the project would not produce beneficial results
commensurate with the further expenditures of funds. The two parties shall agree upon the
effective date and in the case of partial terminations, the portion to be terminated. The grantee
shall not incur new obligations for the terminated portion after the effective date, and shall cancel
as many outstanding obligations as possible. The GTR shall allow full credit to the grantee for any
noncancelable obligations properly incurred by the grantee prior to termination.
3. The parties shall promptly settle the terminated grant and execute a written amendment upon
settlement, which sets forth the terms and conditions of the settlement agreement.
ARTICLE XI— AMENDMENTS
This grant may be amended at any time by a written modification. Amendments which reflect the rights and
obligations of either party shall be executed by both the Government and the grantee. Administrative amendments
such as changes in appropriation data may be issued unilaterally by the GTR.
ARTICLE XII — RECORDKEEPING AND REPORTING
A. Any recordkeePing system may be used. However, the system must lend itself to easy monitoring by HUD
when it conducts a performance review of the agency's housing counseling activities.
B. If HUD provides the agency with a recordkeeping software program, this program must be implemented by
the agency
C. Client files (including files on group clients 1 must be maintained in accordance with Handbook 7610.1.
Each client must be assigned a six-digit identification number to be used for reporting on counseling
activities to HUD.
D. Financial records, supporting documents, statistical records and all other records pertinent to this grant
shall be retained for a period of three years from the date of the submission of the final invoice and Final
Report, except as provided in 24 CFR part 84:
1. If any litigation, claim or audit is started before the expiration of the 3-year period, the records shall
be retained until all litigations, claims, or audit findings involving the records have been resolved.
2. Records for nonexpendable property, if any, acquired with federal funds shall be retained for three
years after its final disposition.
3. When records are transferred to or maintained by HUD, the 3-year retention requirement is not
applicable to the grantee.
E. The grantee must be authorized by the GTR if the grantee desires to substitute microfilm copies in lieu of
original records.
F. The grantee shall transfer certain records to HUD when HUD determines that the records possess
long-term retention value. However, in order to avoid duplicate record-keeping, HUD may make
arrangements with the grantee to retain any records that are continuously needed for joint use.
G. The Secretary of HUD and the Comptroller General of the United States, or any of their duly authorized
representatives, shall have access to any pertinent books, documents, papers, and records of the grantee,
and its subcontractors, to make audits, examinations, excerpts and transcripts.
H. Mid-Term Performance Report - Local Grantees. A grant mid-term report is due when the grantee has
completed 50 percent of the counseling services to be covered under the grant. The grantee must send
this report to the GTR or GTM no later than the date on which the grantee enters the related voucher into
LOCCS. The GTR/GTM will process that voucher only upon receipt of an acceptable report. The report
must contain, as a minimum, the following information:
1. Grantee's name, address, and grant number as they appear on the grant document.
-0056873.98 Page 8
2. An identification number, determined by the grantee, for each client counseled during the report
period.
3. Type of counseling performed for each client.
4. Start and end dates of the report period.
5. Signature and title of person authorized to sign the report.
6. Form HUD-9902 for the mid-term report period is to be forwarded to the GTR.
7. In addition to the above information, a narrative report of NOT MORE THAN two single-spaced
letter-sized typewritten pages. Include such items as problems encountered by the grantee, items
for which the grantee needs additional guidance, unusual client needs or problems for which the
grantee provided counseling, and recommendations to HUD.
Final Report - Local Grantees. A final report in the same format as the mid-term report is due when the
grantee has completed all grant activities that will be funded under the grant. The narrative report must
cover the entire period of the grant and may not exceed five (5) typewritten single-spaced letter-sized
pages. The grantee must send this report to the GTR or GTM no later than 45 days after the expiration of
the grant. The GTR/GTM will process the final voucher only upon receipt of an acceptable report. Part of
the final report is Form
HUD-9902 which covers the entire grant period and is to be forwarded to the GTR.
J. Mid-Term and Final Report-Intermediary Organizations and State Housing Finance Agencies
These organizations shall receive a mid-term and final report from each affiliate as described under Article
XII H and I and below as J.1 and J.2, and forward same to the GTR.
1. The mid-term performance report shall consist of a narrative report of not more than two (2)
single-spaced letter sized typewritten pages accompanied by Form HUD-9902 for clients served
during this period covering all the affiliates. The grantee shall collect items under H.1 through H.6
from each affiliate, retain the information for audit, and forward a copy to the GTR.
2. The final report must not exceed five (5) single spaced letter sized typewritten pages for the
narrative accompanied by a summary Form HUD-9902 covering all affiliates for clients served
during the entire grant period. The grantee shall collect and retain all items under H.1 through H.6
from each affiliate, and forward a copy to the GTR.
K. Fiscal Year Activity Report - Form HUD-9902
All grantees shall submit Form HUD-9902 covering the period October 1, 1998 through September 30, 1999
for their housing counseling activities under the grant and outside the grant. The report is due by
November 30, 1999 and is to be sent to HUD via intemet. For those grantees who are unable to use the
internet, they shall contact their GTR or GTM.
ARTICLE XIII — DISPUTES
During performance of the grant, disagreements may arise between the grantee and the GTR on various issues. If a
dispute concerning a question of fact arises, the GTR shall prepare a final decision, taking into account all facts and
documentation presented. The decision shall be mailed to the grantee. The grantee may appeal the decision within
thirty (30) days to the Homeownership Center or for intermediaries to the Marketing and Outreach Division.
ARTICLE XIV -- OTHER ADMINISTRATIVE PROVISIONS
The grantee shall comply with all standard Assurances—Non-Construction Programs as listed on Form SF-424B
which is contained in the Application.
1 -0056873.98 Page 9 I
ARTICLE XV — DRUG-FREE WORK PLACE REQUIREMENTS
Grantee shall comply with the Certification Regarding Drug-Free Workplace Requirements which is contained in the
Application and which is also found in 24 CFR Part 24, Appendix C. This Agreement will be governed and controlled
by 24 CFR Part 24, Subpart F, Drug-Free Workplace Requirements (Grants).
ARTICLE XVI — PROHIBITION ON USE OF APPROPRIATED FUNDS TO LOBBY FEDERAL GOVERNMENT
Consistent with the Byrd Amendment (31 U.S.C. §1352), all grantees receiving grants in excess of $100,000 shall
certify that they have not used, and will not use, appropriated funds to lobby the Federal Government. Grantees who
have engaged in lobbying activities, or who plan to engage in lobbying activities, with other than appropriated funds
must also disclose these activities on form SF-LLL, Disclosure of Lobbying Activities. (24 CFR,
Part 87) Grantees may also be subject to §112 of the HUD Reform Act.
.J 11 0
Resolution #99036 February 25, 1999
The Vice Chairperson referred the resolution to the Finance Committee.
There were no objections.
•
FISCAL NOTE #99036 March 18,1999
BY: FINANCE, SUE ANN DOUGLAS, CHAIRPERSON
IN RE: COMMUNITY DEVELOPMENT DIVISION - 1998-1999 COMPREHENSIVE HOUSING
COUNSELING GRANT ACCEPTANCE
TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-F of this Board, the Finance Committee has reviewed
the above referenced Resolution and finds:
1. The Community Development Division has applied for and has been
awarded the Comprehensive Housing Counseling Grant in the amount of
$20,000 for the fiscal year beginning October 1, 1998.
2. The grant award represents a 76.5% variance from the application of
$85,029 and a decrease of $20,000 from last year's award of $40,000;
and
3. The grant supplements Community Development Block Grant funds
allocated to deliver housing counseling services county-wide in
accordance with the Federal Comprehensive Housing Program
guidelines.
4. No County funding is required for this grant continuation.
5. Future level of service, including personnel, will be contingent
upon the level of funding available for this program.
6. Acceptance of this grant does not obligate the County to any future
commitment.
7. The Community Development Division's 1999 Adopted Budget be amended
to reflect the new grant funding as follows:
Revenue
19-798400-60006-0113 Federal Grants $20,000
Expenditures
19-798401-60006-2001 Salaries
F9ONCE CO,MITTEE
/6e0r5,7674.4
FINANCE COMMITTEE VOTE:
Motion carried unanimously on a roll call vote.
20,000
0
‘'-'7.101•••• orGot,,61
GT: William Caddell, County Clerk
Resolution #99036 March 18, 1999
Moved by Palmer supported by Appel the resolution be adopted.
AYES: McPherson, Melton, Millard, Moffitt, Obrecht, Palmer, Patterson,
Schmid, Sever, Suarez, Amos, Appel, Causey-Mitchell, Colasanti, Coleman, Devine,
Dingeldey, Douglas, Galloway, Garfield, Gregory, Jensen, Law, McCulloch. (24)
NAYS: None. (0)
A sufficient majority having voted therefor, the resolution was adopted.
I IHEREBY A E FOP""
Date I. Brooks Patterstik County Executive
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, G. William Caddell, Clerk of the County of Oakland, do hereby certify that the
foregoing resolution is a true and accurate copy of a resolution adopted by the
Oakland County Board of Commissioners on March 18, 1999 with the original record
thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my hand and affixed the seal of the
County of Oakland at Pontiac, Michigan this 11:ph daleof March, 1999.
