HomeMy WebLinkAboutResolutions - 1999.03.17 - 25785MISCELLANEOUS RESOLUTION #99055 March 18, 1999
BY: Finance Committee, Sue Ann Douglas, .Chairperson
IN RE: DEPARTMENT OF INFORMATION TECHNOLOGY / DIGITAL INFORMATION SERVICE CENTER -
ESTABLISHMENT OF ENHANCED ACCESS FEE STRUCTURE FOR PARCEL ATTRIBUTE QUERY AND MINI AD
HOC QUERY
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS, as provided by Public Act 462 of 1996 - Enhanced Access to Public
Records Act, the Board of Commissioners, by approving Misc. Resolution #97165 on August
14, 1997, adopted the Oakland County Enhanced Access to Public Records Policy; and
WHEREAS Section 3 (FEES) of the aforementioned policy specifies that "It is the
policy of Oakland County to charge a reasonable fee for providing enhanced access to
a public record.", and
WHEREAS the policy defines "reasonable fee" as a charge calculated to enable
recovery, over time, only those operating expenses directly related to the public
body's provision of enhanced access; and
WHEREAS the policy further specifies that proposed fees shall be presented to and
approved by the Board of Commissioners before they shall be effective; and
WHEREAS the Department of Information Technology/Digital Information Service
Center is scheduled to launch two new Enhanced Access products every 60 days; the
Parcel Attribute Query, which will provide specific property data and photographs in
a standard format for citizens and the business community, and Mini Ad Hoc Query, which
will provide users with the capability to derive a desired data set of land records and
allow for the data to be downloaded for further use, will be completed March 31, 1999;
and
WHEREAS, although the County has incurred considerable expense to develop the
data warehouse infrastructure (approximately $2 million) necessary to implement
Enhanced Access to Land Records and additional expense has been incurred by local units
in providing the base line data, discussions with the North Oakland County Board of
Realtors (NOCBOR) indicate that the following rates constitute a "reasonable fee"
structure:
Parcel Attribute Query - Monthly Subscription $10.00
- Individual Transaction $ 5.00
Mini Ad Hoc Query - Individual Transaction $20.00; and
WHEREAS, in recognition of the partnership between the County and local units
necessary for the successful implementation of Enhanced Access, the County will share
fifteen (15%) percent of gross revenues derived from Enhanced Access products with
participating local units and, further, for those local units that provide the majority
of resources for development of particular Enhanced Access products, the proportionate
sharing of revenues will be reversed with 85% allocated to the participating local
unit; and
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners
authorizes the establishment of the following Enhanced Access Fee Structure for Parcel
Attribute Query and Mini Ad Hoc Query administered by the Digital Information Service
Center of the Department of Information Technology:
Parcel Attribute Query - Monthly Subscription $10.00
- Individual Transaction $ 5.00
Mini Ad Hoc Query - Individual Transaction $20.00
BE IT FURTHER RESOLVED that all revenue generated from this endeavor be initially
credited to the Information Technology Fund and, subsequently, fifteen (15%) percent
of said revenue be paid to participating local units which simply provide access to
their land records and eighty-five (85%) percent of said revenue be paid to
participating units which provide the majority of resources for development of
particular Enhanced Access products.
Chairperson, on behalf of the Finance Committee, I move adoption of the foregoing
resolution.
FINANCE COMMITTEE
FINANCE COMMITTEE VOTE:
Motion carried unanimously on a roll call vote.
Resolution #99055 March 18, 1999
Moved by Douglas supported by McPherson the resolution be adopted.
AYES: Dingeldey, Douglas, Galloway, Garfield, Gregory, Jensen, Law,
McCulloch, McPherson, Melton, Moffitt, Obrecht, Palmer, Patterson, Schmid, Sever,
Suarez, Amos, Appel, Colasanti, Coleman, Devine. (22)
NAYS: None. (0)
A sufficient majority having voted therefor, the resolution was adopted.
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, G. William Caddell, Clerk of the County of Oakland, do hereby certify that the
foregoing resolution is a true and accurate copy of a resolution adopted by the
Oakland County Board of Commissioners on March 18, 1999 with the original record
thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my hand and affixed the seal of the
County of Oakland at Pontiac, Michigan this 18t)) day itIt March, 1999.
G. William Caddell, County Clerk