HomeMy WebLinkAboutResolutions - 1999.03.17 - 25788MISCELLANEOUS RESOLUTION #99059 March 18, 1999
BY: FINANCE COMMITTEE, SUE ANN DOUGLAS, CHAIRPERSON
IN RE: DEPARTMENT OF MANAGEMENT AND BUDGET - APPROVAL OF POLICY ON THE DISPOSAL
OF SURPLUS COUNTY EQUIPMENT
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS frequently equipment owned by the County becomes "surplus" due to
the fact that it is replaced by new or different equipment, and due to the fact
that program changes render the equipment obsolete; and
WHEREAS under state law, the Board of Commissioners may establish policies
that govern the disposal of surplus county property; and
WHEREAS the Department of Management and Budget proposes the attached
POLICY ON THE DISPOSAL OF SURPLUS COUNTY EQUIPMENT be authorized to provide
standardization of the equipment disposal process.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners
authorizes the disposal of surplus county property in the manner specified in the
attached POLICY ON THE DISPOSAL OF SURPLUS COUNTY EQUIPMENT.
Chairperson, on behalf of the Finance Committee, I move the adoption of the
foregoing resolution.
FINANCE COMMITTEE
,6761
FINANCE COMMITTEE VOTE:
Motion carried unanimously on a roll call vote.
POLICY ON THE
DISPOSAL OF SURPLUS COUNTY EQUIPMENT
Purpose: The purpose of this policy is to authorize standard methods to
dispose of surplus County owned equipment. "Surplus" County owned
equipment means equipment that is available for disposal because (1) it
has been replaced by new or different equipment or (2) the equipment is
otherwise no longer required.
General Statement: It is recognized that the County owns various types
of equipment which may require different methods of disposal. The
method(s)employed to dispose of surplusiCounty equipment shall be those
that provide the largest benefit to the County. "Benefit to the County"
shall not be limited to financial return on the original investment, but
may also include calculation of County resources required to prepare the
equipment for disposal, as well as other measures of benefit.
Standard Methods: The following methods may be employed by the
Department of Management and Budget to dispose of surplus County owned
equipment:
A. Disposing of the equipment at Public Auction - this shall include
the bi-annual County auction conducted by the Material Management
Division or a specialized auction when deemed appropriate;
B. Selling the equipment through an authorized bid process - this
method would be appropriate when selling a limited use or
specialized item or a grouping (lot) of specialized items;
C. Trading the equipment into a selected vendor whcpris providing .
replacement for the used equipment. provided that the price of the
vendor's services. including the purchase of replacement
equipment. is reduced by the trade-in in an amount reflecting the
value of the traded-in equipment - the original purchase and/or
service contract shall include specific provisions for the trade-
in of surplus equipment.
Responsibility: The Department of Management and Budget, through the --
Department Director or his designee, shall be responsible for the
implementation of this policy. Should a method of disposal of surplus
County owned equipment differing from the methods listed above be
required, the disposal method shall require the approval of the Board of
Commissioner's Finance Committee before implementation.
Reporting: The Department of Management and Budget will report to the
Finance Committee, during the Quarterly Financial Forecast, regarding
any surplus equipment that has been disposed of using one of the
standard methods described above.
Exclusions: This policy shall not apply to the disposal of property
otherwise specifically governed by state or federal law.
Resolution #99059 March 18, 1999
Moved by Douglas supported by Suarez the resolution be adopted.
AYES: Gregory, Jensen, Law, McCulloch, McPherson, Melton, Moffitt,
Obrecht, Palmer, Patterson, Schmid, Sever, Suarez, Amos, Appel, Colasanti,
Coleman, Devine, Dingeldey, Douglas, Galloway. (21)
NAYS: Garfield. (1)
A sufficient majority having voted therefor, the resolution was adopted.
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, G. William Caddell, Clerk of the County of Oakland, do hereby certify that the
foregoing resolution is a true and accurate copy of a resolution adopted by the
Oakland County Board of Commissioners on March 18, 1999 with the original record
thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my hand and affixed the seal of the
County of Oakland at Pontiac, Michigan this ln,it day/6 March, 1999.
G. William Caddell, County Clerk