HomeMy WebLinkAboutResolutions - 1999.11.18 - 25837MISCELLANEOUS RESOLUTION #99283 November 18, 1999
BY: Finance Committee, Sue Ann Douglas, Chairperson
IN RE: DEPARTMENT OF INFORMATION TECHNOLOGY - ENHANCEMENT OF THE COUNTY'S
ASSESSING, EQUALIZATION, AND TAX BILLING AND COLLECTION SYSTEMS - PHASE II
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Oakland County Board of Commissioners, by Misc. Resolution
#97243, authorized the development of a strategic plan for modernizing the
County's Assessing, Equalization, and Tax Billing and Collection Systems; and
WHEREAS, by Misc. Resolution 498242, the Board of Commissioners authorized
implementation of Phase I - Enhancement of the County's Assessing, Equalization,
and Tax Billing and Collection Systems; and
WHEREAS funding for Phase I, $552,500 based on an estimated 6,500 hours,
was appropriated from Designated Fund Balance for Operational Improvements, which
requires a payback period of less than six years; and
WHEREAS, due to increased efficiencies and additional related revenue
generated from the County's Enhanced Access System, it is anticipated that the
payback requirements will be more than met beginning with the year-end closing
for FY1999; and
WHEREAS the Department of Information Technology, through Joint Application
and Design (JAD) Sessions with participating local treasurers and assessors, has
identified priority enhancements to existing systems, as well as system upgrades,
including the following:
- Personal Property System Upgrade
- Building Permit System Development, and
- Equalization/Tax Enhancements, including: Tax Roll Enhancements, Tax
Rate System Upgrades, Additional Tax Receivables Upgrades, Laser Tax
Bills for Tax Abatements,Delinquent Tax Roll Enhancements, TIFA/DDA
& Abatement Processing Upgrades,and Parcel Split/Combine Processing
Upgrades; and
WHEREAS estimated costs associated with the accomplishment of the
aforementioned Phase II enhancements amount to an estimated 7,049 hours at
$85.00/hour or $599,165; and
WHEREAS actual hours expended for Phase I amounted to 6,000, resulting in
a savings of 500 hours or $42,500 and thereby reducing the need for additional
resources to $556,665; and
WHEREAS sufficient additional resources are available in the Designated
Fund Balance for Operational Improvements; and
WHEREAS, because operational improvements resulting from implementation of
the subject enhancements will accrue primarily to local units of government
throughout the County, the County Executive recommends approval of this
resolution.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners
approves the implementation of Phase II of the proposed enhancements to the
County's Assessing, Equalization, and Tax Billing and Collection Systems as
outlined in this resolution at a cost not to exceed $556,665,
BE IT FURTHER RESOLVED that the aforementioned amount be appropriated from
Designated Fund Balance for Operational Improvements and that the budget be
amended as follows:
General Fund
Revenue
90-9497-01000 Designated Fund Balance $556,665
For Operational Improvements
Y/NANCE COMMITTEE VOTE:
Motion carried unanimously on a roll call vote.
Expenditures
18-101113-10000-8001 Operating Transfer Out $556.665
_a
Information Technolqgy Fund
Revenue
18-636113-10000-1701 Operating Transfer In $556,665
Expenditures
18-636122-15000-3348 Professional Services $556.665
Chairperson, on behalf of the Finance Committee, I move adoption of the
foregoing resolution.
FINANCE COMMITTEE
//Ai/4
L. Brooke Pa son, County Executive Date
Resolution #99283 November 18, 1999
Moved by Douglas supported by Palmer the resolution be adopted.
AYES: Jensen, Law, McCulloch, McPherson, Melton, Millard, Moffitt,
Obrecht, Palmer, Patterson, Schmid, Sever, Suarez, Taub, Amos, Appel, Causey-
Mitchell, Colasanti, Devine, Dingeldey, Douglas, Galloway, Garfield, Gregory.
(24)
NAYS: None. (0)
A sufficient majority having voted therefor, the resolution was adopted.
I HEREBY THE FOREGOING RESOLUTION
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, G. William Caddell, Clerk of the County of Oakland, do hereby certify that the
foregoing resolution is a true and accurate copy of a resolution adopted by the
Oakland County Board of Commissioners on November 18, 1999 with the original
record thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my hand and affixed the seal of the
County of Oakland at Pontiac, Michigan this 18th day
/
9f November, 1999.
04 William Caddell, County Clerk
