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HomeMy WebLinkAboutResolutions - 2000.08.24 - 25939MISCELLANEOUS RESOLUTION 100207 BY: Finance Committee, Sue Ann Douglas, Chairperson IN RE: CIRCUIT COURT/FRIEND OF THE COURT - FY 2001 COOPERATIVE REIMBURSEMENT PROGRAM (CRP) CONTRACT ACCEPTANCE To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: WHEREAS the Michigan Family Independence Agency, Office of Child Support has approved the Oakland County Friend of the Court's FY 2001 Title IV-D Cooperative Reimbursement Program (CRP) Contract, effective October 1, 2000 through September 30, 2001; and WHEREAS the FY 2000 Title IV-D program totals $8,768,007 of which $32,430 will be funded by fees collected, with the balance, $8,735,577, funded by the State, ($5,765,481, 66%) and the County ($2,970,096, 34%); and WHEREAS contract funding now includes a state supplement allocation; and WHEREAS the supplement allocation for Oakland County is $444,789; and WHEREAS the contract has been approved by the County Executive's Contract Review Process. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners accepts the FY 2001 Cooperative Reimbursement Program Contract through September 30, 2001 for the Friend of the Court in the amount of $9,212,796 (Title IV-D program $8,768,007 and state supplement $444,789). BE IT FURTHER RESOLVED that future levels of service, including personnel, are contingent upon the level of funding from the State for this program. BE IT FURTHER RESOLVED that acceptance of this contract does not obligate the County to any future commitment. that the Chairperson of the Board of Commissioners reimbursement agreement and to approve amendments (15) percent variance from the award, consistent d. of the Finance Committee, I move the adoption of FINANCE COMMITTEE FINANCE COMMITTEE Motion carried unanimously on a roll call vote. August 24, 2000 BE IT FURTHER RESOLVED is authorized to execute the and extensions up to fifteen with the agreement as approve Chairperson, on behalf the foregoing resolution. A. PROGRAM IDENTIFICATION CONTRACT NO.:CS/ FOC 01 63001 -7/(340 (DATE) _L 9) CONTRACT MANAGER (FOr Office of Child Support Use) 1//9 jab (DATE) Michigan Family independence Agency FISCAL YEAR (FY) 2001 COOPERATIVE REIMBURSEMENT CONTRACT APPLICATION • Application is hereby made to the Michigan Family Independence Agency for approval of a proposal to provide services in accord with the approved Title IV-D state plan to establish paternity, secure support orders and enforce support orders. SECTION I - IDENTIFICATION AND SIGNATURES 1) LOCATION OF PROGRAM (Mailing Address) 210 El i zabeth 7.a1re 'Road , (0 & Street Name) ' nArT.A141-0 P.O. Box 436012 (P.O. Box) . (County) Pontiac , MI 48343-6012 (C11),, State rip) 2) P,ROGRAM PROVIDER (Name, Title- Prosecutor, Friend of The Court, Chief Judge or Designee) Honorable Harry Howard, Chief Judge . . 3) PROGRAM CONTRACTOR (Name, Title - Board of Commissioners or Designee) . . . John P. McCulloch, Chairperson . 4) TYPE OF APPUCATION 5) PROGRAM DATES 6) TYPE OF PROGRAM X NEW CONTRACT 10/112000 TO 9/30/2001 . — PROSECUTING ATTORNEY AMENDMENT 1X_ FRIEND OF THE COURT • — COMBINED PA AND FOC. - .. B. SIGNATURES 7) PROGRAM PROVIDER (See 0.2 & 03 above) 8) PROGRAM CONTRACTOR (Optional Signature ) Fir -6RE) giti-EA V i9&o624 cyie,c-N.466- KletJhce et- 00 (SIGIATURE) 494.)&ifte 0 (DATE) Please submit five (5) copies of the Application—two (2) with original signature(s) and three (3) photocopies to your Office of Child Support Contract Manager. Retain a sixth copy for your files. FY 2001 SECTION II - MANAGEMENT PLAN COUNTY OAKLAND CONTRACT No. CS/ FOC 01 63001 PROVIDER X FOC PA COMBINATION • A) PROGRAM PURPOSE - The IV-D Child Support Enforcement Program is a federal, state and county cooperative effort to collect child support from parents who are legally obligated to pay. This is adcomplished through services provided to establish paternity, locate absent parents, establish child support orders, enforce child support orders and collect child support payments.This Application is a proposal for service delivery and resource need projections in support of the program purpose and in accordance with the Title IV-D State Plan for Michigan. ACTIVMES AND RESPONSIBILITIES - As a provider of Title IV-D services and a sub-recipient of federal financial assistance, the activities and responsibilities reflected in Section II of the agreement will be performed in accordance with the requirement of Title !V-D of the Social Security Act, implementing federal regulations and applicable state statutes. COOPERATIVE REIMBURSEMENT SUPERVISOR - Name, title, mailing address and telephone number of the designated person with responsibility for the cooperative reimbursement goals and operations (FOC or PA) within the program providers office. Joseph G. Salamone Friend of the Court P.O. Box 436012 Pontiac, 111 48343-6012 (248) 858-0431 DI FINANCIAL OFFICER - Name, title and -mailing address of the official or designee(s) authorized by the Contractor to sign the Title IV-D Cooperative Reimbursement Expenditure Report (FIA-286), certifying that the expenditures reported are accurate and allowable for Title IV-D reimbursement Thomas W. Ott Manager—Fiscal Services Division 1200 N. Telegraph Road Pontiac, MI 48341-0434 (248) 858-0940 El ORGANIZATION CHART - (Attach Current Chart to Application) POSMON DESCRIPTIONS - (On file in the contractor/provider office) NOTE: For new or revised positions, attach descriptions. G) DOCUMENTATION OF JOINT PERSONNEL COSTS - The methodology to be used as the basis for claiming reimbursement of personnel and other allowable costs related to providing the IV-D services is: 1) PERSONNEL ACTIVITY REPORT (PAR) 2) MONTHLY CERTIFICATION THAT ALL COSTS CLAIMED PERTAIN TO EMPLOYEES WORKING 100% ON IV-D ACTIVITIES (PA ONLY) N/A 3) RANDOM MOMENT. SAMPLING WHEN AVAILABLE 66 %, 0/0 % 3. Percent of Current Support Collections 4. Percent of Cases with Arrears with Collections 97 % 88 NEW FORMAT FN' 2001 SECTION III - PERFORMANCE INDICATORS FRIEND OF THE COURT (ENFORCEMENT & COLLECTION SERVICES) COUNTY _OAKLAND PROVIDER X FOC CONTRACT No. CS/ Eaw3nal COMBINATION The following activity and collection levels are projected as indicators of IV-D program performance anticipated during the FY 2001 contract with the resources budgeted in Section IV of this Application. A. PERFORMANCE INDICATOR PROJECTIONS: (Consistent with Federal Reporting Reguirements) TANF/FC.) m ER TANF NEVER TANF TOTAL FY 2001 FY 2001. FY 2001 PROJECTION PROJECTION PROJECTION 1. Total Cases 20,628 2. Total Collections. $ 33,829,601 23,247 43,875 1 104,079,338 S 137,908,939 * DATA NOT AVAILABLE FROM OUR FILES AT THIS TIME B. OTHER PERFORMANCE INDICATOR PROJECTIONS: -3 FOC-. TITLE IV-D COOPERATIVE REIMBURSEMENT CONTRACT BUDGET A. CONTRACT DESCRIPTION County Oakland Provider FOC Fiscal Year 2001 Contract No. CS/ FOC 01 63001 Column I Column II Column III . Proposed Provider's IV-D Total B. ALLOCATION FACTORS Budget Eligible Budget 1. Total FTE Positions 97.92 136 A. Enforcement 97.92. 1$_ B. Establishment N/A N/A 2. % of Total FTE's 72.00% 100.00% A. Enforcement 72.00% 76.47 % B. Establishment N/A N/A 3. Caseload % 94.00% 100.00% Proposed Provider's IV-D Total C. Budget Categories Budget Eligible Budget 1. Personnel $6,384 ,438 ' . $8,867,275 2. Data Processing 651,777 905,246 3. Other Direct 1,439,322 1,999,058 4. Central Services 292,470 406,209 5. Paternity Testing 0 . 0 6. Total Budget $8,768,007 $12,177,788 7. Service Fees Not Applicable $60,000 8. Mediation Fees Not Applicable 262,200 9. Other Income 32,430 34,500 10. Net Budget $8,735,577 . $356,700 .,. 11. County Share @ 34% $2,970,096 12. State Share @ 66% $5,765,481 :-. 4 GRANT SUMMARY Number of grant funded positions GRANT ACCEPTANCE 97.92 97.92 VARIANCE AMOUNT* ($$ AND %) 0 GRANT REQUEST Oakland County Grant Application/Acceptance Summary Report Title of Grant 2001 Friend of the Court Cooperative Reimbursement Contract Grantor Agency Michigan Family Independence Agency Title of Grant Funded Program Friend of the Court Notification Date July 26, 2000 Submission/Acceptance Deadline September 15, 2000 Requesting Department/Program/Agency Friend of the Court . Grant being submitted is: New Renewal X Modified The maximum number of years for which this grant is available: unknown This will be the 25+ year of grant funding for this program. Is this program projected to extend beyond the current grant funding period? Yes Briefly, describe any program changes since the most recent grant acceptance: The funding formula has changed from the current contract. A comparative analysis has been requested from the State to determine the impact of this change on the County's revenue. $8,768,007 $6,384,438 $2,383,569 $2,970,096 Total amount ($$) of grant Grant funded personnel costs Grant funded program costs County Share 34% County match funding source (Account No., OCA, PCA, Object Level 3) State (Federal) Share 66% State Supplement Allocation Grant funding period $8,768,007 $6,384,438 $2,383,569 $2,970,096 Not a direct Not a direct match match $5,765,481 $444,789 10/01/00 — 09/30/01 $5,765,481 $444,789 10/01/00 — 09/30/01 0 * Indicate any variance between the original grant application and the final grant acceptance (in dollar amounts and percentages). Friend of the Court — 2001 Cooperative Reimbursement Contract OAKLAND COUNTY, MICHIGAN GRANT & REIMBURSEMENT AGREEMENT APPLICATION REVIEW The information below is to be completed by the Fiscal Services Division with the assistance of and the Department/Elected Official requesting the grant/reimbursement agreement. This form must be attached to the grant/reimbursement agreement acceptance resolution. Please fill in the date the following actions were completed. (Complete either Section I or II on each program; Section III to be completed if necessary): I. REIMBURSEMENT APPLICATIONS & AND ON-GOING GRANT APPLICATIONS LESS THAN 15% VARIANCE FROM BUDGET A. Fiscal Service Division Report forwarded to Board Chairperson 07/13/00 B. Informational copy of Fiscal Services Division Report received to liaison committee 07/29/00 C. Board Chairperson's Signature 07/13/00 II. NEW GRANTS OR ON-GOING GRANTS GREATER THAN 15% FROM BUDGET A. Liaison Committee approval of Application Report (prepared by Fiscal Services Division) B. Information copies received by Finance Committee (grant match) and/or Personnel Committee (position changes)- if applicable C. Board Chairperson's Signature III. REVISION TO GRANT APPLICATION A. Liaison Committee receipt of Fiscal Services report detailing changes in the previously approved application B. Board Chairperson's Signature (Misc. #00207) REPORT TO: BY: IN RE: JOHN MC CULLOCH, CHAIRPERSON, OAKLAND COUNTY BOARD OF COMMISSIONERS FISCAL SERVICES FRIEND OF COURT — 2000/2001 COOPERATIVE REIMBURSEMENT CONTRACT APPLICATION The Fiscal Services Division has reviewed the proposed reimbursement application and fmds: 1. This application is for FY 2001 Title IV-D Child Support Cooperative Reimbursement contract administered by the State of Michigan, Office of Child Support, Family Independence Agency. 2. This is a continuation contract for reimbursement child support enforcement services by the Friend of the Court and Child Support Accounting in Fiscal Services. 3. The application has a total eligible budget amount of $12,177,788, which is $930,619 (8.3%) greater than last year's amount. 4. The proposed IV-D amount (72% of the eligible budget) totals $8,768,007, of which $32,430 will be funded by service fees, $2,970,096 by the County, and $5,765,481 by the contract. A state supplement of $444,769 will be also included. 5. The contract period is from October 1, 2000 through September 30, 2001. William -6-dair, Collay'Crj'k Resolution #00207 August 24, 2000 Moved by Douglas supported by Colasanti the resolution be adopted. AYES: Appel, Buckley, Causey-Mitchell, Colasanti, Coleman, Dingeldey, Douglas, Galloway, Garfield, Gregory, Jensen, McCulloch, McPherson, Melton, Millard, Moffitt, Obrecht, Palmer, Patterson, Sever, Suarez, Taub, Amos. (23) NAYS: None. (0) A sufficient majority having voted therefor, the resolution was adopted. , HE FORE( REFOU.' Date STATE OF MICHIGAN) COUNTY OF OAKLAND) I, G. William Caddell, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and accurate copy of a resolution adopted by the Oakland County Board of Commissioners on August 24, 2000 with the original record thereof now remaining in my office. In Testimony Whereof, I have hereunto set my hand and affixed the seal of the County of Oakland at Pontiac, Michigan this 24th day,pf August, 2000.