HomeMy WebLinkAboutResolutions - 2000.08.24 - 25941MISCELLANEOUS REESOLUTION #00209 August 24, 2000
BY: Finance Committee, Sue Ann Douglas, Chairperson
IN RE: DEPARTMENT OF INFORMATION TECHNOLOGY - ENHANCEMENT OF THE
COUNTY'S ASSESSING, EQUALIZATION, AND TAX BILLING AND COLLECTION
SYSTEMS - PHASE III
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Oakland County Board of Commissioners, by
Miscellaneous Resolution #97243, authorized the development of a
strategic plan for modernizing the County's Assessing, Equalization,
and Tax Billing and Collection Systems; and
WHEREAS by Miscellaneous Resolutions #98242 and #99283, the Board
of Commissioners authorized implementation of Phases I and II -
Enhancement of the County's Assessing, Equalization, and Tax Billing
and Collection Systems; and
WHEREAS funding for Phases I and II, $552,500 for Phase I and
$556,665 for Phase II, respectively, was appropriated from Designated
Fund Balance for Operational Improvements, which requires a payback
period of less than six years; and
WHEREAS, due to increased efficiencies related to Phase I and
other technology innovations, $1,571,102 was returned to the Designated
Fund Balance for Operational Improvements by Miscellaneous Resolution
#99331, Year End Financial Report; and
WHEREAS additional efficiencies related to Phase II and other
technology innovations implemented during FY2000 are expected to more
than meet the payback requirements with the closing of the Year End
Financial Report; and
WHEREAS the Department of Information Technology, through Joint
Application Design Sessions with participating local treasurers and
assessors, has identified priority enhancements to existing systems, as
well as system upgrades, including the following:
- Modify Tax File due to statutory elimination of excess of
roll allowances,
- Change Tax Roll to match Laser bills,
- Enhance Appraisal Inquiry through improved grouping, easier
navigation and on-line prints,
- Install 'What If" capabilities on Master Appraisal File,
- Improve Tax Receivable System by incorporating interface
with local unit cash registers, developing Projected Tax
Due Inquiry, providing for printing of revised tax
statements, enhancing distribution of school levies, as
well as splits and combinations,
- Incorporate mandated changes in Personal Property Tax
Administration by allowing for various multipliers to
properly value all tangible personal property, including
Public Utilities and Cable TV,
- Automate reporting for Headlee Constitutional Tax
Limitation Amendment,
- Electronic transfer of tax bills to mortgage companies, and
- Equalization sampling with Data Modeling, and
WHEREAS estimated costs associated with the accomplishment
of the aforementioned Phase III enhancements amount to an
estimated 4,000 hours at $90.00/hour or $360,000; and
FINANCE COMMITTEE
Motion carried unanimously on a roll call vote.
WHEREAS sufficient additional resources are available in
the Designated Reserve for Operational Improvements; and
WHEREAS, because operational improvements resulting from
implementation of the subject enhancements will accrue primarily
to local units of government throughout the County, the County
Executive recommends approval of this resolution.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board
of Commissioners approves the implementation of Phase III of the
proposed enhancements to the County's Assessing, Equalization,
and Tax Billing and Collection Systems as outlined in this
resolution at a cost not exceed $360,000.
BE IT FURTHER RESOLVED that the aforementioned amount be
appropriated from Designated Fund Balance for Operational
improvements and that the budget be amended as follows:
General Fund
Revenue
90-9497-01000 Designated Fund Balance $360,000
for Operational Improvements
Expenditures
18-101113-10000-8001 Operating Transfer Out $360,000
Information Technology Fund
Revenue
18-636113-10000-1701 Operating Transfer In
$360,000
Expense
18-636122-15000-3348 Professional Services
$360,000
Chairperson, on behalf of the Finance Committee, I move
adoption of the foregoing resolution.
FINANCE COMMITTEE
THE FOREGON' R5iSr4/1
(00 Z7
Resolution #00209 August 24, 2000
Moved by Douglas supported by Buckley the resolution be adopted.
AYES: Causey-Mitchell, Colasanti, Coleman, Dingeldey, Douglas,
Galloway, Garfield, Gregory, Jensen, McCulloch, McPherson, Melton, Moffitt,
Obrecht, Palmer, Patterson, Sever, Suarez, Taub, Amos, Appel, Buckley. (22)
NAYS: None. (0)
A sufficient majority having voted therefor, the resolution was
adopted.
I I FORTS
........
L. Brooks P erson. County Executive
---%
Date
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, G. William Caddell, Clerk of the County of Oakland, do hereby certify that the
foregoing resolution is a true and accurate copy of a resolution adopted by the
Oakland County Board of Commissioners on August 24, 2000 with the original record
thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my hand and affixed the seal of the
County of Oakland at Pontiac, Michigan this 24th day 9f August, 2000.
/9117614tha.ft*eg______, William Cade , ony