HomeMy WebLinkAboutResolutions - 2000.08.24 - 25943August 24, 2000
REPORT (Misc. #00211)
BY: Personnel Committee, Thomas A. Law, Chairperson
RE: SHERIFF DEPARTMENT — CREATION OF AVIATION UNIT
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
The Personnel Committee having reviewed the above-mentioned resolution on August 16, 2000, recommends
to the Oakland County Board of Commissioners the resolution be amended and adopted as follows:
In the first BE IT FURTHER RESOLVED paragraph; change the word "created" to requested.
Chairperson, on behalf of the Personnel Committee, I move the acceptance of the foregoing report.
PERSONNEL COMMITTEE
Personnel Committee Vote:
Motion carried on unanimous roll call vote with Moffitt and Buckley absent
REPORT (Misc. #00211) August 24, 2000
BY: Finance Committee, Sue Ann Douglas, Chairperson
IN RE: SHERIFF DEPARTMENT - CREATION OF AVIATION UNIT
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
The Finance Committee, having reviewed the above referenced
resolution on August 17, 2000, reports with the recommendation that
the resolution be adopted with the sixth WHEREAS amended to strike
the words nand most affluent."
Chairperson, on behalf of the Finance Committee, I move
acceptance of the foregoing report.
FINANCE COMMITTEE
FINANCE COMMITTEE VOTE:
Motion carried on a roll call vote with Coleman and Friedman Appel
voting no.
MISCELLANEOUS RESOLUTION #00211 August 24, 2000
BY: Public Services Committee, Frank H. Millard, Chairperson
IN RE: SHERIFF DEPARTMENT — CREATION OF AVIATION UNIT
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Sheriff is requesting the creation of an Aviation Unit
within the Patrol Services Division, of the Sheriff's Department; and
WHEREAS the Oakland County Chiefs of Police Association has endorsed
the proposal of having an Aviation Unit in the Sheriff's Department; and
WHEREAS Oakland County's Business Round Table through its Quality of
Life Committee, fully supports a helicopter in Oakland County and has made
this a priority for Law Enforcement the last two years; and
WHEREAS the Sheriff's Department is the largest law enforcement agency
in Oakland County and placing an Aviation Unit in the Sheriff's Department is
a reasonable expectation; and
WHEREAS an Aviation Unit, working in conjunction with ground patrol
units, can be effective in a variety of situations, including but not limited
to:
1. Covering large areas quickly and coordinating ground units
from above. Ground units can be more effectively
positioned from the air, thus reducing the number of units
necessary to secure a scene. Acting as an aerial command
platform in the event of a major incident. Overseeing
crowd control of major events, such as the Woodward Dream
Cruise, or during major disturbances.
2. Situational ground searches including looking for criminal
suspects and lost children.
3. Conducting routine and preventive patrol over commercial,
residential, and retail shopping areas especially at night.
Allow a greater number of building checks to be done in a
shorter period of time, freeing up the ground patrol units
for other duties.
4. Keeping fleeing cars in view so that pursuing police
vehicles can slow down and follow from a distance. It is
impossible to escape in a ground vehicle once spotted by a
helicopter. This avoids the high speed pursuit with it's
resulting accidents and injuries.
WHEREAS the time has come for an Aviation Unit for Oakland County, as
one of the largest and most affluent counties in the State of Michigan, and
the United States; and
WHEREAS law enforcement in Oakland County would be greatly enhanced
with the addition of an Aviation Unit to assist all law enforcement agencies
within this jurisdiction; and
WHEREAS the Unit will operate with the purchase of one (1) helicopter,
operating costs and the creation of two (2) new positions the first year; and
WHEREAS after the first year of operation and analysis, the purchase of
a second helicopter and the addition of two (2) more staff will be necessary
to maintain and operate an aviation unit within the Sheriff's Department; and
WHEREAS the Sheriff is proposing that the funding for this proposal
come from the estimated savings of the privatization of the Food Service
Operations within the Oakland County Sheriff's Department.
PUBLIC SERVICES COMMITTEE:
Motion carried unanimously on a roll call vote with Schmid absent.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of
Commissioners authorizes the creation of an Aviation Unit in the Patrol
Services Division of the Oakland County Sheriff's Department.
BE IT FURTHER RESOLVED that the purchase of one (1) helicopter and
operating costs be included within this unit, with the understanding that an
additional helicopter and staff will be created at a later date.
BE IT FURTHER RESOLVED that one (1) GF/GP Sergeant position and one (1)
GF/GP Deputy II position be created in the Aviation Unit, Patrol Services
Division, Sheriff Department.
Chairperson, on behalf of the Public Services Committee, I movVthe
adoption of the foregoing resolution.
Public Services Committee
OAKLAND COUNTY SHERIFF DEPARTMENT
AVIATION UNIT PROPOSAL
June 6, 2000
Capital Costs
Operating Costs:
$1,900,000 (Borrow funds from County Deliquent Tax funds or
Lease arrangement over a 7 year period)
Salaries $92,100 (Sergeant and Deputy II @ one yr. Step)
Fringe Benefits $35,919 (Fringes @ 39%)
Uniforms $844
Deputy Supplies $822
Helicopter Uniform items $2,500
Equipment rental $360 (pager rental)
Fuel $40,000
Insurance $100,000
Equip Repairs and Maint $110,000
Expendable Equip $30,000
Total for annual Operating costs $412,545
Payment on loan (est) $330,000
Cost for first year $712,545
Cost for second year $759,047
Cost for third year $1,552,418 (includes purchase of second helicopter, staff and operations
plus inflation)
Savings per year from Food Serv. $1,653,454
FISCAL NOTE (Rise, #00211) August 24, 2000
BY: FINANCE COMMITTEE, SUE ANN DOUGLAS, CHAIRPERSON
IN RE: SHERIFF DEPARTMENT - CREATION OF AVIATION UNIT
TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has
reviewed the above named Miscellaneous Resolution and finds:
1. The Sheriff Department wishes to create and Aviation Unit in the
Patrol Services Division. To account for this initiative, a new
internal service fund will be established entitled Sheriff
Aviation.
2. A $3.8 million loan from the Delinquent Tax Revolving Fund (DTRF)
will cover the acquisition costs of the two (2) fully equipped
helicopters, $1.9 million to be drawn down in FY 2001 for the
first helicopter and an additional $1.9 million, which may be
drawn down in FY 2002 for the second helicopter, if provided by
the Board of Commissioners. The loan will be repaid over an eight
(8) year timeframe with an interest rate (approximately 61s)
computed per the attached loan agreement.
3. Principal, interest on the loan and operating costs will be
derived from a General Fund Non-Departmental Appropriation created
by Misc. Resolution #00163 and resulting from estimated Sheriff
Department savings through privatization of food services at the
Jail ($1,693,720 in FY 2001, $1,638,532 in FY 2002, and
approximately $1.6 million per year thereafter).
4. The recommended budget amendments provide for sufficient funding
to the Sheriff Aviation Internal Service Fund for replacement of
the helicopters after ten (10) years of service without additional
borrowing.
5. The County's Risk Management division has indicated that an
outside insurance policy would cost between $95,000 and $114,000
annually per helicopter. A second helicopter could result in a
slightly reduced insurance cost per helicopter.
6. The Sheriff Department has indicated that the county can secure a.
long-term commitment from a commercial entity for facility use by
both helicopters and office space for the Aviation Unit. Therefore
the Financial Projection reflects both an estimated contribution
and cost ($40,000) for subject facility.
7. The County Executive recommendation is predicated on a letter of
understanding that includes a cap on Sheriff Department overtime
in FY 2001 and succeeding years.
8. An hourly rate (approximately $1,400/hr.) has been established for
charging other Departments or Agencies for Aviation Services as
determined by the Sheriff.
9. For the new internal services operation, two (2) positions will be
created on Oct. 1, 2000, one (1) Sergeant and one (1) Deputy II.
An additional Sergeant and Deputy II position will be created Oct.
1, 2001 if recommended at that time.
10. Personnel and operational costs of $786,679 for FY 2201 and
$1,387,990 for FY 2002 will require budget amendments that will be
included in the revised County Executive's Recommended Budget and
are consistent with the attached five-year projection.
FINANCE COMMITTEE:
Motion carried unanimously on a roll call vote.
11. Training is estimated to cost $8,000 per pilot; such funds
should be available from State training sources. Should the county
be unsuccessful in securing State funding, the training costs
would have to be borne by the Sheriff Aviation Internal Services
Fund.
12. For informational purposes only, the recommended budget
amendments for FY 2001 and FY 2002 are illustrated below.
REVENUE OVER/(UNDER)EXPENSES
FUND DEPT OCA PCA
Revenue
680 43 336680 34300
680 43 136680 34300
Training Grant
272 43 280900 34300
TOTAL REVENUE
Expenses
680 43 236680 34300
680 43 236680 34300
680 43 236680 34300
680 43 236680 34300
680 43 236680 34300
680 43 236680 34300
680 43 236680 34300
680 43 236680 34300
680 43 236680 34300
680 43 236680 34300
680 43 236680 34300
680 43 236680 34300
680 43 236680 34300
680 43 236680 34300
680 43 236680 34300
Training Grant
272 43 280901 34300
TOTAL EXPENSES
OBJ TITLE
1701 Transfer In-Gen. Fund
1505 Investment Income
0413 Criminal Justice Trng
Salaries
Fringe Benefits
Overtime
Uniform Replacement
Shop Supplies
Helicopter Uniforms
Equipment Rental
Helicopter Fuel
Insurance Fund
Equip Repair & Maint
Expendable Equip
Interest Expense
Depreciation
Telephone Comm
Office Supplies
3704 Training
FY 2001
$1,693,720
0
16,000
$1,709,720
$ 129,000
45,750
10,900
844
825
2,500
360
40,000
100,000
110,000
35,000 •
114,000
140,000
1,000
500
16,000
$ 746,679
$ 963,041
FY 2002
$1,638,532
24,946
16,000
$1,679,478
$ 258,000
91,500
15,000
875
860
2,500
400
80,000
190,000
200,000
32,000
179,130
280,000
1,200
525
16,000
$1,347,990
$ 331,488
2001
2074
2002
3784
4308
3784
2760
=0c
6677
2776
4100
3965
3900
6675
4252
FINANCE COMMITTEE
Beginning Equity
Assets:
Cash/Investments
Helicopter-Acquisition
Accumulated Depreciation
Helicopter-Net Book Value
Total Assets
BALANCE SHEET
FY2001 FY2002 FY2003
$963,041 $1,294,529
Refer.
B $831,541
C 1,900,000
C (140,000)
$1,760,000
$2,591,541
$900,029 $932,325
3,800,000 3,800,000
(420,000) (700,000)
$3,380,000 $3,100,000
$4,280,029 $4,032,325
$331,488 $295,296 $301,425 $306,383
$1,294,529 $1,589,825 $1,891,250 $2,197,632
OAKLAND COUNTY, MICHIGAN
AVIATION UNIT - FINANCIAL PROJECTION
July 31, 2000
FY2004
$1,589,825
$970,750
3,800,000
(980,000)
$2,820,000
$3,790,750
FY2005
$1,891,250
$1,014,132
3,800,000
(1,260,000)
$2,540,000
$3,554,132
Liabilities/Equity:
Note - DTRF D $1,628,500
Equity 963,041
Total LiabilitieslEquity $2,591,541
$2,985,500 $2,442,500 $1,899,500 $1,356,500
1,294,529 1 589 825 1,891 250 2 197 632
$4,280,029 $4,032,325 $3,790,750 $3,554,132
E $1,693,720
0
40,000
16,000
$1,749,720
Revenue:
General Fund Contribution
Investment Income
Facilities Contribution
Training - 302 Funds
Total Revenue
Operating Expenses:
Salaries
Fringe Benefits
Overtime
Uniforms
General Supplies
Helicopter Uniform Supplies
Equipment Rental
Fuel
Insurance
Repair & Maintenance
Expendable Equipment
Interest
Depreciation
Telephone
Office Supplies
Facilities Rental
Training
Total Operating Expenses
Net Income
Ending Equity
$129,000
45,750
10,900
844
825
2,500
360
40,000
100,000
110,000
35,000
114,000
140,000
1,000
500
40,000
16.000
$786,679
$963,041
$963,041
OPERATIONS
$1,638,532
24,946
40,000
16,000
$1,719,478
$258,000
91,500
15,000
875
860
2,500
400
80,000
190,000
200,000
32,000
179,130
280,000
1,200
525
40,000
16,000
$1,387,990
$1,600,000
27,001
40,000
8,000
$1,675,001
$265,750
94,250
16,000
900
880
1,000
425
85,000
200,000
205,000
34,000
146,550
280,000
1,400
550
40,000
8,000
$1,379,705
$1,600,000
27,970
42,000
8,000
$1,677,970
$273,700
97,100
16,000
925
900
1,000
450
90,000
205,000
210,000
36,000
113,370
280,000
1,500
600
42,000
8.000
$1,376,545
$1,600,000
29,123
42,000
8,000
$1,679,123
$281,900
100,000
16,000
950
925
1,000
475
95,000
210,000
215,000
38,000
81,390
280,000
1,500
600
42,000
8,000
$1,372,740
Hours of Operation 700 1,400 1,400 1,400 1.400
Refer. FY2001 FY2002 FY2003 FY2004 FY2005
Cost Recovery:
Operating Expenses
Principal
Total Cost Recovery
$786,679
D 271,500
$1,058,179
$1,387,990 $1,379,705 $1,376,545 $1,372,740
543,000 543,000 543,000 543M00
$1,930,990 $1,922,705 $1,919,545 $1,915,740
Cost/Hour of Operation N $1,512 $1,379 $1,373 $1,371 $1,368
REVOLVING FUND BORROWING AGREEMENT
WHEREAS the County of Oakland is desirous of borrowing monies from the
Oakland County Delinquent Tax Revolving Fund, and
WHEREAS the Delinquent Tax Revolving Fund Agent has determined sufficient
monies are available to loan to the County.
THEREFORE, in consideration of agreements set forth below it is hereby agreed
by and between the parties as follows:
The County will borrow the principal sum of $3,800,000 from the Delinquent Tax
Revolving Fund for the purpose of acquiring two (2) helicopters for the newly created
Aviation Unit in the Sheriff's Department, $1,900,000 drawn down in FY2001 and
$1,900,000 drawn down in FY2002; such funds to be paid back in annual principal and
interest payments not to exceed eight (8) years. Said payments shall be deducted from
the annual Delinquent Tax Revolving Fund distribution made to the County on or about
June 1 st of each year. Interest on each payment will be based on the average monthly rate
paid during the term of this agreement by the agent of the Delinquent Tax Revolving
Fund for that year's estimated borrowing. The Schedule of principal payments will be:
Year Principal
1 $ 271,500
2 543,000
3 543,000
4 543,000
5 543,000
6 543,000
7 543,000
8 270,500
Total $ 3,800,000
AGENT FOR REVOLVING FUND BOARD OF COMMISSIONERS
Date Date
11•11•=1•10.......
11111011011011W
ORFOrT\I( RESOU°
vc,
HFrarr.lAUPOY
L. Brooks Patter
Resolution #00211 August 24, 2000
Moved by Millard supported by McPherson the Personnel and Finance Committee
Reports be accepted.
A sufficient majority having voted therefor, the reports were accepted.
Moved by Millard supported by McPherson the resolution be adopted.
Moved by Millard supported by McPherson the resolution be amended to
coincide with the recommendations in the Personnel and Finance Committee Reports.
A sufficient majority having voted therefor, the amendment carried.
Vote on resolution, as amended:
AYES: Galloway, Garfield, Gregory, Jensen, McCulloch, McPherson, Melton,
Millard, Moffitt, Obrecht, Palmer, Patterson, Sever, Suarez, Taub, Amos, Appel,
Buckley, Causey-Mitchell, Colasanti, Coleman, Dingeldey, Douglas. (23)
NAYS: None. (0)
A sufficient majority having voted therefor, the resolution, as amended,
was adopted.
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, G. William Caddell, Clerk of the County of Oakland, do hereby certify that the
foregoing resolution is a true and accurate copy of a resolution adopted by the
Oakland County Board of Commissioners on August 24, 2000 with the original record
thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my hand and affixed the seal of the
County of Oakland at Pontiac, Michigan this 21;h day,of August, 2000.
G. William Caddell, County Clerk