HomeMy WebLinkAboutResolutions - 2000.12.14 - 25957December 14, 2000
REPORT #00 3 14
BY: PLANNING AND BUILDING COMMITTEE, CHARLES E. PALMER, CHAIRPERSON
RE: MR #00314 DRAIN COMMISSIONER/AUTOMATION OF DRAIN COMMISSIONER'S DRAIN, SEWER AND
STORMWATER RECORDS
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
The Planning and Building Committee having reviewed the above-mentioned resolution on December 5, 2000,
recommends to the Oakland County Board of Commissioners the resolution be adopted.
Chairperson, on behalf of the Planning and Building Committee, I move the acceptance of the foregoing report.
NING AND BUILDING COMMITTEE
Planning and Building Committee Vote:
Motion carried on unanimous roll call vote with Colasanti absent
MISCELLANEOUS RESOLUTION # 00314
BY: John P. McCulloch
IN RE: DRAIN COMMISSIONER/AUTOMATION OF DRAIN COMMISSIONER'S DRAIN,
SEWER AND STORMWATER RECORDS
WHEREAS recent and pending federal regulatory actions surrounding
the newly introduced concept of Capacity Management for Operations and
Maintenance (CMOM) will lead to future significant environmental
related projects; and
WHEREAS the pending financial reporting requirements of newly
issued Statement #34 of the Governmental Accounting Standards Board
(GASB) will require capitalization of all infrastructure assets,
including water, sewer and drain systems; and
WHEREAS these pending demands result in an increased need for a
standardized infrastructure records management system; and
WHEREAS the Drain Commissioner's office and the Department of
Information Technology issued a Request for Proposal (RFP) for an
Infrastructure Management Geographic Information System (IMGIS); and
WHEREAS based on vendor responses to the RFP, the RFP review team
recommends that Oakland County enter into a contract to provide the
IMGIS project services; and
WHEREAS the IMGIS will create a mapped digital representaticq o'
all sanitary sewer, storm water, potable water and related facilit .es
operated and maintained by the Oakland County Drain Commissioner; ;rid
WHEREAS the IMGIS will automate all drain, sewer and storm wter
records maintained by the Oakland County Drain Commissioner and convert
those records to a GIS enabled format; and
WHEREAS the functions in the future system would integrate with
the County's GIS parcel fabric which has recently been completed and
would support day-to-day operations, public education, preventive
maintenance, compliance matters, assessing, planning/modeling, and
other functions critical to the operation of the Drain Commissioner's
office; and
WHEREAS this effort would permit future access to the records by
the public, developers, consulting engineers and other individuals and
would provide future benefit to cities, villages, and townships; and
WHEREAS Phase I of the IMGIS project will include review of the
technology and data requirements and would establish defined standald
data elements, requiring approximately six months to complete at an
estimated cost of $1 million; and
WHEREAS following Phase I, Phase II will include infrastructure
data capture and automation, requiring between 12 months and 24 months
to complete; and
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of
Commissioners authorizes implementation of Phase I of the Drain
Commissioner Infrastructure Management Geographic Information System
project.
Chairperson, I move the adoption of the foregoing resolution.
L1)1(4'L
FISCAL NOTE (M.R. #00314) December 14, 2000
BY: FINANCE COMMITTEE, SUE ANN DOUGLAS, CHAIRPERSON
IN RE: DRAIN COMMISSIONER / AUTOMATION OF DRAIN COMMISSIONER'S DRAIN,
SEWER AND STORMWATER RECORDS
TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has
reviewed the above referenced resolution and finds:
1. The Drain Commissioner wishes to automate its current
system of records so that they can be more easily
maintained, will be more easily accessible to the public,
and can be incorporated into the GIS parcel fabric.
2. The conversion project will be completed over two (2)
phases lasting 24 months.
3. Implementation of Phase I should take approximately 12
months with an estimated cost of $1,000,000.
4. Funding for Phase I is located in a Designated Fund Balance
for Drain Records Conversion, the FY 2001 Budget should be
amended, as specified below, to cover Phase I of this
conversion:
GENERAL FUND
Revenue
90-190000-14000-1582
Expenditures
90-310000-21000-8001
Prior Years Balance $1,000,000
Operating Transfer Out $1,000,000
DRAIN COMMISSIONER - DRAIN EQUIPMENT FUND
Revenue
61-311317-35400-1701 Operating Transfer In $1,000,000
Equity
61-311317-35400-8005 Changes in Fund Equity $1,000,000
5. During the second quarter of FY 2001, the Department of
Management and Budget, as well as the Drain Commission,
will review the funding of this project to ascertain
whether other sources (e.g. service fees) may be taped to
pay for the cost of this conversion.
FINANCE COMMITTEE
FINANCE COMMITTEE VOTE:
Motion carried unanimously on a roll call vote with Palmer absent.
Resolution #00314 November 30, 2000
The Vice Chairperson referred resolution to the Planning and
Building Committee and the Finance Committee. There were no
objections.
. William Caddell, County Clerk
Resolution #00314 December 14, 2000
Moved by Palmer supported by Sever the Planning and Building Committee
Report be accepted.
A sufficient majority having voted therefor, the report was accepted.
Moved by Palmer supported by Sever the resolution be adopted.
AYES: McCulloch, McPherson, Melton, Millard, Moffitt, Obrecht, Palmer,
Patterson, Schmid, Sever, Suarez, Taub, Amos, Buckley, Causey-Mitchell,
Colasanti, Coleman, Dingeldey, Douglas, Galloway, Gregory, Jensen, Law. (23)
NAYS: None (0)
A sufficient majority having voted therefor, the resolution was
adopted.
E FOREGOING RESOLU1T fZEZ--
Date
HEREBY/S.4e
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VW. County EJtectl Brook
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, G. William Caddell, Clerk of the County of Oakland, do hereby certify that the
foregoing resolution is a true and accurate copy of a resolution adopted by the
Oakland County Board of Commissioners on December 14, 2000 with the original
record thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my hand and affixed the seal of the
County of Oakland at Pontiac, Michigan this 14th dayAf December, 2000.