HomeMy WebLinkAboutResolutions - 2000.12.14 - 25960MISCELLANEOUS RESOLUTION #00317
BY: COMMISSIONER WILLIAM PATTERSON, DISTRICT #1
IN RE; ENVIRONMENTAL INFRASTRUCTURE FUND REIMBURSEMENT FOR PROJECT IN THE
VILLAGE OF OXFORD - FY 2000 AND FY 2001 ALLOCATION
TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS
Chairperson, Ladies and Gentlemen:
WHEREAS the Oakland County Board of Commissioners established an
Environmental Infrastructure Funds and Disbursement Policy per Miscellaneous
Resolution #99093 in an effort to increase the share of dollars flowing into
infrastructure projects for the County and its cities, villages and townships
(CVTs); and
WHEREAS pursuant to the Disbursement Policy, the Village of Oxford has
submitted a resolution of authorization to the County for reimbursement of
expenses incurred in connection with an eligible environment remediation of
improvement project; and
WHEREAS the Village of Oxford is requesting reimbursement for work
related to upgrading the existing water treatment plant and distribution
system to better provide safe drinking water to the community; and
WHEREAS the FY 2000 and FY 2001 authorized amount of funding for the
Village of Oxford is $12,553.31, annually, from the Environmental
Infrastructure Fund as repayment to the Village of Oxford for expenses
incurred in connection with environmental remediation or improvement projects.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of
Commissioners approves the projects submitted by the Village of Oxford as
eligible for reimbursement from the Environmental Infrastructure Fund.
BE IT FURTHER RESOLVED that the Board authorizes an FY 2000 and FY 2001
appropriation in the amount of $12,553.31 annually from the Environmental
Infrastructure Fund (Account #90-263221-41000-3985) to repay the Village of
Oxford for expenses incurred in connection with environmental remediation or
improvement projects, once proper invoices are presented.
Chairperson, I move the adoption of the foregoing resolution.
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EST. 912
Village of Oxforb
22 W. BURDICK ST. • P.O. BOX 94
OXFORD, MICHIGAN 48371
October 16, 2000
Mr. Thomas Ott
Manager
Oakland County Fiscal Services Division
1200 N. Telegraph Road
Pontiac, Mi 48341
Dear Mr. Ott,
Re: Environmental Infrastructure Fund Reimbursement Request.
Pursuant to Oakland County Board of Commissioner's miscellaneous
resolution (MR) 99093, the Village of Oxford hereby requests reimbursement under
Oakland County's Environmental Infrastructure Fund Program for expenses
incurred in connection with an eligible environmental re-mediation or improvement
project undertaken by our village.
Attached in support of this request are the following:
1. Attachment A: Project Description
2. Attachment B: Governing Body Resolution
3. Attachment C: Expenses Invoice
The Village understands that the review and processing of this Reimburse-
ment request will be governed by the provisions of MR 99093, and certifies that all
expenses submitted for reimbursement were incurred in connection with a qualify-
ing environmental re-mediation or improvement project.
If you have questions concerning this matter, please contact Joe Bullen at
(248) 628-2543. Thank you for your assistance.
Very Truly Yours,
Lisa M. Brantley
President, Village of Oxford
Environinfrafund
VILLAGE OF OXFORD (248) 628-2543 • FAX (248) 628-7030 • POLICE DEPT. (248) 628-2581 • FIRE (248) 628-2525
VILLAGE OF OXFORD, OAKLAND COUNTY, MICHIGAN
September 29,2000
ENVIRONMENTAL INFRASTRUCTURE FUND PROJECT
PROJECT NAME: DRINKING WATER REVOLVING FUND (DWRF)
PROJECT BACKGROUND AND DESCRIPTION
The project plan was developed to address deficiencies in reliability and
capacity of the existing water distribution system and upgrade the existing water
treatment plant to better provide safe drinking water to the community.
The Village of Oxford owns and operates ground water wells and a water
treatment plant, which provides a public system of drinking water for 1,175
households and businesses.
The exact age of the distribution system is not known. However, two of the
production wells were installed in 1953 and it is assumed that a majority of the
distribution system is at least as old as the two wells. A water distribution map for
the village dating back to 1916 is also on file at the Village. Thus, portions of the
distribution system of the Village may predate 1953. With exception of various
upgrades made since the mid 1980's, a majority of the distribution is believed to be
at or past its useful life and in need of replacement. The transmission mains in the
village consist of cast iron, grey iron, and newer ductile iron pipes, with sizes
varying from 4 to 16 inches in diameter. The water main south of Burdick street is
undersized by current standards and limits the quantity of water what can be
supplied to customers. They do not have sufficient capacity to deliver adequate
residential flows or the large flows required for fire fighting. Six (6) inch lines are
generally used for short distances and in areas where large quantities are not
anticipated. Present practice generally provides for construction of eight (8) and
twelve (12) inch mains for small distribution systems, such as that in Oxford. The
dead end runs in the system create the following concerns: Water quality, low
pressure and low capacity. Water that sets in the dead end of a main for long
periods of time may become stagnant. Looping of mains ensures that water is
always moving and mixing with new water. Dead end lines also tend to cause
pressure-capacity limitations, especially when compounded with small undersized
mains. Looping allows an area to be serviced from two (2) or more directions,
allowing a greater supply and less loss of pressure.
Page 1
VILLAGE OF OXFORD ENVIRONMENTAL INFRASTRUCTURE FUND PROJECT (CONTINUED)
The problems and potential problems of the ground water in the Village and
surrounding areas were addressed in a wellhead protection plan (WHPP) for the
Village of Oxford conducted and published in 1992. Further, the Michigan
Department of Environmental Quality, Drinking Water and Radiological Protection
Division, Community Water Supply Section requires a regular water sampling and
analysis for priority pollutants. This analysis includes approximately 100 organic
and inorganic compounds. Recent testing results showed that none of these
contaminants of concern were detected in the water leaving the treatment plant.
Also, throughout the twelve (12) year history of this testing program, all the analysis
of water from the Village of Oxford showed that these contaminants were not
detected.
During the course of the WHPP study, there were several potential sources of
contamination identified that could have an adverse impact upon the groundwater
within the normal draw-down of the Village water supply wells. These potential
sources include thirty-six (36) sites of confirmed soil and groundwater con-
tamination within the Oxford wellhead protection area, based upon a ten (10) year
time-of-travel. Within the past two (2) years, there have been other contamination
areas identified within the Township but outside of the delineated area for wellhead
protection. Also, there are anecdotal reports of related incidents of petrochemical
spills in close proximity to the Village wells.
Many households in the surrounding Oxford Township, which are not
connected to the Village water distribution system, have had bottled water delivered
to their homes by the MDEQ. Questions have been raised about the long term
integrity and quality of the Village water system due to the vulnerability of ground
water supply rising from accidental releases of hazardous materials and possible
migration of known and unknown contamination plumes. While prevention of
pollution through and on-going wellhead protection program is a first line of
defense, it is prudent to have contingency systems and facilities in place in the event
any contamination reaches the draw-down water of the Village wells.
The project improvements are located within the Village limits and are
intended to upgrade existing facilities. The water main upgrades involve the
replacement of old mains and the looping of existing dead end water mains. The
area surrounding the Village (Oxford Township) is supplied by it's own water
system and is not to be connected to the Village's water system.
The project at a cost of S1,895,000.00 is now complete.
Attachment A.
Page 2
• VILLAGE OF OXFORD, OAKLAND COUNTY, MICHIGAN
RESOLUTION # 2000 — 4
Whereas, upon the recommendation of the Oakland County Executive, the
Oakland County Board of Commissioners has established an Environmental
Infrastructure Fund Program to assist Oakland Cities, Villages and Townships in
addressing clean water and storm water needs; and
Whereas, Oakland County's Environmental Infrastructure Fund Program
authorizes Oakland County Cities, Villages and Townships to apply for
reimbursement of eligible expenses incurred in connection with environmental
remediations or improvements relating to ground water and/or surface water, water
supply, sewer and/or drainage systems and/or water pollution control efforts
incurred as part of a City, Village or Township road project; and
Whereas, the Village of Oxford, Oakland County, Michigan, has incurred
expenses in connection with environmental remediation and an improvement
project believed to be eligible for reimbursement under Oakland County's
Environmental Infrastructure Fund Program.
Now therefore be it resolved, that this Council authorizes and directs its
President, Lisa M. Brantley, as agent for the Village of Oxford, in the manner and
to the extent provided for under Oakland County Board of Commissioner
Miscellaneous Resolution #99093, to request reimbursement of eligible
Environmental remediation or improvement project expenses under Oakland
County's Environmental Infrastructure Fund Program.
This Resolution was duly adopted by the Village of Oxford Council during
it's Regular Meeting held on te272 -A /s / 2,c56/D
a i Cm
P1/1_ /b4/4"
LISA M. BRANTLEY ROSE M. BE ,
PRESIDENT, CLERK,
VILLAGE OF OXFORD VILLAGE OF OXFORD
Attachment B
Environinfrafiind
sot l-- - S1 0 .0373
Work to Date:
Amount Retained: 0
Subtotal:
Previous Payments Recommended:
Amount Due This Application:
$1,521,336.17
$1,460.00
$1,519,876.17
$1,488,336.17
$31,540.00
Dated
Engineer's Recommendation:
Bretz_Excavating, Inc.
CONiRACTOR
(Authorized Stnature)
By:
(Authorized Signature)
24-Apr-00 03:40 PM
APPLICATION FOR PAYMENT
10—(owner):
Contract For:
MDEQ DWRF No.
Project Number:
Cost Center:
Contractor:
For Period Ending:
Recommendation Number:
Page: 1 of 3
STATEMENT OF WORK:
KI-UHLJ
1998 DWRF WATER IMPROVEMENT PROJECT
7014-01
L23366-B
1 DWRF WATERMAIN
RON BRETZ EXCAVATING, INC.
APRIL 17, 2000
9
CONTRACTOR'S CERTIFICATION:
The undersigned CONTRACTOR certifies that : (1) all previous progress payments recei
from OWNER on account of Work done under the Contract referred to above have been
applied to discharge in full all obligations of CONTRACTOR incurred in connection with Wor
covered by prior Applications for Payment, (2) title to all Work, materials anci equipment
incorporated in said Work or otherwise listed in or covered by this Application for Payment wi
pass to OWNER at time of payment free and clear of all liens, claims, security interest and
encumbrances (except such as are covered by Bond acceptable to OWNER indemnifying
OWNER against any such lien, claim, security interest or encumbrance); and (3) all Work
covered by this Application for Payment is in accordance with the Contract Documents and
not defective as that term is defined in the Contract Documents.
Payment of the amount due this application is recommended,
ROWE INCORPORATED
Dated: /47,
(Authorized Signature)
Village of Oxford Approval:
Dated: ()S.— 6 q-,69,n
RAsdshproj11.23366-b‘docs\BIDTAB2.wb3
111/83t.sUIs '01b3v4i 4 -1CAVZ 123'15 Check: 31405
Vendor: 2483
Invoice# Date
RON BRETZ EXCAVATING, INC.
Description/GL Number Distribution 031 415unt
05/24/00 COST CTRS 41 &
591-556-810.030
203-463-810.000
31,540.00
4,150.00
35,690.00
Check Total: 35,690.00
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Resolution #00317 November 30, 2000
The Vice Chairperson referred resolution to the Finance Committee.
There were no objections.
FISCAL REPORT (M.R. #003l7) December 14, 2000
BY: FINANCE COMMITTEE, SUE ANN DOUGLAS, CHAIRPERSON
IN RE: ENVIRONMENTAL INFRASTRUCTURE FUND REIMBURSEMENT FOR PROJECT IN THE
VILLAGE OF OXFORD - FY 2000 AND FY 2001 ALLOCATION
TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS
Chairperson, Ladies and Gentlemen:
The Finance Committee, having reviewed the above referenced resolution,
reports as follows:
1. $12,553.31 is available for FY 2000, and $12,553.31 is available
for FY 2001, in the Environmental Infrastructure Fund to reimburse
the Village of Oxford for this project; no additional
appropriation is reauired.
2. The Committee recommends adoption of the resolution.
Chairperson, on behalf of the Finance Committee, I move acceptance of
the foregoing report.
FINANCE COMMITTEE
FINANCE COMMITTEE VOTE:
Motion carried unanimously on a roll call vote with Palmer absent.
• •
Resolution #00317 December 14, 2000
Moved by Taub supported by Law the resolutions on the Consent Agenda be
adopted, with the accompanying reports being accepted.
AYES: Buckley, Causey-Mitchell, Colasanti, Coleman, Dingeldey, Douglas,
Galloway, Gregory, Jensen, Law, McCulloch, McPherson, Melton, Millard, Moffitt,
Obrecht, Palmer, Patterson, Sever, Suarez, Taub, Amos. (22)
NAYS: None (0)
A sufficient majority having voted therefor, the resolutions on the Consent
Agenda were adopted, with accompanying reports accepted
I I HE O ,.4VL_Tinf, FORE() 01 N r7.1 FiESOLUTr , r
5n, County Executive
..__
LC. ..........,e, 72-/1(
Date
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, G. William Caddell, Clerk of the County of Oakland, do hereby certify that the
foregoing resolution is a true and accurate copy of a resolution adopted by the
Oakland County Board of Commissioners on December 14, 2000 with the original
record thereof now remaining in my office.
/1
In Testimony Whereof, I have hereunto set my hand a affixed the seal of the
County of Oakland at Pontiac, Michigan this leh d of Decem4pqr, 2000.
G. William Caddell, County Clerk