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HomeMy WebLinkAboutResolutions - 2000.01.13 - 26003REPORT (Misc. #99337) December 16, 1999 BY: FINANCE COMMITTEE - SUE ANN DOUGLAS, CHAIR IN RE: DEPARTMENT OF COMMUNITY AND ECONOMIC DEVELOPMENT/COMMUNITY AND HOME IMPROVEMENT DIVISION - FY 1999 COMPREHENSIVE HOUSING COUNSELING GRANT ACCEPTANCE TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS Chairperson, Ladies and Gentlemen: The Finance Committee, having reviewed the above referenced resolution on December 16, 1999, reports with the recommendation that the resolution be adopted contingent upon Corporation Counsel's completion of the grant review process. Chairperson, on behalf of the Finance Committee, I move the acceptance of the foregoing Report. FINANCE COMMITTEE „Ae FINANCE COMMITTEE VOTE: Motion carried unanimously on a roll call vote. Decernber 16; 1999 ' MISCELLANEOUS RESOLUTION #99337 BY: PLANNING AND BUILDING COMMITTEE, CHARLES E. PALMER, CHAIRPERSON IN RE: DEPARTMENT OF COMMUNITY AND ECONOMIC DEVELOPMENT - COMMUNITY AND HOME IMPROVEMENT DIVISION - FYI999 COMPREHENSIVE HOUSING COUNSELING GRANT ACCEPTANCE To the Oakland County Board of Commissioners Chairperson, Ladies, and Gentlemen: WHEREAS the U.S. Department of Housing and Urban Development (HUD) has awarded the Department of Community and Economic Development - Community and Home Improvement Division of federal grant funding in the amount of $30,638 for the fiscal year beginning October 1, 1999; and WHEREAS this is the 5th year of the grant; and WHEREAS the grant award of $30,638 represents a 67.03% variance from the application of $92,923, and an increase of $10,638 from last year's award of $20,000; and WHEREAS the grant provides a full range of housing counseling services, information and assistance to housing consumers in improving their housing conditions and meeting the responsibilities of home ownership and tenancy including information for first time buyers, pre-occupancy, rental delinquency and mortgage default assistance, Home Equity Conversion Mortgage Program, home improvement and rehabilitation resources, displacement and relocation resources and pre-foreclosure assistance; and WHEREAS the County intends to use the grant to supplement Community Development Block Grant funds allocated to deliver housing counseling services county-wide in accordance with the Federal Comprehensive Housing Program guidelines; and WHEREAS no County funding is required for this grant continuation; and WHEREAS this grant has been reviewed and approved through the County Executive's Contract Review Process. NOW THERFORE BE IT RESOLVED the Oakland County Board of Commissioners accepts the FY1999 Fiscal Year Comprehensive Housing Counseling Grant in the amount of $30,638. BE IT FURTHER RESOVLED that future level of service, including personnel, will be contingent upon the level; of funding available for this program. BE IT FURTHER RESOLVED that acceptance of this grant does not obligate the County to any future commitment. BE IT FURTHER RESOLVED that the Oakland County Board of Commissioners authorize the Board's Chairperson and the County Executive to execute the grant agreement and to approve amendments and extensions up to a fifteen (15) percent variance from the award. Chairperson, on behalf of the Planning and Building Committee, I move the adoption of the foregoing resolution. ktailLAIWnAaae Ate ING AIN1D BUILDING COMIVIITTEE HINLJOU 11NU LUIV11\111 1 1 Planning and Building Committee Vote: Motion carried unanimously on a roll call vote with Sever absent. ca, o'bc. It * * ° 414fri WI 0" U.S. Department of Housing and Urban Development HomeownershipCenter The Wanamaker Building 100 Penn Square East Philadelphia, Pennsylvania 19107-3_389 October 28, 1999 Oakland County Michigan 1200 N. Telegraph Rd. Pontiac. Michigan 48341-9901 Dear Executive Director: NOV Li 4 1399 OPMENT It is my pleasure to inform you that your agency has been awarded a Fiscal Year 1999 Housing Counseling Grant Award to be used in conjunction with your HUD Approved Housing Counseling Program. . The competition for this grant was rigorous and you are commended for submitting a successful application. Enclosed you will find three copies of the grant agreement for HUD's FY-99 Housing Counseling Program. Please sign all three copies. retaining one for your records, and return two copies to the HUD office listed below. Please note that one returned copy must have two original signatures. Return to: Robert Wright. GTR Housing Counseling Program U.S. Department of Housing The Wanamaker Building 100 Penn Square East Philadelphia. Pa 19107 If your agency did not receive a grant award for FY-98. then you must complete the enclosed Direct Deposit Banking Form 1199-A along with the LOCCS Access Form 27054. All others will not receive these forms. The grant funds should be available within 30 days after returning the enclosed agreements back to HUD, however, your billing is retroactive back to services provided on or after October 1, 1999. Should you have any questions regarding these documents please feel free to contact Mr. Wright at 215-656-0516 ext: 3406. Again, congratulations on your award! We look forward to a productive partnership with your organization and working together to help expand homeownership opportunities. Sincerely. • ' Michael Perretta Director Program Support Division Visit our web page at http://www.hud.gov/local/phi/phihome.html October 28, 1999 Dear Executive Director: Oakland County Michigan 1200 N. Telegraph Rd. Pontiac. Michigan 48341-9901 NOV U 4 1999 DEVELOPMENT • \ t ' U.S. Department of HOusing and Urban Development 'HomeommershipCenter The Wanamalcer Building 100 Penn Square East Philadelphia,Pennsylvania 19107-3389 It is my pleasure to inform you that your agency has been awarded a Fiscal Year 1999 Housing Counseling Grant Award to be used in conjunction with your HUD Approved Housing Counseling Program. The competition for this grant was rigorous and you are commended for submitting a successful application. Enclosed you will find three copies of the grant agreement for HUD's FY-99 Housing. Counseling. Program. Please sin all three copies. retaining one for your records, and return two copies to the HUD office listed below. Please note that one returned copy must have two original sienatures. Return to: Robert Wright. GTR Housing Counseling Program U.S. Department of Housing The Wanamaker Building 100 Penn Square East Philadelphia. Pa 19107 If your agency did not receive a grant award for FY-98. then you must complete the enclosed Direct Deposit Banking Form 1199-A along with the LOCCS Access Form 27054. All others will not receive these forms. The grant funds should be available within 30 days after returning the enclosed agreements back to HUD, however, your billing is rerroactive back to services provided on or after October 1, 1999. Should you have any questions regarding these documents please feel free to contact Mr. Wright at 215-656-0516 ext: 3406. Again, congratulations on your award! We look forward to a productive partnership with your organization and working together to help expand homeownership opportunities. Sincerely. , • 4 Michael Perretta Director Program Support Div ision Visit our web page at http://www.hudgov/local/phi/phihome.html U.S. Dëpartmeri &f Hoing and Urban Development Office of Administration Assistance Award/ Amendment 18. Signature & Previous editions are Obsolete Signaturett: p regc-,6 .1%it(4.in sup r Dec 09/30/99 form HUD•1044 (8/90) ref. Handbook 2210.17 Oat.: 1. Assistance Instrument 2. T of Action ' ' 1-1 Cooperative Agreement X Grant X Award Amendment 3. Instrument Number 4. Amendment Number 5. Effective Date of this .Action 6. Control Number 09/30/99 HC99-0398-011 7 Name and Address of Recipient 8. HUD Administering Office Oakland County Michigan Pennsylvania State Office 1Z:0 N. Telegraph Pa. 100 Penn Square East Pon:lac, Michigan 48341-9901 Philed.="^--,a P' 19107 8a. Name of Administrator 8b. Telephone Number Michael Perretta (215)656 -0508 10 Recipient Project Manager 9. HUD Government Technical Representative Robert Wright 11. Assistance Arrangement 12. Payment Method 13. HUD Payment Office .___. Pennsylvania State Office Cost Reimbursement • Treasury Check Reimbursement 100 Penn Square East — : Cost Sharing Advance Check Philadelphia, PA 19107 X : Fixed Price X Automated Clearinghouse I 14. Assistance Amount 15. HUD Accounting and Appropriation Data Previous HUD Amount $ 15a. Appropriation Number 115b. Reservation Number • HUD Amount this action $ 30,638.00 I Total HUD Amount $ 30,638.00 Amount Previously Obligated $ Recipient Amount $ Obligation by this action $ 30,638.00 Total Instrument Amount $ 30,638.00 Total Obligation $ 30,638.00 16. Description Ho'.:.sing Counseling Grant FY 199; Ccmcrenensive Counselinc Services LOCI'S Budget Line Item 5'500 17 Recipient is required to sign and re:Jrn three (3) copies of this document to the FR..ID Administering Office. 19 Recipient (By NITS): Recipient is not required TO Sign tnis document. 120 HUD My /*mut): Michael Perretta INDEX ART 7 CLES DESCRIPTION PAGE NO ARTICLE I GENERAL, SCOPE OF WORK 2 ARTICLE II PERIOD OF PERFORMANCE 2 ARTICLE III DEFINITIONS 3 ARTICLE IV STATEMENT CF WORK 4 ARTICLE V PRICE AND PERFORMANCE 5 ARTICLE VI INSPECTION AND ACCEPTANCE 6 ARTICLE VII CONDUCT OF WORK 6 ARTICLE VIII PAYMENT , 6 ART-CL= :X SECURITY CF CONFIDENTIAL INFORMATIOX' 6 ARTICLE X SUSPENSION AND TERM:NAT:2N PROCEDURES S ARTICLE XI AMENDMENTS Q ARTICLE XII RECORDKEEPING AND REPORTING o ARTICLE XIII DISPUTES 11 ARTICLE X:V OTHER ADMINISTRATIVE PROVISIONS 11 ARTICLE XV DRUG-FREE WORK PLACE REZUIREMENTS 1 1 ARTICLE XV: PROHIB:TION ON USE OF APPROPRIATED F7NDS TO LOBBY FEDERAL GOVERNMENT 1' 1999 EC Grants 1 of 11 Grant Agreement ARTICLE I -- GENERAL, SCOPE OF WORK This Acreement is a --"-'7=-4 by Section 106 of the Housing and Urban Development Act of 19E5 =2 U.S.C. :0:x) ("the and the Departments of Veterans Affairs. Houainc and Urban Development. and Tndenendent Acenties Appropriation Act, 1999. :he purpose of this Acreemen: is to set forth the terms and conditions under which HUD will provide federal financial assistance to the Grantee to carry out a HUD-approved housing counseling program under the Act. As used herein, the terms "grant" or "grant funds" refer to the federal funds provided by HUD under this Agreement. The documents which will govern and control this Agreement shall include, but not be limited to the following, as they may be amended from time tc time: Section 1:E of the Housing and Urban Development Act of 1966; HUD Handbook 761:.1, Housing Counse:ing Program; 24 CFR Part 1, Nondiscrimination in Federally Assisted Programs of the Department of Housing and Urban Development - Effectuation of Title VI of the- Civil Rights Act of 1964 24 CPR Part 8, Nondiscrimination Based on Handicap in Federally Assisted Programs and Activities of the Department of Housing and Urban Development 24 CFR Par: 24, Subpart F, Drug-Free Workplace Requirements; 24 CFR Part 54, Uniform Administrative Requirements for Grants and Acreements With :nstitutions of Hicher Education, u^,7 4 rals and 2:her Non-D--'4- Organizations; 24 CFR Par: SS, Administrative Requirements for Grants and Cooperative Agreements to State, local and Federally Recocnized :ndian Tribal Governments; 24 CFR Par: 67, New Restrictions on lobbying; 24 CFR Part 14E, Nondiscrimination on the Basis of Ace in HUD Procrams or Activities Receiving Federal Financial Assistance The Notice of Funding Availability oublished in the Federal Register on March 31, 1998 (as amended) (FR-4172-H-C1i ;The SuperNCFA7 The Grantee's application submission, including the cc.--"'-a"ons, assurances, and documentation; and The Grantee's current HUD-approved Housing Counseling Plan. The Grantee agrees to carry out its grant activities under this Grant Agreement. The provisions of this Agreement shall apply where applicable, to intermediaries and state finance agencies and their affiliates and branches which will assist the intermediaries and housing finance agencies with carrying out this Agreement. The Grantee also agrees to accept responsibility for such compliance by any entities to which it makes grant funds available. The Grantee shall furnish the necessary personnel, materials, services, facilities, (except as otherwise specified herein) and otherwise do all things necessary for or incidental to the performance of the work se: forth in Article IV, Statement of Work. ARTICLE I/ -- PERIOD OF PERFORMANCE A. Term of the Grant. The Grantee shall provide all services hereunder from the effective date of the grant for a period not to exceed September 3:, 20. B. Extensions. The Grantee shall advise the GUR in Writing as early as 1999 HC Grants 2 of 11 Grant Agreement possible but in no event later than 30 days prior to the scheduled expiration of the grant term if an extension of the period of 's ma e a-7-oved by HUD for cood ca-.:=.= on a case by c.,==, ba=1.- but are nc: gr=nte ,4 . ARTICLE III --- DEFINITIONS A. Client: A person who falls within the definition in either ,subparagraph A.1 or A.2 on pace 3 of 11 AND enters the agency's housing counseling workload by means of a screening interview. 1. A person, family, or group of persons with the same DOCUMENTED housing need or problem potentially resolvable under a HUD program, a conventional home mortgage program, or under a federal, state, county, or city program. (A) A housing need exists when a client lacks affordable "decent, safe and sanitary" housing. (B) A housing problem exists when a client occupies HUD-related housing, a conventionally-financed home, or a home financed under a federal, state, county, or city procram and faces the poss"''',.y of 'orcso'osure as a homeowner, eviction as a renter, or other circumstances :ha: impair occupancy in affordable decent, safe and sanitary housinc. 2. A potential or oresent homebuver, homeowner, or renter of a property that is or will be HUD-assisted or financed by a HUD- insured or conventional mortcace or by a federal. state, county, or city program. B. Counselinc. Counseling is a counselor-to-olien: or counselor-to-croup activity during which the counselor completes any or all of the following types of actions. 1. Interviews the client in a private _cc:ace and a confidential manner to obtain basic information about the client and the client's housing need or problem. Special accomodations are provided to meet the needs of physically disabled clients. 2. Identifies resources within the counseling agency, the client's community, and HUD that might assist in meeting the client's housing need or resolving the client's housing problem. 3. Designs a counseling plan on behalf of the client. 4. Explains the counseling plan to the client and obtains the client's consent for the counselor to carry out the plan, including the actions the client must take. S. Refers the client to other resources within the community and assists the client in arranging appointments with those resources. 6. Recommends additional private or group counseling sessions conducted by the agency or other community resources. 7. Monitors the client's progress toward meeting the need or resolving the problem. 3 of 11 Grant Agreement 1999 HC Grants C. Housing Counseling provided under this grant may be limited in scope or may include the full range cf services, advice, and assistance tc housina consumers cc assist :nem in improvino :heir housing conditions and home:wnershir. and tenancy. At a minimum, :he ser-"c=--s d '- the api:lication for this grant must be made available. Housing counseling services covered under this grant include providing information, advice and assistance to address housing needs of clients on a wide range of issues and programs including: information for first time homebuyers; homebuyer education; pre- occupancy, rental delinquency and mortgage default assistance (including the HUD Mortgage Assignment ?rogram); risk loss mitigation; the Home Equity Conversion Mortgage Program; home improvement and rehabilitation; displacement and relocation; and ore-foreclosure sales. D. National, Regional, and Multi-State Intermediaries. A national crganizazion is one that provides housing counseling services through its branches or affiliates in at least 26-States. A regional organization is one that provides housing counseling services through its branches or-a:F 4“14 a -es in a generally recognized region or group of regions such as the Southwest, Mid-Atlantic, or New England. kmulti- State Organization is one that provides housing counseling services through its branches or aff 4 l'a-es in three or more States but not more than 25 States, nor for an entire region or groug of E. State Hcusina Finance Agencies (SHFA). A state housing finance agency is generally created by the state legislature and has many functions including the financing of affordable tax exem:::, partially tax exempt and/or fully taxable housing and the administration of subsidized housing programs. The agency may use this title in their designation or such functions may be included within another state agency. The agency may operate with its own officers and board of directors appointed by the governor. F. Government Technical Recresentative (GTR for Housing Counseling. The G7R reviews and monitors the grantee's work :=-"--mance, vouchers and reports and may be assisted by a Government Technical Monitor (GTM). For local counseling agencies and State Housing Finance Agencies, the GTR is on the staff of the HUD Homeownership Center. For national, regional, and multi-State intermediaries, the GTR is on the staff at HUD headquarters. G. Government Technical Monitor (GTM) for Housing Counseling. A GTM may be appointed to assist the GTR. If appointed, the GTM will be the direct day-to-day contact for the Grantee. In addition to reviewing and monitoring the grantee's work performance, invoices and reports, the GTM will provide program information, advice, and training to the Grantee in carrying out the housing counseling program under the Grant Agreement. H. Other pertinent definitions as found in Handbook 7610.1 as revised are applicable to this Agreement. ARTICLE IV -- STATEMENT OF WORK A. Housing Counseling - Budget Line :tem 9500 The Grantee shall use the grant funds to provide housing counseling services to eligible clients. Grantees shall provide the housing 4 of 11 Grant Agreement 1999 HC Grants counseling services specified within the Grant Agreement and/or in the grantee's application. In providing the housing counseling program services described above. the Grantee shall: 1. Furnish housinc obunselina trovided under zhis grant a: no charge to clients. 2. Furnish hcusina counseling services above and beyond identical services provided by means of funds in addition to this grant. (See paragraph B of ARTICLE V -- PRICE AND PERFORMANCE.) 3. Coordinate with HUD. mcrtaaaees and oublic and trivate community organizations who are also working with the client in order to provide maximum service to the client. 4. Refer clients, as appropriate, to other community services organizations. 5. Provide housina counselina services on a orioritv basis to low and moderate income clients. 6. Contact and work with the aborocriaze HD -".4 -e and lender to assist clients who are: a. In default on their monthly mortgace payments. b. Being considered under the Loss N1:or. =-ogram. c. In financial difficulty or in default under a forbearance agreement or the HUD Assicnment Procram. 7. Provide soecialized counselino on shared housinc or referrals to organizations providing such counseling and information on available housing for sharing. B. Provide information, advice and assistance on reverse equity mortgages for senior citizens .also known as home equity conversion mortgages or "HECMS' for elderly homeowners). ARTICLE V -- PRICE AND PERFORMANCE A. The Grantee shall be paid as compensation for all work reauired, performed, and accepted under this grant, inclusive of all costs and • expenses, in an amount not to exceed the total award amount shown on Form HUD-1044, Assistance Award/Amendment, the cover sheet of this grant document. B. The Grantee may not be reimbursed by HUD under this grant for services that are directly or indirectly reimbursed from any other source. The Grantee may include in its vouchers under this grant on:y those counseling services for which the Grantee does not receive reimbursement from any other funding sources. Where multiple sources are funding the housing counseling program, the Grantee must separate its program and designate the activities to be funded by each funding source. For example, a Grantee that receives CInG and housing counseling grant funds could use the funds to serve clients in completely d 4 "c.-ent neighborhoods. Another alternative might be to designate the use of housing counseling funds for one type of clients and no: for another type. 1999 HC Grants 5 of 11 Grant Agreement C. All records of counselinc activity are subject to inspection and audit by HUD at any time during and after the grant period. The burden of =roc' for servIces rendered rests with the Grantee. (Also refer to 1 -"-le v -7 for -oncerning retention, custody, and of -.---ds D. The crantee's :client files and all other records maintained by the Grantee under this grant shall be made available for monitoring and audit by the Government Technical Representative (GTR), Government Technical Monitor (GTM), and staff of HUD's Office of the Inspector General, or their duly authorized representatives. E. Local counselino acencv Grantee may not subcontract for the performance of any cart of :his grant. National, regional, and multi-State intermediaries and State Housing Finance Agencies may enter into subagreements with their affiliates participating under this Grant Agreement. Affiliates must comply with the substantive provisions of this Grant Agreement. F. Restrictions on. Use of the Grant Amount. The cover sheet of this grant document specifies the amount of the grant (see Form HUD-I044, Block 14, Assistance Amount. The grant award must be used in accordance with the grant aoplioation. or as may be further restricted in Block 16 of the :or'. G. Mercers.locu'='-'-)-,s. or other chances in form must be reported to the ARTICLE VI -- INSPECT:TN AND ACCEPTANCE Inspection and acceptanoe of the services to be provided hereunder shall be made by the GTR or the 1:TM. ARTICLE VII -- CONDUCT OF WORK The GTR, iden d or =lock 9 of the cover sheet (Form HUD-1044) of this grant, shall be the Grantee's firs: and primary point of contact with HUD on all matters of a technical nature. The Grantee shall submit all reports or other materials to the GTR. The GTR may issue written or oral instructions to the Grantee to fill in details in the Statement of Work described in this grant. Such instructions must be within the scope of the work set forth in this grant, and may not be of such a nature as to affect price, period of performance, or any other provisions of this grant. The GTR may designate a GTM to assist with Grant management. If a GTM is appointed, the Grantee will be notified in writinc by the GTR. ARTICLE VIII - PAYMENT A. Immediately after award, Grantees which are not already receiving payments via direct deposit from HUD must submit a completed SF-1199A (Direct Deposit Sign-Up Form) to the GTR. These forms are available at local banking institutions and from HUD, on request. The GTR will fax SF-1199A to the Fort Worth Accounting Center. intermediary Grantees will forward SF-1119A to Cash Management Reporting Division, room 3118, at Headquarters. 1999 HC Grants 6 of 11 Grant Agreement B. All vouchers for grant payments must be submitted to HUD utilizing the Voice Response System(Line of Credit Control System (VRS/LOCCS). A record of each payment request must be maintained in the 2rantee files cn form H7.:7-2 7 253 (IC= '.7.3 Request Voucher for 2rant ::ayment and must be available for review by HUD on request. C. Each individual in the 2rantee's organization who will be authorized to access the VRS/LOCCS system to request funds under the 1999 Housing Counseling Grant must request access authorization from HUD by submitting a form HUD-27054 (LOCCS Voice Response Access Authorization). If any individual currently has access to VRS/LOCCS for prior year grant funds for the same Grantee, no new HUD-27054 will be --.7"-ed to access funds under a FY 1999 award to that Grantee. D. If any individual who has access to VRS/LOCCS is no longer employed by the Grantee organization and/or should be denied access to grant funds for any reason, the Grantee must notify the LOCOS Security Office at HUD immediately at (202) 708-0764, or toll free number 1-877-705-7504. E. A maximum of four (4) payment requests under FY 1999 grants will be allowed, as follows: 1. The :"-c - voucher should be submitted when 25% of the housing counseling services which are connected to the orant have been delivered (Budget Line Item 9500). Documentation that must be submitted co the GTR in support of this request is the croof of purchase of the oomputer equipment listed in the application. No supporting documentation on services provided is required at this time except for 2n:ermediaries and State Housing Finance Agencies (refer to E.5 below). 2. The second voucher should be submitted when 50% of the housing counseling services which are connected to the or:A.= have been delivered. Anti-term report must be submitted to the GTR in support of this request (see Article X::. H. for a description of the mid-term recort). 3. The third voucher should be submitted when 75% of the housing counseling services which are connected to the grant have been delivered. No supporting documentation is required for approval of this request except for Intermediaries and State Housing Finance Agencies (refer to E.6 below). 4. The fourth voucher should be submitted when all services connected to this grant have been completed. The final report must be submitted and approved by the GTR for this final request to be approved (see Article XII, I. for a descon of the final report). The final voucher and final report must- be submitted to HUD within 45 days of the expiration of the gran:. 5. Intermediaries and State Housing Finance Agencies shall submit the above vouchers and reports. However, all vouchers must be accompanied with invoices and other supporting documentation. The agencies shall retain copies. 1999 HC Grants 7 of 11 Grant Agreement ARTICLE IX -- SECURITY OF CONFIDENTIAL INFORMATION The Gnant..e shall under lock and key all 'n'o-mat'on --oardinocounselino of clients, whether such information is zenerated by the aoency itself or received from outside sources. This includes oredit rocrts, informa=ion on current financial status, notes on oounselino sessions, and any other information regarding individual clients. The Grantee shall not d'=-'-se such information to anyone other than HUD or HUD-approved mortgagees. ARTICLE X -- SUSPENSION AND TERMINATION PROCEDURES A. The 'ollowina definitions acolv: Termination - Cancellation of federal assistance, in whole or in part, under the grant at any time prior to the date of completion. Suspension - An action by the GTR that temporarily suspends federal assistance under the grant pending corrective action by the Grantee or pending a decision to terminate the grant by MD. B. When the Grantee has failed to comply with the terms, conditions, or standards of the =rant. the Gra may, upon reasonable notice to the Grantee. suspend the =rant and withhold further payments, or prohibit the Grantee from incurring a 4 ^"-4 o-=' oblioations of funds, pendina corrective action by the Grantee or a d -'=.'or, cc terminate in accordance with paragraph C. This =rant may be terminated for cause or convenience. 1. Termination for cause - The G7R may terminate this gran: in whole or in par: at any time before the date of completion, whenever it is determined that the Grantee has failed to comply with the conditions of the grant. The G7R shall promptly notify the Grantee in writino of the termination and the reasons for the termination. tocezher with the e"ve date. Payments made to the Grantee or recoveries by HUD in the even= this grant is terminated for cause shall be in accordance with the lecal rights and liab,7 '-'es of the parties. 2. :Termination for convenience - This grant may be terminated in whole or in part when both parties agree that the continuation of the project would not produce beneficial results commensurate with the further expenditures of funds. The two parties shall agree upon the effective date and in the case of partial terminations, the portion to be terminated. The Grantee shall not incur new obligations for the terminated portion after the effective date, and shall cancel as many outstanding obligations as possible. The GTR shall allow full credit to the Grantee for any noncancelable obligations properly incurred by the Grantee prior to termination. 3. The parties shall promptly settle the terminated grant and execute a written amendment upon settlement, which sets forth the terms and conditions of the settlement agreement. 1999 HC Grants 8 of 11 Grant Agreement E. ARTICLE XI - AMENDMENTS This gran: may be amended at any time by a modificatitn. Amendments which and oblications of either party shaLL be executed by both the G.t..-ernment and the Grantee. Adminis --A"ve amendments s ..th as changes data may he issued LinilateraLly by :he GR. ARTICLE XII -- RECORDKEEPING AND REPORTING A. Any recordkeepinc system may be used. However, the system must lend itself to easy monitoring by HUD when it conducts a performance review cf the agency's housing counseling activities. B. If HUD nrovides the agency with a recordkeeping software program, this program must be implemented by the agency C. Client files (includincr files on group clients) must be maintained in accordance with Handbook 761C.1. Each client must be assigned a six- digit identification number to be used for reporting on counseling activities to D. Finanzial records. supportinz documents. statistical ----ds and all other records nertinent to this grant shall be retained for a period of years from :he date of :he submission of :he final invoice and except as provided in 24 CFR part .,34: :f any litization, claim or audit is started before the expiration of the 3-year period, the records shall be retained until all litications, claims, or audit findincs involvinc :he records have been resolved. Records for nonexpendable property, if ary,7.--7"---=d with federal funds shall be retained for three years after its final disnositicn. 3. When records are r--ar=.=--ed to or maintained hy HUD, the 3-year retention requirement is not applicable to the Grantee. The Grantee must be authorized by the GTR if the Grantee desires to substitute microfilm copies in lieu of original records. F. The Grantee shall transfer certain that the records possess long-term to avoid duplicate record-keeping, Grantee to retain any records that use. records to HUD when HUD determines retention value. However, in order HUD may make arrangements with the are continuously needed for joint G. The Secretary of HDD and the Comptroller General of the United States, or any of their duly authorized representatives, shall have access to any pertinent books, documents, papers, and records of the Grantee, and its subcontractors, to make audits, examinations, excerpts and transcripts. H. Mid-Term Performance Report - Local Grantee. A grant mid-term report is due when the Grantee has comtleted SO percent cf the counseling services to be covered under the gran:. The Grantee must send this report to the GTR or G7M no later than the date on which the Grantee 9 of 11 Grant Agreement 1999 HC Grants enters the related voucher into LOCCS. The GTR/GTM will process that voucher only upon receipt of an acceptable report. The report must contain, as a minimum, the f:llowin= information: 1. Grantee's name, address. and =ran: n=ber as they ap:oear on the =rant document. 2. An identification number, determined by the Grantee, for each client counseled during the report period. 3. Type of counselina performed for each client. 4. Start and end dates of the report ceriod. 5. Sianature and title of person authorized to sign the report. 6. Form HUD-9902 for the mid-term report period is to he forwarded to the GTR. 7., In addition to the above information, a narrative report of NOT MORE THAN two single-spaced letter-sized typewritten pages. Include such items as problems encountered by the Grantee, items for which the Grantee needs additional auidance, unusual client needs or problems for which the Grantee provided counseling, and recommendations to H"..:7. I. Final Reoort - Local Grantee. A final in the same format as the mid-term report is due when the Grantee has completed all =ran: activities that will be funded under the =rant. The narrative report must cover the entire period of the =ran: and may not exceed five (5 typewritten since-spaced letter-sioed paces. The Grantee must send this report to the GTR or GTM no later than 45 days after the expiration of the grant. The GTR/GTM will process the final voucher only upon receipt of an acceptable report. Par: of the final report is Form HUT-9902 which the entire =rant period and is to be forwarded to the GTR. J. Mid-Term and Final Revort-Intermediarv Crcanizations and State Housinc Finance Agencies These organizations shall receive a mid-term and final report from each affiliate as described under Article XII H and I and below as 3.1 and 3.2 and forward same to the CTR. 1. The mid-term performance report shall consist of a narrative report of not more than two (2) single-spaced letter sized typewritten pages accompanied by Form HUD-9902 for clients served durina this period covering all the affiliates. The Grantee shall collect items under H.1 through H.6 from each affiliate, retain the information for audit, and forward a copy to the GTR. 2. The final report must not exceed five (S) single spaced letter sized typewritten pages for the narrative accompanied by a summary Form HUD-9902 covering all ac 4 '4 a-es for clients served during the entire grant period. The Grantee shall collect and retain all items under H.1 through H.6 from each a"41 'ate, and forward a copy to the GTR. 10 of 11 Grant Agreement 1999 HC Grants K. Fiscal Year Activity Report - form HUD-9902 All Grantees shall submit form HUD-9902 coverin= the period October 1, 1E-99 throu=h September 30, 2000 for their housin= counse:ing activities under the =rant and outside the grant. The is due 1.:y November 30, 2000 and is to be sent to HUD via the interne:. For those Grantees who are unable to use the internet, they shall oontact their GTR or GM. ARTICLE XIII -- DISPUTES During tA-=--marce of the grant, disagreements may arise between the Grantee and the GTR on various issues. If a dispute concerning a question of fact arises, the GTR shall prepare a final decision, taking into account all facts and documentation presented. The decision shall be mailed to the Grantee. The Grantee may appeal the decision within thirty (30) days to the .Homeownership Center or for intermediaries to the Program Support Division at Headquarters. ARTICLE XIV -- OTHER ADMINISTRATIVE PROVISIONS The Grantee shall comtly with all standard Assurances--Non-Construction Programs as 14 =-4 or Form SF-4243 which is contained in the Application. ARTICLE XV -- DRUG-FREE WORK PLACE REQUIREMENTS Grantee shall comply with the Cer -"ication Regarding Drug-Free Workplace Requirements which is contained in the Application and which is also found in 24 CFR Par: 24, Appendix C. This Agreement will be governed and controlled by 24 CFR Part 24, Subpart F, Drug-Free Workplace Requirements ;Grants). ARTICLE XVI -- PROHIBITION ON USE OF APPROPRIATED FUNDS TO LOBBY FEDERAL GOVERNMENT Consistent with the Byrd Amendment 31 U.S.C. §1352), all Grantees receiving grants in -excess of $100,000 shall certify that they have not used, and will not use, appropriated funds to lobby the Federal Government. Grantees who have engaged in lobbying activities, or who plan to engage in lobbying activities, with other than appropriated funds must also disclose these activities on form SF-LLL, Disclosure of Lobbying Activities. (24 CFR, Part 87) Grantees may also be subject to 5112 of the HUD Reform Act. Grant Agreement 1999 HC Grants 11 of 11 Oakland County Grant Application/Acceptance Summary Report Title of Grant Community and Economic Development, Community and Home Improvement Division — FYI 999 Housing Counseling Grant Acceptance Grantor Agency U.S. Department of Housing and Urban Development Notification Date 10128/1999 Submission/Acceptance Deadline 12/31/1999 Requesting Department/Program/Agency Community and Economic Development Grant being submitted is: New Renewal X Modified The maximum number of years for which this grant is available: This will be the 5 th year of grant funding for this program. Is this program projected to extend beyond the current grant funding period? NO Briefly, describe any program changes since the most recent grant acceptance: GRANT SUMMARY GRANT GRANT VARIANCE REQUEST ACCEPTANCE AMOUNT* ($$ AND %) Number of grant funded positions .5 .5 0 Total amount (SS) of grant $92,923 $30,638 $62,285 (67.03%) Grant funded personnel costs $92,923 $30,638 $62,285 (67.03%) Grant funded fringe benefits $0 $0 $0 Grant funded program costs $0 $0 $0 County match requirements $0 $0 $0 County match funding source $0 $0 $0 (Account No., OCA, PCA, Object Level 3) State & local match requirements $0 $0 $0 (provide amount and percentage) 1 I Grant funding period 10/1/1999— 10/111999— 10/1/1999— (provide mm/yy - mmlyy) 9/30/2000 9/30/2000 9/30/2000 _ * Indicate any variance between the original grant application and the final grant acceptance (in dollar amounts and percentages). 1(26-7,( a loz, FINANCE COMMITTEE FISCAL NOTE (Misc. #99337) December 16, 1999 BY: FINANCE COMMITTEE, SUE ANN DOUGLAS, CHAIRPERSON IN RE: DEPARTMENT OF COMMUNITY AND ECONOMIC DEVELOPMENT/COMMUNITY AND HOME IMPROVEMENT DIVISION - FY 1999 COMPREHENSIVE HOUSING COUNSELING GRANT ACCEPTANCE To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced resolution and finds: 1. The resolution requests that the Board of Commissioners accept the 1999 Comprehensive Housing Counseling grant in the amount of $30,638. 2. Community Development competed for funding from the U. S. Department of Housing and Urban Development and has been awarded a FY 1999 Comprehensive Housing Counseling Grant totaling $30,638, a variance of 67.03% from the initial application amount of $92,923. 3. The grant will supplement Community Development Block Grant funds allocated to deliver housing counseling services in accordance with federal housing counseling program guidelines. 4. No County funds are required for this grant. 5. The resolution does not oblige the County to any future commitment and the level of service, including personnel, is contingent upon continued funding. 6. The FY 2000 budget is amended to reflect the grant proceeds as detailed below: Special Revenue Fund Revenue: Expense: Dept./OCA/PCA/Object Description 19-797400-60006-0113 Grants Federal 19-797401-60006-2001 Salaries Total FY 2000 $30,638 30,638 $ 0 FINANCE COMMITTEE VOTE: Motion carried unanimously on a roll call vote. Resolution #99337 December 16, 1999 Moved by Obrecht supported by Taub to postpone action on the resolution until the January 13, 2000 Board meeting. AYES: Millard, Moffitt, Obrecht, Palmer, Patterson, Schmid, Sever, Suarez, Taub, Amos, Appel, Causey-Mitchell, Colasanti, Coleman, Dingeldey, Douglas, Galloway, Garfield, Gregory, Jensen, Law, McCulloch, McPherson, Melton. (24) NAYS: None. (0) A sufficient majority having voted therefor, the resolution was postponed until the January 13, 2000 Board meeting. 6vSgOluiL,44:40eídifelAf Gt William Caddell, County Clerk Resolution #99337 January 13, 2000 Moved by Palmer supported by Gregory the Finance Committee Report be accepted. A sufficient majority having voted therefor, the report was accepted. Moved by Palmer supported by Gregory the resolution be adopted. Moved by Douglas supported by Palmer the resolution be amended in the third BE IT FURTHER RESOLVED paragraph after the phrase " _authorizes the Board's Chairperson and County Executive" by adding " , upon Corporation Counsel's completion of the Contract Review Process." A sufficient majority having voted therefor, the amendment carried. Vote on resolution, as amended: AYES: Schmid, Sever, Suarez, Taub, Amos, Appel, Causey-Mitchell, Coleman, Devine, Dingeldey, Douglas, Galloway, Garfield, Gregory, Jensen, Law, McCulloch, McPherson, Melton, Millard, Moffitt, Obrecht, Palmer, Patterson. (24) NAYS: None. (0) A sufficient majority having voted therefor, the resolution, as amended, was adopted. r1:1_EREBYAP L. Brooks Patte, County Executive 'FOCIF(" OLUTION - 0- 06 xecutive Date Date STATE OF MICHIGAN) COUNTY OF OAKLAND) I, G. William Caddell, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and accurate copy of a resolution adopted by the Oakland County Board of Commissioners on January 13, 2000 with the original record thereof now remaining in my office. In Testimony Whereof, I have hereunto set my hand and affixed the seal of the County of Oakland at Pontiac, Michigan this 13th day ,pf January, 2000.