HomeMy WebLinkAboutResolutions - 2000.07.20 - 26036July 20, 2000
MISCELLANEOUS RESOLUTION #00176
BY: PLANNING AND BUILDING COMMITTEE, CHARLES E. PALMER, CHAIRPERSON
IN RE: COMMUNITY AND HOME IMPROVEMENT DIVISION--2000 CONTRACT WITH
OAKLAND LIVINGSTON HUMAN SERVICES AGENCY (OLHSA) FOR ENERGY EDUCATION
AND WEATHERIZATION SERVICES
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Oakland County Community Development Block Grant (CDBG) program
has among its objectives the provision of decent housing, a suitable living environment, and
expanded opportunities, principally for low-and moderate-income persons; and
WHEREAS the Oakland Livingston Human Service Agency (OLHSA) has carried out over
the past several years a program known as Project Warmth, which provides both energy education
and home weatherization services for low- and moderate-income persons; and
WHEREAS the County has helped fund this program since 1978; and
WHEREAS this cooperative program makes it possible to assist low-income persons,
handicapped persons, and senior citizens in meeting energy conservation needs through
conservation and education methods utilized in Project Warmth; and
WHEREAS the Oakland County Citizens' Advisory Council unanimously approved the
attached contract by a vote of 7 yeas at their June 14, 2000 meeting; and
WHEREAS the contracts have been reviewed and approved as to form by the Office of
Corporation Counsel, the Personnel Department, the Department of Management and Budget, and
Risk Management in accordance with the County Executive's contract review procedure.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners
authorize the attached contract with the Oakland Livingston Human Service Agency for the
implementation of: (A) Home weatherization in the amount of $48,357, and (B) Energy education
in the amount of $14,143, the total contract not to exceed $62,500.
BE IT FURTHER RESOLVED that the Oakland County Board of Commissioners authorize
both the County Executive and the Chairperson of the Board of Commissioners to execute the
agreement between Oakland County and Oakland Livingston Human Service Agency.
Chairperson, on behalf of the Planning and Building Committee, I move the adoption of the
forgoing resolution.
ING AND BUILDING COMMITTEE
Planning and Building Committee Vote:
Motion carried unanimously on a roll call vote with Sever absent.
Contract No. CDD H & E 2000/2001 Effective Date: July 1, 2000
Program Date: 7/1/00 to 6/30/01
Energy Education/Expanded
Type of Program: Weatherization
Monitoring Position: Payson Tilden
Assoc. Dir. Of Housing & Energy
CONTRACT BETWEEN
OAKLAND LIVINGSTON HUMAN SERVICE AGENCY
AND
COUNTY OF OAKLAND
SECTION I. Contract
This Contract is made on the first day of July, 2000 between the Oakland Livingston Human
Service Agency (OLHSA), hereinafter designated as the "Agency", having its principal office
at 196 Oakland Avenue, City of Pontiac, State of Michigan, 48342, and the County of Oakland,
Division of Community and Home Improvement, hereinafter designated as the "County",
having its principal office at 1200 North Telegraph Road, City of Pontiac, State of Michigan,
48341-0414. The effective dates of this Contract shall be from July 1, 2000 to June 30, 2001 and
any additional period(s) the "Agency" and the "County" shall agree.
SECTION IL Purpose
The purpose of this Contract is to provide an energy conservation education and home repair
expanded weatherization service program aimed at lower income homeowners and tenants
within specific areas of Oakland County. Communities eligible for services under this Contract
will be those currently served under the existing Oakland County Community Development
Block Grant (CDBG) program (see Attachment A - Eligible Project Areas). The program's
primary objectives are:
A. Conduct energy education workshops that provide low to moderate income individuals
with the skills, materials, and impetus to complete low cost energy saving measures.
B. Utilize CDBG funds for energy conservation repairs and materials installation to further
increase the energy savings obtained from OLHSA's low-income weatherization
services.
C. Promote increased awareness of home improvement loans offered by Oakland County
for higher cost home rehabilitation and energy conservation measures.
D. Where appropriate and necessary, to comply with all regulations of the new federal
legislation for lead-based paint (24CFR part 35.100).
1
In consideration of mutual promises and covenants contained herein, the Agency and County
agrees as follows:
SECTION III. The Agency's Responsibilities
A. The Agency shall target energy conservation education services for residents that meet
HUD's low to moderate income guidelines (Attachment B) and home expanded
we atherization services for very low income households which meet OLHSA's
Weatherization Program eligibility guidelines which are set by the Department of
Energy (Attachment C).
B. The agency shall deliver both educational and hands-on workshops covering energy
conservation practice/programs, low cost weatherization materials installation, and
other low-cost/no cost energy savings methods.
C. The Agency shall subcontract minor energy conserving home repairs and conservation
materials installation on homes of OLHSA Weatherization Program applicants who live
in CDBG eligible communities. The total number of homes to be serviced will be
dependent on repairs and materials cost per home. A minimum of 30 homes will be
served. The repairs conducted and materials installed, for the purpose of this Contract
will include, but not be limited to, the activities and items on the enclosed checklist;
(Attachment D). The need and extent of repairs and materials, up to $1200, unless prior
approval to exceed is granted by the county, to be provided to each home will be
determined by the inspector and Project Director from the Agency's Weatherization
Program. The $200 increase in the unit limit is to cover possible additional expenses in
meeting the lead-based paint federal regulation (24CFR part 35.100).
D. The Agency will use all the best efforts to provide up to an additional Two Thousand
($2,000) of its DOE weatherization grant per home for purchase and installation of
weatherization materials. Weatherization materials are defined as those materials that
are acceptable for weatherization activities under DOE's rules and regulations. The
homes will also benefit from other funding sources providing funds for additional
measures as available, such as utility-leveraged funding or state energy assistance
funding.
E. The Agency shall submit reimbursement request, work programs reports, and financial
reports to the County on a monthly basis to coincide with the Agency's regular
weatherization production schedule.
F. The Agency shall purchase and account for all materials necessary for maintenance and
energy conservation activities.
G. The Agency will refer program participants to Oakland County Home Improvement loan
opportunities in their respective communities.
H. The Agency shall provide an evaluation report to the County upon completion of the
conservation program to assess the effectiveness of the energy education workshops
and home conservation services provided.
2
SECTION IV.The County's Responsibilities
A. The County shall, in consideration for services rendered by the Agency, pay the Agency
a total sum not to exceed Sixty-two Thousand Five Hundred Dollars ($62,500).
B. The County shall reimburse the Agency upon the receipt of a reimbursement request
from the Agency.
C. The County, through the reimbursement of funds to the Agency, will cover all items in
cost categories listed in Attachment E.
SECTION V. Reporting
The Agency shall comply with any additional reporting requirement to be specified by the
County.
SECTION VI. Compliance
The Agency shall comply with all applicable laws, ordinances, codes, and regulations of the
federal, state, and local governments.
SECTION VII. Discrimination Prohibited
The parties shall not discriminate against any employee or applicant for employment with
respect to hire, tenure, terms, condition, or privileges of employment, or a matter directly or
indirectly related to employment, because of race, color, religion, national origin, age, sex,
height, weight, or marital status pursuant to 1976 P.A. 453, Section 209. The parties shall also
comply with the provisions of the Michigan Handi- cappers Civil Rights Act, 1976 P.A. 220, and
the Federal Rehabilitation Act of 1973, P.L. 93-112,87 Stat. 394, which states that no employee
or client or otherwise qualified handicapped individual shall, solely by reason of his handicap,
be excluded from participation, be denied the benefits of, or be subjected to discrimination
under any program or activity receiving federal financial assistance. The parties shall comply
with all other federal, state, or local laws, regulations, and standards, and any amendments
thereto as they may apply to the performance of this Contract. No person shall on the grounds
of race, creed, color, sex, age, national origin, height, weight, handicap, or marital status be
excluded from participation in, be denied the proceeds of, or be subject to discrimination in
the performance of this Contract. The Agency shall comply with all applicable regulations
promulgated pursuant to the Civil Rights Act of 1964.
SECTION VIII. Political Activity Prohibited
None of the funds, materials, property, or services contributed by the County to the Agency
under this Contract shall be used in the performance of this Contract for any partisan political
activity, or to further the election or defeat of any candidate for public office.
3
SECTION IX. Religious Activity Prohibited
There shall be no religious worship, instruction, or proselytization as part of, or in connection
with the performance of this Contract.
SECTION X. General Provisions
A. Merger or Integration
This Contract constitutes the entire Contract between the County and the Agency with
respect to the subject matter hereof and there are no other or further written or oral
understandings or agreements with respect hereto.
B. Assignment or Delegation
No assignment or delegation of this Contract may be made, in whole or in part, without
the written consent of the County being first obtained except as specified in SECTION
III., Item C.
C. Termination
Either party may at any time during the life of this Contract or any extension thereof
terminate this Contract by giving thirty (30) days notice. In the event of termination, the
County's obligation shall only be to reimburse the Agency for services actually
rendered up to the point of notification of termination, or for services actually rendered
(and not contracted for) during the period of notice of termination, after notice is
serviced. In the event of termination, the County is not obligated for payment for the
duration of the term of the agreement unless such term is less than thirty (30) days at the
time notice of termination is given. Notices to the Agency shall be addressed to it at 196
Oakland Avenue, P.O. Box 430598, City of Pontiac, State of Michigan, Zip Code 48343-
0598, and notices to the County shall be addressed to it c/o the Division of Community
Development at 1200 North Telegraph Road, City of Pontiac, State of Michigan, Zip Code
48341-0414.
D. Indemnification
1. The Agency shall indemnify, defend, and hold harmless the County its
employees, officials, volunteers, boards, commissions and agents against
negligence of the Agency.
2. In the event the Agency becomes involved in or is threatened with litigation
relative to this contract and project, the Agency shall immediately notify the
County and the County may enter into such litigation to protect the interest of the
County as they may appear.
4
JUN.19.2000 .2:37PM .. OLHSA PROJECT WARMTH . N0..428 P.2/3
E. Insurance
The Agency shall maintain during the term of this contract and any extensions thereof, the
following insurance:
1. Worker's Compensation that meets Michigan's statutory requirements and
Employer's Liability with a minimum limit of $500,000. each accident.
2. Comprehensive General Liability policy with a minimum combined single limit
of $1,000,000. per occurrence for bodily injury or property damage. This policy
shall include contractual and personal injury coverage.
3. Automobile Liability in accordance with Michigan No-Fault Laws with a minimum
combined single limit of $1,000,000. per occurrence for bodily injury and
property damage. Coverage shall include owned, non-owned and hired
automobiles.
Insurance will be maintained with a well-rated insurance company licensed in the State of
Michigan and acceptable to the Oakland County Risk Management Department. The agency
is responsible for all premiums, deductibles, co-payments, uncovered losses and losses in
excess of valid coverage required to be maintained by the agency.
Certificates evidencing such insurance coverage and subsequent renewals must be presented
to and approved by the County prior to any services under this contract. Evidence of renewal
of expiring coverage must also be submitted to and approved by Oakland County prior to such
expiration date.
Certificates must provide for thirty (30) day written notice to the certificate holder of
cancellation of contractor's coverage.
F. Independent Contractor Provision
The relationship of the Agency to the County shall be that of an independent contractor. No
partnership, association, or joint enterprise shall arise between the parties hereto as a result
of any provision of this Contract nor shall any provision herein be construed as making an
employee of the Agency and agency or employee of the County.
G. 1.2ispates
The Agency shall notify the County in writing of its intent to pursue a claim against the County
for breach of any terms of this Contract. No suit may be commenced by the Agency for breach
of this Contract prior to the expiration of ninety (90) days from the date of such notification.
Within this ninety (90) day period, the Agency at the request of the County must meet with an
appointed representative of the County for the purpose of attempting to resolve the dispute.
5
Ronald B. Borngesser L. Brooks Patterson
Position: Chief Executive Officer Position: County Executive
SECTION XI. Attachments
The following attachments are incorporated by reference and become a part of this contract:
A. Eligible Project Areas
B. HUD Income Guidelines
C. DOE Weatherization Income Guidelines
D. Program Checklist
E. Project Budget
IN WITNESS THEREOF, the Agency and County have executed this Contract as of this date first
written above.
OAKLAND LIVINGSTON COUNTY OF OAKLAND
HUMAN SERVICE AGENCY STATE OF MICHIGAN
By: By:
Date: Date:
Attest: By:
John McCulloch,
Position: Chairman, Board of Commissioners
Date:
OLHSA
060100
ocbdg001.rfp
Date:
Attest:
Date:
6
TOWNSHIPS
Addision
Brandon
Commerce
Groveland
Highland
Holly
Independence
Lyon
Milford
Oakland
Orion
Oxford
Rose
Royal Oak
Springfield
West Bloomfield
White Lake
VILLAGES
Beverly Hills
Franklin
Holly
Lake Orion
Leonard
Milford
Ortonville
Oxford
Wolverine Lake
Attachment A
ELIGIBLE PROJECT AREAS
JURISDICTIONS PARTICIPATING IN THE 2000
OAKLAND COUNTY COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM
CITIES
Auburn Hills
Berkley
Birmingham
Clawson
Clarkson
Farmington
Ferndale
Hazel Park
Huntington Woods
Keego Harbor
Lathrup Village
Madison Heights
Northville
Novi
Oak Park
Orchard Lake Village
Pleasant Ridge
Rochester
Rochester Hills
South Lyon
Sylvan Lake
Troy
Walled Lake
Wixom
These communities operate their own CDBG programs, independent of
the county program:
City of Pontiac (248) 857 5745
City of Southfield (248) 354-4413
City of Royal Oak (248) 546-5577
Waterford Township (248) 674-3111
City of Farmington Hills (248) 464-6115
OLHSA/pjt
060100
Ocdbg00a.rfp
Attachment B
2000 GUIDELINES FOR SECTION 8 INCOME LIMITS
AND ENERGY EDUCATION WORKSHOPS
LOW/MOD LOW EXTREMELY
LOW
PEOPLE IN
HOUSEHOLD LIMITS LIMITS LIMITS
1 $34,950 $21,850 $13,100
2 39,950 24,200 15,000
3 44,950 27,250 16,850
4 49,900 30,250 18,700
5 53,900 32,650 20,200
6 57,900 35,100 21,700
7 61,900 37,500 23,200
8 65,900 39,950 24,700
(HUD Section 8 Income Limits Revised 3/09/00
ocdbg00b.rfp
Attachment C
2000 POVERTY INCOME GUIDELINES FOR D.O.E. WEATHERIZATION
New federal guidelines are published in February of each year and
made available to the weatherization program in April or May. As
soon as the new guidelines are assigned to the weatherization
program they are Implemented for eligibility purposes.
Size of Family Unit 150% of Poverty Guidelines
1 $12,525
2 16,875
3 21,225
4 25,575
5 29,925
6 34,275
7 38,625
8 42,975
For family units with more than eight (8) members, add $4,350 for
each additional member.
OLHSA
pjt
060100
ocdbg00c.rfp
Attachment D
EXPANDED WEATHERIZATION PROGRAM CHECKLIST
- Water Heater Insulation Blankets
- Pipe Wrap
- Storm Doors
- Storm Windows
- Mobile Home Repairs (doors, skirting, etc.)
- Caulking
- Weatherstripping
- Miscellaneous minor repairs needed to protect, preserve or
provide additional energy efficiency to the weatherization
services (i.e., patching holes in walls or ceiling, trim work,
foundation repair, furnace, roof and hotwater heater repairs,
etc.)
ENERGY EDUCATION WORKSHOPS PROGRAM CHECKLIST
- 1 Caulk Gun
- 2 Tubes Acrylic Caulk
- 2 Tube Clear Silicone Caulk
- 1 Package Rope Caulk (90')
- 2 Interior Plastic Storm Kits
- 1 Package Socket/Switch Sealers
- 1 Package Socket Safety Caps
- 1 30' Silver Cloth Duct Tape
- 1 15W Compact Fluorescent Bulb
- 1 20W Compact Fluorescent Bulb
- 1 Earth Massage Low Flow Showerhead
- 1 Faucet Aerator
- 1 Toilet Tank Bank
- 1 Refrigerator Brush
- 3 Foam Tubes of Pipe Wrap (9')
OLHSA/pjt
060100
ocdbg00d.rfp
Attachment E
Oakland Livingston Human Service Agency
and
Oakland County Community Development Block Grant
Expanded weatherization and Energy Education
Budget
2000
Energy Home Repair
Education Expanded
Weatherization Total
Administration $ 5,000 $ 4,500 $ 9,500
Labor 3,543 23,557 27,100
Materials 5,000 19,800 24,800
Travel 600 500 1,100
TOTALS $ 14,143 $48,357 $62,500
OLHSA/pjt
060100
OCDBGOOE.RFP
Oakland Livingston Human Service Agency (OLHSA) has again applied for
funding from the CDBG fund in order to carry out Weatherization and Energy
Education Programs.
OLHSA is requesting an increase of $12,000.00 (from $50,000 to $62,000) to
cover the cost of implementing lead-based paint regulations.
During program year 1999, OLSHA has used CDBG dollars to conduct 15
Energy Education Workshops, which were attended by 204 people. The
workshops consisted of
-Group Instructional Workshops, where general energy conservation techniques
and applications are discussed at Head Start Parent meetings, Senior Center
lunch Programs, etc.
-Home Invitational Workshops that provide hands-on weatherization materials,
installation and instructions in participants' homes or appropriate meeting rooms.
OLHSA has also used County CDBG funds to install energy conservation
materials and to make energy conserving repairs beyond the allowable expensed
under DOE regulations. Between July 1999 and April 2000, energy conservation
services have been applied to 38 homes occupied by 107 low-income persons.
Energy Education
Similar services are planned this year. OLHSA plans on conducting at lease 15
workshops this year, with 10 to 25 eligible persons participating in each
workshop. The workshops will instruct on low-cost conservation practices such
as caulking, appliance use, household habits, etc. as well as referrals to utility
audit and shut-off protection programs, information on utility deregulation,
Heating Assistance Payment Programs, and how to apply for CDBG home
improvement loans. The workshop will show persons the locations of energy
problems in an actual or simulated home setting and simple ways of reducing
these problems. Each two-hour workshop will provide 10 to 20 persons with
hands on instruction in low cost weatherization materials installation, season
conservation measures, no cost maintenance practices, and behavioral habits
that conserve energy. Workshop participants will receive a materials kit
containing: a caulk gun and four tubes of caulk, two storm window kits,
fluorescent bulbs, and a variety of other energy saving items.
Weatherization
OLHSA will identify a minimum of 30 Department of Energy income-eligible
households to receive energy conservation home repairs. Repairs will include,
but not be limited to mobile home repairs (doors, skirting, etc.) minor home
repairs to roofs, walls, ceilings, floors, windows, doors, etc. Households in need
of more extensive home repairs will be referred to the CDBG loan program in
their community.
OLHSA will complement the minor home repair work with the installation of
energy conservation items that increase energy efficiency on the same homes.
The items will include, but not be limited to thermostats, storm doors, storm
windows, hot water heater jackets, and band joist insulation, and possible shared
costs for repair and replacements of furnaces and hot water tanks on an
emergency basis.
OLSHA has increased the maximum amount per home in the minor energy
conserving home repairs from $1,000 per unit to $1,200 per unit to cover lead
based paint regulations. The agency will try to provide up to an additional $2,000
per home.
1.-1'jE.IJUN.19.2000A— 2:37PMAJOLI-ISA PROJECT WARMTH
National City Ins. Group, Inc.
P.O. Box 430280
Pontiac MI 48343-0280
Phone :248-681-2100 Fax:248-681-0362
(NSuRED
Oakland Livingston Human
Service Agency
P.O. Box 430538
Pontiac MI 48343-0598
COVERAGES
PRODUCER
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THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ASDVE FOR THE POLICY PERIOD INDICAT
ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT wITH RESPECT TO WHICH THIS CERTIFICATE Iv
MAY PERTAIN. THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS. EXCLUSIONS AND
POLICIES. AGGREGATE LIMITS SHOWN MAY HAVE SEEN REDUCED BY RAID CLANS.
TYPE OF INSURANCE
GENERAL LIABILITY
A El commERciN. GENERAL LIABILITY
11111 CLAIMS MADE MC OCCUR
T&T OLIOY A M &-1\E
11/24/99
POLicY EXPIRATIC DATE (MMICIDNY)
11/24/00
POLICY NUMBER
CH06607857
GM AGGREGATE LIMIT APPLIES PER.
POLICY [ JP 1 lei LOC
AUTOMOBILE LABILITY
/3X ANY AUTO
ALL OWNED AUTOS
SCHEDULED AUTOS
HIRED AUTOS
NON-OWNED AUTOS
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01/19/00 CAP7709150 01/1 9/01
GARAGE LIABILITY
ANY AUTO
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$ PO OCCUR CCC4410015 01/19/00 01/19/01
OTHER
Professional Liab CP360341 10/01/99 10/01/00
SCRIpTION OF OPERATION8A.OcATION6ArtHICLE5/EXCLUSIONS ADDED BY ENDORSEMENT/SPECIAL PROVISIONS
trtifiCate holder is named am Additional Insured
CLAIMS MADE
Hd DEDUCTIBLE
RETENTION $
WORKERS COMPENSATION AND
EMPLOYERS LIABILITY 01/01/00 WC1026338 01/01/01
OAKLAND
Oakland County
Stan Payne
1200 Z. Telegraph
Pontiac HI 48341
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1-04AKLI -1 01/27/00
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION
ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE
HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR
ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW.
INSURERS AFFORDING COVERAGE
_
INSURER & St. Paul Fire I: Marine
iNsuReg a: Cincinnati Insurance Company
iNsURER c. A. I . U. Insurance Company
INSURER D. Northland Insurance Company
, INSURER E:
ED. NOTWITHSTANDING
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CONDITIONS OF SUCH
LIMITS
EACH OCCURRENCE $1,000,000
FRE DAMAGE (Any one TO $ 100,000
MEO EXP (Any we pawl 55,000
PBRSONAL & ADV INJURY $1,000,000
GENERAL AGGREGATE $2,000,000
PRODUCTS • COMPIOP AGO S 2,000,000
comeo siNoLE LIMIT $1,000,000 (Ea Kcmluent)
BODILY INJURY $ (Pet Weal)
BODILY INJURY $ (Per seeleent)
PROPERTY DAMAGE S (Per accident)
AUTO ONLY • EA ACCIDENT S
OTHER THAN EA ACC $
AUTO 0(41-Y' AOG S ..4
EACH OCCURRENCE $2,000,000
AGGREGATE $2,000.000
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EL DISEASE - mum' LIMIT S 500,000
Occurrenc 1,000,000
Aggregate 3,000,000
RTIF/CATE HOLDER IN I AcorT/DNAL INSURED; INSURER LETTER: CANCELLATION
SHOULD ANY OF THE neovE DESCRIBED POLICIES BE CANCELLED BEFORE THE
EXPIRATION DATE THEREOF, nir ISSUING INSURER WILL ENDEAVOR TO MAIL
30 DAYS wporreN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE
LEFT, BUT FAILURE TO 00 50 SHALL IMPOSE NO OBLIGATION OR LIABILITY OF
ANY KIND UPON THE INSURER, ITS AGENTS OR REPRESENTATIVES,
°L-47 A. William Kendall
ACORD CORPORATION 1988 1RD 25-S (7/97)
COAKLAND* L. BROOKS PATTERSON, OAKLAND COUNTY EXECUTIVE
COUNTY MICHIGAN
DEPARTMENT OF COMMUNITY
AND ECONOMIC DEVELOPMENT
COMMUNITY AND HOME IMPROVEMENT DIVISION
Karry L. Rieth, Manager
June 16, 2000
Ms. Payson Tilden
Oakland Livingston Human Service Agency
196 Oakland Avenue
Pontiac, MI 48340
Dear Ms. Tilden:
Thank you for your recent request for funding under the 2000 Oakland County Weatherization and
Energy Education Grant Program. Initial application review indicates that the request for
documentation of your insurance coverage has not been fully addressed. Specifically, copies of the
Organization's current Certificates of Insurance were not included in your application. In addition,
your Worker's Compensation Coverage must be increased to $500,000. per accident, your General
Liability and Automobile Liability must be increased to $1,000,000. These items must also be
changed under section E-3 (Page 5) of the contract.
Enclosed is a Sample Certificate of Insurance form. This information should be forwarded to your
insurance company to request document coverage. The required Certificates of Insurance can be
manually or computer generated, must list County of Oakland c/o Oakland County Community and
Home Improvement 1200 N Telegraph Rd, Pontiac, MI 48341 as the Certificate Holder and include
a 30 day notice of cancellation. Original certificates should be sent to my attention no later than 5:00
p.m. Thursday, June 22, 2000.
The County's approval process began on June 14th when the Citizen Advisory Council for
Community and Home Improvement (CAC) reviewed program contracts. The next step in the
approval process is the Oakland County Board of Commissioners Planning and Building Committee
Meeting at 9:00 a.m. on July 11, 2000. You and/or your representative are welcome to attend this
open meeting to be held in Conference Room A of the Board of Commissioners Auditorium, 1200
N Telegraph, Pontiac, Michigan.
If you have any questions regarding this letter please contact me at (248) 858-1189. I look forward
to continuing to work closely with you. Thank you.
Sincerely,
Kathy-Williams
Special Projects Coordinator
EXECUTIVE OFFICE BLDG 34 EAST • ROOM 112 • 1200N TELEGRAPH RD DEPT 414 • PONTIAC MI 48341-0414 • (248) 858-0493 • FAX (248) 858-5311
COMMUNITY DEVELOPMENT BLOCK GRANT
ENERGY PROGRAM
2000
Presented to:
OAKLAND COUNTY COMMUNITY DEVELOPMENT
CITIZENS ADVISORY COUNCIL
Presented by:
OAKLAND LIVINGSTON HUMAN SERVICE AGENCY
196 Oakland Avenue, P.O. Box 430598
Pontiac, MI 48343-0598
(248) 209-2600
Ronald B. Borngesser, Chief Executive Officer
EXPANDED WEATHERIZATION AND ENERGY EDUCATION
INTRODUCTION
For the past thirty-three years, the Oakland Livingston Human Service Agency (OLHSA)
has carried out a wide array of programs to increase the self-sufficiency of low income
households in Oakland and Livingston Counties. Among the programs provided are
senior nutrition, health care, job training, energy and housing services, and preschool
education. For the past 22 years, OLHSA has carried out energy arid housing services such
as heating assistance payments and weatherization, and more recently, first-time home
buyers seminars and mortgage programs. These services have made OLHSA aware of the
fact that as energy prices rise, and the state and federal resources dwindle, additional local
resources are needed to assure long term energy self-sufficiency.
In the past 12 months, the OLHSA weatherization program has benefited significantly
from funds leveraged from the Family Independence Agency's (FIA) Low Income Home
Energy Assistance Program (LIHEAP - $466,136). These additional dollars have allowed
the DOE weatherization and CDBG expanded weatherization homes to also provide
emergency furnace, hot water heater, and roof repairs and replacements as well as
additional energy-related home repairs where needed. These combined weatherization
dollars have, thus, provided Oakland County low income homes with greater energy
savings and have treated the needs of the home in a more complete manner to increase
the self-sufficiency of the occupant. Beginning September 1999, the federal government
issued a new regulation (24CFR part 35.100) regarding repair on homes containing lead-
based paint. To be in compliance with this new regulation additional work and
involvement of certified inspectors and contractors will be required. OLHSA is thus
requesting an additional 25% for this year's funding, or $62,500, to continue community-
based Community Development Block Grant (CDBG) energy conservation services that
complement OLHSA's weatherization services funded by the Department of Energy (DOE)
and other available energy-related programs.
PROBLEM
According to the 1990 U.S. Census data, 89% or 366,288 of the 410,488 housing units in
Oakland County use natural gas for home heating. The cost of gas heating has risen from
$2.35/MCF to $4.82/MCF between 1978 and 1993. The current outlook as the transition
to utility deregulation begins is extremely unsettled. No one is able to adequately predict
at this time what rates could be for low-income, seniors on fixed income and disabled as
full deregulation is completed in the year 2002. Because little is currently being done to
protect the residential customer at this time, the effects could be devastating to the low-
income. Legislation that past the first week in June 2000, eliminated the public service
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benefits fund that would have assisted low income, disabled and senior customers. Since
the average household receiving heating assistance payments from OLHSA consumes
227/MCF per year, annual heating costs for these households could be impossible to meet
in the next two to three years. This would severely reduce the future income of the 64,718
Oakland County residents classified as poor by the 1990 Census. Frequently, living in
poorly insulated, older, or substandard housing, these individuals find it increasingly
difficult to heat their homes or apartments during winter months.
According to the 1990 Census data, Oakland County has 43,649 housing units that were
built prior to 1939 and over 16,000 units have inadequate heating systems. Most of these
units will also be strongly impacted by the new lead-based paint issues. In addition, the
prospects of de-regulation of the utilities and the effects of restructuring do not appear to
be favorable for low-income residents who are unable to negotiate for competitive prices.
The next few years could prove very difficult for low income families to meet their utility
costs.
The factors described indicate that poverty and energy-inefficient housing characteristics
are problems affecting the majority of the 50 communities served by Oakland County's
CDBG.
BACKGROUND
Based upon past and current energy related program activities, OLHSA can assure the
effective and efficient delivery of CDBG funded energy conservation services. Since 1975,
OLHSA has weatherized over 8,000 homes. The agency's ability to perform on the basis
of production levels and quality of services has steadily improved. In the 1999/2000
weatherization year, 153 homes were weatherized through DOE weatherization funds.
Oakland County CDBG funds have allowed OLHSA to carry out additional energy
conservation education and conservation repair/materials installation programs designed
to further increase the fuel savings brought about by OLHSA weatherization services.
By the end of the current 1999 CDBG grant, June 30, 2000, OLHSA expects to have
conducted at least 15 energy education workshops attended by 204 persons. These
workshops consisted of:
1)"Group Instructional" workshops where general energy conservation techniques and
applications are discussed at Head Start Parent Meetings, Senior Center Lunch Program,
etc.;
2)"Home Invitational" workshops which provide hands-on weatherization materials,
installation and instructions in participants' homes or appropriate meeting rooms.
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Also, OLHSA has used County CDBG funds to install energy conservation materials and
to make energy conserving repairs beyond the allowable expenses under DOE regulations.
Between July 1999 and April 2000, energy conservation services have been applied to 38
homes occupied by 107 low income persons. Repairs/materials include mobile home
repairs and skirting, ceiling and wall repairs, set-back thermostat installation, storm doors,
storm windows, etc.
PROPOSED PROGRAM
OLHSA intends to deliver services similar to those carried out with previous county CDBG
funds, but with some updated materials and procedures to enhance the program which has
basically remained unchanged for several years. The following is a brief overview of the
services that will be carried out this program year. The program will be administered by
the Housing and Energy Department, and will cover the eligible Oakland County areas
served in Attachment A.
Housing and Energy Program Coordinator's Workshop Goals:
(1) Utilizing HUD Low/Mod and Low Income guidelines (Attachment B), OLHSA will
conduct at least 15 workshops (with 10 to 25 eligible persons participating). The
workshops will benefit persons through a energy introductory lesson in low cost
conservation practices, (i.e., caulking, appliance use, household habits, etc.) as well
as referrals to utility audit and shut-off protection programs, information on utility
deregulation, OLHSA's Weatherization and Heating Assistance Payment Programs,
and how to apply for CDBG home conservation/rehab loans offered through
Oakland County's CDBG program. The workshops will show persons the locations
of energy problems in an actual or simulated home setting, and simple ways of
reducing these problems. Each two hour workshop will provide ten to twenty
persons with hands-on instruction in low cost weatherization materials installation,
seasonal conservation measures, no cost maintenance practices, and behavioral
habits which conserve energy. Workshop participants will receive a materials kit
containing: a caulk gun and four tubes of caulk, two storm window kits, fluorescent
bulbs, and a variety of other energy savings items (Attachment D). As an incentive
for both workshops and to emphasize the need for savings on electrical utilities with
the onset of deregulation, ceramic lamps with a 10,000 hour fluorescent bulb will
be given as door prizes to 100 of the expected 200 to 250 participants during the
program year. A random survey will be conducted of at least 30% of the total
participants for feedback on the program and materials received.
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Project Warmth Weatherization Goals:
OLHSA will identify a minimum of 30 DOE (Attachment C) income eligible
households to receive energy conservation home repairs. Repairs will include, but
not be limited to, mobile home repairs (doors, skirting, etc.), minor home repairs
to roofs, walls, ceilings, floors, windows, doors, etc. Households in need of more
extensive home repairs will be referred to the CDBG loan program in their
coinmunity.
(4) OLHSA will complement the minor home repair work with the installation of
energy conservation items that increase energy efficiency on the same homes. The
items will include, but not be limited to, set-back thermostats, storm doors, storm
windows, hot water heater jackets, and band joist insulation and possible shared
costs for repair and replacement of furnaces and hot waters heaters on an
emergency basis. (Attachment D).
OLFISA will prepare a report at the end of the grant year that summarizes the
progress, and results, of the services that were provided. The report will be
distributed to local and county officials, representing the communities participating
in the Oakland County CDBG Program Year 2000.
(6) OLHSA's Energy Advisory Task Force (EATF), the citizen's policy advisory council,
will review the progress of the program at least once a year as will the agency's
Board of Directors evaluation committee.
(3)
(5)
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BUDGET
The following is a general breakdown of the energy education and home repair/expanded
weatherization budget. In consideration of the impact of the new lead-based paint
legislation, the expanded weatherization component has been increased anticipating the
increased labor and material required to address the lead problem. The format of the
energy education workshops have been altered slightly to concentrate on a medium size
workshop for such groups as Head Start Parents, Neighborhood Associations and Senior
Citizen Center groups.
Energy Home Repair
Education Expanded
Weatherization Total
Administration $ 5,000 $ 4,500 $ 9,500
Labor 3,543 23,557 27,100
Materials 5,000 19,800 24,800
Travel 600 500 1,100
TOTALS $ 14,143 $48,357 $62,500
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CONCLUSION
OLHSA will continue to effectively deliver CDBG energy education and conservation
services to low income residents of eligible communities in Oakland County. By linking
this program to the Department of Energy Weatherization assistance program as well as
available utility and Family Independence Agency Energy programs, these clients will
receive the maximum benefit of energy cost saving services.
The conservation repairs/materials installation purchased by CDBG funds have increased
the energy efficiency of the homes served. A nation-wide evaluation of the weatherization
program, conducted by Oakridge Laboratories, Colorado, for the Department of Energy,
published in 1994, and updated in 1997, revealed the national weatherization assistance
programs to be the most cost effective energy savings program currently being operated.
Savings are calculated at from 30 to 33%.
The energy education program has proven in the past to be an effective approach to
achieving energy savings for a sizable number of households at a low cost to the county.
Studies completed by DOE and Ann Arbor's Ecology Center have shown that low cost/no
cost conservation measures can reduce energy usage by up to 15%. Additional savings will
be possible for those households that follow-up with referrals to conservation services
offered by OLHSA's Weatherization Program, County CDBG Home Improvement Loan
program, and public utilities programs.
It is OLHSA's experience that workshops are well received and are a positive learning
experience for the low income households. Feedback from past workshop participants,
for example, indicate that workshop techniques have been put to use by the vast majority
of those attending. In addition, our findings indicate the one-on-one instruction offered
at the "invitational" workshops is the most successful aspect of the energy education
component.
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The 2000 program will include a revised and updated package of energy education
materials with an emphasis on electrical savings and information on the impact of utility
deregulation. The energy education workshops will also be offered to Work First
participants in eligible county areas as part of the Work First skills training. This will
provide a new target group of participants who are in desperate need of the information
provided as they struggle to make the transition from welfare to self-sufficiency in the work
world. Information and education on the concerns of lead-based paint in older homes will
be addressed to help clients learn about and find resources for dealing with this problem
as needed.
The Oakland County CDBG Energy Program operated by OLHSA generates present and
future economic cost savings. The energy education workshops empower low-income
residents to realize energy cost savings on a continual basis. In addition, ongoing energy
savings returns money into the local economy which will contribute to long term economic
growth.
OLHSA
Ocdbg004.rfp
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8
I , i I V t ,
Resolution #00176 July 20, 2000
Moved by Jensen supported by Gregory the resolutions on the Consent Agenda
be adopted with accompanying reports being accepted.
AYES: Appel, Buckley, Causey-Mitchell, Coleman, Dingeldey, Douglas,
Garfield, Gregory, Jensen, Law, McCulloch, McPherson, Melton, Millard, Moffitt,
Obrecht, Palmer, Schmid, Sever, Suarez, Taub, Amos. (22)
NAYS: None. (0)
A sufficient majority having voted therefor, the resolutions on the
Consent Agenda were adopted with accompanying reports accepted.
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, G. William Caddell, Clerk of the County of Oakland, do hereby certify that the
foregoing resolution is a true and accurate copy of a resolution adopted by the
Oakland County Board of Commissioners on July 20, 2000 with the original record
thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my hand and affixed the seal of the
County of Oakland at Pontiac, Michigaft this 2,Q.th dayeof July, 2000.
. William Caddell, County Clerk