HomeMy WebLinkAboutResolutions - 2000.07.20 - 26045July 20, 2000
MISCELLANEOUS RESOLUTION #00185
BY: GENERAL GOVERNMENT COMMITTEE, SHELLEY G. TAUB, CHAIRPERSON
IN RE: CLERK/REGISTER AND CENTRAL SERVICES DEPARTMENTS — CREATION OF
POSITIONS FOR CIRCUIT COURT RECORD RETENTION PROJECT
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Record Retention Study Committee is recommending the
microfilming of 2,144 boxes of general civil court and criminal court
files; and
WHEREAS storage space in Record Retention is near capacity in the
Courthouse and Annex II; and
WHEREAS the current practice is to retain these records for 30
years, however, state guidelines allow filming of paper copies at six
years after last activity; and
WHEREAS based on activity reports, the County can pull and
microfilm 15 years of civil records and 10 years of criminal records for
compact storage; and
WHEREAS Support Services is requesting the creation of six (6)
PTNE 1,000 hour GF/GP General Helper positions to pull civil and
criminal court files and box them for delivery to the Clerk/Register
for microfilming; and
WHEREAS the positions in Support Services would expire on
8/10/2001; and
WHEREAS the Clerk/Register is requesting the creation of two (2)
Proprietary funded Photo Micro Equipment Operator II positions to
prepare, microfilm and store the film; and
WHEREAS the microfilming process is expected to take up to two
years and the positions would expire on 8/10/2002.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of
Commissioners authorizes the creation of six (6) PTNE 1,000 hour GF/GP
General Helper positions funded through 8/10/2001 in Central Services/
Support Services/Record Retention.
BE IT FURTHER RESOLVED that the Board of Commissioners authorizes
the creation of two (2) PR Photo Micro Equipment Operator II positions
funded through 8/10/2002 in the Clerk/Register/Register of Deeds/
Micrographics and Reproductions Unit.
Chairperson, on behalf of the General Government Committee, I
move the adoption of the foregoing resolution.
GENERAL GOVERNMENT COMMITTEE
Motion carried on unanimous roll call vote with Patterson, Sever and Friedman Appel
absent.
.!
Resolution #00185 July 20, 2000
The Chairperson referred the resolution to the Personnel and Finance
Committees. There were no objections.