HomeMy WebLinkAboutResolutions - 2000.07.20 - 26047July 20, 2000
REPORT (Misc . #00187)
BY: Personnel Committee, Thomas A. Law, Chairperson
RE: BOARD OF COMMISSIONERS — CREATION OF SENIOR BOC ANALYST AND BOC — COMMUNITY
LIAISON CLASSIFICATIONS AND RECLASSIFICATION OF THREE (3) POSITIONS
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
The Personnel Committee having reviewed the above-mentioned resolution on July 12, 2000, recommends to
the Oakland County Board of Commissioners the resolution be adopted.
Chairperson, on behalf of the Personnel Committee, I move the acceptance of the foregoing report.
PERSONNEL COMMITTEE
Personnel Committee Vote:
Motion carried on a unanimous roll call vote with Moffitt absent
July 20, 2000
MISCELLANEOUS RESOLUTION #00187
BY: General Government Committee, Shelley G. Taub, Chairperson
IN RE: BOARD OF COMMISSIONERS - CREATION OF SENIOR BOC ANALYST AND BOC - COMMUNITY
LIAISON CLASSIFICATIONS and RECLASSIFICATION OF THREE (3) POSITIONS.
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Board of Commissioners Administration performs administrative
support for the Board of Commissioners; and
WHEREAS the Board of Commissioners Administration has reviewed its
organizational needs and has proposed the creation of two new classifications
titled Senior BOC Analyst and BOC -Community Liaison; and
WHEREAS the Board of Commissioners Administration requests the
reclassification of the Chief-BOC to Senior BOC Analyst; and
WHEREAS the Board of Commissioners Administration requests the
reclassification of the Financial/Operation Analyst to Senior BOC Analyst; and
WHEREAS the Board of Commissioners Administration requests the
reclassification of the BOC - Administrative Analyst to BOC-Community Liaison;
NOW THEREFORE BE IT RESOLVED the Oakland County Board of Commissioners
approves the creation of a new classification titled Senior Board of
Commissioners Analyst, regular Merit System status, overtime exempt, as an
exception to the Salary Administration Plan with the following salary range:
Period
Annual
Bi-weekly
Base
49,503
1,904
1 Year
52,484
2,019
2 Year
55,466
2,133
3 Year
58,448
2,248
4 Year
61,430
2,363
5 Year
64,414
2,477
BE IT FURTHER RESOLVED that one (1) position (#51101-01843) be laterally
reclassified from Chief-BOC to Senior BOC Analyst, and
BE IT FURTHER RESOLVED that one (1) position (#51101-04793) be upwardly
reclassified from Financial/Operation Analyst to Senior BOC Analyst, and
BE IT FURTHER RESOLVED that that a new classification be created titled
Board of Commissioners - Community Liaison, salary grade 11, overtime exempt,
regular Merit System status, and that position (#51101-07908) be downwardly
reclassified from BOC - Administrative Analyst to BOC-Community Liaison.
BE IT FURTHER RESOLVED that the following classifications will be deleted:
Financial/Operation Analyst, Chief - BOC and BOC Administrative Analyst.
Chairperson, on behalf of the General Government Committee, I move the
adoption of the foregoing resolution.
GENERAL GOVERNMENT COMMITTEE
General Government Committee Vote:
Motion carried on roll call vote with Taub, Dingeldey, McPherson, Law and Melton voting - Yes
Garfield — No
Patterson, Sever and Friedman Appel absent
Draft 6/00
OAKLAND COUNTY MICHIGAN
Class Title: SENIOR BOARD OF COMMISSIONERS ANALYST
Department: Board of Commissioners
Reports to: Administrative Director - Program Evaluation and Operations Analysis
A. DESCRIPTION
GENERAL SUMMARY
Under limited direction, functions as a staff and resource person for the Board of Commissioners' assigned
to specifice standing committees and task forces. Responds to individual Board Members' request for
information as approved, coordinated and prioritized by the Administrative Director - Program Evaluation
and Operations Analysis and/or Board Chairperson. Conducts research on proposals presented to the Board
of Commissioners, provides analysis, recommendations, alternatives and reports as requested by the
Administrative Director and/or the Board Chairperson. Ensures all requests to the Board of Commissioners
comply with County policies, procedures and regulations. Functions as a liaison with County departments,
outside agencies and firms and other government officials as requested by the Administrative Director and/or
the Board Chairperson. May be required to work an adjusted schedule involving evening hours and/or
weekends.
SUPERVISION EXERCISED
May provide technical assistance. May assist in the hiring process. May provide in-service training. May
functions as a lead worker over lower level positions. In the absence or at the request of the Administrative
Director, may assume duties of the Administrative Director.
TYPICAL DUTIES AND RESPONSIBILITIES
As directed by the Administrative Director, conducts management improvement studies involving the
analysis of departmental systems, organization methods, structures, functions, work procedures, basis of
operations, fmancial sources and duplication of programs. Presents reports and recommendations to various
standing committees and subcommittees as requested -
Functions as a staff and resource person at assigned Board of Commissioners' standing committees assigned
by the Administrative Director. Performs research on difficult and complex issues as requested by committees
and individual members, if approved by the Administrative Director. Reviews materials presented by
administration and other official. Identifies potential problems, verifies information and develops alternatives
for Commissioners' review when appropriate.
Attends budget hearings and assists in the review of requested appropriations through the presentation and
exposition of data concerning the fiscal condition of operating departments and the interpretation of such
data.
Class Title: Senior Board of Commissioners Analyst
Page A2
Participates as a representative of the Board of Commissioners on various subcommittees, tri-county
committees and ad hoc County Committees. Provides updates on activities and progress of the committees
and task forces to the Administrative Director
Provides assistance in the review of outside auditors' reports as they pertain to assigned areas of
responsibility. Assists in identifying areas in need of audits, coordinates audit activities with the Audit
Subcommittee and provides assistance to the auditors.
Conducts research for various studies assigned by the Administrative Director and/or Board Chairperson and
standing committees. Gathers information from public records, reports, financial statements, etc. Organizes
and summarizes information and prepares and presents reports as required.
On matters relating to areas of responsibility of assigned standing committees and task forces, provides
assistance to outside attorneys retained by the Board of Commissioners to represent the Board on specific
issues and lawsuits. Coordinates with involved departments in the collection of data needed by outside
counsel.
Functions as a liaison with other governmental officials on specific areas of concern to the County. Meets
with officials to gather or provide information and assists individual Board of Commissioner members in
responding to requests and questions of other government officials.
Represents the Board of Commissioners, when assigned by the Administrative Director at hearings regarding
legislative actions at the federal, state and local level affecting County government.
Assists the Administrative Director by ensuring all matters presented to the various standing committees
comply with all County policies, procedures and regulations.
APPROVED BY:
DATE:
IMPORTANT NOTE: The primary purpose of this job description is to set a fair and equitable salary range
for this job classification. Generally, only those key duties necessary for proper job evaluation and/or labor
market analysis have been included. Other duties and responsibilities will be assigned by the supervisor.
OAKLAND COUNTY MICHIGAN
Class Title: SENIOR BOARD OF COMMISSIONERS ANALYST
Department: Board of Commissioners
Reports to: Administrative Director - Program Evaluation and Operations Analysis
B. QUALIFICATIONS
EXPERIENCE, TRAINING, KNOWLEDGES, SKILLS & ABILITIES
A. Required Minimum Qualifications
1. Possess a Bachelor's degree from an accredited college or university with a major in Public
Administration, Business Administration, Accounting, Economics, Political Science, or a related
field; AND
2. Have had five (5) years of full-time work experience in financial analysis, business
administration, accounting, economic analysis, system analysis, personnel administration, or related
area.
NOTE: A Master's degree in one of the fields listed above may be substituted for one (1) year
of the work experience described above.
3. Pass the complete examination, including the employment medical, established for this class.
4. Successfully complete the six month probationary period.
B. Additional Desirable Qualifications
1. Excellent verbal and written communication skills.
2. Ability to conduct public hearings regarding controversial subject matter.
3. Demonstrated ability to unite diverse interests towards the objective of implementing an efficient
and effective solution. . -
4. Considerable ability to prepare and analyze detailed technical reports related to a variety of county
activities.
5. Considerable ability to develop and maintain effective relationships with public officials,
consultants, contractors, engineers and the general public.
APPROVED BY:
DATE:
Draft 6/00
OAKLAND COUNTY MICHIGAN
Class Title: BOARD OF COMMISSIONERS COMMUNITY LIAISON
Division: Board of Commissioners Administration
Reports To: Administrative Director-Program and Operations Analysis
GENERAL SUMMARY
A. DESCRIPTION
Under general supervision, provides assistance to the Administrative Director-Program and Operations
Analysis, and Board Chairperson in the drafting of resolutions, proclamations, reports, speeches and
correspondence. Performs research and prepares and presents reports. Assists in coordinating media and
information activities with the County Media and Communications Office. Writepress releases, news articles,
feature stories and newsletters. Writes copy for flyers and brochures and assists with the distribution of
printed materials. Arranges media coverage and prepares public service announcements for television and
radio. Schedules meetings, and locates and provides necessary materials and information for County
commissioners, as prioritized by administration. May be required to work an adjusted schedule involving
evening hours and/or weekends.
SUPERVISION EXERCISED
None.
TYPICAL DUTIES AND RESPONSIBILITIES
As directed and prioritized by administration, communicates with state, federal and local officials to provide
and gather information.
Coordinates the planning and organizing of conference registrations, travel and housing arrangements for
local and out-of-town meetings for Commissioners.
Assists the Commissioners by gathering information, scheduling meetings and locating and providing
necessary materials.
Assists in researching, evaluating and preparing background information for use in written and oral reports,
proclamations and resolutions.
As directed and prioritized by administration, coordinates with the County Media and Communications
Office in the writing of press releases for the media, arranging cable and commercial T.V. communications,
and publicizing the Board of Commissioners calendar, events and agendas.
Assists administration in the research, evaluation and analysis of proposed or pending legislation.
As directed by administration, contacts county departments, elected and appointed officials to schedule
meetings and to research and gather information.
APPROVED BY:
DATE:
IMPORTANT NOTE: The primary purpose of this job description is to set a fair and equitable salary range
for this job classification. Generally, only those key duties necessary for proper job evaluation and/or labor
market analysis have been included. Other duties ad responsibilities will be assigned by the supervisor.
Draft 6/00
OAKLAND COUNTY MICHIGAN
Class Title: BOARD OF COMMISSIONERS COMMUNITY LIAISON
Division: Board of Commissioners Administration
Reports To: Administrative Director-Program and Operations Analysis
EXPERIENCE, TRAINING, KNOWLEDGES, SKILLS AND ABILITIES
A. Required Minimum Qualifications
1. Possess a Bachelor's degree from an accredited college or university with a major in Public
Administration, Political Science, Journalism, Communication or related area; AND
2. Have had at least two (2) years of full-time work experience in public administration,
legislative activities, communications, journalism or related area.
NOTE: A Master's degree from an accredited college or university with a major in one
of the areas outlined in 1. above may substitute for one (I) year of the work experience
outlined in 2. above.
3. Possess a valid motor vehicle operatorDs or chauffeurEls license.
4. Pass the complete examination for this classification, including the employment medical.
5. Successfully complete the six-month probationary period.
B. Additional Desirable Qualifications
1. Excellent verbal and written communication skills.
2. Proficiency in computer applications, Microsoft Word, Access, Desktop Publishing, and
Internet.
3. Considerable ability to prepare and present reports related to a variety of County activities.
4. Considerable ability to establish and maintain effective working relationships with County
elected officials, appointees and the general public.
5. Considerable ability to analyze and recommend alternatives and solutions.
6. Ability to exercise mature judgment and initiative in analyzing problems and recommending
solutions
SPECIAL REQUIREMENTS
Must maintain a valid motor vehicle operator's or chauffeur's license.
APPROVED BY:
DATE:
B. QUALIFICATIONS
FISCAL NOTE (Misc. #00187) July 20, 2000
BY: FINANCE COMMITTEE, SUE ANN DOUGLAS, CHAIRPERSON
IN RE: BOARD OF COMMISSIONERS - CREATION OF SENIOR BOC ANALYST AND BOC -
COMMUNITY LIAISON CLASSIFICATIONS AND RECLASSIFICATION OF THREE (3) POSITIONS
TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has
reviewed the above referenced resolution and finds:
1. The Board of Commissioners Administration has reviewed its
organizational needs and has determined that the following changes
will enhance their ability to meet the administrative needs of the
Board:
• Creation of a new classification titled Senior BOC Analyst,
overtime exempt;
• Upwardly reclassify the Financial/Operations Analyst (grade
14) to Senior BOC Analyst;
• Reclassify the Chief-BOC position (grade 16) to Senior BOC
Analyst;
• Create a new classification titled BOC Community Liaison
(grade 11), overtime exempt;
• Downwardly reclassify the BOC Administrative Analyst (grade
13) to BOC Community Liaison;
• Delete the classifications titled Financial/Operations
Analyst, Chief - BOC and BOC Administrative Analyst.
2. The funding for these positions during the remainder of FY 2000
will be transferred from the non-departmental Legislative Expense
account and will include $191 in salary and $50 in fringe benefits
for a total of $241.
3. The annual cost for FY 2001 and beyond will also be transferred
from the Legislative Expense Fund and will include $1,245 for
salaries and $327 for fringe benefits, for a total of $1,572.
4. The following amendment be made to the Fiscal Year 2000. The
FY2001 budget and beyond will be amended during the FY2001 and
FY2002 budget process.
FY 2000
90-290000-25000-3064 Legislative Expense ($241)
51-211000-10000-2001 BOC Administration Salary 191
51-211000-10000-2075 BOC Administration Fringes 50
$ 0
FINANCE COMMITTEE
FINANCE COMMITTEE VOTE:
Motion carried unanimously on a roll call vote with Amos, Friedman
Appel and Causey-Mitchell absent.
Resolution #00187 July 20, 2000
Moved by Taub supported by Sever the Personnel Committee Report be
accepted.
A sufficient majority having voted therefor, the report was accepted.
Moved by Taub supported by Sever the resolution be adopted.
Discussion followed.
Moved by Law supported by Dingeldey the resolution be amended to change the
classification titled -Community Liaison- to Commissioner Liaison. The change
should be reflected throughout the resolution and job description
A sufficient majority having voted therefor, the amendment carried.
Vote on resolution, as amended:
AYES: Douglas, Garfield, Gregory, Jensen, Law, McCulloch, McPherson,
Melton, Millard, Moffitt, Obrecht, Palmer, Schmid, Sever, Suarez, Taub, Amos,
Appel, Buckley, Causey-Mitchell, Coleman, Dingeldey. (22)
NAYS: None. (0)
A sufficient majority having voted therefor, the resolution, as amended,
was adopted.
DoES NOT Fiji
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, G. William Caddell, Clerk of the County of Oakland, do hereby certify that the
foregoing resolution is a true and accurate copy of a resolution adopted by the
Oakland County Board of Commissioners on July 20, 2000 with the original record
thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my hand and affixed the seal of the
County of Oakland at Pontiac, Michigan this 2,Ath dVof July, 2000.
G. William Caddell, County Clerk