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HomeMy WebLinkAboutResolutions - 2000.06.15 - 26059June 15, 2000 REPORT (Misc . #00128) BY: PERSONNEL COMMITTEE — Thomas A. Law, Chairperson RE: MR #00128 CIRCUIT/PROBATE COURT — CLASSIFICATION ISSUES RELATED TO THE CIRCUIT/PROBATE/FAMILY COURT MERGER To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: The Personnel Committee having reviewed the above-mentioned resolution on June 7, 2000, recommends to the Oakland County Board of Commissioners the resolution be adopted. Chairperson, on behalf of the Personnel Committee, I move the acceptance of the foregoing report. PERSONNEL COMMITTEE '(4,1"...n Personnel Committee Vote: Motion carried on unanimous roll call vote with Galloway absent. MISCELLANEOUS RESOLUTION #00128 May 18, 2000 BY: PUBLIC SERVICES COMMITTEE - FRANK H. MILLARD, CHAIRPERSON IN RE: CIRCUIT/PROBATE COURT - CLASSIFICATION ISSUES RELATED TO THE CIRCUIT/PROBATE/FAMILY COURT MERGER To The Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: WHEREAS in 1996 the State of Michigan issued PA 388 which required that Michigan Counties establish a Family Court by January 1, 1998; and WHEREAS the Oakland County Circuit and Probate Court developed an interim work plan to meet the requirements of the Family Court legislation; and WHEREAS a Family Court is currently functioning with participation from both the Circuit and Probate Court judges and staff; and WHEREAS although the transfer of positions still needs to occur, the best time for this from a financial perspective is with the new fiscal year; and WHEREAS the court intends to merge a majority of the Probate Court employees with the Circuit Court to form an official Family Court Division with the FY2001 Budget; and WHEREAS a number of classification changes and a new position are requested in order to facilitate the merger process and recognize the level of work that is already being performed as it relates to the court merger; and WHEREAS the Probate Register function will be moved to the Family Division Administrator position, with support from the Chief-Estates & Mental Health position. WHEREAS a new position titled Supervisor-Court Business Operations is requested to assist the Court Business Administrator with the daily operations of the combined court administrative function and support work for other technology projects; and WHEREAS the deletion of one position and downgrade of another are requested to help offset the cost of this request. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners approves the creation of one (1) GF/GP funded Supervisor- Court Business Operations classification and position, salary grade 14, overtime exempt, regular merit system status, in the Judicial Administration Division of the Circuit Court. BE IT FURTHER RESOLVED that one (1) Attorney II position (#34102- 01404) be deleted in the Judicial Administration Division of the Probate Court. BE IT FURTHER RESOLVED that the Court Administrator/Juvenile Register position (#34101-05112) be Family Division Administrator - Probate/Juvenile Register, and remain appointed, non-merit. BE IT FURTHER RESOLVED that the Court Administrator/Judicial Assistant position (#31101-01423) be retitled to Circuit Court Administrator, and remain appointed, non-merit. BE IT FURTHER RESOLVED that a new classification be created titled Chief-Probate Estates & Mental Health, salary grade 17, overtime exempt, regular merit system status, and that the Probate Register position (#34403-07509)be downgraded to this new classification. BE IT FURTHER RESOLVED that the Deputy Court Administrator Position (#31101-03341) be upwardly reclassified to General Jurisdiction Division Administrator, salary grade 20, and remain appointed, non-merit. BE IT FURTHER RESOLVED that the Deputy Court Administrator- Administrative Support position (#34102-07503) be upwardly reclassified to Court Business Administrator, salary grade 19, and remain regular merit system status. PUBLIC SERVICES COMMITTEE VOTE: Motion carried unanimously on a roll call vote with Patterson absent. BE IT FURTHER RESOLVED that one (1) Judicial Staff Attorney position (#31101-07750) be upwardly reclassified to a new class titled Chief-Court Operations/Judicial Assistant, salary grade 18, overtime exempt, regular merit system status. BE IT FURTHER RESOLVED that the Deputy Court Administrator /Judicial Support (#34401-07505) be retitled to Deputy Court Administrator/Judicial Assistant, and remain regular merit system status. Chairperson, on behalf of the Public Services Committee, I move th adoption of the foregoing resolution. PUBLIC--BEFTIC17:77 (1, _ G_L Yi=necalptng & !ma Chief Circuit Judge Circuit/Probate Court Administrative Structure Court Administrator I Friend of the Court Legal Advice Interstate Deputy Court Administrator/ Judicial Asst. Referee Services Juvenile. Adoption Court Business Administrator Supervisor - Court BUSIlleSs Operations Financial Personnel I I I Management Courtroom I I I information Support I Management Gen. Jurisdiction Division Administrator TE719- Administrator - Probate/Juvenile Records I I I Court Rev& Management I 1 Public Info. Criminal Casep Support Youth Assistance uounseiing, Investigations A Mediation Legal Court Service Services Deputy Court Administrator Court Services Casework Services Chief - Court Operations/Judiclall Asst. Assignment/ Mediation Jury Operations Chief Probate Judge Chief - Probate Estates & Mental Health Mental Health Estates & Resolution #00128 May 18, 2000 The Chairperson referred the resolution to the Personnel and Finance Committees. There were no objections. FISCAL NOTE (M.R. #00128) June 15, 2000 BY: FINANCE COMMITTEE, SUE ANN DOUGLAS, CHAIRPERSON IN RE: CIRCUIT/PROBATE COURT - CLASSIFICATION ISSUES RELATED TO THE CIRCUIT/PROBATE/FAMILY COURT MERGER To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: Pursuant to Rule XII-C of the Board, the Finance Committee has reviewed the above referenced resolution and finds: 1. Oakland County Circuit and Probate Court has developed an interim work plan to meet the requirements to establish a Family Court as required per PA 388. 2. A merger of the majority of the Probate Court employees with the Circuit Court to form an official Family Court Division will be incorporated into the FY 2001 Budget Recommendation. 3. A number of classification changes and a new position are needed in order to facilitate the merger process and recognize the level of work that is already being performed as it relates to the court merger. 4. One (1) GF/GP funded Supervisor-Court Business Operations position (grade 14) will be created with an annual cost of $65,566 ($46,833 for salary, $18,733 for fringes). The cost for the balance of FY 2000 is $17,651 ($12,608 for salary, $5,043 for fringes). 5. One (1) Attorney II position will be deleted in the Judicial Administration Division of the Probate Court. This will result in an annual savings of $73,478 ($52,484 salary, $20,994 fringes) and a savings of $19,782 ($14,130 salary, $5,652 fringes) for the balance of FY 2000. 6. The Court Administrator/Juvenile Register position will be retitled Family Division Administrator-Probate/Juvenile Register. 7. The Court Administrator/Judicial Assistant position will be retitled to Circuit Court Administrator. 8. A new classification of Chief-Probate Estates & Mental Health (grade 17) will be created and the Probate Register position will be downgraded to this new classification. This reclassification will result in annual savings of $22,572 in salary and fringes and savings of $6,076 for the balance of FY 2000. 9. The Deputy Court Administrator (grade 19) position will be upwardly reclassified to General Jurisdiction Division Administrator (grade 20) at an annual cost of $4,681. The cost for the balance of FY 2000 is $1,260. 10. The Deputy Court Administrator-Administrative Support (grade 18) position will be upwardly reclassified to Court Business Administrator (grade 19) at an annual cost of $4,986. The cost for FY 2000 is $1,343. 11. One (1) Judicial Staff Attorney position will be upwardly reclassified to a new class titled Chief-Court Operations/Judicial Assistant (grade 18) with an annual cost of $5,091 and a cost of $1,370 for the remainder of FY 2000. 12. The Deputy Court Administrator /Judicial Support position will be retitled to Deputy Court Administrator/Judicial Assistant. FINANCE COMMITTEE VOTE: Motion carried unanimously on a roll call vote with Coleman absent. Contingency 2-90-290000-25000-2564 Contingency $ 4,234 $ FY 2001 $54,576 20,762 75,338 ( 48,533) ( 19,959) ( 68,492) ( 17,886) ( 4,686) ( 22,572) ($15,726) $15,726 $ 0 13. The FY 2000 and FY 2001 Budget be amended as follows: Circuit/Admin. FY 2000 2-31-101200-10001-2001 Salaries $14,692 2-31-101200-10001-2074 Fringes 5,589 20,281 Probate/Admin. 2-34-102200-40001-2001 Salaries ( 13,066) 2-34-102200-40001-2074 Fringes ( 5,373) ( 18,439) Probate/Estates 2-34-403200-40005-2001 Salaries 2-34-403200-40005-2074 Fringes ( 4,815) ( 1,261) ( 6,076) ($ 4,234) FINANCE COMMITTEE ell, County Clerk Resolution #00128 June 15, 2000 Moved by Colasanti supported by Jensen the resolutions on the Consent Agenda be adopted (with accompanying reports being accepted). AYES: Appel, Buckley, Causey-Mitchell, Colasanti, Coleman, Dingeldey, Douglas, Galloway, Garfield, Gregory, Jensen, Law, McCulloch, McPherson, Melton, Millard, Moffitt, Obrecht, Palmer, Schmid, Sever, Suarez, Taub, Amos. (24) NAYS: None. (0) A sufficient majority having voted therefor, the resolutions on the Consent Agenda were adopted (with accompanying reports accepted). rHEFO L Brooks Patterson. County Executive STATE OF MICHIGAN) COUNTY OF OAKLAND) I, G. William Caddell, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and accurate copy of a resolution adopted by the Oakland County Board of Commissioners on June 15, 2000 with the original record thereof now remaining in my office. In Testimony Whereof, I have hereunto set my hand and affixed the seal of the County of Oakland at Pontiac, Michigan this 15th day of, June, 2000.