HomeMy WebLinkAboutResolutions - 2000.06.15 - 26083MISCELLANEOUS RESOLUTION #00153 June 15, 2000
BY: FINANCE COMMITTEE, SUE ANN DOUGLAS, CHAIRPERSON
IN RE: DEPARTMENT OF MANAGEMENT AND BUDGET - FISCAL YEAR 2000 SECOND
QUARTER FINANCIAL FORECAST AND BUDGET AMENDMENTS
TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS
Chairperson, Ladies and Gentlemen:
WHEREAS Public Act 621 of 1978, the Uniform Budgeting and
Accounting Act for Local Units of Government, provides for adjustments
to the adopted budget; and
WHEREAS in accordance with Oakland County General Appropriations
Act, Section 22, which authorizes budget amendments for variances
between the budgeted revenue and actual revenue, and Section 23, which
authorizes budget adjustments for variances between estimated revenue
and projected expenditures, adjustments are required; and
WHEREAS the Fiscal Year (FY) 2000 Second Quarter Financial
Forecast has identified several variances and budget amendments are
recommended; and
WHEREAS 52'd District Court / Division II requires additional
Visiting Judge usage to reduce a backlog of criminal dockets in
anticipation of the upcoming retirement of one of the judges, unused
weekend magistrate dollars may be used to offset this expense;
WHEREAS Facilities Management Administration has incurred
increased Advertising Costs due to the sale of County property,
including land formerly planned for a waste-to-energy facility; this
additional expenditure can be offset by favorable salaries; and
WHEREAS the Medical Examiner's Office, received a $5,500
donation, which was receipted as Deferred Revenue, to purchase
equipment; an amendment is recommended moving the revenue into the
Medical Examiner's budget to purchase the equipment; and
WHEREAS the Law Library and Research Library have shifted the use
of purchasing supplies from Stationary Stock to primarily Office
Supplies; this account has been depleted and a budget amendment is
recommended to make their Controllable Operating whole; and
WHEREAS Oakland County's actual Convention Facility/Liquor Tax
Distribution for the year 2000 amounted to $2,487,955.10 for which one-
half of these funds must be allocated to the Health Division's
Satellite Centers for use in the prevention and treatment of substance
abuse within the County; and
WHEREAS the FY 2000 budget includes a $1,500,000 Non-Departmental
appropriation to cover the maintenance on the OakNet (MAN/WAN) system,
however the actual maintenance invoices are being paid from the
Information Technology Fund; a transfer of the appropriation is
recommended so that the budget and expenses are properly accounted for;
and
WHEREAS the Sheriff's Department, through the Fiscal Services
Division, continues to invoice and receive payment from the State for
the housing of State prisoners with sentence dates prior to January 1,
1999; this level of reimbursement was unanticipated and can be used to
offset the following excess expenditures:
Probate Court: requires an additional appropriation to State
Institutions expenditures due to a substantial increase in costs,
commitments, and length of stay; and
FINANCE COMMITTEE VOTE:
Motion carried unanimously on a roll call vote with Coleman, Millard
and Jensen absent.
Personnel: due to a tight labor market, expenditures for
recruitment continue to rise above the original budget amount,
the department is experiencing unfavorable variance in the
Recruitment Expense line-item as well as the Professional
Services line-item, which is being used to contract with
consultant to improve minority recruitment; and
Veteran Services: the Division has made a request for replacement
furniture in their waiting rooms, primarily for clients with
disabilities or requiring assistance; and
WHEREAS a transfer in the amount of $35,0000 from the Fringe
Benefits Fund to the Information Technology Fund (636) is recommended
to purchase People Soft Training Units; and
WHEREAS a reduction in the Information Technology / Telephone
Communications Fund (675) is recommended due to a transfer of revenue
and maintenance contract charges for E-911 equipment into the CLEMIS
Fund.
NOW THEREFORE BE IT RESOLVED that the Board of Commissioners
accepts the Fiscal Year 2000 Second Quarter Financial Forecast.
BE IT FURTHER RESOLVED that the Board authorizes amendments to
the FY 2000 Budget as detailed on attached Schedules A and B.
Chairperson, on behalf of the Finance Committee, I move the
adoption of the foregoing resolution.
FINANCE COMMITTEE
Schedule A
OAKLAND COUNTY, MICHIGAN
FISCAL YEAR 2000 SECOND QUARTER BUDGET AMENDMENTS
GENERAL FUND/GENERAL PURPOSE (GF/GP) ACTIVITIES
FY 2000
ACCOUNT NUMBER ACCOUNT NAME AMENDMENT
1GF/GP OPERATIONS - SELF BALANCING AMENDMENTS
52nd District Court
2-32-101200-20001-1001 District Court - Salaries ($20,000)
2-32-301200-20001-3800 District Court - Visiting Judges 20,000
$0
Facilities Management
Expenditures
2-14-210000-10000-2001 Fac. Mgmt - Salaries ($12,500)
2-14-210000-10000-2340 Fac. Mgmt. - Advertising 12,500
$0
Medical Examiner
Revenue
1-16-911 000-1 5000-1565 Donations $5,500
Expenditure
2-16-912000-15000-3196 Medical Examiner - Miscellaneous 5,500
$0
Law Library
Expenditures
2-51-232000-53300-4252 Law Library - Office Supplies 3,712
2-51-232000-53300-6105 Law Library - Stationery Stock (3,712)
$0
Research Library
Expenditures
2-51-231000-53000-4252 Research Library - Office Supplies $2,000
2-51-231000-53000-6105 Research Library - Stationery Stock (2,000)
$0
Non-Departmental
Revenue
Expenditure
2-90-410000-10000-9100 MAN/WAN (1,500,000)
3-90-310000-40000-8001 MAN/WAN - Operating Transfer Out 1,500,000
$1)
Non-Dept. - Convention Facility Tax
Deferred Offender
GF/GP OPERATIONS - GENERAL AMENDMENTS
Revenues
Non-Departmental
1-90-130000-12000-0211
Sheriff
1-43-13301-20000-0431
Total Revenue
$787,955
$583,023
$1,370,978
Expenditures
Probate Court
2-34-301200-40009-3640
Personnel
2-15-402200-10001-3440
2-15-501200-10001-3348
Veterans' Services
2-17-302200-30001-4100
Health Division
2-16-261200-72500-3544
Total Expenditures
State Institutions
Personnel/Hum. Res. - Recruitment Exp.
Personnel/Emp. Rel. - Professional Svcs.
Veterans' Svcs - Expend. Equip. Exp.
Health Division - Satellite Centers
$900,000
$900,000
$50,000
24,000
$74,000
$3,000
$3,000
$393,978
$1,370,978
TOTAL GF/GP OPERATIONS
Prepared by: Fiscal Services 06/08/2000
ACCOUNT NAME
Fringe Benefit Fund
Fringe Benefit Fund
LT.-Operating Transfer In (MAN/WAN)
I.T. - Estimated Profit or (Loss)
Schedule B
OAKLAND COUNTY, MICHIGAN
FISCAL YEAR 2000 SECOND QUARTER BUDGET AMENDMENTS
INTERNAL SERVICES ACTIVITIES
ACCOUNT NUMBER
Fringe Benefit Fund
Revenue
1-91-350100-10000-1701
Expense
2-91-250100-10000-2740
Information Technology Fund
Expense
2-18-636113-10000-8001 LT.-Operating Transfer Out
18-455-001 I.T. - Est. Profit or (Loss)
Revenue
3-18-636113-81000-1701
Expense
18-455-001
FY 2000
AMENDMENT
$35,000
35,000
$0
35 000
($35,000)
$1,500,000
1,500,000
$0
Information Technology - Telephone Communications
Revenue
1-18-675141-10000-0919 Rental Equipment ($94,162)
1-18-675141-10000-0839 Rebilled Charges - 911 (51,500)
1-18-675141-10000-1005 Special Contracts (3,626)
($149,288)
Expense
2-18-675142-10000-3132 Maintenance Contract - 911 ($55,352)
18-455-001 I.T. - Est. Profit and Loss (93,236)
($149,288)
I HEREBY qppRo OREGOING RES9tUTI N
• k
Resolution #00153 June 15, 2000
Moved by Douglas supported by Amos the resolution be adopted.
AYES: Galloway, Garfield, Gregory, Jensen, Law, McCulloch, McPherson,
Melton, Millard, Moffitt, Obrecht, Palmer, Schmid, Sever, Suarez, Taub, Amos,
Appel, Buckley, Causey-Mitchell, Colasanti, Coleman, Dingeldey, Douglas. (24)
NAYS: None. (0)
A sufficient majority having voted therefor, the resolution was
adopted.
L Brooks Patterson. County Executive e2Z117.-‘'
Date
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, G. William Caddell, Clerk of the County of Oakland, do hereby certify that the
foregoing resolution is a true and accurate copy of a resolution adopted by the
Oakland County Board of Commissioners on June 15, 2000 with the original record
thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my hand and affixed the seal of the
County of Oakland at Pontiac, Michigan this 15th daydof June, 2000.
William Caddell, County Clerk