HomeMy WebLinkAboutResolutions - 2000.06.15 - 26084MISCELLANEOUS RESOLUTION #00154 June 15, 2000
BY: FINANCE COMMITTEE, SUE ANN DOUGLAS, CHAIRPERSON
IN RE: DEPARTMENT OF MANAGEMENT AND BUDGET - PROFESSIONAL SERVICES CONTRACT
TO PRODUCE COUNTY WIDE CENTRAL SERVICES INDIRECT COST ALLOCATION PLAN
TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS
Chairperson, Ladies and Gentlemen:
WHEREAS the County receives over $40 million annually in Federal and
State grants; and
WHEREAS the administration of these grants, including, budgeting,
payroll, treasury, personnel, and other administrative functions, are
performed by personnel paid by the General Fund; and
WHEREAS the Federal and State grants allow the County to recover a
portion of those administrative costs upon the submission and acceptance, by
a Federal cognizant agency (HUD), of a County Wide Central Services Indirect
Cost Allocation Plan (the Plan); and
WHEREAS in the past, staff from the Fiscal Services Division has
prepared the plan; and
WHEREAS because of the increasing complexity of the plan, the increased
demand on Fiscal Services staff time, and discontinued vendor support of
required software necessary to develop the plan, the use of Fiscal Services
staff to prepare the plan is no longer effective; and
WHEREAS a survey of counties in the state found that only one of 25
counties produces the Indirect Cost Plan in house, the remainder contract out
for the service; and
WHEREAS on May 1, 2000, the County issued RFP #IT002027, soliciting
vendors to submit proposals to produce an Indirect Cost Allocation Plan for
Oakland County; and
WHEREAS one vendor, DMG Maximus responded to the offer and submitted a
proposal to produce the 1999, 2000 and 2001 Indirect Cost Plan at a cost of
$75,000 for all three years ($24,000 - 1999, $25,000 - 2000, $26,000 - 2001);
and
WHEREAS reference checks have shown the DMG Maximus produces the
Indirect Cost Plans of sixty (60) counties in the state including Kalamazoo,
Kent, Washtenaw, and Macomb counties; and
WHEREAS it is anticipated that the contracting of this service to DMG
Maximus will increase the amount of Indirect Cost recovery to offset the cost
of the professional services contract; and
WHEREAS the FY 2001 and FY 2002 County Executive's Recommended Budget
will include increased Indirect Cost revenue and increased Professional
Services in the Fiscal Services Division budget to accommodate this contract.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of
Commissioners approves the contracting of the preparation of the County Wide
Central Services Indirect Cost Allocation Plan, for 1999, 2000, and 2001 to
DMG Maximus.
Chairperson, on behalf of the Finance Committee, I move adoption of the
foregoing resolution.
FINANCE COMMITTEE
FINANCE COMMITTEE VOTE:
Motion carried unanimously on a roll call vote with Coleman, Millard
Jensen absent.
Resolution #00154 June 15, 2000
Moved by Douglas supported by Causey-Mitchell the resolution be
adopted.
AYES: Garfield, Gregory, Jensen, Law, McCulloch, McPherson, Melton,
Millard, Moffitt, Obrecht, Palmer, Schmid, Sever, Suarez, Taub, Amos, Appel,
Buckley, Causey-Mitchell, Colasanti, Coleman, Dingeldey, Douglas,
Galloway. (24)
NAYS: None. (0)
A sufficient majority having voted therefor, the resolution was
adopted.
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, G. William Caddell, Clerk of the County of Oakland, do hereby certify that the
foregoing resolution is a true and accurate copy of a resolution adopted by the
Oakland County Board of Commissioners on June 15, 2000 with the original record
thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my hand and affixed the seal of the
County of Oakland at Pontiac, Michigan this 1,4th d1 ofJune, 2000.
G. William Caddell, County Clerk