The URL can be used to link to this page

Home My WebLink AboutResolutions - 2000.03.22 - 26101MISCELLANEOUS RESOLUTION #00053 BY: COMMISSIONER SUE ANN DOUGLAS, DISTRICT #8 IN RE; ENVIRONMENTAL INFRASTRUCTURE FUND REIMBURSEMENT FOR PROJECT IN THE CITY OF ROCHESTER TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS Chairperson, Ladies and Gentlemen: WHEREAS the Oakland County Board of Commissioners established an Environmental Infrastructure Funds and Disbursement Policy per Miscellaneous Resolution #99093 in an effort to increase the share of dollars flowing into infrastructure projects for the County and its cities, villages and townships (CVTLF); and WHEREAS pursuant to the Disbursement Policy, the City of Rochester has submitted a resolution of authorization to the County for reimbursement of expenses incurred in connection with an eligible environment remediation of improvement project; and WHEREAS the City of Rochester is requesting reimbursement for work related to a sanitary sewer replacement project on Wilcox Street; and WHEREAS City of Rochester has requested reimbursement from the County for this particular project which has an estimated cost of $112,370; and WHEREAS the FY 1999 authorized amount of funding for the City of Rochester is $40,734.24 from the Environmental Infrastructure Fund as repayment to the City of Rochester for expenses incurred in connection with environmental remediation or improvement projects. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners approves the sanitary sewer replacement project on Wilcox Street as eligible for reimbursement from the Environmental Infrastructure Fund. BE IT FURTHER RESOLVED that the Board authorizes an appropriation in the amount of $40,734.24 from the Environmental Infrastructure Fund (Account #90- 263253-41000-3985) to repay the City of Rochester for expenses incurred in connection with environmental remediation or improvement projects, once proper invoices are presented. Chairperson, I move the adoption of the foregoing resolution. Citt of Itortlester 400 SIXTH STREET ROCHESTER, MICHIGAN 48307 TELEPHONE (248) 651-9061 FAX (248) 651-2624 February 29, 2000 Mr. Thomas Ott, Manager Oakland County Fiscal Services Division 1200 North Telegraph Road Pontiac, MI 48341 Re: Environmental Infrastructure Fund Reimbursement Request Dear Mr. Ott: Pursuant to Oakland County Board of Commissioner Miscellaneous Resolution MR 99093, the City of Rochester hereby requests reimbursement under Oakland County's Environmental Infrastructure Fund Program for expenses incurred in connection with an eligible Environmental Remediation/Improvement Project undertaken by the City of Rochester in conjunction with a road paving project. Attached in support of the request are the following: Project Description for the Sanitary Sewer Replacement Project on Wilcox Street. A certified copy of the Rochester City Council's Resolution authorizing the reimbursement request. A copy of invoice paid to the contractor. The City of Rochester understands that the review and processing of this reimbursement request will be governed by the provisions of MR 99093 and certifies that all expenses submitted for reimbursement were incurred in conjunction with the qualifying Environmental Remediation/Improvement Project. We understand the reimbursement will be in the amount of $40,000. Recycled Paper Mr. Thomas Ott, Manager February 29, 2000 Page 2 If you have any questions concerning this matter, please call me at 651- 9061. Very truly yours, Kenneth A. Jo City Manage KAJ:jmg Enclosures Recycled Paper Iit of Rocilester 400 SIXTH STREET ROCHESTER, MICHIGAN 48307 TELEPHONE (248) 651-9061 FAX (248) 651-2624 February 29, 2000 PROJECT DESCRIPTION: SANITARY SEWER REPLACEMENT PROJECT - WILCOX STREET The City of Rochester undertook a sanitary sewer repair construction project on Wilcox Street due to citizen complaints that there was sewage backup in basements attributed to restricted flows in the sanitary sewer pipe. The contract was awarded to the low bidder based upon sealed bids submitted by V.I.L. Construction Inc. The project called for the removal of the existing sanitary sewer and the replacement of 1,989 lineal feet of ten (10) inch sanitary sewer. Additional work was also authorized by the City Council to include the construction of new curb and gutter, new storm sewers in a portion of the project area and repaving the road. The payment to V.I.L., as part of this request for reimbursement, deals only with the replacement of the sanitary sewer. 411P)/ — ,0"th A. Johnson "frIty Manager Recycled Paper \J' CITY CLERK NANCY D (gift of flocilester 400 SIXTH STREET ROCHESTER, MICHIGAN 48307 TELEPHONE (248) 651-9061 FAX (248) 651-2624 RESOLUTION ENVIRONMENTAL INFRASTRUCTURE FUND EXPENSE REIMBURSEMENT REQUEST WILCOX SANITARY SEWER REPLACEMENT WHEREAS, upon the recommendation of the Oakland County Executive, the Oakland County Board of Commissioners has established an Environmental Infrastructure Fund Program to assist Oakland County cities, villages and townships in addressing clean water and storm water needs; and WHEREAS Oakland County's Environmental Infrastructure Fund Program authorizes Oakland County cities, villages and townships to apply for reimbursement of eligible expenses incurred in connection with environmental ramediations or Improvements relating to ground and/or surface water, water supply, sewer and/or drainage systems and/or water pollution control efforts incurred as part of a city, village or township road project/ and WHEREAS, the City of Rochester, Oakland County, Michigan, has incurred expenses in connection with environmental ramediation believed to be eligible for reimbursement under Oakland County's Environmental Infrastructure Fund Program. NOW THEREFORE BE IT RESOLVED the Rochester City County authorizes and directs its City Manager, as agent for the City of Rochester, in the manner and to the extent provided for under Oakland County Board of Commissioner Miscellaneous Resolution 99093, to request reimbursement of eligible environmental remediation expenses for the Wilcox Street Sanitary Sewer replacement completed in conjunction with repaving Wilcox Street, under Oakland County's Environmental Infrastructure Fund Program. Dated September 27, 1999 I, Nancy D. Hill, City Clerk for the City of Rochester, hereby certify this to be a true copy of a resolution adopted at the regular meeting of the Council for the City of Rochester, held on September 27, 1999, at 400 Sixth Street, Rochester, Michigan. Recycled Paper 9-32 720 ROCHESTER OFFICE-47 NATIONAL BANK OF DETROIT DETROIT. MICHIG cneck#1 53535 Dates 11/09/99 F ROCHESTER R ER'S ACCOUNT ;TER, MICHIGAN 48307 CITY OF ROCHESTER • ROCHESTER, MICHIGAN 48307 :0669 !el Date 193 11/02/99 V.I.L. Construct Description/GL VIL / Wilcox San ion, Inc. Number Sewer Repair Distribution Amount 112,370.90 112,370.90 Check Total: 11/09/99 PLEASE DETACH THIS STUB BEFORE CASHING Check*. 53535 **ONB HUNDRED TWELVE THOUSAND THREE HUNDRED SEVENTY DOLLARS AND 90 CENTS* CITY OF ROCHESTER .I.L. Construction, Inc. 670 Sims Road terling Heights MI 48313 NON-HEAOTIADLE "0535350 C0720003264 5965794e November 2, 1999 City of Rochester 400 Sixth Street Rochester, Michigan 48307 Attention: Kenneth A. Johnson, City Manager PRINCIPALS James W. Kthell Thomas E BieN Weller H. Atii Gerald F. Knepp George E. 1-ktbel Peter T. Roth Micheal D. Wang Keith D. McCormack Chief Fnandal Oliver J. Brum McFarland H. R C HUBBELL, ROTH & CLARK INC. CONSULTING ENGINEERS ASSOCIATES Frederick C News Gary J. Trowel Lamer= /exype Kenneth A Maitkr OM Morsere Cut A arateson Randal L Ford Imre, 14. Suliven Thanas G. Maxwal Nano/ PAD. Fought JE Boob Itched C. MacDonald • cny OF ROCT 77,777/ 4'06,4,9 • fi .91 -0 if TOT;J. _ NC a At _944_91.3 , 0A /123 10 9j A..: .... t Re: Pay Estimate No. 1 —HRC At No. 19990493 _ _ _ _ Wilcox Street Sanitary Sewer Repair Gentlemen: Our firm hereby certifies that the following list of quantities has been completed for the period October 1, 1999 to October 31, 1999: Unit Auth. Qty Item Quantity 11_t_tii Price to Date Total Cost 1 Remove Sewer and Dispose Offsite 1690 1ft $1.00 1375 $1,375.00 2 Temporary Pumping to Maintain Flow and Temporary Sewer Connections at Night and to Existing Leads until New Leads are Constructed 1 L.S. $2,000.00 50% $1,000.00 3 Remove Existing Sanitary Manholes and Dispose of Offsite 8 ea $300.00 6 $1,800.00 4 Abandon Sanitary Force Main 1 L.S. $500.00 0 $0.00 5 Abandon Sanitary Pump Station, including all Removal of the Electrical Equipment and Electrical Supply (within Community House) I L.S. $2,750.00 0 $0.00 6 10" Sanitary Sewer, Truss Pipe w/Standard Bedding and Trench B Backfill 1989 Ift $28.00 1375 $38,500.00 7 4'-0" Dia. Sanitary Manholes 6 ea $1,300.00 6 $7,800.00 8 4'-0" Dia. Sanitary Drop Manholes 2 ea $1,600.00 0 $0.00 9 Remove Existing House Leads to a Minimum of 3'-0" beyond back of curb 45 ea $850.00 34 $28,900.00 P y.19990493/ssheets/PrOgest01-xls Corporate Mailing Address: P.O. Box 824 • Bloomfield Hills, MI 48303-0824 • Corporate Office: 555 Hulet Drive Telephone: (248) 338-9241 • FAX: (248) 338-2592 or (248) 333-4312 • www.hrc-engr.com / 1-- 3 -5 Lis _ HUBBELL, ROTH & CLARK, IN ary J. T Mr. Kenneth A. Johnson November 2, 1999 HRC Job No. 19990493 Page 2 Unit Auth. Qty Quantity Unit Price to Date Total Cost 10 Adjust Existing Water Main, 6" Diameter 2 ea $1,500.00 0 $0.00 11 Adjust Existing Water Main, 4" Diameter 2 ea $1,000.00 0 $0.00 12 Restoration of all disturbed lawns, curbs, pavements, drives, sidewalks, sewers, structures. 1 L.S. $36,500.00 0 $0.00 13 Soil Erosion and Sediment Control — all structures shall be wrapped with filter cloth within 150 feet of the project 1 L.S. $500.00 0 $0.00 14 Maintaining Traffic, including all signing, barricading, and temporary stone surface to maintain access to adjacent properties 1 L.S. $3,000.00 50% $1,500.00 15 Inspection Crew Days 30 days $360.00 0 $0.00 16 Storm Sewer Installation Budget to Date $40,000.00 Total Amount Earned $120,875.00 Less Retainage (10% of 50%) ($8,504.10) Sub Total $112,370.90 Less Previous Payments Total Amount Due - Pay Estimate No. 1 - VIL Construction $112,370.90 The Contractor's Declaration and Affidavit are attached for your records. If you have any questions please do not hestiate to contact our office. Very truly yours, Item GJT/rsk Attachment pc: VIL Construction; Dominic Vani HRC; K. McCormack, T. Sneathen, B. Waters, File y:19990493/ssheets/progestOlAis • FAX (810) 979-7355 VI.L. CONSTRUCTION, INC. 6670 SIMS • STERLING HEIGHTS, MICHIGAN 48313 • (810) 979-6020 October 28, 1999 Hubbell, Roth & Clark, Inc. P.O. Box 824 Bloomfield Hills, MI 48303-0824 Attention: Mr. Gary Tressel Re: Wilcox Street Sanitary Sewer Repair Rochester, Michigan Gentlemen: We respectfully request payment for the work performed above-referenced project for the period ending October on the 31, 1999. IntitYX1j iqc,q HUBBELL, ROTH & CLARK, INC. The following is a recap of the #1 Remove sewer & dispose offsite #2 Temporary Pumping #3 Remove existing Sanitary Manholes #6 10" Sanitary Sewer #7 4'.0" Dia. Sanitary Manholes #9 Sanitary House Leads #14 Maintaining Traffic #16 Storm Sewer Installation work performed: 1375 lf @ $ 1.00 $ 50 % @ 2000.00 6 ea @ 300.00 1375 if @ 28.00 6 ea @ 1300.00 34 ea 0 850.00 50 % @ 3000.00 Budget-to-Date 1,375.00 1,000.00 1,800.00 38,500.00 7,800.00 28,900.00 1,500.00 40,000.00 120,875.00 Attached, please find our Contractor's Declaration. If there are any questions in regards to this matter, please feel free to con- tact this office. Very truly yours, V.I.L. Construction, Inc. • Dominic Vani President Attachment/ An Equal Opportunity Employer Date: • Company: By: Position: October 28, 1999 V.I.L. Construction, Inc. President GC /12 CONTRACTOR'S DECLARATION I hereby declare that I have not, during the period October 1, 1999 October 31 99 to A.D., 19 , performed any work, furnished any material, sustained any loss, damage or delay for any reason, including soil conditions encountered or created, or otherwise done anything for which I shall ask, demand, sue for, or claim compensation from City of Rochester the Owner, or his agents, in addition to the regular items set forth in the contract numbered 1S990493 and dated - A.D., 19 for Rochester, Michigan executed between myself and the Owner, and in the Change Orders for work issued by the Owner in writing as provided thereunder, except as I hereby make claim for additional compensation and/or extension of time as set forth on tilt iteLized statement attached hereto. There (is) (is not) an itemized statement attached. Wilcox Sanitary Sewer Replacement 6/83 Resolution #00053 March 9, 2000 The Chairperson referred the resolution to the Finance Committee. There were no objections. FISCAL NOTE (M.R. #00053) March 23, 2000 BY: FINANCE COMMITTEE, SUE ANN DOUGLAS, CHAIRPERSON IN RE: ENVIRONMENTAL INFRASTRUCTURE FUND REIMBURSEMENT FOR PROJECT IN THE CITY OF ROCHESTER TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS Chairperson, Ladies and Gentlemen: Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above reference resolution and finds that $40,734.24 is available in the Environmental Infrastructure Fund to reimburse the City of Rochester for this project, no additional appropriation is required. FINANCE COMMITTEE FINANCE COMMITTEE VOTE: Motion carried unanimously on a roll call vote. I. HE FOREGOING J/2 //e0 PakKis Cooly Executive Date Resolution #00053 March 23, 2000 Moved by Palmer supported by Taub the resolutions on the Consent Agenda be adopted. AYES: Appel, Buckley, Causey-Mitchell, Coleman, Dingeldey, Douglas, Galloway, Garfield, Gregory, Jensen, Law, McCulloch, McPherson, Melton, Millard, Moffitt, Palmer, Patterson, Schmid, Sever, Suarez, Taub, Amos. (23) NAYS: None. (0) A sufficient majority having voted therefor, the resolutions on the Consent Agenda were adopted. STATE OF MICHIGAN) COUNTY OF OAKLAND) I, G. William Caddell, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and accurate copy of a resolution adopted by the Oakland County Board of Commissioners on March 23, 2000 with the original record thereof now remaining in my office. In Testimony Whereof, I have hereunto set my hand and affixed the seal of the County of Oakland at Pontiac, Michigan this 23.rd dayefof March, 2000. . William Caddell, County Clerk