HomeMy WebLinkAboutResolutions - 2000.03.22 - 26106MISCELLANEOUS RESOLUTION # 00065 March 23, 2000
BY: Public Services Committee, Frank H. Millard, Chairperson
IN RE: CIRCUIT/DISTRICT/PROBATE COURTS — JUDICIAL INFORMATION
MANAGEMENT SYSTEM (JIMS) — PHASE II
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Circuit, Probate and 52 nd District Courts, County Clerk's Office, Prosecutor's
Office and Reimbursement Division are interested in obtaining an integrated case management software
system to facilitate, among other things, the electronic exchange of case information; and
WHEREAS the Oakland County Board of Commissioners, by Miscellaneous Resolution #97062,
authorized the acquisition of a professional services agreement to perform all necessary activities related to
preparation of a Request for Proposal and vendor selection for implementation of the proposed Judicial
Information Management System (JIMS); and
WHEREAS the consulting firm of Plante & Moran, LLP, was engaged to perform these functions
with the resultant recommendation for vendor selection being Systems & Computer Technology
Corporation (SCT); and c • •
WHEREAS the Board of Commissioners, by Miscellaneous Resolution • • • : , authorized
implementation of Phase I of the JIMS project by approving a professional services agreement with SCT to
perform a business process review, GAP analysis and pre-project planning, at a cost of $500,000; and
WHEREAS the JIMS Advisory Committee was directed to report the results of Phase I to the
Public Services Committee by March, 2000; and
WHEREAS the JIMS Advisory Committee has evaluated the results of Phase I and determined
that the SCT Courts software system is sufficient to handle the business needs of the aforementioned
offices and will provide greater functionality than is currently afforded by existing systems; and
WHEREAS the JIMS Advisory Committee, in conjunction with the Department of Information
Technology and Plante & Moran, has approved sending a request to the Board of Commissioners for
approval to move ahead with Phase II of the project, which includes acquisition and installation of the SCT
Courts software system; and
WHEREAS the initial cost of Phase II is expected not to exceed $8,000,000.00, which includes
acquisition and installation of the SCT Courts software system, support and maintenance costs, full-time
on-site SCT support, and hardware and system servers; and
WHEREAS on-going annual program costs are expected to be $600,000.00 for support and
maintenance and $100,000.00 for full-time, on-site SCT support; and
WHEREAS, in lieu of additional full-time, on-site SCT support beyond implementation, the
Department of Information Technology may develop a proposal for Board consideration for additional
personnel dedicated to support of the JIMS project; and
WHEREAS Phase II implementation will provide integrated case management services to the
aforementioned offices; and
WHEREAS the JIMS Advisory Committee is exploring additional project phases which may
include electronic case filing, a jail management system and other interested Oakland County district
courts, subject to future consideration by the Board of Commissioners; and
WHEREAS the County Executive recommends approval of this resolution.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners
authorizes implementation of Phase II of the Judicial Information Management System (JIMS) through a
professional services agreement with Systems & Computer Technology Corporation (SCT) for acquis
and installation of the SCT Courts software system.
Chairperson, on behalf of the Public Services Committee, I move adoption of th
resolution.
PUBUC SERVICES COMMITTEE
PUBLIC SERVICES COMMITTEE VOTE:
Motion carried unanimously on a roll call vote.
INFORMATION TECHNOLOGY FUND
Revenue
18-636113
Expense
18-636142
18-636122
18-636142
-95000-1701 Operating Transfer in
-15000-3597 Software Maintenance
-15000-3348 Travel
-15000-3900 Depreciation
8. Budget adjustments for FY 2001 and FY 2002 will be considered during the
Budget Process or at the Year Epd close.
FINANCE COMMITTEE
FINANCE COMMITTEE VOTE:
Motion carried unanimously on a roll call vote.
FISCAL NOTE (M.R.#00065) March 23, 2000 •
BY: FINANCE COMMITTEE, SUE ANN DOUGEAS, .dIRAIRkRSON
IN RE: CIRCUIT/DISTRICT/PROBATE COURTS - JUDICIAL INFORMATION MANAGEMENT SYSTEMS
(JIMS) PHASE II
TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the
above referenced resolution and finds:
1. The Circuit, Probate and 52' District Courts, County Clerk, Prosecutor,
and Reimbursement Division are interested in obtaining an integrated case
management software system to facilitate, among other things, the
electronic exchange of case information.
2. The resolution notes that the Oakland County Board of Commissioners
through MR#97062 authorized a professional service agreement with Plante &
Moran, LLP to assist in the preparation of a Request for Proposals and
vendor selection. The resulting recommendation for vendor being Systems &
Computer Technology Corporation (SCT). 19,A17
3. The Board of Commissioners through MR#9.44-9-8 authorized Phase I of the JIMS
project by approving a professional service agreement with SCT to perform
a business process review, GAP analysis and pre-project planning at a cost
of $500,000.
4. The JIMS Advisory Committee, in conjunction with the Department of
Information Technology, and Plante & Moran, having evaluated the results
of Phase I seek approval to move ahead with Phase II of the project which
includes acquisition and installation of the SCT Courts software system.
5. Initial implementation costs are calculated to be $8.0 million
(Implementation cost on attached schedule along with one-year's worth of
Maintenance and Support); total three-year cost equals $9.18 million.
6. FY 2000 cost is $5,000,000; of that $4,500,000 is located in the
Designated Fund balance for Court System Replacement (#9407-01000), and
the remaining $500,000 will be appropriated from Designated Fund Balance
for Operational Improvements (9407-12000).
7. That the FY 2000 Budget be amended as follows:
FY2000
GENERAL FUND
Revenue
90-190000-14000-1582 Prior Years Revenue $5,000,000
Expenditures
90-310000-40000-8001 Operating Transfer Out - IT $5,000,000
0
18-636113-10000-8005 Changes in Fund Balance
$5,000,000
325,000
150,000
452,500
$927,500
$4,072,500
$5,000,000
0
JIMS IMPLEMENTATION - PHASE II
Implementation Costs
Oracle Licensing Costs
Professional Services
Hardware
Travel
Contingency
Implementation totals
FY 2000 FY 2001 FY2002 Total
$ 2,334,974 $ - $ - $ 2,334,974
1,070,049 1,390,099 820,049 3,280,197
996,459 996,459
150,000 200,000 93,100 443,100
123,518 306,901 129,091 559,510
$ 4,675,000 $ 1,897,000 $ 1,042,240 $ 7,614,240
Maintenance and Support (TCP) $ 325,000 $ 622,000 $ 617,760 $ 1,564,760
Total Cost $ 5,000,000 $ 2,519,000 $ 1,660,000 $ 9,179,000
Resolution #00065 March 23, 2000
Moved by Millard supported by Coleman the resolution be adopted.
AYES: Law, McCulloch, McPherson, Melton, Millard, Moffitt, Palmer,
Patterson, Schmid, Sever, Suarez, Taub, Amos, Appel, Buckley,
Causey-Mitchell, Coleman, Dingeldey, Douglas, Galloway, Garfield, Gregory,
Jensen. (23)
NAYS: None. (0)
A sufficient majority having voted therefor, the resolution was
adopted.
I HEREBY THE FOREGOING RESOLyTION
lifft)
L. Brooks Pattlirson. County Executive Date
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, G. William Caddell, Clerk of the County of Oakland, do hereby certify that the
foregoing resolution is a true and accurate copy of a resolution adopted by the
Oakland County Board of Commissioners on March 23, 2000 with the original record
thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my hand and affixed the seal of the
County of Oakland at Pontiac, Michigan this 230 day/6f March, 2000.
G. William Caddell, County Clerk