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HomeMy WebLinkAboutResolutions - 2000.03.09 - 26111MISCELLANEOUS RESOLUTION 100033 BY: COMMISSIONER SHELLY G. TAUB, DISTRICT #13 IN RE; ENVIRONMENTAL INFRASTRUCTURE FUND REIMBURSEMENT FOR PROJECT IN THE CITY OF SYLVAN LAKE TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS Chairperson, Ladies and Gentlemen: WHEREAS the Oakland County Board of Commissioners established an Environmental Infrastructure Funds and Disbursement Policy per Miscellaneous Resolution #99093 in an effort to increase the share of dollars flowing into infrastructure projects for the County and its cities, villages and townships (CVTLF); and WHEREAS pursuant to the Disbursement Policy, the City of Sylvan Lake has submitted a resolution of authorization to the County for reimbursement of expenses incurred in connection with an eligible environment remediation of improvement project; and WHEREAS the City of Sylvan Lake is requesting reimbursement for work related to the replacement of a sewer main along Ferndale Street; and WHEREAS the City of Sylvan Lake has requested reimbursement from the County in the amount of $8,513.21 for this particular project; and WHEREAS the current authorized amount of funding for the City of Sylvan Lake is $8,513.21 from the Environmental Infrastructure Fund as repayment to the City of Sylvan Lake for expenses incurred in connection with environmental remediation or improvement projects. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners approves the replacement of a sewer main project as eligible for reimbursement from the Environmental Infrastructure Fund. BE IT FURTHER RESOLVED that the Board authorizes an appropriation in the amount of $8,513.21 from the Environmental Infrastructure Fund (Account #90- 263258-41000-3985) to repay the City of Sylvan Lake for expenses incurred in connection with environmental remediation or improvement projects, once proper invoices are presented. Chairperson, I move the adoption of the foregoing resolution. --20•• CITY of SYLVAN LAKE • 1820 Inverness, Sylvan Lake, MI 48320 • (248) 682-1440 • (248) 682-7721 Fax January 12, 2000 Mr. Thomas Ott Manager Oakland County Fiscal Services Division 1200 N. Telegraph Road Pontiac MI 48341 Re: Environmental Infrastructure Fund Reimbursement Request Dear Mr. Ott: Pursuant to Oakland County Board of Commissioner Miscellaneous Resolution (MR) 99093, the City of Sylvan Lake hereby requests reimbursement under Oakland Count's Environmental Infrastructure Fund Program for expenses incurred in connection with an eligible environmental remediation of improvement project undertaken by our City. Attached please find the following information: I. Project Description 2. Resolution of City Council 3. Invoice for work performed The City of Sylvan Lake understands that the review and processing of this reimbursement request will be governed by the provisions of MR 99093, and certifies that all expenses submitted for reimbursement were incurred in connection with a qualifying environmental remediation or improvement project. Sincerely, John Martin, City Manager CITY of SYLVAN LAKE • 1820 Inverness, Sylvan Lake, MI 48320 • (248) 682-1440 • (248) 682-7721 Fax January 12, 2000 Mr. Thomas Ott Manager Oakland County Fiscal Services Division 1200 N. Telegraph Road Pontiac MI 48341 Re: Project Description for Ferndale Sewer Repairs Attached is a letter presented to City Council dated November 5, 1999, that describes the work being performed and why it needs to be done. If this is not adequate, please let me know. Sincerely, John Martin, City Manager CITY of SYLVAN LAKE • 1820 Inverness, Sylvan Lake, MI 48320 • (248) 682-1440 • (248) 682-7721 Fax November 5, 1999 To: Mayor and City Council Re: Proposal to reconstruct sewer main on Ferndale - Dear Mayor and City Council, This project has been a topic of conversation for the last few years and some of you probably do not need more explanation. Therefore, I will explain the history of the sewer reconstruction project as succinctly as possible. First, please read the attached letter I wrote to the residents on Cheltingham dated January 5, 1998. It explains how the sewer system works and why we have sewer backups. It also explains what we have done to correct the sewer backups. The pumping system on Garland at Telegraph is now in place with a few upgrades to be made in the very near future. Reason for replacement As stated in the letter, infiltration is caused by water entering the sewer system through joints, cracks holes in the system. Because the sewer mains on Ferndale and Lakeview are below lake level, it was the obvious place to investigate infiltration first. In the mid 1980's we had SOS service group (Sewer Specialists) video the Ferndale sewer, but no action was taken to correct any of the problems found. From that video, we could see that the pipe had several areas of infiltration and root intrusion. We could also see that there were cracks in the sewer main as long as 30 and 40 feet. That means those sections of sewer main could collapse at any time. Because of this knowledge and the fact that the Ferndale sewer is the main line for about 70% of the city, it is lower and bigger than Lakeview and one section of the sewer main had already collapsed in 1994 it was determined that Ferndale was to be repaired first. Reconstruction methods In order to have an accurate estimate, the first thing we did was to have the sewer main cleaned and videoed. The video again showed infiltration, root intrusion and additional cracking in the pipe. It also gave us an exact number of sewer leads (lines coming from the houses) which is necessary for an accurate estimate. I then investigated four alternatives to provide the necessary repairs for the sewer; open cut removal and replacement, spot repairs using a cured in place pipe, lining the entire sewer main with cured in place pipe and finally pipe bursting. Spot repairs were ruled out because the repairs would not be substantial enough and not be a permanent fix. Open cutting and replacing the sewer main was ruled out because of astronomical expense and disruption. The two choices left were investigated more thoroughly. Initially, we had an estimate of S175,000 to line the pipe with a cured in place pipe (OP) and an estimate of S200,000 to replace the pipe using the pipe bursting method. By using the pipe bursting method, we could enlarge the size of the pipe slightly, creating more storage in our system during heavy rains. Because the cost was only S25,000 more, I spent several weeks comparing the two methods. Pipe Bursting versus Cured in Place Pipe The major advantage to OPP is that you have very little or no disturbance to the ground. The pipe is installed through the manholes and once the pipe is cured, the service leads are cut out with a robotic cutter from inside the sewer main. When the lining is complete, you have a new, solid pipe with no root intrusion, infiltration and is structurally solid. The latest proposal is approximately S152,000. The major advantage to pipe bursting is that the pipe diameter can be enlarged. However, the drawbacks are that you have to dig entry and exit pits for the new pipe to be installed. You would also have to dig up every service lead to have them reconnected. After further investigation, it was found that pipe bursting would cost S350,000 and S375,000. The two methods have been discussed several times at City Council meetings and it was decided that we would pursue the CIPP method. That is why we paved Ferndale prior to repairing the sewer. Why Insituform It was found that there are only two companies that install CLPP that have any kind of a track record, Insituform and LiquiForce. There are other companies out there, but I am afraid of the quality of the final product. LiquiForce is a company out of Canada that specializes in spot repairs. They said they can repair entire sections of main, but they prefer not to. The village of Holly recently contracted with LiquiForce and ended up using Insituform to finish their job, with LiquiForce as a sub contractor. I began working with Bruce Kuffer, from Insituform right from the beginning of this project in the summer of 1997. Insituform was the contractor that video taped the sewer the last time (March of 1998). Insituform recently was awarded a project in Farmington Hills lining 8 miles of sewer main. McNamee, Porter and Seeley and Orchard, Hiltz and McCliment have recommended Insitufonn because they are the only firm that does a quality job and stands behind their work. I feel it would be a waste of time and money to put this project out for bids. I am also very leery of what other companies are out there that may under bid but not be able to perform to our satisfaction. Insituform patented the process that they and other companies use. • Bruce Kuffer will be present at the meeting to explain a little bit about their company, the process that will be used and to answer any questions. Bruce is not a salesman. He is the engineer for the company. I am asking that you approve the proposal from Insituforrn to repair the sewer main on Ferndale as outlined at a cost not to exceed $152,000. Please call me with any questions regarding this issue before the meeting. Sincerely, John Martin, City Manager (ezh,7u.42-C ISE CLEPPERT, City Crerk CITY of SYLVAN LAKE • 1820 Inverness, Sylvan Lake, MI 48320 • (248) 682-1440 • (248) 682-7721 Fax Resolution for the Reimbursement of Infrastructure Fund Expense At a Regular City Council meeting held on February 9, 2000 at 8:00 p.m. in the Sylvan Lake Community Center, located at 2456 Pontiac Drive. Present: Bandalene, Dzenko, Peters, Piontkowski Absent: Houle WHEREAS, through the recommendation of the Oakland County Executive, the Oakland County Board of Commissioners has established an Environmental Infrastructure Fund Program to assist Oakland County cities, villages and townships in addressing clean water and storm water needs: and, WHEREAS, Oakland County's Environmental Infrastructure Fund Program authorizes Oakland County cities, villages and townships to apply for reimbursement of eligible expenses incurred in connection with environmental remediations of improvements relating to ground and/or surface water, water supply, sewer and/or drainage systems and/or water pollution control efforts incurred as part of a city, village or township road project; and, WHEREAS. the City of Sylvan Lake, Oakland County, Michigan has incurred expenses in connection with environmental remediation or improvement project(s) believed to be eligible for reimbursement under Oakland County's Environmental Infrastructure Fund Program. Considering the forgoing, it was moved by Peters, and seconded by Piontkovvski, that the following resolution be adopted. The City of Sylvan Lake City Council authorizes the City Manager, as agent for the City of Sylvan Lake, in the manner and to the extent provided for under Oakland County Board of Commissioner Miscellaneous Resolution 99093, to request reimbursement of eligible environmental remediation or improvement project expenses under Oakland County's Environmental Infrastructure Fund Program. Yes: All No: None The Resolution was adopted STATE OF MICHIGAN ) SS COUNTY OF OAKLAND ) ESTIMATE # INVOICE # JOB # WORK COMPLETED THRU: INVOICE DATE: 1 & Final 130-190 130095 12/10/99 12/29/99 148,990.00 0.00 0.00 148,990.00 0.00 ---------- $148,990.00 Previous Estimates Other Total Deductions from Earned to Date AMOUNT DUE THIS ESTIMATE: INSITUFORM TECHNOLOGIES USA, INC. P0 BOX 250 OWOSSO, MICHIGAN 517-725-9525 PLEASE REMIT TO: P.O. BOX 502657 ST. LOUIS, MISSOURI 63150-2657 TO: Mr. John Martin, City Manager City of Sylvan Lake 1820 Inverness Avenue Sylvan Lake, Michigan 48320 PROJECT: 15" Sanitary Sewer on Ferndale Between Pontiac & Garland ITEM NO. DESCRIPTION 1 Insituform Reconstruction 2 Lateral Reinstatement 3 Cut Protruding Tap CONTRACT QUANTITY UNIT PRICE 52.50 LF 200.00 EA 500.00 EA COMPLETED-TO-DATE QUANTITY AMOUNT 2596 LF 100% $ 136,290.00 56 EA 100% . $ 11,200.00 3 EA 100% $ 1,500.00 2618 LF 46 EA 10 EA P p TOTAL CONTRACT: Gust # 197974 S151,645.00 EARNED TO DATE: $148,990.00 CONTRACT SUMMARY Less: Retainage 0% 0.00 148,990.00 0.00 148,990.00 Month Gross Month Retention Month Open TP cc: B, Kuffer File M.Lines Numeric File If there are any questions regarding this invoice, please contact Thea Pardo at the phone number listed above. Total Contract Earned Less Retainage Add: Less: Net Amount Due: Paid to Date: TOTAL DUE: AMOUNT PAST DUE: $148,990.00 0 .00 -------- 0.00 Date: 01/07/2000 PLEASE DETACH THIS VOUCHER BEFORE DEPOSITING CHECK Che.7k4 3 9-91 720 INSITUFORM NORTH, INC. PO BOX 502657 :3T LOUIS MO 63150-2657 . g7A\11, -.-14ISTTUFORTCNORTH, INC. IntRAca# Date Description/GL bz11.!.Libuilov 130-190 12/29/1999 SEWER LININU REPAIR-FERNDALE 590 -000A00-807.000 14E,590.00 Check Total: WARNING: DO NOT CASH UNLESS LOGO APPEARS IN BACKGROUND OF CHECK 033647 CITY OF SYLVAN LAKE, MICHIGAN SYLVAN LAKE, MICHIGAN FIRST OF AMERICA BANK-SOUTHEAST MI. N.A. BLOOMFIELD HILLS OFFICE (P) BLOOMFIELD HILLS, MICHIGAN 48013 ;:heck4. ";•;;-,:;* Ditte. V010 AFTER 90,DAYS 148,9 1i/0.00 PAY***ONE HUNDRED FORTY-EIGHT' THOUSAND. NINE HUNDRED NINETY UOLLP,R; iLND 00 CENT.:.:* CITY OF SYLVAN LAKE GENERAL FUND TO THE ORDER OF II*0 3 ?,;" 1.10 200(,19 I Sit Resolution #00033 February 24, 2000 The Chairperson referred the resolution to the Finance Committee. There were no objections. FISCAL NOTE (M.R. #00033) March 9, 2000 BY: FINANCE COMMITTEE, SUE ANN DOUGLAS, CHAIRPERSON IN RE: ENVIRONMENTAL INFRASTRUCTURE FUND REIMBURSEMENT FOR PROJECT IN THE CITY OF SYLVAN LAKE TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS Chairperson, Ladies and Gentlemen: Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above reference resolution and finds that $8,513.21 is available in the Environmental Infrastructure Fund to reimburse the City of Sylvan Lake for this project, no additional appropriation is required. FINANCE COMMITTEE aLt FINANCE COMMITTEE VOTE: Motion carried unanimously on a roll call vote with Palmer absent. _ A Ttlf• L. L.._ LY,L.orson, •nnnnn• Oato Resolution #00033 March 9, 2000 Moved by Taub supported by Garfield the resolutions on the Consent Agenda be adopted. AYES: Appel, Buckley, Causey-Mitchell, Colasanti, Coleman, Dingeldey, Douglas, Galloway, Garfield, Gregory, Jensen, Law, McCulloch, McPherson, Melton, Millard, Moffitt, Obrecht, Palmer, Patterson, Schmid, Sever, Suarez, Taub, Amos. (25) NAYS: None. (0) A sufficient majority having voted therefor, the resolutions on the Consent Agenda were adopted. STATE OF MICHIGAN) COUNTY OF OAKLAND) I, G. William Caddell, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and accurate copy of a resolution adopted by the Oakland County Board of Commissioners on March 9, 2000 with the original record thereof now remaining in my office. In Testimony Whereof, I have hereunto set my hand and affixed the seal of the County of Oakland at Pontiac, Michigan this 9th day of,,March, 2000. G.Iiiiiiam ca-Tcqii77511-CET-ef4a'